The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY.
Present:
Others:
The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY.
Present:
Others:
Pledge to the flag was led by Dean Frazier
Minutes Approval: On motion by Stuendel, seconded by LaTourette, it was moved to approve the minutes of the Board meeting held on January 10, 2011.
Vote: All AYEs – Motion Carried.
Guest Speakers:
Dean Frazier- Delaware Co. Commissioner of Watershed Affairs
Shelly Johnson – Chief Planner, Delaware Co. Planning Board
NYC avoided having to build a federally mandated water filtration plant for its water supply by agreeing to a number of conditions summed up in the historic 1997 Memorandum of Agreement (MOA). This agreement had a duration of ten years with an automatic five year extension and so was set to expire in 2012. Negotiations between the Coalition of Watershed Towns, Catskill Watershed Corporation, Delaware County, various environmental groups, US EPA, NYS DEC and NYC DEP among other principals of the original MOA, has resulted in the Successor Water Supply Permit (S-WSP) which was issued on Dec 14, 2010. A key requirement of the S-WSP (and the original MOA) is the Land Acquisition Program whereby NYC is required to purchase land in the watershed region to keep it from ever being developed. The idea is that developed land will lead to the production of effluents that could result in the deterioration of water quality. However, hamlets within the watershed were allowed to expand their borders and were given the option to exclude NYC from acquiring land or easements within these borders.
Dean and Shelly were here to discuss the decisions the town board would have to make regarding the hamlet of Trout Creek. They told us that in 1997 the Town of Tompkins had chosen not to exclude NYC acquisitions within the designated hamlet area of Trout Creek and that several years ago the town board had chosen not to expand the hamlet of Trout Creek.
They told the board that it would have to 1) affirm the current borders of the hamlet, 2) decide whether it would allow acquisitions or easements within the designated hamlet area. If it wanted to exclude acquisitions and easements, the board would have to notify land owners by mail of this inclination and schedule a public hearing. If the board allowed individual owners to opt out of this exclusion, i.e., to opt out of being included in the hamlet area, then the owners should know that if they were near a watercourse, they would no longer be allowed to build within 100 feet of it.
They said there were three other decisions the town board would have to make for the Town of Tompkins as a whole with respect to NYC acquisitions and easements: 1) whether to waive the ten acre minimum lot size requirement in floodplains, 2) whether to waive the ten acre minimum lot size in the entire town, and 3) whether to allow land trusts acting as agents for NYC to acquire land within the town.
They told us they would come back to discuss these matters further after we had a chance to talk it over on the board and with members of the community within the designated hamlet area.
Judy Pangman – Project Manager, Lamont Engineers
Judy reported the status of the wastewater management program. A map was shown with the projected sewer pipe lines, with other numerous bits of information.
Judy stated it will be apx. 18 months before construction and a year and half from then until completion.
Judy presented to the board the forms required to initiate the SEQR process for the Trout Creek Wastewater Management Project
On motion by LaTourette, seconded by Stuendel, it was moved to adopt Resolution 2011 #5. Resolution of the Town Board of the Town of Tompkins seeking lead agency status in construction of the wastewater management project in the hamlet of Trout Creek.
Vote: All Ayes
Motion Carried.
Monthly Financial Reports:
Town Clerks Report:
On motion by Layton, seconded by Stuendel, it was moved to receive, approve and place on file the Town Clerk’s January 2011 monthly report.
Vote: All AYEs – Motion carried.
Supervisor’s Report:
The Town’s financial Statements and Monthly Financial Audit were reviewed with the Board by Nancy Roberts, Bookkeeper to the Supervisor.
On motion by Stuendel seconded by Backus it was moved to receive, approve and place on file the Supervisor’s Financial Report and the Annual Financial Audit.
Vote: All AYEs – Motion carried.
Other Reports:
Report – Planning Board
None
Report – Assessor
Michelle received Assessor report via email from Joyce Ottens and was read.
Report – Highway Superintendent
Report – Dog Control Officer
Report- Supervisor
Correspondence
Invitation from Deposit Event Committee to participate in the celebration of the town’s 200th birthday.
Other
Amendment to the Annual Audit of Books meeting held January 10, 2011
Upon receiving and reviewing Town Judge, Backus and Town Building Inspector, Reynolds Annual Books
On Motion by LaTourette seconded by Stuendel it was moved to take notice of the fact that the Cashbooks of the above mentioned officials were received and found to be in satisfactory order to the best of their knowledge.
Vote: All Ayes
Motion Carried
Abstract of Claims
On motion by LaTourette, seconded by Layton, it was moved to approve the Abstract of Claims for January 2011 as follows: General Fund: $ 6,611.06, Highway Fund: $ 28,019.43
Vote: All AYEs – Motion carried.
Reading back of the minutes:
On motion by LaTourette and seconded by Buttel, it was moved to accept the minutes as read back
Vote: All AYEs – Motion carried.
On Motion by LaTourette and seconded by Layton, to adjourn meeting at 10:15 pm.
Vote: All AYEs – Motion carried.
Next meeting will be at 7pm on March 14, 2011 at the Town Meeting Room, Trout Creek, NY.
Michelle Phoenix
Town Clerk
The Annual Reorganization Meeting of the Town of Tompkins Town Board was called to order at 7:03 in the Town meeting room, Trout Creek, NY
Present:
Others:
On Motion by Layton seconded by LaTourette it was moved to waive the last 15 days of the 60 day probation period for Michelle Phoenix and appoint her as Town Clerk, and to add her to the Town Clerk bank accounts.
Vote: All AYES’s
Motion Carried.
Designation of Banks: RESOLUTION 2011 #1
Resolved; on Motion by Stuendel seconded by LaTourette it was moved to designate the National Bank & Trust Co and Wilbur Bank as depositories for all funds held by the supervisor. Other depositories were designated as follows; Justice Backus, Tax Collector Merwin and Town Clerk Phoenix shall use the National Bank of Delaware County for any and all monies they receive by virtue of their offices.
Vote: All AYEs
Motion Carried.
Official Newspaper: RESOLUTION 2011 #2
Resolved; on Motion by LaTourette seconded by Stuendel it was moved to designate the Walton Reporter as the official newspaper during the year 2011 for the purpose of legal matters.
Vote: All AYEs
Motion Carried.
Appointments: RESOLUTION 2011 #3
RESOLVED: On motion by Buttel seconded by Backus it was moved to appoint the following people to their respective positions as follows;
a. Building Inspector – Joseph Reynolds
b. Town Clerk and Registrar – Michelle Phoenix
c. Deputy Town Clerk and Deputy Registrar – Gail Crane
d. Historian – Helen Zandt
e. Dog Control Officer – Russell Sprague, Jr.
f. Deputy Dog Control Officer – Russell Thurston
g. Deputy Supervisor – Howie Buttel
h. Health Officer – Dr. Eric Dohner
i. Court Clerk – Lynn Carlstrom
j. Bookkeeper – Nancy Roberts
k. Deputy Court Clerk – Nancy Roberts
l. Attorney – Francis Wood
Vote: ALL AYEs
Motion Carried.
Official Radio Station: RESOLUTION 2011 #4
On motion by Layton seconded by LaTourette it was moved to designate the Walton Radio Station as the official radio during the year 2011 for the purpose of local announcement to the Town Residents.
Vote: ALL AYEs
Motion Carried.
Salaries:
On motion by Buttel seconded by LaTourette it was moved that the Salaries of the Town officers for the year 2011 are fixed in the budget and that the Supervisor is authorized to pay the approved salaries. (The minutes also show the pay periods for each position.)
Supervisor – William Layton $ 8,200 Monthly
Town Justice – Lloyd Backus $ 6,000 Monthly
Town Clerk – Michelle Phoenix $ 6,700 Bi – Weekly
Registrar – Michelle Phoenix $ 600 Monthly
Councilpersons
Carl Stuendel $ 2,000 Quarterly
Peggy Backus $ 2,000 Quarterly
Howard Buttel $ 2,000 Quarterly
Timothy LaTourette $ 2,000 Quarterly
Tax Collector – Georgiana Merwin $ 5,000 Quarterly
Sole Assessor – Joyce Ottens $10,000 Monthly
Superintendent of Hwys – Ron VanValkenburg $42,000 Bi- Weekly
Building Inspector – Joseph Reynolds $ 8,500 Monthly
Town Justice – Lloyd Backus $ 6,000 Monthly
Court Clerk – Lynn Carlstrom $ 5,000 Monthly
Bookkeeper- Nancy Roberts $ 5,800 Monthly
Dog Control Officer – Russell Sprague Jr. $ 2,500 Monthly
Account Clerk – Teresa Davis $ 4,200 Monthly
Health Officer – Dr. Eric Dohner $ 300 Quarterly
Vote: All AYEs
Motion carried
Highway Expenditures:
On motion by Backus seconded by Layton it was moved that the Highway Superintendent be authorized to purchase items under $1,000 without a purchase order, any item over $1000 requires a town purchase order approved by the Town Board prior to purchase. All items should be obtained through state bid when possible.
Vote: All AYEs
Motion carried.
Delegate to Annual Association of Towns Meeting in NYC
On motion by Layton seconded by Backus, it was moved to NOT attend Annual Meeting in NYC due to high cost of attendance and this was not put in budget. No Delegate assigned.
Vote: ALL AYEs
Motion Carried
Meeting Dates:
On Motion by Buttel seconded by Backus it was moved to hold regular monthly meetings on the second Monday of every month at the Town Meeting Room Trout Creek, NY except for the November meeting which will be held the first Thursday following the General Election.
Vote: ALL AYES
Motion Carried
Adjourn:
The reorganization meeting was adjourned at 7:35pm
Michelle Phoenix
Town Clerk, Town of Tompkins
The Annual Meeting of the Board of Health was called to order at 7:35 PM in the Town meeting room, Trout Creek, NY
Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Timothy LaTourette – Councilperson
4. Carl Stuendel – Councilperson
5. Peggy Backus – Councilperson
Others:
1. Ron VanValkenburg – Highway Superintendent
2. Nancy Roberts – Bookkeeper
3. Michelle Phoenix – Town Clerk
4. Gail Crane – Deputy Town Clerk
On Motion by Layton seconded by LaTourette it was moved that Peggy Backus be appointed as President and Timothy LaTourette be appointed as Secretary of the Board of Health.
Vote: All AYE’s
Motion Carried
Meeting adjourned at 7:36 PM
Michelle Phoenix
Town Clerk
The Annual Audit of the Affairs (cash books, etc) for the Supervisor, Town Clerk and Town Justice was called to order at 7:36 pm at the Town Meeting Room, Trout Creek, NY
Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Timothy LaTourette – Councilperson
4. Carl Stuendel – Councilperson
5. Peggy Backus – Councilperson
Others:
1. Ron VanValkenburg – Highway Superintendent
2. Nancy Roberts – Bookkeeper
3. Michelle Phoenix – Town Clerk
4. Gail Crane – Deputy Town Clerk
On Motion by Stuendel seconded by LaTourette it was moved to take notice of the fact that the cashbooks, etc of the above mentioned officials except for the Town Justice were received and found to be in satisfactory order to the best of their knowledge. The Town Justice books will be reviewed at the February meeting.
Vote: All AYE’s
Motion Carried
Meeting adjourned at 8:16 PM
Michelle Phoenix
Town Clerk
The Regular Monthly Meeting of the Town of Tompkins Town Board was called to order at 8:17 pm in the Town meeting room, Trout Creek, NY.
Present:
Others:
Pledge to the flag was led by Peggy Backus
Minutes Approval: On motion by Buttel, seconded by LaTourette, it was moved to approve the minutes of the Board meeting held on December, 13 2010.
Vote: All AYEs – Motion Carried.
Monthly Financial Reports:
On motion by Buttel, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk’s monthly report. (Annual Financial Reports will be published on the Town of Tompkins website).
[At the request of Amy Hawk (See Nov 9, 2010 Public Hearing and Town Board Meeting Minutes), PDF files for the General Fund and Highway Fund, Budget vs Actual, are available Here (General) and Here (Highway).]
Vote: All AYEs – Motion carried.
The Town’s financial Statements and Budget Report were reviewed with the Board by Nancy Roberts, Bookkeeper to the Supervisor.
On motion by Backus seconded by LaTourette it was moved to receive, approve and place on file the Supervisor’s Financial Report.
Vote: All AYEs – Motion carried.
Reports
Planning Board
None
Assessor
Michelle received Assessor report via email from Joyce Ottens and was read.
Highway Superintendent
Reports- Dog Control Officer
Brenda Thurston resigned as Dog Control Officer because she no longer had access to a vehicle for the job. Dog Enumeration and any other issues with dog control will be handed over to new dog control officer Russell Sprague Jr. Russ Thurston will remain as Deputy Dog Control Officer.
Reports- Supervisor
Reynolds Road – Last two residences on that road will be considered to be added.
A discussion was brought up about who will pay for the electric for the pumps on residence property.
Correspondence
Other
Abstract of Claims
On motion by LaTourette, seconded by Layton, it was moved to approve the Abstract of Claims for January 2011 as follows: General Fund: $ 6,611.06, Highway Fund: $ 28,019.43
Vote: All AYEs – Motion carried.
Reading back of the minutes:
On motion by Layton and seconded by Backus, it was moved to forego reading back the minutes and to let them be reviewed as an email attachment that the town clerk would send out to all board members.
Vote: All AYEs – Motion carried.
On Motion by Layton and seconded by LaTourette, it was moved to adjourn meeting at 9:25 pm.
Vote: All AYEs – Motion carried.
Next meeting will be on February 14, 2011 at the Town Meeting Room, Trout Creek,
NY.
Michelle Phoenix
Town Clerk
The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:07 pm in the Town meeting room, Trout Creek, NY.
Present:
Others:
Pledge to the flag was led by Carl Stuendel
Bill Layton thanked Sandy Gardepe and presented her a letter and a certificate of appreciation for years of service as Town Clerk, from 2000 to 2010.
Public Hearing Subdivision
Public hearing was opened at 7:14PM on the subdivision of Robert Grasso property. No one raised any issues. Motion to Close Public Hearing was at 7:15PM by Buttel, seconded by Stuendel.
Vote: All AYEs – Motion Carried.
Public Hearing on Dog Control and Licensing Law
Public Hearing was open at 7:16PM.
Justice Lloyd Backus raised questions regarding the enumeration status and process, it was explained to Mr. Backus that the enumeration process is not part of the dog licensing law and would be discussed during regular meeting when the dog control officer report is discussed.
Motion to Close Public Hearing at 7:20PM by Buttel, seconded by Stuendel.
Vote: All AYEs – Motion Carried.
On motion by Stuendel, seconded by Buttel, it was moved to approve the minutes of the Board meeting held on November, 9 2010.
Vote: All AYEs – Motion Carried.
On motion by Stuendel, seconded by Buttel, it was moved to approve the minutes of the 2 special board meetings held November, 16 2010 and November, 22 2010.
Vote: All AYEs – Motion Carried.
On motion by Stuendel, seconded by Buttel, it was moved to receive, approve and place on file the Town Clerk’s monthly report.
Vote: All AYEs – Motion carried.
The Town’s Financial Statements and Budget Report were reviewed with the Board by Nancy Roberts, Bookkeeper to the Supervisor. Nancy indicated that our final CHIPS reimbursement of $29,000 due this week. The General Fund checking account is a little low, due to having prepaid $33,000 in 2011 expenses for retirement ($23,000 for the Highway Fund) and Delaware County’s charge for planning board assistance. . A question was raised on the employee count on the drug testing, Ron is checking it out. Question raised on the variance of money spent on grit, Nancy and Ron will verify.
On motion by Stuendel, seconded by Buttel, it was moved to receive, approve and place on file the Supervisor’s financial report.
Vote: All AYEs – Motion carried.
The Adopted Budged that was signed at the November Board meeting had not reflected the Hancock Fire district numbers. The Bookkeeper presented to the board an updated budget that reflects the numbers for the Hancock Fire District for signing.
Guest Speakers:
Jason Craig – Floor was opened to Jason Craig.
Mr. Craig requested the Town Board to have the Highway Dept. take over the maintenance of Camelot Road. There are currently 10 residences on the road. Mr. Craig has an estimate for gravel for the road of $102,000. Board indicated the cost to the Town is estimated as approximately $65-70,000 per mile; 1 miles is the length of Camelot Road. The current road status does not meet the Town’s Sub-division or Road Specifications. Joe Reynolds indicated that he has signed letters from the homeowners indicating the road would not be taken over by the Town but would remain a Private Road.(Note: Joe indicated after the meeting that he was incorrect in this statement.) Tim LaTourette indicated the Town had previously met with homeowners explaining that they purchased the property with false impression by Mr. Markey regarding the road status. Mr. LaTourette also indicated the wires on the road are too low and could not be maintained by Town unless corrected. It was suggested by Mr. Stuendel for Mr. Craig to review with his attorney in light of the new history of meetings Mr. Craig presented. Mr. Layton stated he understood the position of the homeowners and Mr. Craig but that the road would have to be brought up to meet the current specifications
Reports – Planning Board
On motion by Stuendel, seconded by Layton, it was moved to receive, approve and place on file the Planning Board’s November, 2010 monthly report.
Vote: All AYEs – Motion Carried.
Reports – Assessor
On motion by Layton, seconded by Buttel, it was moved to receive, approve and place on file the Assessor’s monthly November, 2010 report. It was requested by Peggy Backus to have future Assessor Reports reflect more details on issues and their resolutions.
Vote: All AYEs – Motion Carried.
Reports-Highway Superintendent
Reports- Dog Control Officer
Dog Enumeration project was discussed. Justice Lloyd Backus voiced his concerns in completion of the job in a timely, accurate method. The Dog Control report indicated 134 residents visited/reviewed; 87 with no dogs, 21 with licensed dogs and 23 with unlicensed dogs. Verbal warnings were issued with letters to be mailed from Town Clerk. Brenda indicated she was going to have to work with Private Communities to obtain enumeration counts.
On motion by Stuendel, seconded by Layton, it was moved to receive, approve and place on file the Dog Control Officer monthly report.
Reports- Supervisor
Vote: All AYE’s – Motion Carried
Resolution 9-2010 for the adoption of Local Law 1-2010 was signed by the Board.
Correspondence
Stream Corridor Management Grant program meeting will be held on December 16, 2010 at 11:00am. Carl stated that the County Planning Board will assist the town by filling out most of the grant application paperwork, once town representative, Ron V. and Howie B., have identified areas needing attention.
Other
Abstract of Claims
On motion by Buttel, seconded by LaTourette, it was moved to approve the Abstract of Claims for 2010 as follows: General Fund: $ 61,731.01, Highway Fund: $ 87,422.31
Vote: All AYEs – Motion carried.
Reading back of the minutes:
On motion by Backus and seconded by LaTourette, it was moved to forego reading back the minutes due to the hour and to let them be reviewed as an email attachment that the town clerk would send out to all board members.
Vote: All AYEs – Motion carried.
Motion by Stuendel, seconded by LaTourette to adjourn meeting at 9:55 pm.
Michelle Phoenix
Town Clerk
Next meeting will be on January 10, 2011 at the Town Meeting Room, Trout Creek, NY.
Meeting was opened by Bill Layton at 7:00 PM.
Attended by:
Bill Layton – Supervisor
Tim LaTourette -Board Member
Peggy Backus – Board Member
Carl Stuendel- Board Member
Gail Crane – Deputy Town Clerk
Agenda:
Interviews for Town Clerk
Review/update to Dog Law
Dog Law Public Hearing Notice – acceptance?
$500 donation spending – Lawyers comments
Sign Budget Read More »
The Public Hearing on the Preliminary Budget was opened at 7:00 PM by William Layton.
Questions raised by Amy Hawk –
The Public Hearing was closed at 7:14 PM.
The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:15 pm in the Town meeting room, Trout Creek, NY. Read More »
The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY.
Present:
Others:
Pledge to the flag was led by Carl Stuendel
On motion by Buttel, seconded by Stuendel, it was moved to approve the minutes of the September 13, 2010 meeting as each member had received a copy.
Vote: All AYEs – Motion Carried.
On motion by Buttel, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk’s monthly report.
Vote: All AYEs – Motion carried.
The Town’s Financial Statements and Budget Report were reviewed with the Board by Nancy Roberts, Bookkeeper to the Supervisor. Noteables – A partial payment CHIPS money that had been applied for in August was received; Received projected 2012 retirement figures showing an increase of $33K to $49K. All need to be aware of the ongoing increases in costs.
On a motion by Stuendel, seconded by Buttel, it was moved to receive, approve and place on file the Supervisor’s Monthly Financial Report.
Vote: All AYEs – Motion carried.
Visitor Questions –
Craig Fritzsch – Question regarding the status of the burned out crane. Mr. Fritzsch would be willing to give the town $1000. for equipment. Bill Layton responded that the equipment had been sold by the company to India and the company that owns the crane is in process of removing it. Work on the physical removal had started earlier this week. Was decided this was a moot issue at this time.
Reports-Superintendent – Ron VanValkenburg
Dryden-Gray Rd. – replaces 3’ pipe with 5’x40’ squash and collar – cost $4150 plus headwall stone. A question was raised by Stuendel as to whether or not Stream Mgnt would pay for any of this work.
Faulkner Rd – headwall on discharge end fell over during the flood. Repair scheduled for Thursday
Rain storm – have been doing repairs to roads and have cut up and removed fallen trees
Carcass Brook – worked the road and cut the bank back. Made ditch deeper. Used 50 loads gravel
Shop – Have performed a lot of truck repairs and changing tires. Dana Wagner has been welding supports under boxes
Concrete for addition Town Hall has been poured and finished.
Violation – The Building Inspector has issued a violation on pole barn exit. A roof is needed as there is a danger to personnel as the snow/ice freezes the door and entry way.
On motion by LaTourette, seconded by Backus, it was moved to resolve/correct the building violation.
Vote: All AYEs – Motion carried.
Emergency Assessment Form – Bill Layton asks Ron if the form was completed for the flood damages on 9-30-2010 and 10-1-2010. Ron responded that he faxed the day after the flood that minimum damage resulted with and estimated cost of $33,000 not including labor and equipment usage and cost.
Concrete pad in back of shop – Last year’s estimated price was $6,680. Ron questioned if this is to be completed now. The pad would make the washing of trucks cleaner and safer for the personnel as the area becomes very muddy and slippery. Discussion ensued as to where the money would come from. Town is awaiting response on the Court Bldg. Fund Grant Application. Bill will follow up on the status of the grant.
On motion by Layton, seconded by Buttel, it was moved to table the decision regarding work on the pad until next month after review of the financial situation.
Vote: All AYEs – Motion carried.
Reports- Planning Board – James Fox
No report submitted. The Board asked Sandy to contact James Fox and request a report for the last few months and impress on him the importance of timely reports.
Reports – Assessor – Joyce Ottens
Bill Layton indicated the reports for September had been mailed to Town and received the day after last month’s meeting. The report for October meeting was received. Bill read both reports which seemed to be basically the same. Bill Layton is going to follow up on court case and to make sure that she include in her reports any communication with attorney Robert Bebe, who represents Town of Tompkins in its ongoing struggle with NYC over tax assessments.
Reports – Dog Control Officer – Brenda Thurston
New monthly report format – Gail Crane presented the new monthly report that Brenda, Sandy and she had created. In summary, there were 7 complaints/assistance requests from homeowners; 2 dogs removed to the shelter, no dogs relocated. Bill Layton indicated he thought it was too detailed, Carl Stuendel indicated he liked seeing the detail. Bill requested that the detailed report be emailed to the Board prior to the monthly meeting.
Enumeration project status – a 911 worksheet by street has been generated and the Dog Control Officer has begun visiting each location to count the dogs. During this process a number of dogs in violation have been found. Discussion ensued as to whether or not the violations should be addressed at the time of the violation being discovered – or after the entire enumeration project completed. Suggested process by Dog Control Officer is –
Step 1. Verbal warning, at time of violation discovery during enumeration visit
Step 2. A letter from the Town Clerk indicating violation discovered and license/rabies vaccination required within 30 days.
Step 3. Follow up by Dog Control Officer 30 days after letter sent. Issuance of summons if the violation had not been corrected.
Database status – As required by the State, Dog Licenses for renewals and control will be turned over to the Town to administer effective January 1, 2011. Renewal notices, tags, etc. Establishment of an accurate database of current dogs is in the process. As reported last month 188 letters to all previously licensed dogs that were past due were sent out. A good response has been had with the database being updated from the returned letters where the dog owners have indicated the dog is deceased or been moved.
The process that has been established at this time is:
Step 1 – Create the database from all previously issued dog licenses on file in Town Clerk’s office. COMPLETE
Step 2 – Send a letter to ALL previous dog owners where dog license is past due for renewal. COMPLETE 188 letters sent
Step 3 – Dog Control Officer to follow-up on review of the database
Step 4 – Dog Control Officer to issue corrective action for un-licensed dogs.
A discussion ensued on the pros/cons of the enumeration and dog licenses database issues.
During the process of reviewing the returned notices, there is an instance where a dog has been reported as deceased dog but the Dog Control Officer knows the dog is alive and is in violation of license. During the discussion, Gail raised the question of legal liabilities of the Town’s enforcement or lack of enforcement regarding rabies vaccinations. Can the Town be sued if a dog has not had the rabies shot as required, and by chance bites a person or if the dog is not holding a current license? A discussion of pros/cons ensued.
Further discussion ensued on the license renewal process. Should all licenses be renewed in June or on anniversary date. Sandy indicated the annual renewal in June was not working. Gail indicated the system is all set to generate automatic renewal notices. Gail also indicated that her understanding at the last Delaware Town Clerks Association meeting that most towns were renewing based on anniversary date. Bill asked that the Town Clerk contact various towns again to confirm their renewal process. We agreed to table a decision regarding dog license renewal dates until next meeting when we would have more information on whether the town might be able to provide a rabies clinic three times a year.
On motion by Stuendel, seconded by LaTourette, it was moved to pursue corrective action on all violations discovered as a result of the enumeration or database review process.
Vote: AYEs – Layton, Stuendel, Buttel, LaTourette
NAY – Backus
Motion Carried
Dog Rabies & Spay Neuter Clinic – Brenda has been working with the vet Dr. Pritze on trying to establish a rabies clinic. Dr. Pritze gets .50/mile. It is believed that fund raising or donations is legal to help support this. Brenda requests permission to hold a couple of fund raising events – Bake Sale and Penny Social in support of a rabies clinic. Rabies clinics are currently held at various times throughout the county by the Delaware County Public Health Dept.
On motion by Stuendel, seconded by Buttel, it was moved to allow Brenda to hold a fund raiser.
Vote: All AYEs
Motion Carried
Reports- Supervisor – Bill Layton
Resolution on Cannonsville Cemetery – Resolution # 10 for transferring the Cannonsville Cemetery from the Cannonsville Cemetery Association to the Town of Tompkins was reviewed and signed by the Board.
Grant Stream Mgmt Program – project clarification Rt 206 and Trout Creek stream needs refining. The County has offered their assistance in reviewing and correcting the grant application process.
Correspondence – Bill Layton
Letter of resignation effective November 1, 2010 has been received from Sandra Gardepe, Town Clerk due to health reasons. The current Deputy Town Clerk, Gail Crane, was asked if she would be able and willing to take on the job for the next few months or year. This is an appointed position. Gail indicated she was willing to assist until a new Town Clerk can be appointed or elected. The flexibility of time for Gail is a concern as she travels out of state quite often. Gail is willing to work with a replacement person to teach or assist where possible.
On motion by LaTourette, seconded by Stuendel, it was moved to table the acceptance of the resignation at this time.
Vote: All AYEs – Motion carried.
Budget
The tentative budget as established be previous meeting was reviewed and discussed. There had been no changes since the previous budget review meeting of September. Concern was voiced by Tim LaTourette regarding the Highway personnel budgeted amounts and lack of replacement personnel budget. Discussion of where funds would come from if and when replacement personnel is determined to be needed as it is not spelled out in the current budget.
On motion by Layton, seconded by Stuendel, it was moved accept preliminary budget and bring before a public hearing.
Vote: AYEs – Layton, Stuendel, Buttel
NAYs – LaTourette
Abstain – Backus
Motion carried
Town clerk instructed to put a notice of public hearing in paper before the Nov. 9th Board meeting.
Abstract of Claims
On motion by LaTourette, seconded by Stuendel, it was moved to approve the Abstract of Claims for October 12, 2010 as follows:
General Fund: $ 15,518.27
Highway Fund:$ 15,885.20
Vote: All AYEs – Motion carried.
Reading back of the minutes:
On motion by Backus, seconded by LaTourette, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion carried.
The meeting was adjourned at 10:10 PM.
Gail Crane
Deputy Town Clerk
Next meeting will be on Tuesday, November 9, 2010 at the Town Meeting Room, Trout Creek, NY.
The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:05 pm in the Town meeting room, Trout Creek, NY.
Present:
1. William Layton-Supervisor
2. Carl Stuendel-Councilperson
3. Peggy Backus-Councilperson
4. Howard Buttel-Councilperson
5. Timothy LaTourette-Councilperson – ABSENT
Others:
1. Ronald VanValkenburg-Hwy Superintendent
2. Nancy Roberts – Bookkeeper to the Supervisor
3. Gail Crane – Deputy Town Clerk
Pledge to the flag was led by Peggy Backus.
On motion by Carl Stuendel, seconded by Howard Buttel, it was moved to approve the minutes of the August 9, 2010 meeting as each member had received a copy.
Vote: All AYEs – Motion Carried.
On motion by Howard Buttel, seconded by Carl Stuendel, it was moved to receive, approve and place on file the Town Clerk’s monthly report.
Vote: All AYEs – Motion carried.
The Town’s Financial Statements and Budget Report were reviewed with the Board by Nancy Roberts, Bookkeeper to the Supervisor. Attention was given to the Highway account, the account is currently low on funds while awaiting the CHIPS payment.
On motion by Stuendel seconded by Buttel, it was moved to receive, approve and place on file the Supervisor’s report.
Vote: All AYEs – Motion carried.
Reports-Superintendent – Ron VanValkenburg
1. South Dry Brook sealed
2. Performed cold patch and mowed roads
3. Assisted Town of Deposit seal roads
4. Readburn Mt. – working on the road, aware it is a bit slimy. Have had no complaints. Ditching, cut brush. Will cut more before winter. Changed 5 pipes
5. Have question on the snow plow contracts with the county – what is the expiration date. Bill thought they were good for 3 more years. Bill will get a copy for Ron.
6. International truck – Needs dyno testing. Milton Cat does not have tools needed to test. The truck seems to be losing power on the hills. Problem has been for over a year, truck has 80K miles on it now. Bill indicates money is low but we should get a quote before work is performed. Board agrees that we need to get it on record with CAT that problems exist before warranty expires. Ron to validate paperwork on truck regarding warranty.
7. The D6 bulldozer – very old machine – parts are falling of. Tracks and brackets are worn out. Estimate of over $12,000 for parts, not including labor, for repairs. The machine is used only during floods, then needed a lot, otherwise it has minimal use. Question is – Do we fix it or not? Bill Layton will bring up in Budget meeting.
Reports- Planning Board- by Town Clerk
No report received this month
Reports – Dog Control Officer – Brenda Thurston
No report submitted this month by Brenda.
Gail Crane gave an update on the new dog license database created. The database currently has a count of 345 dogs. Of this 345 dogs, 188 dogs are past due for license, 93 dogs are deceased or no longer valid, 64 dogs have valid licenses. Letters have been prepared and will be mailed this week to the dog owners of past due licenses. Brenda Thurston will follow up with any past due license with no response to the Town Clerk’s office.
In regards to the Dog Enumeration Program, Gail Crane has received and prepared a listing of all addresses by Street Name for Brenda to use as a worksheet.
Gail Crane has created a Summary Dog Control Monthly Report form for Brenda to use monthly in reporting to the Board. This will be used in conjunction with the current Enumeration Sheet and Trouble Call Sheet.
Job Description is required for the Dog Control Officer. There may be one already in the Town Book. Bill requests to have Sandy look up any existing job description. Actually, a job description for all employees of the Town should be established.
Reports- Supervisor – Bill Layton
1. West Branch Delaware River Stream AKA Delaware Watershed Stream Mgnt Program Grant – 57 projects Watershed, 10 high priority, 3 medium priority
Town got accepted for 1 grant – small project for taking trees out of creek.
Bill said this was a very good learning experience and will prepare us for future applications. Town can submit another grant application in October. Contacts – Ron is primary and Butttel is the secondary. Ron/Howie are to attend meetings and give voice. During discussion of this topic, Ron brought this item to the board’s attention: Agreement — Ron gave gravel to state from putting stream back and is supposed to receive grindings from the state highway.
2. Cannonsville Cemetery – We have a person (Sandy Jewel) who is interested in purchasing plot and burying her husband. There are many unresolved questions and procedures to be established. Question raised as to what other Towns do. It was decided to have Sandy Gardepe contact various towns for copies of their procedures and to contact Normal Carlson to find out who did the burials and grave digging. Also to find out which is the latest maps and current pricing on plots. All agree that responsibilities need to be established and procedures developed.
3. BOCES – addition to building. Ground was broke today for the addition. Footing is done. Want to make sure a timely schedule is adhered to. Also want to make sure the invoices for the addition from Jess Howes are on a separate statement.
4. Dog Licenses – effective January 2011 Town is required to take over the dog licensing issues. Budget lines need to be established for this additional expense. Gail/Sandy have been at work setting up a dog database. New town ordinance is required to be established and a public meeting will be required. There is supposed to be a transitional worksheet of info being sent in the near future to assist to setting this all up.
5. Budget items for the future – Electronic file system of sub-division laws, resolutions, local laws, etc. need to be setup on the computer and availability to the public set up on our website. Legislation is required for dog licenses. Public hearings – no changes without a public hearing
6. Kingswood – Hathaway Pond – want to establish 5-6 permanent campsites to be used by church functions. Will not house permanent trailers but travel trailers that would come and go based on various church functions. Sewer system permits have already been granted. Joe Reynolds submitted a question of what type of permit and fee is required. Ron noted that any change to driveway or road entrance may require a site plan review. Just in case roads are damaged. Would a resolution and public hearing be required for establishing a campground? Board needs to look more into this matter. Health issues checked OK. Bill will get more information and call the board members.
7. Trout Creek signs – Letter received from Hannah Wagner regarding construction of “Welcome to Trout Creek” signs. Discussion that state lands may require permission from state. Peggy volunteered to shop around for sign prices.
8. Culvert for snowmobilers on Bridge Street. May be either a bridge or a pipe. If snowmobilers purchase the pipe the town can put it in – must be at least 20 foot long. Motion was made by Peggy, seconded by Carl for the snowmobilers to purchase the pipe and the town to do the installation. Vote: All AYEs – Motion carried.
9. Discussion regarding speed limit in Trout Creek. Previous letters submitted to the state attempting to get speed reduced was unsuccessful. Board suggest perhaps a petition would be able to get established and submitted to the state. Board can contact the Sheriff’s Dept. and request speed to be monitored. Bill will contact the Sheriff’s Dept.
10. Budget – Nancy has prepared tentative budgets that are ready for review. Budget meeting date Thursday, 9-16-2010 7:00 PM set up.
11. Town of Tompkins state retirement payment has increased by 30% over last year’s amount.
12. New Oath of Office cards for Howie and Peggy need to be obtained for 2011. Sandy to obtain new cards.
On motion by Backus seconded by Stuendel, it was moved to approve the Abstract of Claims for 2010 as follows:
General Fund: $ 11,588.92
Highway Fund: $ 83,521.39
Vote: All AYEs – Motion carried.
Reading back of the minutes:
On motion by Layton seconded by Buttel, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion carried.
The meeting was adjourned at 9:50 pm.
Next meeting will be on Tuesday October 12, 2010 at the Town Meeting Room, Trout Creek, NY.
Gail Crane
Deputy Town Clerk
Coming soon! Sandy G., our town clerk, is back from the fair.
The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. Read More »
The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY.
Present:
.
Others:
.
Pledge to the flag was led by Timothy LaTourette
On motion by LaTourette seconded by Stuendel it was moved to approve the minutes of the 2010 meeting as each member had received a copy.
Vote: All AYEs – Motion Carried.
On motion by Buttel seconded by LaTourette it was moved to receive, approve and place on file the Town Clerk’s monthly report.
Vote: All AYEs – Motion carried.
Reports – Superintendent
Dog Control Officer – Brenda Thurston spoke about the over population of dogs. The Delhi Shelter gave us some vouchers for spay and neutering. Need to have some fund raisers for more of the vouchers .Brenda needs permission from the Board to hold the fund raisers. On motion by LaTourette seconded by Stuendel it was moved to give Brenda permission to hold the fund raisers for additional vouchers for spay and neutering. Vote: All AYEs Motion carried.
The money that is raised goes to the Delhi Shelter and they give out the vouchers.
On motion by Stuendel seconded by Layton it was moved to advance to Brenda up to $200 for gas for enumeration and trouble calls if necessary. Brenda will begin using a form for Enumeration and Trouble Calls and will turn in a monthly report.
Reports- Planning Board- re Town Clerk
The reports from May 13, 2010 and June 10, 2010 were read
Reports – Supervisor
On motion by Backus seconded by LaTourette it was moved to approve the Abstract of Claims for July 12, 2010 as follows: General Fund: $ 4,933.95 Highway Fund:$23,012.82
Vote: All AYEs – Motion carried.
Reading back of the minutes:
On motion by LaTourette, seconded by Layton it was moved to accept the minutes as read back.
Vote: All AYEs – Motion carried.
On motion by Layton seconded by Buttel the meeting was adjourned at 8:45pm.
Sandra M. Gardepe
Town Clerk
Next meeting will be on August 9, 2010 at the Town Meeting Room, Trout Creek, NY.
Town of Tompkins in New York's Delaware County 