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Monthly Archives: February 2012

The Town of Tompkins Sewer Use Law can be found under the tab labeled “Town Laws”.

The row of tabs (starting with “About”) is located at the top of the page just below the name of our Web Site/ Blog.

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The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:02 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. Howard Buttel – Councilperson
  2. Tim LaTourette – Councilperson
  3. Peggy Backus – Councilperson
  4. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor
  4. Joe Reynolds – Town Building Inspector

 

Pledge to the flag was led by Tim LaTourette

 

Minutes Approval:

On motion by LaTourette, seconded by Stuendel, it was moved to approve the minutes of the Board meeting held on January 9, 2012.

Vote: All AYEs – Motion Carried.

 

On motion by Stuendel, seconded by LaTourette, it was moved to approve the minutes of the Board special meeting held on January 18, 2012.

Vote: All AYEs – Motion Carried

 

Monthly Financial Reports:

Town Clerks Report:

On motion by LaTourette, seconded by Stuendel, it was moved to receive, approve and place on file the Town Clerk’s monthly report for January 2012.

Vote: All AYEs – Motion carried.

 

Supervisor’s Report:

The Town’s monthly financial report was reviewed with Nancy Roberts, bookkeeper to the Supervisor.

On motion by Stuendel seconded by LaTourette it was moved to receive, approve and place on file the Supervisor’s Financial Report.

Vote: All AYEs – Motion carried.

 

 

Guest Speakers:

Joe Reynolds

Joe approached the board to discuss a dispute that is currently going on with property owners on Apex Rd (NY 268). The neighbor to the property that is in debate had contacted Joe by letter requesting documents he would like to see related to the building process.  At that time Joe agreed to provide what he had on file to the individual that requested the information but also stated there would be a fee of $100. Joe has provided the board with the letter and the check from the individual. After much discussion on the items requested in the letter the board felt that this is not the Town’s responsibility to find and provide this information and might constitute a possible breach of privacy.  It was decided to return the check without documents.

 

 

Other Reports:

Report – Planning Board

October 2011, November 2011 and January 2012 minutes of the Planning Board were read by Michelle.
[For a single PDF containing the minutes for each of the three meetings click HERE.]

 

Report – Assessor

None

 

Report – Highway Superintendent

  1. Ron received a questionnaire from Delaware Co. Public Works for addition data collection and evaluation for Town roads with pipes having a span between 5 – 20 feet for future possible flood damage.
  2. Ron Received a letter from RAMPP stating they are working with FEMA and will be in our area to do flood studies
  3. Pipe and stone bids need to go in paper, Ron will meet with Michelle to get this done.
  4. From one of the past floods the Town had applied for grants for repairs on Pine Swamp and Chamberlin Brook, Ron stated that the one for Pine Swamp was on hold and the one for Chamberlin Brook had been put on the back burner because of      the Irene and Lee floods in September 2011. Ron inquired if the Town Board had heard any new updates on these grants.  No, they hadn’t.
  5. Ron inquired as to the Board’s thoughts on what accounts could money be drawn from for the sealing of the roads this year.
  6. Received a call from a resident on Roods Creek stating the Road was a mess from the heavy trucks and they were getting stuck. Ron investigated this and found that the trucks from Schaffer’s quarry were rutting up the road due to the warm weather we have been having. Ron met with Larry from Schaffer’s and Larry stated he would fix the road, Ron told Larry that if the repairs were not done he would have to put a weight limit on the road to spare the town in future road repair costs.
  7. Last week a large tree had come down on Carroll Hill due to the bank shifting and was taken care of.
  8. Ron inquired as to if the Board had heard anything from FEMA and if they would be sending a team for the flooding from Irene and Lee.  Nancy said she would try to contact them.
  9. John’s 2006 International had has needed to have repairs done
  10. Kyle’s 2006 International needed to have a lower half of the fuel tank and that has been repaired.
  11. Cut Brush and Chipped on Finch Hollow
  12. A check from the Insurance Company has been received for the repairs to the tailgate of the Truck that was damaged last month.
  13. Chris from the Fire Department asked if it would be ok for the Fire Department to use the Towns radio Frequency during the hours the Town is not working. Ron stated that would be ok and that it is a great opportunity for the Town and Fire Dept to have radio communication.
  14. Ron would like the Board to take into consideration the rising fuel costs when it comes to 2013 budget and how this will affect the repair of roads in the future.
  15. Ron received Gravel Crushing bids. They are as follows.
  16. Carver $2.90 per ton
    Clark $ 2.85 per ton
    Seward Sand and Gravel $ 2.75

 

 

Report – Dog Control Officer

  1. Have had Ag and Markets inspection and passed.

 

 

Report- Supervisor

  1. Bill called Gail Crane and she stated she would be Deputy Town Clerk.
  2. Boots will be purchased through Gifford’s
  3. Town Employees have to sign Labor Law forms and were passed out.
  4. A Fact Finder/Mediator was appointed and will be Zetla Elvi from Fish’s Eddy.
  5. Joe Reynolds has received drawings for sewer system buildings and has them in his office if anyone is interested.
  6. Letters have been sent out for the last 4 residents in the Sewer District that have not signed lateral easement agreements.  The letters to two of the residents were a final request to sign, and the other two were the first step of the eminent domain process.
  7. Town has received a quote from NYSEG for the new efficient lighting. Carl is going to review this and bring back to March’s meeting.
  8. The Town Justice’s yearly financial report/books were received but a difference was found between what the Town has collected and what the Justice books’ state. A motion by LaTourette to review the books again at March’s meeting until the difference can be explained, seconded by Stuendel

Vote: All AYEs – Motion Carried

 

 

Correspondence

None

 

Other

Tim approached the board asking if in the future the Fire Department could use the Towns Radio Tower to install a repeater when the Fire Department gets a frequency. The Board had no problem with this.

 

Abstract of Claims

On motion by LaTourette, seconded by Stuendel, it was moved to approve the Abstract of Claims for January 13, 2012 as follows: General Fund: $135,675.82, Highway Fund: $ 21,349.41

Vote: All AYEs – Motion carried.

 

 

Reading back of the minutes:

On motion by Stuendel and seconded by Backus, it was moved to accept the minutes as read back

Vote: All AYEs – Motion carried.

 

 

The meeting was adjourned at 9:37

Next meeting will be at 6pm on March 12, 2012 at the Town Meeting Room, Trout Creek, NY.

Michelle Phoenix
Town of Tompkins
Town Clerk

The Town of Tompkins Sewer Use Law can be found under the tab labeled “Town Laws”.

The row of tabs (starting with “About”) is located at the top of the page just below the name of our Web Site/ Blog.

The special monthly meeting of the Town of Tompkins Town Board was called to order at 6:02 pm in the Town meeting room, Trout Creek, NY.

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson


Others:

  1. Michelle Phoenix – Town Clerk
  2. Ron VanValkenburg – Town Superintendent
  3. Kyle McLaughlin – Town of Tompkins Highway Employee
  4. Rick Gerlach – Representative for Ben Funk


Topic of Meeting: Purchasing of a 10 Wheeler dump truck/ Town Highway boot purchases/ Review of historic Photos 

Flag Salute was led by Ron VanValkenburg

Truck –

The discussion on the purchase of a dump truck started with Ron VanValkenburg stating that he had looked into getting 3 quotes for a truck, Ron had spoken with Delaware County Public Works Commissioner Wayne Reynolds and Wayne had stated that due to getting a truck through state bid 3 quotes will not be required.

A quote and specifications from Ben Funk Inc. through NAVISTAR (International) was presented by Rick Gerlach. The quote was reviewed by Town Board Members and questions were presented to Rick. Rick stated that State contracts ended December 31, 2011 and that because the town had received quote prior to that date the state contract will be extended for this quote. Many more questions on the truck that is of interest to be purchased were asked by the board to Rick Gerlach and the board received satisfactory answers.

The Board also questioned Ron and Kyle on what the problems were with the 1988 truck they were looking to replace. Ron and Kyle’s reply was that the truck has over 300,000 miles on it and is getting old and they felt they needed to replace it before problems occur. Kyle stated that the 88 had received a new motor and transmission and they have about 20,000 miles on them. It was stated the trucks body was in good shape and that there should be no problem selling it.

Ron stated that if the truck is ordered this week he would expect to see it the beginning to the middle of March. Before receiving the truck it will need to go to Wayne’s Welding to have body and plow work done there after it will be sent to Ben Funk to have some minor stuff done to it.

Ron wanted to remind the board that the decision needs to be made by the end of February 2012 before the prices go up.

Rick stated that if the Town decided to go ahead with the purchase a commitment letter would need to be drawn up.

After further discussion with the board a motion was made by LaTourette to purchase a 2013 7600 SFA 2010 (SF567) truck, Seconded by Stuendel.

Vote: All AYEs – Motion Carried.

Boots –

There was a discussion on where to purchase the safety boots for the Highway crew for this year. The board asked Ron to go back to the Highway crew and inquire where they would like to purchase their boots this year and bring their decision to the next board meeting.

Pictures –

Backus had inquired with numerous residents of the Town on if they had any old pictures for the board to review. Backus did receive a couple and the board reviewed and picked out a few to have copied and blown up to display on the wall of the Town Hall, this will be done through BOCES.  There will be more pictures received in the future for the board to review.

Reading back of the minutes:

On motion by LaTourette and seconded by Buttel, it was moved to accept the minutes as read back

Vote: All AYEs – Motion carried.

The meeting was adjourned at 8:07 PM

______________________________________________________________

Michelle Phoenix
Town of Tompkins
Town Clerk