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Monthly Archives: September 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:05 pm in the Town meeting room, Trout Creek, NY.

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Tim LaTourette – Councilperson
4. Peggy Backus – Councilperson
5. Carl Stuendel – Councilperson

Others:
1. Ronald VanValkenburg – Hwy Superintendent
2. Michelle Phoenix – Town Clerk
3. Nancy Roberts – Bookkeeper to the supervisor
4. Joyce Ottens – Town of Tompkins Assessor
5. Walt Ottens
6. John Scofield – Town resident
7. Chris Yaccubucci – Lamont Engineers
8. Henry Lamont – Lamont Engineers

Pledge to the flag was led by Carl Stuendel

Guest Speakers:
John Scofield – John addressed the board with questions on if approval was needed for him to start a small engine repair shop on Dryden Road. The Board advised John there was no ordinance in the Town of Tompkins and there is nothing further he would need to do with the Town to start his business.

Joyce Ottens – Joyce advised the board she would be retiring on December 1, 2012, and that the board would needs to start looking for a person to replace her position.

Henry Lamont & Chris Yaccubucci – Lamont Engineers
Henry advised the board that they would need to start looking into hiring individual/company for operation and maintenance of the sewer system before its completion in 2014. Henry provided a brochure of a company he would recommend.

Minutes Approval:
On motion by Stuendel, seconded by Buttel, it was moved to approve the minutes of the Board meeting held on August 21, 2012.
Vote: All AYEs – Motion Carried.

On motion by LaTourette, seconded by Layton, it was moved to approve the minutes of the Special Board meeting held on August 28, 2012.
Vote: All AYEs – Motion Carried.

Monthly Financial Reports:
Town Clerk’s Report:
On motion by Backus, seconded by Buttel, it was moved to receive, approve and place on file the Town Clerk’s monthly report for August 2012.
Vote: All AYEs – Motion carried.

Supervisor’s Report:
The Town’s monthly financial report was presented by Nancy Roberts and reviewed by the board.
On motion by LaTourette, seconded by Backus, it was moved to receive, approve and place on file the Supervisor’s September 10, 2012 Financial Report.
Vote: All AYEs – Motion carried.

Other Reports:
Report – Planning Board – None

Report – Assessor
Letter was presented by Joyce to each board member for their review.

Report – Highway Superintendent
1. $134,504 taken in by FEMA as of 9/4/2012
2. Spent a lot of time on Tower Mountain cutting limbs, boom mowing, cleaning ends of pipes and changed a driveway pipe.
3. Cold patching has been done in places
4. Hauled gravel from Afton to shop
5. Discussed how to get rid of 88 International
6. Bridge Street Bridge was taken over by the County.
7. Windfall and Abe Boice Road have had blacktop on end by RT 206
8. At the intersection of Gray and Finch Hollow Roads blacktop has been put on top of pipes.
9. Eastview and Higley Road have had gravel placed alongside of road.
10. The 2004 1 Ton engine light came on and complaints from the guys it’s not running correct so it’s been taken to Scoville Meno.
11. Chamberlin Brook, calcium had been spread on 7/12/2012 but has not been able to get the second shot done yet.
12. The new truck has arrived but has oil leak and has been sent to Oneonta to get that fixed.
13. Received a report from Councilman Buttel about a complaint from a land owner on Higley road, stating that when mowing alongside the road the crew had mowed 15 feet into the land owner’s field. Ron stated he knew his guys did not mow 15 feet into field.

Report – Dog Control Officer
Received one call in past month about lost dogs.
Harboring letters have been sent out.

Report- Supervisor
1. Town Signs – ½ the payment for the signs has been sent out.
2. LaFever would like to rent out rooms in creamery and the modular building.
3. Privacy fence at Town Building – Bill asked the Board’s thoughts on getting bushes.
4. County Pictrometry will cost the town $628.00
5. Assessor position will be put in the paper with requirements and run for one week and have resume submitted to Town Clerk prior to interviews. Interviews set up for October 9, 2012 at 6:00pm

Correspondence – None

Other:
Abstract of Claims
On motion by LaTourette, seconded by Buttel, it was moved to approve the Abstract of Claims for September 10, 2012 as follows:
General Fund: $4152.22
Highway Fund: $21,039.95
Vote: All AYEs – Motion carried.

Reading back of the minutes:
On motion by LaTourette, seconded by Backus, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried

The meeting was adjourned at 9:48 pm

Next Regular meeting will be October 9, at7:00 in the Town Meeting Room, Trout Creek, NY.

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Budget meeting was called to order at 9:52PM

Tentative budget was presented by Nancy Roberts – Bookkeeper to the supervisor

On Motion by Buttel, seconded by LaTourette, it was moved to accept the tentative budget with marked changes made by the board.
Vote: All AYE – Motion Carried.

Bookkeeper will give the Town Clerk the tentative budget with changes to place on file.

Meeting adjourned at 12:06AM [Sept 11, 2012].

Date September 10, 2012
Michelle Phoenix
Town of Tompkins
Town Clerk

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The special meeting of the Town of Tompkins Town Board was called to order at 6:05 pm in the Town meeting room, Trout Creek, NY.

Present:
1. William Layton – Supervisor
2. Tim LaTourette – Councilperson
3. Peggy Backus – Councilperson
4. Carl Stuendel – Councilperson

Others:
1. Ronald VanValkenburg – Hwy Superintendent
2. Michelle Phoenix – Town Clerk
3. Nancy Roberts – Bookkeeper to the Supervisor
4. Chris Yacobucci – Lamont Engineers

Pledge to the flag was led by Tim LaTourette

Discussion.
Resolution 23-2012 – Authorizing Town Supervisor to sign Agreements with Del. Co. Soil and Water Conservation District.
On motion by Stuendel, seconded by LaTourette, it was moved to adopt Resolution 23-2012.
Vote: All AYEs – Motion Carried

Chris Yacobucci presented the lowest bid for the CWMP. Following this:
Resolution 24-2012 – Authorizing The Town Board of the Town of Tompkins to award the construction contract for the community sewage system to the lowest bidder to LaFever Excavating, Inc.
On motion by Stuendel, seconded by Backus, it was moved to adopt Resolution 24-2012.
Vote: All AYEs – Motion Carried
[cfs comment: This resolution marks the final decision by Town of Tompkins to go forward with the CWMP.]

Mr. Yacobucci asked on behalf of LaFever if they could start screening soil. Chris asked CWC for their input on this matter. The board agreed that if CWC approves this they would go along with CWC recommendations.
Mr. Yacobucci also presented the board with a response letter for NYCDEP on their Design Approval for the Stormwater Pollution Prevention Plan with responses to their questions. After Supervisor Layton signs this letter it will be sent out to DEP.

Reading back of the minutes:
On motion by Backus, seconded by Stuendel, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried

The meeting was adjourned at 7:35 pm

Date: August 28, 2012
Michelle Phoenix
Town of Tompkins
Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 6:00 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor

 

Pledge to the flag was led by Tim LaTourette

 

Guest Speakers:
None

 

Minutes Approval:
On motion by Stuendel, seconded by Buttel, it was moved to approve the minutes of the Board meeting held on July 9, 2012.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:

Town Clerk’s Report:
On motion by Layton, seconded by Stuendel, it was moved to receive, approve and place on file the Town Clerk’s monthly report for July 2012.
Vote: All AYEs – Motion carried.

 

Supervisor’s Report:
The Town’s monthly financial report was presented by Nancy Roberts and reviewed by the board.
On motion by Backus, seconded by Stuendel, it was moved to receive, approve and place on file the Supervisor’s August 21, 2012 Financial Report.
Vote: All AYEs – Motion carried.

 

Other Reports:

Report – Planning Board
Minutes for the June 2012 and July 2012 planning board meetings were presented to the board.
[Click HERE for PDF of the June and July Planning Board Minutes.]

 

Report – Assessor
None

 

Report – Highway Superintendent

  1. Ron asked if the board would consider putting up a privacy fence at the Town building between the Town property and adjacent property.  The board will look into this.
  2. Road crew has been helping out other towns.
  3. Rip rap area on Rock Rift road has been done.
  4. Chips work complete and paperwork sent in.  This year additional paper work has needed to be sent compared to prior years.
  5. Stone done on Dryden, Walton Mt and Ferris Dean Roads
  6. A clutch kit and rear main seal has been done on Scott’s truck.  After the work was done it was noticed the seal is leaking and may need to be replaced again. Work was done by Dana Wagner and Marc Layton.
  7. New Rotors and front brakes were put on the 2010 pickup.
  8. The two 1 tons have had rotors and brakes replaced.
  9. 2004 Chevy had brake lines replaced.
  10. Excavator was skipping while idling so a new injector has been replaced, and also had a light and bracket replaced on the boom.
  11. The DEC contacted Ron and asked if our highway crew could help repair Barbour Book Rd.  We hauled about 400 yards of gravel to help the DEC out with short section of that road.
  12. Intersection of Grey Road and Finch hollow had ditch and pipe work done.
  13. Mowing, cutting limbs, Boom mowing and ditch work done on Tower Mountain.
  14. All Town roads have been mowed, some a second time.
  15. Due to the dry weather roads have not been worked but they have been filling pot holes.
  16. Placed an order with Chemung Supply for carbides costing apx $2,000, ordering this early has saved money.
  17. Ron discussed his interest on getting the frames and boxes painted on the 4 Internationals, when he looked into this he found it had cost Masonville apx $4,200 per truck, Ron would like to see this added to the budget.
  18. The new truck should have the box on Thursday and if all goes well they may have truck after Labor day, Ron wishes to take a truck and trailer and pick up the truck, wing and plow after his inspection instead of it being delivered.
  19. Ron supplied the board with a list of all the roads that have been sealed from 1997 to now.
  20. On Motion by LaTourette, seconded by Buttel, to give Ron permission to have the EWP projects’ bids put in the Walton Reporter after Soil and Water gets them drawn up.
    Vote: All AYEs – Motion carried.

 

Report – Dog Control Officer
DCO and Judge have met and tickets will start going out along with Harboring letters.

 

Report- Supervisor

  1. Town Signs – On motion by LaTourette, Seconded by Backus, to purchase 2 4×5 single faced town welcome signs at $1,600 and have installed near the White Barn and across the road from Lloyd Backus residence on 206.
    Vote: Al AYE’s – Motion Carried.
  2. While doing a tour with interested contractors of the sewer district, Bill was approached by a couple contractors with interest in renting the creamery and trailer.  Board showed interest.
  3. A special meeting will be held on August 28, 2012 at 6:00pm with Lamont to present the winning bid for the sewer district.
  4. Cornell Cooperate Extension contacted Michelle with interest in using the meeting/Board room on October 5, 2012. On Motion by Stuendel, seconded by Backus, to allow them the use the meeting room for that day.
    Vote: All AYES, Motion Carried.
  5. The pictures painted by Mr. Swartz were framed and hung.

 

 

Correspondence
None

 

Other
None

 

 

Abstract of Claims

On motion by Stuendel, seconded by Buttel, it was moved to approve the Abstract of Claims for August 21, 2012 as follows:
General Fund:   $10,164.36
Highway Fund: $127,172.13
Vote: All AYEs – Motion carried.

 

Reading back of the minutes:
On motion by Stuendel, seconded by Backus, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried.

 

The meeting was adjourned at 8:02 pm.

 

Next Regular meeting will be September 10, 2012 at7:00 in the Town Meeting Room, Trout Creek, NY.

 

Michelle Phoenix                 Date August 21, 2012
Town of Tompkins
Town Clerk