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Category Archives: Minutes Town Board

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:10 pm in the Town meeting room, Trout Creek, NY. With William Layton leading in the Flag salute.

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson
4. Tim LaTourette – Councilperson

Others:
1. Michelle Phoenix – Town Clerk
2. Ron VanValkenburg – Highway Superintendent
3. Nancy Roberts – Bookkeeper – Via Zoom

Floor Time: None

RESOLUTION # 48 APPROVAL OF MINUTES
A motion was made by Buttel, seconded by LaTourette, approving the minutes of the regular meeting for July 14, 2020
All in Favor – Motion Carried.

RESOLUTION # 49 ABSTRACT OF CLAIMS
On motion by Backus, seconded by Buttel, it was moved to approve the Abstract of Claims for August 11, 2020 as follows:
General Fund: $2,540.87
Highway Fund: $25,995.61
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION #50 TOWN CLERK
On Motion by Backus, seconded by Buttel it was moved to receive, approve and place on file the Town Clerks July, 2020 monthly report.
All in favor – Motion Carried

RESOLUTION # 51 SUPERVISOR REPORT
On motion by LaTourette seconded by Backus, it was moved to approve and place on file the supervisor’s monthly financial reports as of 7/31/2020 dated /11/2020.
All in favor – Motion Carried

RESOLUTION #52 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Backus, seconded by Buttel to approve the sewer districts Abstract of Claims for August 8, 2020 as follows $2,968.85
All in favor – Motion carried.

RESOLUTION #52 SEWER DISTRICT FINANCIAL
On motion by LaTourette seconded by Buttel it was moved to approve and place on file the sewer districts monthly financial report as of 7/31/2020 dated 8/11/2020.
All in favor, motion carried.

OLD BUSINESS –
Michelle forgot to advertise the permissive referendum for Kelsey Community house / property. It will be advertised.

NEW BUSINESS –
The 2021 Budget process is started.
Resolution #53 – On motion by Layton seconded by Buttel to approve the Heart of the Catskills humane society yearly agreement
All in favor, motion carried

REPORTS:
Sewer District workers report – August’s report provided
Assessor – None
Planning Board – None
Dog control Officer – DCO was called out to a dog bite complaint.

Highway Superintendent –
1. Summer help is done
2. We had a heavy rain even and Barbour Brook and Dry brook had pipes and ditches were filled with debris. Guys cleaned all out.
3. Been getting things ready to seal roads
4. Working roads, cut trees, worked on equipment
5. Hauled some grindings from State Highway 10, from repairs NYS DOT are doing to the road.
6. Found a hole on Herrick Hollow road just past lake Cecil road, it has been fixed.
7. Ron had contacted a lady in Binghamton on the chips money and she stated thus far any bills that have been submitted have been approved and paid. She stated at this time she is not sure how much of the to cover any CHIPS money that may be withheld. Ron asked the board why he couldn’t use the funds from DA5110.2 to complete the work of roads if some of any CHIPS funds are withheld.
RESOLUTION 54- Motion made by Layton seconded by Buttel to use funds from DA5110.2 to cover any CHIPS funds that may be withheld from the state to finish roads.
All in Favor, Motion Carried

Supervisor –
1. Received an email stating The U.S. Board on Geographic Names (BGN) has received a proposal from the proponent of Tompkins to change the name of Sherruck Brook to Parnassus Brook. The stream begins in the Town of Masonville and flows through Steam Mill State Forest and NYCDEC lands in the Town of Tompkins. Bill stated that in the email the brook has been named Sherruck Brook sense 1880 and feels there is no need to change it. All maps Town, County and State have the brook named Sherruck Brook.
RESOLUTION 55 – On motion by Layton, Seconded by Backus to deny the said proposal, All in Favor – Motion Carried.

2. The Town of Tompkins has been awarded a $4,000 grant to hire an engineer service to inspect and to see all what’s needed to make the fire tower safe for public use. This is a matching grant and the Town of Tompkins needs to match the grant with $1,000. RESOLUTION 56 – On motion by Buttel, seconded by LaTourette to approve using $1,000 out of the building fund for the grant. All in Favor – Motion Carried.

Other – Ron Questioned if they could take out the paint and supplies for the salt shed out of the Building fund and not his budget. Bill stated he didn’t see why not.

Correspondence: None

Meeting adjourned at 8:11pm
Next meeting to be held on Tuesday, September 8, 2020 at 7PM
________________________________
Date: August 11, 2020
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Howie Buttel leading in the Flag salute.

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson
4. Tim LaTourette – Councilperson – Arrived 7:28PM
5. Brian Albanese – Councilperson

Others:
1. Michelle Phoenix – Town Clerk
2. Ron VanValkenburg – Highway Superintendent

Floor Time: None

RESOLUTION # 42 APPROVAL OF MINUTES
A motion was made by Backus, seconded by Buttel approving the minutes of the regular meeting for June 9, 2020
All in Favor – Motion Carried.

RESOLUTION # 43 ABSTRACT OF CLAIMS
On motion by Backus, seconded by Buttel, it was moved to approve the Abstract of Claims for July 14, 2020 as follows:
General Fund: $3,850.25
Highway Fund: $112,425.80
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION #44 TOWN CLERK
On Motion by Albanese, seconded by Layton it was moved to receive, approve and place on file the Town Clerks July, 2020 monthly report.
All in favor – Motion Carried

RESOLUTION # 45 SUPERVISOR REPORT
On motion by Albanese seconded by Backus, it was moved to approve and place on file the supervisor’s monthly financial reports as of 6/30/2020 dated 7/14/2020.
All in favor – Motion Carried

RESOLUTION #46 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Backus, seconded by Albanese to approve the sewer districts Abstract of Claims for July 14, 2020 as follows $2,537.37
All in favor – Motion carried.

RESOLUTION #47 SEWER DISTRICT FINACIAL
A motion was made by Albanese seconded by LaTourette it was moved to approve and place on file the sewer districts monthly financial report as of 6/30/2020 dated 7/14/2020.
All in favor, motion carried.

OLD BUSINESS –
Need to advertise the permissive referendum for Kelsey Community house / property.
The grant for the Creamery is a complete mess and Brian has done everything he can to straited it out with the state but they can’t understand the changes.

NEW BUSINESS – NONE

REPORTS:
Sewer District workers report – July’s report provided

Assessor – None
Planning Board – None
Dog control Officer – None

Highway Superintendent –
1. Ron stated we are due $ 234,729.50 in Chips funds but they will possibly hold back 20% of those funds.
2. Ron explained that they pug milled and stoned $161,568 on Tower Mountain roads leaving about $73,161.50 of the chip’s funds. Ron figures they will use about $96,000 to get the rest of what he wants to do on those roads.
3. Working roads, mowing and weed whacking, boom mowing, cut brush, shoulder work done on Pine Swamp, Minor equipment repairs have been done.
4. Would like to look into getting grindings ground smaller.
5. Summer help has painted the salt shed; it was noticed that the peek of the salt shed Roof will soon need attention.
6. Hauled the rest of the gravel, more gravel needs to be crushed
7. Boom mower needs a repair that could be costly
8. Ron explained how he was not happy with Robert Greene Inc.

Supervisor –
1. Nothing to report

Other – None

Correspondence: None

Meeting adjourned at 8:18pm
Next meeting to be held on Tuesday, August 11, 2020 at 7PM
_______________________________
Date: July 14, 2020
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Tim LaTourette leading in the Flag salute.

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson
4. Tim LaTourette – Councilperson

Others:
1. Michelle Phoenix – Town Clerk
2. Ron VanValkenburg – Highway Superintendent
3. Nancy Roberts – Bookkeeper – Attended via Zoom Meeting
4. Brian Backus – Resident

Floor Time: None

RESOLUTION # 35 APPROVAL OF MINUTES
A motion was made by Buttel, seconded by LaTourette approving the minutes of the regular meeting for May 12, 2020
All in Favor – Motion Carried.

RESOLUTION # 36 ABSTRACT OF CLAIMS
On motion by Backus, seconded by Buttel, it was moved to approve the Abstract of Claims for June 9, 2020 as follows:
General Fund: $13,874.33
Highway Fund: $71,755.13
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION # 37 TOWN CLERK
On Motion by Buttel, seconded by Layton it was moved to receive, approve and place on file the Town Clerks May 2020 monthly report.
All in favor – Motion Carried

RESOLUTION # 38 SUPERVISOR REPORT
On motion by Buttel seconded by Backus, it was moved to approve and place on file the supervisor’s monthly financial reports as of 5/31/2020 dated 6/9/2020.
All in favor – Motion Carried

RESOLUTION # 39 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by LaTourette, seconded by Buttel to approve the sewer districts Abstract of Claims for June 9, 2020 as follows $6,980.95
All in favor – Motion carried.

RESOLUTION # 40 SEWER DISTRICT FINACIAL
A motion was made by LaTourette seconded by Buttel it was moved to approve and place on file the sewer districts monthly financial report as of 5/31/2020 dated 6/9/2020.
All in favor, motion carried.

OLD BUSINESS:
Resolution #41- 2020, DECLARING TOWN OF TOMPKINS TAX MAP #369.-1-21 SURPLUS PROPERTY THAT IS SUBJECT TO PERMISSIVE REFERENDUM
On a motion by LaTourette seconded by Buttel the Town of Tompkins Town Board hereby approves the following resolution.
WHEREAS, the Town of Tompkins acquired a parcel of land Tax Map 369.-1-21 located on 8586 County Highway 67 in the Town of Tompkins, and
WHEREAS, it is no longer necessary for the Town of Tompkins to retain said property, and
NOW THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Tompkins, in regular session duly convened, does hereby authorize and direct the Town Supervisor of said Town to execute and advertise the sale of property Tax Map 369.-1-21 located on 8586 County Highway 67 in the Town of Tompkins that is subject to permissive referendum as permitted by law.
All in favor – Motion carried

The school house deck has been stained and it looks great.

NEW BUSINESS: NONE

REPORTS:
Sewer District workers report – June’s report provided

Assessor – None

Planning Board – None – Will return to Meeting’s in July

Dog control Officer – None

Highway Superintendent –
1. Ron has been sent the posting my NYS DOT about Chips funding for 2020. This year’s funding could be reduced up to 20% so they will reimburse no less then 80% of allocations. We are allocated about $166,000 for chips and $37,835.33 for Pave NY.
Ron stated they have a tentative date to start Tower mountain with the pug mill on June 15,2020

2. Working Roads, Hauling Gravel, Cutting Brush

3. Received about 200 loads of grindings for use on roads.

4. Some of the roads have received the calcium chloride on them

5. Having an issue with a resident putting up cones on the Chamberlin brook road, Ron is afraid if people hit the cones and damage their vehicles it will come back on the Town.

6. Al has been out mowing and hasn’t been having luck with the equipment, He got a fence wire that was thrown in the ditch caught up in the mower.

7. May have to crush more gravel

8. Helped the County with the Athey Machine

9. Sold the 2006 for $25,000

10. Sold 4 tires for $1,400

11. The 2020, 1 ton has been delivered, Ron was not happy with the control handle to run the plow and its not what he asked for. The never called to confirm delivery and no one was at the shop when they came. Just by chance someone drove by and see then sitting there and contacted Ron.

12. Would like to make airport road a seasonal road, no one is living on the road.

Supervisor –
1. Cleaning company has gone out of business and when asked for recommendations they stated they knew no one that carried the insurance. So, we will have to do the cleaning of the buildings our self.

2. Summer helps starts tomorrow and it’s the same students that were here last year.

Other – None

Correspondence: None

Meeting adjourned at 7:55pm

Next meeting to be held on Tuesday, July 14, 2020 at 7PM
________________________________
Date: June 9, 2020
Town of Tompkins Town Clerk – Michelle Phoenix

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Tim LaTourette leading in the Flag salute.

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson – Attended via Zoom Meeting
4. Brian Albanese – Councilperson
5. Tim LaTourette – Councilperson

Others:
1. Michelle Phoenix – Town Clerk – Attended via Zoom Meeting
2. Ron VanValkenburg – Highway Superintendent
3. Nancy Roberts – Bookkeeper – Attended via Zoom Meeting
4. Wendy Layton – Assessor – Attended via Zoom Meeting

 

Floor Time: None

RESOLUTION # 25 APPROVAL OF MINUTES
A motion was made by Buttel, seconded by LaTourette approving the minutes of the regular meeting for February 11, 2020 with corrections, approving the minutes for the April 14, 2020 Zoom meeting.
All in Favor – Motion Carried.

RESOLUTION # 26 ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Buttel, it was moved to approve the Abstract of Claims for May 12, 2020 as follows:
General Fund: $5,390.30
Highway Fund: $105757.02
All in favor – Motion carried.

 

Monthly Financial Reports:

RESOLUTION # 27 TOWN CLERK
On Motion by Albanese, seconded by Backus it was moved to receive, approve and place on file the Town Clerks March and April 2020 monthly report.
All in favor – Motion Carried

RESOLUTION # 28 SUPERVISOR REPORT
On motion by Albanese seconded by Buttel, it was moved to approve and place on file the supervisor’s monthly financial reports as of 3/31/2020 and 4/30/2020 dated 5/12/2020.
All in favor – Motion Carried

RESOLUTION # 29 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Backus, seconded by LaTourette to approve the sewer districts Abstract of Claims for May 12, 2020 as follows $1375.06
All in favor – Motion carried.

RESOLUTION # 30 SEWER DISTRICT FINACIAL
A motion was made by Albanese seconded by Layton it was moved to approve and place on file the sewer districts monthly financial report as of 4/30/2020 dated 5/12/2020.
All in favor, motion carried.

 

OLD BUSINESS –
Due to the COVID Situation the Town Board agreed to withhold the bids for the Town Lawn mowing and the Sewer District mowing and trimming and to ask the those who mowed in 2019 if they would continue contract for 2020. Layton spoke to the person that mowed the Town properties for 2019 and he stated he did not want to mow in 2020 due to prior obligations. Layton contacted the other bidder from 2019 Philip Hanley and asked if he wanted to mow in 2020 for the bid he submitted in 2019. Philip Hanley agreed to mow the Town Properties for $65 a mow. A discussion took place that the bid Hanley submitted in 2019 was for $60.00. On motion by Layton, Seconded by Buttel it was moved to approved and to pay Philip Hanley $65.00 per mow of the Town of Tompkins properties
All in favor – Motion carried – RESOLUTION #31

Michelle contacted Velton Landscaping the company that mowed the SD properties in 2019 and also asked if they were interested in mowing of the SD Properties in 2020 for the bid submitted of $125.00 in 2019 and also asked if they would mow the strip of land between the bed and state highway 206 per the boards request. Velton and if there would be an addition charge – Brian Velton stated he would but at an additional fee of $25 per mow.
On motion by Albanese, seconded by Layton, it was moved to approve to pay Veltons landscaping $150.00 for the 2020 season and to take addition fee of $25 from the 2020 SD budget.
In favor – Buttel, LaTourette, Albanese, Layton
Opposed – Backus
Motion Carried – RESOLUTION #32

During the Covid situation Ron submitted to the board the Agreement of Highway monies for 2020 to send to Delaware County in the total amount of $23,4744.84. On motion by Albanese, seconded by Layton to approve the amount provided and to not exceed the amounts provided until we are sure we are going to receive CHIPS monies for 2020,
All in favor – Motion Carried – RESOLUTION #33

Albanese would like to get the Kelsey house property advertised for surplus property.

LaTourette heard that the 2020 4-H Camp was cancelled for the year. The board is going to table approval of campers until there is confirmation of cancellation.

 

NEW BUSINESS – NONE

REPORTS:
Sewer District workers report – April and Mays report provided

Assessor – Wendy stated she is sitting with the tentative assessment roll.
Wendy also reported that Grievance day is May 26th and due to the Covid situation this year all grievances will be have to be mailed in or dropped off in the drop by by the property owner and be in their hands on May 26, they will only need 2 for a quorum on grievance day, Wendy will call 2 Board members the two days before grievance day and advise them if she has received any grievances and if they need to come in and review them. If they receive none no one will have to come in. Wendy asked the board if they will still pay them if they work or not seeing how they will have to keep their schedule open incase something comes in,
On Motion by Layton, seconded by Buttel to pay the board if they have a meeting or not to review grievances.
All in favor – Motion Carried. – RESOLUTION #34

Planning Board – None – Did not meet due to Covid

Dog control Officer – None

Highway Superintendent –
1. Ron would like to hire the Decker girl for the summer

2. Ron would like to get 2 summer help.

3. Ron stated last he heard we are possibly getting the same in CHIPS monies as 2019

4. Ron wants to start the road work in the middle of June

5. The creamery door is in.

6. Working roads, working on equipment.

7. Took 54 Loads of Gravel to Tower Mountain.

8. The guys have been helping the County and using the Athey machine

9. Would like to look into getting the new 10-wheeler undercoated, and one of the 1 tons. Nancy will call the company where she has her vehicle done and see if they can do it and the cost.

10. Ron stated he would still like to replace the 1995 and get a new one this year. The board stated that they would like to get all equipment sold and trucks ordered here and paid for before entertaining buying more trucks.

11. Ron need bill of sale for the 2006 because it was sold for $25,000 along with the plow and wing.
On motion by Albanese, seconded by Layton to approve the Sale of the 2006 to Hayes Construction in the amount of $25,000 pending the purchase agreement being signed.
All in favor – Motion carried – RESOLUTION 35

12. Sold 4 Loader tires. A truck box for $4650.

Supervisor –
1. Received a Phone call from James Harris on Windfall Run road and he stated he is now a full time resident and would like to know if they now maintain the road. Ron agreed.

2. Sandy McClenon asked if it would be okay for the 4-H group to set a collection box at the Town hall for the Walton Food Bank.

 

Other – None

Correspondence – None

Meeting adjourned at 8:42pm

Next meeting to be held on Tuesday, June9, 2020 at 7PM
________________________________
Date: May 12 2020
Michelle Phoenix
Town of Tompkins Town Clerk

THIS MEETING WAS HELD VIA ZOOM DUE TO THE COVID 19 SOCIAL DISTANCING REQUIREMENTS.

The Special monthly of the Town of Tompkins Town Board was held during a video conference via Zoom and was called to order at 7:05 pm

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson
4. Brian Albanese – Councilperson
5. Tim LaTourette – Councilperson

Others:
1. Michelle Phoenix – Town Clerk
2. Ron VanValkenburg – Highway Superintendent
3. Nancy Roberts – Bookkeeper

 

RESOLUTION #24      APPROVAL TO AUTHORIZE THE TOMPKINS TOWN BOARD TO CANCEL 1% INTEREST CHARGES ON REAL PROPERTY TAXES FOR THE MONTH OF APRIL 2020
On motion by Albanese seconded by Layton the Town of Tompkins Town Board hereby approves to Authorize the Tompkins Town Board to Cancel 1% interest charges on Real Property Taxes for the month of April 2020.
All in Favor – Motion Carried.

 

Other:
Albanese questioned how things were going with the COVID situation with the Highway Crew.
Layton stated he supplied the crew with masks, protective eye equipment and hand wipes
A discussion took place about social distancing and Ron stated it had all been explained to the crew.

 

Meeting adjourned at 7:20pm

Next meeting to be held on Tuesday, May 12 2020 at 7PM
________________________________
Date: April 14, 2020
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Brian Albanese leading in the Flag salute.

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson
4. Brian Albanese – Councilperson
5. Tim LaTourette – Councilperson

Others:
1. Michelle Phoenix – Town Clerk
2. Pamela Scofield – Deputy Clerk
3. Ron VanValkenburg – Highway Superintendent
4. Nancy Roberts – Bookkeeper
5. Tim Oralls – Highway employee / Resident
6. Lynne VanValkenburg – Community Committee / Resident
7. Pam Lakin – Community Committee / Resident

 

Floor Time:
Lynne and Pam approached the board inquiring as to if the board thought it would be a good idea to use this year’s fund-raising money to purchase play ground equipment for the school house property. They also asked the board if they thoughts as to what to put fund raising money toward. Layton will contact the insurance company and see if there is any stipulations and any other issues with putting up a playground.

Tim Orall’s – approached the board with a letter as to what he was willing to pay for the lights and breaker boxes that is being removed at the creamery. The board stated they can not accept his “Bid” until they go through the proper procedures to “Sell “liquidation equipment.

 

RESOLUTION #15     APPROVAL FOR CRUSHED LIMESTONE
A motion was made by Albanese, seconded by Layton to approve and accept the bid for stone at the prices per the bid submitted from Carver sand and gravel LLC, also to use Cobleskill stone products, Inc as a backup.
All in favor – Motion carried.

RESOLUTION # 16    APPROVAL FOR DUAL WALL SMOOTH PLASTIC INTERIOR SLUCE PIPE.
A motion was made by Buttel, seconded by Backus to approve and accept the bid for sluice pipe per bid at the prices per the bid submitted by Chemung supply
All in favor -Motion Carried

RESOLUTION # 17    APPROVAL OF MINUTES
A motion was made by LaTourette, seconded by Buttel approving the minutes of the regular meeting for February 11, 2020 as presented. All in Favor – Motion Carried.

RESOLUTION # 18     ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Buttel, it was moved to approve the Abstract of Claims for March 10, 2020 as follows:
General Fund: $5,770.59
Highway Fund: $19,410.91
All in favor – Motion carried.

 

Monthly Financial Reports:
RESOLUTION # 19    TOWN CLERK
On Motion by LaTourette, seconded by Buttel it was moved to receive, approve and place on file the Town Clerks February 2020 monthly report.
All in favor – Motion Carried

RESOLUTION # 20    SUPERVISOR REPORT
On motion by Buttel seconded by LaTourette, it was moved to approve and place on file the supervisor’s monthly financial report as of 2/29/2020 dated 3/10/2020 with a transfer of $600 from A1355.4 to A1355.2
All in favor – Motion Carried

RESOLUTION # 21    SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Backus, seconded by LaTourette to approve the Abstract of Claims for March 10, 2020 as follows $4878.20
All in favor – Motion carried.
SD- $3,544.89

RESOLUTION # 22    SEWER DISTRICT FINANCIAL
A motion was made by Albanese seconded by Backus it was moved to approve and place on file the sewer districts monthly financial report as of 2/28/2020 dated 3/10/2020.
All in favor, motion carried.

 

OLD BUSINESS:
Albanese questioned how the training for the sexual harassment policy is going, Layton will contact employees that have not completed it yet and get it done.
Albanese stated he has done as much as he can done with the grant for the creamery, DASNY is totally confused as to how the Town acquired the creamery. Layton will see if he can set up a conference call with CWC and DASNY to explain the block grant process and the process as to which the creamery was acquired.

NEW BUSINESS:
RESOLUTION #23 Town lawn mowing bids and sewer district mowing and weed eating for 2020.
On motion by Albanese seconded by LaTourette to put the bids out for advertisement and to include Maps of areas to be maintained for the sewer district in bid specs. All in Favor, Motion Carried.

 

REPORTS:
Sewer District workers report – March 2020 report provided

Assessor – March 2020 report provided

Planning Board – None

Dog control Officer – None

Highway Superintendent –
1. Been out maintaining the roads. Ron wanted to point out that they have not been out as much this year as in prior years, we have had a mild winter.

2. Working on equipment and cutting trees

3. The new 10-wheeler is here. It will not be used this year’s snow season until they get used to how it works with loads on it because it is a automatic.

4. The 2007 is at Tenco in Lakeville NY and should be back by the end of the week.

5. 2007 was put on the 2006 spare truck and we will have an extra box.

6. Ron provided the board with quotes for the new door and installation at the creamery. Ron will ask one more company for a quote for the door but will use SMI for the stone and frame work.

7. The 2006 (624J) Loader is in good working order but needs cosmetic work. Ron provided 2 quotes on the cosmetic needed.

8. Ron provided quotes from Suit Kote for the cost of the repairs of the roads he would like to do in 2020.

9. Ron wants to replace the 2010 pickup but would like to keep the 2010 and get rid of the 1995.

Supervisor –
1. Received two donations – one from a family for $200 thanking the Town of Tompkins for work done for them at the Cannonsville Cemetery. Two from Kingwood Methodist church for $1,000 and $100.

 

Other:
Albanese questioned if we could now proceed with the sale of the Kelsey house on Sands Creek. Layton stated we will start the process.

Correspondence:  None

Meeting adjourned at 9:00pm

Next meeting to be held on Tuesday, April 14, 2020 at 7PM
________________________________
Date: March 10, 2020
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:02 pm in the Town meeting room, Trout Creek, NY. With Peggy Backus leading in the Flag salute.

Present:
1. William Layton – Supervisor – Absent
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson
4. Brian Albanese – Councilperson
5. Tim LaTourette – Councilperson

Others:
1. Michelle Phoenix – Town Clerk
2. Pamela Scofield – Deputy Clerk
3. Ron VanValkenburg – Highway Superintendent
4. Nancy Roberts – Bookkeeper
5. Brian Backus – Resident

Floor Time: None requested

RESOLUTION # 6     APPROVAL OF MINUTES
A motion was made by LaTourette, seconded by Backus approving the minutes of the regular meeting for February 11, 2020 as presented. All in favor motion carried.

RESOLUTION # 7    ABSTRACT OF CLAIMS
A motion was made by Backus, seconded by Buttel, approving the vouchers as presented for payment dated for February 11, 2020. All in favor, motion carried.
General Fund: $43,619.59
Highway Fund: $18,322.17
TA631: $6,367.58 (TC Sewer district)
TA631: $120,525.00 (Tompkins fire district)
TA631: $15,785.52 (Hancock Fire district)

 

Monthly Financial Reports:
RESOLUTION # 8     TOWN CLERK
A motion was made by LaTourette, seconded by Buttel, it was moved to receive, approve and place on file the Town Clerk monthly report for January 2020. All in favor, motion carried.

Michelle stated that 80% of the taxes have been collected.
Michelle stated that any motion needs to be a Resolution and that will reflect here forward.

RESOLUTION # 9     SUPERVISOR REPORT
A motion was made by LaTourette seconded by Albanese, it was moved to approve and place on file the supervisor’s monthly financial report as of 1/31/2020 dated 2/11/2020. All in favor, motion carried.

RESOLUTION # 10    2019 YEARLY SUPERVISOR REPORT
A motion was made by Albanese, seconded by Buttel to approve and place on file the 2019 yearly supervisor report. All in favor, motion carried.

RESOLUTION #11   SEWER DISTRICT ABSTRACT OF CLAIMS
A motion was made by Backus, seconded by LaTourette approving the minutes of the regular meeting for February 11, 2020 as presented. All in favor motion carried
SD- $3,544.89

RESOLUTION # 12   SEWER DISTRICT FINANCIAL
A motion was made by Albanese seconded by Buttel it was moved to approve and place on file the sewer districts monthly financial report as of 1/31/2020 dated 2/11/2020. All in favor, motion carried.

 

REPORTS:
Sewer District workers report – February 2020 report provided

Assessor – None

Planning Board – None

Dog control Officer – Chris has been calling owners with delinquent dog licenses giving them 14 days to license dogs. After a summons will be issued.

Highway Superintendent –
1. Taking care of roads, cutting trees and brush.

2. Stone and pipe bids need to be advertised.

3. Provided grader estimates to board.

4. Ron questioned if he could look into putting an overhead door into the creamery to store large equipment. Brian stated he would ask around estimates and if it can be done.

5. Ron questioned if he could replace the 2010 red crew cab truck, because it is on the schedule to be replaced. Albanese stated first he would like to get the two new trucks in and paid for, and that maybe we need to review the schedule and see if there is equipment needed first. Albanese also questioned if undercoating the trucks would make them last longer.

6. Nancy provided Ron and the board with an updated vehicle replacement schedule.

7. Sam and Kyle went out by Buffalo to look at the new 10-wheeler on 2/11/2020.

Supervisor –
1. It was found that Delaware County DPW has the right away of 27 and 206 by the store.

2. The flag that was taken down in the accident on the corner of 27 and 206 will be replaced in the spring.

3. DA5132.4 (HWY budget) will be changed to General Fund for the 2021 budget.

4. Federal DOT clearinghouse requirements are complete.

5. Received reimbursement for the flag and pole from the insurance company of the person who had the accident on Co. Rt. 27 and State highway 206. It will all be replaced in the summer of 2020.

6. Required Drivers abstract for CDL employees completed and sent to the DMV.

7. Bill contacted Cathy Scofield from Cornell Coop. Ext. and explained to her that the town would like each resident camper to submit an essay on why they would like to attend 4-H camp. Cathy will relay that to each applicant from the Town of Tompkins.

8. Linda from Town of Tompkins court explained the difference in the 2019 yearly court report and the question the board had.
RESOLUTION # 13    2019 YEARLY COURT REPORT
A motion was made by Albanese, seconded by LaTourette to approve and place on file the 2019 yearly Court report. All in favor, motion carried.

 

Other:
Albanese is still dealing with DASNY and the grant for the creamery.

Albanese questioned on what the status was with employees completing the sexual harassment training.
He stated that if the training is not completed by all employees, he would like to withhold paychecks of the employees who have not completed the training.

Albanese looked into “zombie” properties and found that there are extensive criteria to be a “zombie property”. He will give the information to Joe Reynolds.

Albanese provided a quote for a Truck side plow frame and wiring for Fisher plow without controller for $ 2,300.00 and also an 84 Month/75,000 miles extended warranty for $3,288.60.
RESOLUTION # 14   PURCHASE OF TRUCK SIDE PLOW FRAME AND WIRING FOR FISHER PLOW WITH AN ADDED COST FOR A CONTROL AND A 84 MONTH/75,000 EXT. WARRANTY FOR 2020 CHEVY 3500 From Robert Green.

A motion was made by Albanese to purchase Truck side plow frame and wiring for fisher plow with an added cost for a control also an 84 month/75,000 ext. warranty for 2020 Chevy 3500 from Robert Green, seconded by LaTourette. All in favor, motion carried.
Albanese stated he would like to see the agenda and the minutes to have a new Business and Old business section.

 

Correspondence: None

Meeting adjourned at 9:15pm

Next meeting to be held on Tuesday, March 10, 2020 at 7PM
______________________________
Date: February 11, 2020
Pamela Scofield
Town of Tompkins Deputy Town Clerk

The Annual Meeting of the Board of Health was called to order at 8:15 PM in the Town meeting room, Trout Creek, NY

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Timothy LaTourette – Councilperson
4. Brian Albanese – Councilperson
5. Peggy Backus – Councilperson

Others:
1. Ron VanValkenburg – Highway Superintendent
2. Nancy Roberts – Bookkeeper
3. Michelle Phoenix – Town Clerk
4. Pamela Scofield – Deputy Clerk

On Motion by Layton seconded by Buttel it was moved to appoint P. Backus and T. LaTourette as the 2020 Board of Health officers.
Vote: All Aye’s
Motion Carried

Meeting adjourned at 8:15 PM
Michelle Phoenix
Town Clerk

The Annual Audit of the Affairs (cash books, etc) for the supervisor, Town Clerk, Town Justice and Sewer District was called to order at 7:57 pm at the Town Meeting Room, Trout Creek, NY

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Timothy LaTourette – Councilperson
4. Brian Albanese – Councilperson
5. Peggy Backus – Councilperson

Others:
1. Ron VanValkenburg – Highway Superintendent
2. Nancy Roberts – Bookkeeper
3. Michelle Phoenix – Town Clerk
4. Pam Scofield – Deputy Clerk

On Motion by Albanese seconded by Layton it was moved to take notice of the fact that the 2020 annual reports of the above Town Clerk, Sewer District offices were received and found to be satisfactory to the best of their knowledge.
The Town Justice and Supervisors report will be reviewed in February’s meeting
Vote: All AYE’s
Motion Carried

Meeting Adjourned at 8:14 PM

Michelle Phoenix
Town Clerk

The Annual Reorganization meeting of the Town of Tompkins Town Board was called to order at 7:40 pm in the Town meeting room, Trout Creek, NY

Present:
1. William Layton-Supervisor
2. Brian Albanese-Councilperson
3. Peggy Backus-Councilperson
4. Howard Buttel-Councilperson
5. Timothy LaTourette-Councilperson

Others:
1. Ronald VanValkenburg-Hwy Superintendent
2. Nancy Roberts – Bookkeeper to the Supervisor
3. Michelle Phoenix- Town Clerk
4. Pamela Scofield – assistant Deputy Clerk

Designation of Banks: RESOLUTION #1-2020
Resolved: on Motion by LaTourette seconded by Buttel it was moved to designate:
Supervisor Layton – NBT, Community Bank and Wayne Bank.
Justice Johnson – Community Bank NA
Town Clerk/Tax Collector Phoenix – Community Bank NA
Trout Creek Sewer District – Community Bank NA
Vote: All AYEs
Motion Carried.

Official Newspaper: RESOLUTION #2-2020
Resolved: on Motion by Albanese seconded by LaTourette it was moved to designate The Reporter as the official newspaper during the year 2020 for the purpose of legal matters.
Vote: All AYEs
Motion Carried.

Appointments: RESOLUTION #3-2020
RESOLVED: On motion by Albanese seconded by Buttel it was moved to appoint the following people to their respective positions as follows:
a. Building Inspector – Joseph Reynolds
b. Deputy Town Clerk’s and Deputy Registrar – Pamela Scofield & Devin Hulse
c. Historian – Lynne VanValkenburg
d. Dog Control Officer – Chris Bodo
e. Health Officer – Dr. Eric Dohner
f. Deputy Supervisor – Howie Buttel
g. Court Clerk – Linda Scott
h. Bookkeeper to the Supervisor – Nancy Roberts – Account Clerk – Jessica Gifford
i. Payroll Clerk – Linda Bourn
j. Assessor – Wendy Layton
k. FEMA Administrator’s – Ron VanValkenburg & Nancy Roberts
l. Trout Creek Sewer District Administrator – Michelle Phoenix
m. Registrar of Vital Statistics – Michelle Phoenix
n. Planning Board –
a. Chairman – Paul Bartholomew
b. Angela Porpora
c. Timothy Bennett
d. Nancy LaTourette
e. Charles Kohler
Vote: ALL AYEs
Motion Carried.

Official Radio Station: RESOLUTION #4-2020
On motion by Albanese seconded by Buttel it was moved to designate the Walton Radio Station WDLA/92.1 Big Cat Country as the official radio during the year 2020 for the purpose of local announcement to the Town Residents.
Vote: ALL AYEs
Motion Carried.

Salaries:
On motion by LaTourette seconded by Albanese it was moved that the Salaries of the Town officers for the year 2020 are fixed in the budget and that the Supervisor is authorized to pay the approved salaries.
Vote: All AYEs
Motion carried

Highway Expenditures:
On motion by Albanese seconded by Layton it was moved that Highway Superintendent to be authorized make purchases as per the procurement policy.
Vote: All AYEs -Motion carried.

Meeting Dates:
On Motion by Layton seconded by Backus it was moved to hold regular monthly meetings for 2020 on the second Tuesday of every month at the Town Meeting Room Trout Creek, NY except for the November meeting which will be held the first Thursday following the General Election.
Vote: ALL AYES
Motion Carried

Mileage rate:
On motion by Buttel seconded by LaTourette it was moved to set mileage rate at 50.5 cents per mile for use of private vehicle on Town Business.

POLICIES:
Resolution #5-2020, Employee Harassment and discrimination Policy and Employee Sex Discrimination and Sexual Harassment. – NEW
On Motion by Albanese seconded by LaTourette to approve the Employee Harassment and discrimination Policy and Employee Sex Discrimination and Sexual Harassment
Vote: ALL AYES
Motion Carried

Adjourn: At 7:57 pm

Michelle Phoenix
Town Clerk, Town of Tompkins