Skip navigation

Category Archives: Minutes Town Board

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:10 pm in the Town meeting room, Trout Creek, NY. With William Layton leading in the Flag salute.

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson
4. Brian Albanese – Councilperson
5. Tim LaTourette – Councilperson

Others:
1. Michelle Phoenix – Town Clerk
2. Ron VanValkenburg – Highway Superintendent
3. Nancy Roberts – Bookkeeper
4. Wendy Layton – Assessor
5. Samantha Layton
6. Lynne VanValkenburg – TC Community committee

Stone/Pipe bid opening:
STONE
Received bids from Carver and Cobleskill stone and gravel
On motion by Layton, seconded by Buttel, to accept both Carver and Cobleskill for the purchase of stone.
Vote: All Ayes – Motion Carried

Pipe:
Received bid from Chemung Supply
On motion by Layton, seconded by LaTourette to accept the bid from Chemung Supply and to also use Jess F Howes for emergency purposes.
Vote: All Ayes – Motion Carried

Town Lawn mowing:
Received bids from Leo’s Lawn care, Phillip Hanley, GCS Construction and Veltons Landscaping.
On motion by Buttel, seconded by LaTourette to accept the bid from Kevin Stanton.
Vote: All Ayes – Motion Carried

Sewer District mowing and trimming:
Received bids from Leo’s Lawn care, Veltons landscaping and GCS Construction
On motion by Albanese, seconded by Buttel to accept Veltons Lawn care bid
Vote: All Ayes – Motion Carried

 

 

Guest Speaker: Lynne VanValkenburg from the TC Community committee spoke with the board about updates on the school house and what the community committee has planned for the year. Lynne asked as to what the status was with the rental form and charges to rent the school house. On motion by Layton, seconded by Buttel the rental fee would be $100, and the renters would receive back $25 up inspection of school house after rental and everything is found satisfactory, and that only Tompkins residents would be allowed to rent.
Vote: All Ayes- Motion Carried

Lynne will revamp the original agreement and send it to Michelle for the board to review. Lynne also asked if they could get a phone and internet installed at the school house.
Lynne stated that the grant was approved for the historical marker and it has been ordered a check will come to the town to reimburse for that cost. When the marker comes the Highway crew will install it.
Lynne also stated they found the original light that was missing up in the attic and is being put back up. Also the outside light is working and that there are minor electrical problems that need fixing.

Minutes Approval:
On motion by Albanese, seconded by Backus, it was moved to approve the minutes of the regular meeting for February 12, 2019
Vote: All Ayes – Motion Carried.

Abstract of Claims
On motion by Backus, seconded by Buttel, it was moved to approve the Abstract of Claims for February 12, 2019 as follows:
General Fund: $15,262.46
Highway Fund: $27,078.02
with a change to voucher number 57 to be $40.00
Vote: All AYEs – Motion carried.

Monthly Financial Reports:
Town Clerk:
On motion by Albanese, seconded by Layton, it was moved to receive, approve and place on file the Town Clerk monthly report for February 2019.
Vote: All AYEs – Motion carried.

Michelle also reported that thus far 82% of the 2019 taxes have been collected

Supervisor’s Report:
On motion by Buttel seconded by Layton, it was moved to approve and place on file the supervisor’s monthly financial report as of 2/29/2019 dated February 2019.
Vote: All AYEs – Motion carried.

On motion by Albanese, seconded by Backus to approve the Abstract of Claims dated March 12, 2019 for the sewer district in the amount of $3192.13
Vote – All Ayes – motion carried

On Motion by Albanese, seconded by LaTourette it was moved to approve the Trout Creek Sewer District Monthly Financial Report as of 2/29/2019 dated 3/12/2019
Vote – All Ayes – Motion Carried

Other Reports:
Sewer district workers report – Provided

Planning Board – None

Assessor – Provided – Wendy was here to answer any questions

Dog Control officer – Received a letter from Ag and Markets that we were in fault for not having a DCO

Highway Superintendent
1. Ron questioned as to what the board’s decision was on the purchase of the 2020 international. On motion by Buttel, Seconded by LaTourette to purchase the 2020 International from Ben Funk per bid submitted with the additional warranty. Vote – All Ayes – Motion Carried

2. Ron stated they were working roads

3. Been out cutting brush

4. A fire started under the hood of one of the trucks, it is currently at stadium getting repaired. The insurance company is involved and the truck is also still under warranty.

5. 2014 1 ton has a lot of rust and should be replaced.

6. The price of a stainless steel box from Tenco is $50,736 for the 2007 international

7. Ron stated he has not completed the agreement for expenditures of highway moneys he would like to include Tower mountain and bullock hill on it. He will complete it when he finds out how much will be received from CHIPS.

8. A water pump and gasket needs to be replaced on the chipper.

9. Ron questioned why he has to pay $68 toward the family plan and the rest of the guys only have to pay $38 bi weekly, Ron stated it has always been the policy that he always pays the same as the union employees. On motion by LaTourette, seconded by Buttel to drop Ron’s contribution to the same rates as the union contract states. Vote – All Ayes – Motion Carried.

Supervisor
1. We have received a check in the amount of $650.00 from the Buddhists in lieu of taxes.

2. Received the yearly $450.00 donation from the American Legion gun town post.

3. A Discussion took place on the proper bidding process and how the Town should do it.

Sewer District:
Sewer District workers report – March 20019 report provided

Other
Nancy explained that the Town website renewal would cost $28 to get rid of all the advertisements on it. Nancy went ahead and paid it. She stated that it would possibly cost $48 for the next renewal.

On motion by Albanese, seconded by LaTourette to approver Carter Magann to attend 4-H camp in 2019.
Vote – All Ayes – Motion Carried

Correspondence: – None

Meeting adjourned at 9:07pm

Next meeting to be held on April 9, 2019 at 7PM
________________________________
Date: March 12, 2019
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Peggy Backus leading in the Flag salute.

Present:
1. William Layton – Supervisor – Absent
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson
4. Brian Albanese – Councilperson
5. Tim LaTourette – Councilperson – Arrived at 7:21

Others:
1. Michelle Phoenix – Town Clerk
2. Ron VanValkenburg – Highway Superintendent
3. Nancy Roberts – Bookkeeper
4. John McCormack – Sales Manger for Ben Funk Inc

Guest Speaker: None

Opening of bids for 2020 International:
1 bid received from Ben Funk Inc for a 2020 International HX 529 in the amount of $240,885 with an additional warranty of $8662.00
John McCormack stated he would like to amend the delivery date to 400 days due to the prolonged time it will be to receive the truck from International.
After much discussion On Motion by Albanese, seconded by Backus to accept bid from Ben Funk Inc but not award at this time to give all the board members ample time to review presented bid and to award bid after review at March’s meeting.
Vote: All Ayes – Motion carried.

Minutes Approval:
On motion by Backus, seconded by Buttel, it was moved to approve the regular monthly meeting for January 14, 2019, Annual Reorganizational meeting, Annual Audit of Town Office books meeting and the Annual meeting of the Board of Health meeting.
Vote: All Ayes – Motion carried.

Abstract of Claims:
On motion by Backus, seconded by Albanese, it was moved to approve the Abstract of Claims for February 12, 2019 as follows: General Fund: $4895.95 Highway Fund: $31,400.44 and T/A Fund: $139,331.25
Vote: All Ayes – Motion carried.

Monthly Financial Reports:
Town Clerk:
On motion by Backus, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk monthly report for January 2019.
Vote: All Ayes – Motion carried.
Michelle also reported that she has collected 79% percent of taxes this far.

Supervisor’s Report / Monthly Financial Report:
On motion by Backus seconded by Albanese, it was moved to approve and place on file the supervisor’s monthly financial report as the Monthly Financial report dated 1/31/2019 dated February 12, 2019.
Vote: All Ayes – Motion carried.

Sewer District Abstract:
On motion by Backus, seconded by Albanese to approve the Abstract of Claims dated February 12, 2019 for the sewer district in the amount of $2707.62
Vote: All Ayes – Motion carried.

Sewer District Financial Statement:
On Motion by LaTourette, seconded by Backus it was moved to approve the Trout Creek Sewer District Financial Report for the month of January, Dated 2/12/2019
Vote: All Ayes – Motion carried.

Other Reports:
Sewer District workers report – Provided
Assessor – Nothing to report
Planning Board – None
Dog Control Officer – Michelle received a call from a person that may be interested in the position.

Highway Superintendent –
1. Been out cutting brush
2. Been out checking roads from the warm weather for any issues.
3. Been out plowing
4. Guys have been working on equipment
5. The water pump may be bad on the chipper searching around for another one.
6. Ron has received the Agreement to spent Highway funds from the County and he will being back to March’s meeting what he has figured out.

Supervisor –
1. Nancy stated the AUD Report has been filed
2. Ed Engleman is working on the grant for the fire tower
3. Nancy stated every year the town receives money from The Aid & Incentives for municipalities and in 2020 the Town will be losing $9976
4. A discussion took place about the egress door that Joe would like put in, in the meeting room. At this time the Town board feels if the building is meeting codes they do not wish to put a door in.
5. A sample resolution was sent by Delaware County Chamber of Commerce to Add the Aim funding to be restored in NYS 2020 Budget. On motion By Albanese, seconded by Buttel to approve Resolution #12-2019 – Asking that AIM Funding be restored in New York State’s 2020 Budget and to pass the resolution on to Senators Ashkar, Metzger and Seward, and to Assembly representatives Crouch, Miller and Taque to carry-on the fight in Albany. Vote: All Ayes, Motion Carried.

Other:
– No word on Kelsey
– Brian stated the Lawn Mowing bids for the Town and Sewer district should get advertised. On motion By Albanese, Seconded by LaTourette to put bid advertisement for Town and Sewer District lawn mowing in the Reporter. Vote: All Ayes, Motion Carried.
– Approval for 2019 4-H Camp – Carmella Cioffi $285 and Emilie Bregenborg $285. On Motion by Albanese, seconded by Buttel to approve said campers. Vote all ayes, Motion Carried
– Michelle brought up if anything as been decided on the Office building repairs, at this time nothing has been decided.

Correspondence: None

Meeting adjourned at 8:49pm

Next meeting to be held on TUESDAY, March 12, 2019 at 7PM
________________________________
Date: February 12, 2019
Michelle Phoenix
Town of Tompkins Town Clerk

The Annual Meeting of the Board of Health was called to order at 7:45 PM in the Town meeting room, Trout Creek, NY
Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Timothy LaTourette – Councilperson
4. Brian Albanese – Councilperson
5. Peggy Backus – Councilperson
Others:
1. Ron VanValkenburg – Highway Superintendent
2. Nancy Roberts – Bookkeeper
3. Michelle Phoenix – Town Clerk
4. Devin Hulse – Assistant Deputy Town Clerk

On Motion by Buttel seconded by Layton it was moved to appoint P. Backus and T. LaTourette as the 2019 Board of Health officers.
Vote:
Layton – Aye
Buttel – Aye
LaTourette – Aye
Albanese – Aye
Backus – Aye
Motion Carried

Meeting adjourned at 7:46 PM
Michelle Phoenix
Town Clerk

The Annual Audit of the Affairs (cash books, etc) for the supervisor, Town Clerk, Town Justice and Sewer District was called to order at 7:37 pm at the Town Meeting Room, Trout Creek, NY
Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Timothy LaTourette – Councilperson
4. Brian Albanese – Councilperson
5. Peggy Backus – Councilperson
Others:
1. Ron VanValkenburg – Highway Superintendent
2. Nancy Roberts – Bookkeeper
3. Michelle Phoenix – Town Clerk
4. Devin Hulse – Assistant Deputy Town Clerk

On Motion by LaTourette seconded by Buttel it was moved to take notice of the fact that the 2019 annual reports of the above mentioned officials were received and found to be satisfactory to the best of their knowledge.
Vote: All AYE’s
Motion Carried

Meeting Adjourned at 7:44 PM

Michelle Phoenix
Town Clerk

The Annual Reorganization meeting of the Town of Tompkins Town Board was called to order at 7:20 pm in the Town meeting room, Trout Creek, NY
Present:
1. William Layton-Supervisor
2. Brian Albanese-Councilperson
3. Peggy Backus-Councilperson
4. Howard Buttel-Councilperson
5. Timothy LaTourette-Councilperson
Others:
1. Ronald VanValkenburg-Hwy Superintendent
2. Nancy Roberts – Bookkeeper to the Supervisor
3. Michelle Phoenix- Town Clerk
4. Devin Hulse – Assistant Deputy Clerk
5. Jacob Hotchkin – Student

Designation of Banks: RESOLUTION # 1-2019
Resolved; on Motion by Albanese seconded by Buttel it was moved to designate:
Supervisor Layton – The National Bank & Trust Co and Community Bank NA.
Justice Johnson – Community Bank NA
Town Clerk/Tax Collector Phoenix – Community Bank NA
Trout Creek Sewer District – Community Bank NA
Vote: All AYEs
Motion Carried.

Official Newspaper: RESOLUTION #2-2019
Resolved; on Motion by Albanese seconded by LaTourette it was moved to designate The Reporter as the official newspaper during the year 2019 for the purpose of legal matters.
Vote: All AYEs
Motion Carried.

Appointments: RESOLUTION # 3- 2019
RESOLVED: On motion by Albanese seconded by Buttel it was moved to appoint the following people to their respective positions as follows;
a. Building Inspector – Joseph Reynolds
b. Deputy Town Clerk’s and Deputy Registrar – Pamela Scofield & Devin Hulse
c. Historian – Lynne VanValkenburg
d. Dog Control Officer – NONE
e. Health Officer – Dr. Eric Dohner
f. Deputy Supervisor – Howie Buttel
g. Court Clerk – Linda Scott
h. Bookkeeper to the Supervisor – Nancy Roberts
i. Payroll Clerk – Linda Bourn
j. Assessor – Wendy Layton
k. FEMA Administrator’s – Ron VanValkenburg & Nancy Roberts
l. Trout Creek Sewer District Administrator – Michelle Phoenix
m. Registrar of Vital Statistics – Michelle Phoenix
n. Planning Board:
i. Chairman – Paul Bartholomew
ii. Angela Porpora
iii. Timothy Bennett
iv. Sebastian D’Agati
v. Nancy LaTourette
vi. Alt – Charles Kohler

Vote: ALL AYEs
Motion Carried.

Official Radio Station: RESOLUTION #4 – 2019
On motion by Howard seconded by Buttel it was moved to designate the Walton Radio Station WDLA/92.1 Big Cat Country as the official radio during the year 2019 for the purpose of local announcement to the Town Residents.
Vote: ALL AYEs
Motion Carried.

Salaries:
On motion by Albanese seconded by LaTourette it was moved that the Salaries of the Town officers for the year 2019 are fixed in the budget and that the Supervisor is authorized to pay the approved salaries.
Vote: All AYEs
Motion carried

Highway Expenditures:
On motion by Backus seconded by LaTourette it was moved that Highway Superintendent to be authorized make purchases as per the procurement policy.
Vote: All AYEs -Motion carried.

Meeting Dates:
On Motion by Layton seconded by Backus it was moved to hold regular monthly meetings on the second Tuesday of every month at the Town Meeting Room Trout Creek, NY except for the August meeting which will be held August 20, 2019 and the October meeting which will be held on Thursday October 7, 2019 as well as the November meeting which will be held the first Thursday following the General Election.
Vote: ALL AYES
Motion Carried

Mileage rate:
On motion by Layton seconded by Backus it was moved to set mileage rate at 50.5 cents per mile for use of private vehicle on Town Business.

POLICIES:

Resolution 5-2019 Code of Ethics Policy
On Motion by Albanese seconded by Backus to approve the Code of Ethics policy
Vote: ALL AYES
Motion Carried

Resolution 6-2019 Workplace violence Prevention Policy
On Motion by LaTourette seconded by Albanese to approve the Workplace violence prevention policy.
Vote: ALL AYES
Motion Carried

Resolution 7-2019 Employee Harassment and Discrimination Policy
On Motion by Howie seconded by LaTourette to approve the Employee Harassment and Discrimination Policy and Employee Sex Discrimination and Sexual Harassment
Vote: ALL AYES
Motion Carried

Resolution 8-2019 Employee Use of Computers, Internet and Email Policy
On Motion by Buttel seconded by Albanese to approve the Employee Use of Computers, Internet and Email Policy
Vote: ALL AYES
Motion Carried

Resolution 9-2019 Town of Tompkins Procurement Policy
On Motion by Albanese seconded by Buttel to approve the Procurement policy.
Vote: ALL AYES
Motion Carried

Resolution 10-2019 Standard work day reporting for elected and appointed officials for the New York State and Local Retirement system
On Motion by LaTourette seconded by Layton to approve the Standard work day reporting for elected and appointed officials for the New York State and Local Retirement system for 2019.
Vote: ALL AYES
Motion Carried

Resolution 11-2019 Employee Policy against Sex Discrimination and Sexual Harassment
On Motion by Buttel seconded by LaTourette to approve the NEW Employee Policy against Sex Discrimination and Sexual Harassment.
Vote: ALL AYES
Motion Carried

Adjourn: At 7:36 pm

Michelle Phoenix
Town Clerk, Town of Tompkins

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 6:00 pm in the Town meeting room, Trout Creek, NY. With Peggy Backus leading in the Flag salute.

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson
4. Brian Albanese – Councilperson
5. Tim LaTourette – Councilperson
Others:
1. Michelle Phoenix – Town Clerk
2. Ron VanValkenburg – Highway Superintendent
3. Nancy Roberts – Bookkeeper
4. Devin Hulse – Assistant Deputy Clerk
5. Jacob Hotchkin – Student

Guest Speaker: None

Minutes Approval:
On motion by LaTourette, seconded by Albanese, it was moved to approve the minutes of the regular meeting for December 10, 2018
Vote: All Ayes
Motion Carried.

Abstract of Claims:
On motion by LaTourette, seconded by Backus, it was moved to approve the Abstract of Claims for January 14, 2019 as follows: General Fund: $35,254.03 Highway Fund: $60,991.10
Vote: All AYEs – Motion carried.

Monthly Financial Reports:
Town Clerk:
On motion by Backus, seconded by Albanese, it was moved to receive, approve and place on file the Town Clerk monthly report for December 2018.
Vote: All AYEs – Motion carried.

Supervisor’s Report:
On motion by Albanese seconded by Buttel, it was moved to approve and place on file the supervisor’s monthly financial report as the Annual Financial Audit dated 12/31/2018 dated January 14, 2019.
Vote: All AYEs – Motion carried.

Other Reports:
Planning Board – None
Assessor – Provided

Highway Superintendent
1. Taking care of roads
2. Had some repairs
3. Ron questioned if it was still okay to help out the farmers, by putting down grit in their barn driveways so the milk trucks can get in to pick up the milk during the winter months. The board stated they see no issues with that and it could continue to be done, due to it assisting and helping then stay in business in the Town of Tompkins.
4. We have the massey tore apart due to it breaking down.
5. Ron asked the board if he could order a 2020 international. Albanese stated that at December’s meeting there was a motion that was passed that the truck needed to be put out to bid.

Dog Control Officer – Still looking for a DCO.

Supervisor –
1. There is a grant being looked into to get the fire tower fixed.
2. Nancy stated that Carl will update and maintain the website in 2019 if the Board wanted. The site is going to be an additional $10 a year.
On motion by Albanese, seconded by Buttel if was approved to have Carl Stuendel keep the website open and to approve the increase fee of $10 a year to remove adds on the site.
Vote – All Ayes – Motion Carried

Sewer District:
On motion by Backus, seconded by Buttel to approve the Abstract of Claims dated January 14, 2019 for the sewer district in the amount of $4334.56
Vote – All Ayes – motion carried

On Motion by Albanese, seconded by Buttel it was moved to approve the Trout Creek Sewer District Financial Report for the month of December, Dated 1/14/2018
Vote – All Ayes – Motion Carried

Sewer District workers report – December 2018 report provided

Other Sewer District –

Other –
The water filter has been installed at the schoolhouse.
Albanese stated that we should ask the reporter to come see the improvements on the schoolhouse and all that the committee has done.
Layton spoke with Tim Bennett again to see if there was any news on how the community felt about taking over the Kelsey house. Tim stated he hasn’t heard anything yet.
Albanese stated he received a post card in the mail from DTC and if you want you can go to their site and sign up to get hooked up when they start doing hookups.

Correspondence: None

Meeting adjourned at 7:20pm Next meeting to be held on TUESDAY, February 12, 2019 at 7PM

________________________________
Date: January 14, 2019
Michelle Phoenix
Town of Tompkins Town Clerk

Regular Board Meeting 8-20-2018

Regular Board Meeting 9-17-2018

Regular Board Meeting 10-9-2018

Regular Board Meeting 11-8-2018

Regular Board Meeting 12-10-2018

Special Board_Meeting 11-20-2018 Budget

Regular Board Meeting 6-11-2018

Regular Board Meeting 7-9-2018

 

Regular Board_Meeting 5-14-2018 final

Regular Board Meeting 3-12-2018

Regular Board Meeting 4-9-2018