Town of Tompkins in New York's Delaware County

THIS MEETING WAS HELD VIA ZOOM DUE TO THE COVID 19 SOCIAL DISTANCING REQUIREMENTS.

The Special monthly of the Town of Tompkins Town Board was held during a video conference via Zoom and was called to order at 7:05 pm

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson
4. Brian Albanese – Councilperson
5. Tim LaTourette – Councilperson

Others:
1. Michelle Phoenix – Town Clerk
2. Ron VanValkenburg – Highway Superintendent
3. Nancy Roberts – Bookkeeper

RESOLUTION #24      APPROVAL TO AUTHORIZE THE TOMPKINS TOWN BOARD TO CANCEL 1% INTEREST CHARGES ON REAL PROPERTY TAXES FOR THE MONTH OF APRIL 2020
On motion by Albanese seconded by Layton the Town of Tompkins Town Board hereby approves to Authorize the Tompkins Town Board to Cancel 1% interest charges on Real Property Taxes for the month of April 2020.
All in Favor – Motion Carried.

Other:
Albanese questioned how things were going with the COVID situation with the Highway Crew.
Layton stated he supplied the crew with masks, protective eye equipment and hand wipes
A discussion took place about social distancing and Ron stated it had all been explained to the crew.

Meeting adjourned at 7:20pm

Next meeting to be held on Tuesday, May 12 2020 at 7PM
________________________________
Date: April 14, 2020
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Brian Albanese leading in the Flag salute.

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson
4. Brian Albanese – Councilperson
5. Tim LaTourette – Councilperson

Others:
1. Michelle Phoenix – Town Clerk
2. Pamela Scofield – Deputy Clerk
3. Ron VanValkenburg – Highway Superintendent
4. Nancy Roberts – Bookkeeper
5. Tim Oralls – Highway employee / Resident
6. Lynne VanValkenburg – Community Committee / Resident
7. Pam Lakin – Community Committee / Resident

Floor Time:
Lynne and Pam approached the board inquiring as to if the board thought it would be a good idea to use this year’s fund-raising money to purchase play ground equipment for the school house property. They also asked the board if they thoughts as to what to put fund raising money toward. Layton will contact the insurance company and see if there is any stipulations and any other issues with putting up a playground.

Tim Orall’s – approached the board with a letter as to what he was willing to pay for the lights and breaker boxes that is being removed at the creamery. The board stated they can not accept his “Bid” until they go through the proper procedures to “Sell “liquidation equipment.

RESOLUTION #15     APPROVAL FOR CRUSHED LIMESTONE
A motion was made by Albanese, seconded by Layton to approve and accept the bid for stone at the prices per the bid submitted from Carver sand and gravel LLC, also to use Cobleskill stone products, Inc as a backup.
All in favor – Motion carried.

RESOLUTION # 16    APPROVAL FOR DUAL WALL SMOOTH PLASTIC INTERIOR SLUCE PIPE.
A motion was made by Buttel, seconded by Backus to approve and accept the bid for sluice pipe per bid at the prices per the bid submitted by Chemung supply
All in favor -Motion Carried

RESOLUTION # 17    APPROVAL OF MINUTES
A motion was made by LaTourette, seconded by Buttel approving the minutes of the regular meeting for February 11, 2020 as presented. All in Favor – Motion Carried.

RESOLUTION # 18     ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Buttel, it was moved to approve the Abstract of Claims for March 10, 2020 as follows:
General Fund: $5,770.59
Highway Fund: $19,410.91
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION # 19    TOWN CLERK
On Motion by LaTourette, seconded by Buttel it was moved to receive, approve and place on file the Town Clerks February 2020 monthly report.
All in favor – Motion Carried

RESOLUTION # 20    SUPERVISOR REPORT
On motion by Buttel seconded by LaTourette, it was moved to approve and place on file the supervisor’s monthly financial report as of 2/29/2020 dated 3/10/2020 with a transfer of $600 from A1355.4 to A1355.2
All in favor – Motion Carried

RESOLUTION # 21    SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Backus, seconded by LaTourette to approve the Abstract of Claims for March 10, 2020 as follows $4878.20
All in favor – Motion carried.
SD- $3,544.89

RESOLUTION # 22    SEWER DISTRICT FINANCIAL
A motion was made by Albanese seconded by Backus it was moved to approve and place on file the sewer districts monthly financial report as of 2/28/2020 dated 3/10/2020.
All in favor, motion carried.

OLD BUSINESS:
Albanese questioned how the training for the sexual harassment policy is going, Layton will contact employees that have not completed it yet and get it done.
Albanese stated he has done as much as he can done with the grant for the creamery, DASNY is totally confused as to how the Town acquired the creamery. Layton will see if he can set up a conference call with CWC and DASNY to explain the block grant process and the process as to which the creamery was acquired.

NEW BUSINESS:
RESOLUTION #23 Town lawn mowing bids and sewer district mowing and weed eating for 2020.
On motion by Albanese seconded by LaTourette to put the bids out for advertisement and to include Maps of areas to be maintained for the sewer district in bid specs. All in Favor, Motion Carried.

REPORTS:
Sewer District workers report – March 2020 report provided

Assessor – March 2020 report provided

Planning Board – None

Dog control Officer – None

Highway Superintendent –
1. Been out maintaining the roads. Ron wanted to point out that they have not been out as much this year as in prior years, we have had a mild winter.

2. Working on equipment and cutting trees

3. The new 10-wheeler is here. It will not be used this year’s snow season until they get used to how it works with loads on it because it is a automatic.

4. The 2007 is at Tenco in Lakeville NY and should be back by the end of the week.

5. 2007 was put on the 2006 spare truck and we will have an extra box.

6. Ron provided the board with quotes for the new door and installation at the creamery. Ron will ask one more company for a quote for the door but will use SMI for the stone and frame work.

7. The 2006 (624J) Loader is in good working order but needs cosmetic work. Ron provided 2 quotes on the cosmetic needed.

8. Ron provided quotes from Suit Kote for the cost of the repairs of the roads he would like to do in 2020.

9. Ron wants to replace the 2010 pickup but would like to keep the 2010 and get rid of the 1995.

Supervisor –
1. Received two donations – one from a family for $200 thanking the Town of Tompkins for work done for them at the Cannonsville Cemetery. Two from Kingwood Methodist church for $1,000 and $100.

Other:
Albanese questioned if we could now proceed with the sale of the Kelsey house on Sands Creek. Layton stated we will start the process.

Correspondence:  None

Meeting adjourned at 9:00pm

Next meeting to be held on Tuesday, April 14, 2020 at 7PM
________________________________
Date: March 10, 2020
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:02 pm in the Town meeting room, Trout Creek, NY. With Peggy Backus leading in the Flag salute.

Present:
1. William Layton – Supervisor – Absent
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson
4. Brian Albanese – Councilperson
5. Tim LaTourette – Councilperson

Others:
1. Michelle Phoenix – Town Clerk
2. Pamela Scofield – Deputy Clerk
3. Ron VanValkenburg – Highway Superintendent
4. Nancy Roberts – Bookkeeper
5. Brian Backus – Resident

Floor Time: None requested

RESOLUTION # 6     APPROVAL OF MINUTES
A motion was made by LaTourette, seconded by Backus approving the minutes of the regular meeting for February 11, 2020 as presented. All in favor motion carried.

RESOLUTION # 7    ABSTRACT OF CLAIMS
A motion was made by Backus, seconded by Buttel, approving the vouchers as presented for payment dated for February 11, 2020. All in favor, motion carried.
General Fund: $43,619.59
Highway Fund: $18,322.17
TA631: $6,367.58 (TC Sewer district)
TA631: $120,525.00 (Tompkins fire district)
TA631: $15,785.52 (Hancock Fire district)

Monthly Financial Reports:
RESOLUTION # 8     TOWN CLERK
A motion was made by LaTourette, seconded by Buttel, it was moved to receive, approve and place on file the Town Clerk monthly report for January 2020. All in favor, motion carried.

Michelle stated that 80% of the taxes have been collected.
Michelle stated that any motion needs to be a Resolution and that will reflect here forward.

RESOLUTION # 9     SUPERVISOR REPORT
A motion was made by LaTourette seconded by Albanese, it was moved to approve and place on file the supervisor’s monthly financial report as of 1/31/2020 dated 2/11/2020. All in favor, motion carried.

RESOLUTION # 10    2019 YEARLY SUPERVISOR REPORT
A motion was made by Albanese, seconded by Buttel to approve and place on file the 2019 yearly supervisor report. All in favor, motion carried.

RESOLUTION #11   SEWER DISTRICT ABSTRACT OF CLAIMS
A motion was made by Backus, seconded by LaTourette approving the minutes of the regular meeting for February 11, 2020 as presented. All in favor motion carried
SD- $3,544.89

RESOLUTION # 12   SEWER DISTRICT FINANCIAL
A motion was made by Albanese seconded by Buttel it was moved to approve and place on file the sewer districts monthly financial report as of 1/31/2020 dated 2/11/2020. All in favor, motion carried.

REPORTS:
Sewer District workers report – February 2020 report provided

Assessor – None

Planning Board – None

Dog control Officer – Chris has been calling owners with delinquent dog licenses giving them 14 days to license dogs. After a summons will be issued.

Highway Superintendent –
1. Taking care of roads, cutting trees and brush.

2. Stone and pipe bids need to be advertised.

3. Provided grader estimates to board.

4. Ron questioned if he could look into putting an overhead door into the creamery to store large equipment. Brian stated he would ask around estimates and if it can be done.

5. Ron questioned if he could replace the 2010 red crew cab truck, because it is on the schedule to be replaced. Albanese stated first he would like to get the two new trucks in and paid for, and that maybe we need to review the schedule and see if there is equipment needed first. Albanese also questioned if undercoating the trucks would make them last longer.

6. Nancy provided Ron and the board with an updated vehicle replacement schedule.

7. Sam and Kyle went out by Buffalo to look at the new 10-wheeler on 2/11/2020.

Supervisor –
1. It was found that Delaware County DPW has the right away of 27 and 206 by the store.

2. The flag that was taken down in the accident on the corner of 27 and 206 will be replaced in the spring.

3. DA5132.4 (HWY budget) will be changed to General Fund for the 2021 budget.

4. Federal DOT clearinghouse requirements are complete.

5. Received reimbursement for the flag and pole from the insurance company of the person who had the accident on Co. Rt. 27 and State highway 206. It will all be replaced in the summer of 2020.

6. Required Drivers abstract for CDL employees completed and sent to the DMV.

7. Bill contacted Cathy Scofield from Cornell Coop. Ext. and explained to her that the town would like each resident camper to submit an essay on why they would like to attend 4-H camp. Cathy will relay that to each applicant from the Town of Tompkins.

8. Linda from Town of Tompkins court explained the difference in the 2019 yearly court report and the question the board had.
RESOLUTION # 13    2019 YEARLY COURT REPORT
A motion was made by Albanese, seconded by LaTourette to approve and place on file the 2019 yearly Court report. All in favor, motion carried.

Other:
Albanese is still dealing with DASNY and the grant for the creamery.

Albanese questioned on what the status was with employees completing the sexual harassment training.
He stated that if the training is not completed by all employees, he would like to withhold paychecks of the employees who have not completed the training.

Albanese looked into “zombie” properties and found that there are extensive criteria to be a “zombie property”. He will give the information to Joe Reynolds.

Albanese provided a quote for a Truck side plow frame and wiring for Fisher plow without controller for $ 2,300.00 and also an 84 Month/75,000 miles extended warranty for $3,288.60.
RESOLUTION # 14   PURCHASE OF TRUCK SIDE PLOW FRAME AND WIRING FOR FISHER PLOW WITH AN ADDED COST FOR A CONTROL AND A 84 MONTH/75,000 EXT. WARRANTY FOR 2020 CHEVY 3500 From Robert Green.

A motion was made by Albanese to purchase Truck side plow frame and wiring for fisher plow with an added cost for a control also an 84 month/75,000 ext. warranty for 2020 Chevy 3500 from Robert Green, seconded by LaTourette. All in favor, motion carried.
Albanese stated he would like to see the agenda and the minutes to have a new Business and Old business section.

Correspondence: None

Meeting adjourned at 9:15pm

Next meeting to be held on Tuesday, March 10, 2020 at 7PM
______________________________
Date: February 11, 2020
Pamela Scofield
Town of Tompkins Deputy Town Clerk