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The Annual Meeting of the Board of Health was called to order at 7:45 PM in the Town meeting room, Trout Creek, NY
Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Timothy LaTourette – Councilperson
4. Brian Albanese – Councilperson
5. Peggy Backus – Councilperson
Others:
1. Ron VanValkenburg – Highway Superintendent
2. Nancy Roberts – Bookkeeper
3. Michelle Phoenix – Town Clerk
4. Devin Hulse – Assistant Deputy Town Clerk

On Motion by Buttel seconded by Layton it was moved to appoint P. Backus and T. LaTourette as the 2019 Board of Health officers.
Vote:
Layton – Aye
Buttel – Aye
LaTourette – Aye
Albanese – Aye
Backus – Aye
Motion Carried

Meeting adjourned at 7:46 PM
Michelle Phoenix
Town Clerk

The Annual Audit of the Affairs (cash books, etc) for the supervisor, Town Clerk, Town Justice and Sewer District was called to order at 7:37 pm at the Town Meeting Room, Trout Creek, NY
Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Timothy LaTourette – Councilperson
4. Brian Albanese – Councilperson
5. Peggy Backus – Councilperson
Others:
1. Ron VanValkenburg – Highway Superintendent
2. Nancy Roberts – Bookkeeper
3. Michelle Phoenix – Town Clerk
4. Devin Hulse – Assistant Deputy Town Clerk

On Motion by LaTourette seconded by Buttel it was moved to take notice of the fact that the 2019 annual reports of the above mentioned officials were received and found to be satisfactory to the best of their knowledge.
Vote: All AYE’s
Motion Carried

Meeting Adjourned at 7:44 PM

Michelle Phoenix
Town Clerk

The Annual Reorganization meeting of the Town of Tompkins Town Board was called to order at 7:20 pm in the Town meeting room, Trout Creek, NY
Present:
1. William Layton-Supervisor
2. Brian Albanese-Councilperson
3. Peggy Backus-Councilperson
4. Howard Buttel-Councilperson
5. Timothy LaTourette-Councilperson
Others:
1. Ronald VanValkenburg-Hwy Superintendent
2. Nancy Roberts – Bookkeeper to the Supervisor
3. Michelle Phoenix- Town Clerk
4. Devin Hulse – Assistant Deputy Clerk
5. Jacob Hotchkin – Student

Designation of Banks: RESOLUTION # 1-2019
Resolved; on Motion by Albanese seconded by Buttel it was moved to designate:
Supervisor Layton – The National Bank & Trust Co and Community Bank NA.
Justice Johnson – Community Bank NA
Town Clerk/Tax Collector Phoenix – Community Bank NA
Trout Creek Sewer District – Community Bank NA
Vote: All AYEs
Motion Carried.

Official Newspaper: RESOLUTION #2-2019
Resolved; on Motion by Albanese seconded by LaTourette it was moved to designate The Reporter as the official newspaper during the year 2019 for the purpose of legal matters.
Vote: All AYEs
Motion Carried.

Appointments: RESOLUTION # 3- 2019
RESOLVED: On motion by Albanese seconded by Buttel it was moved to appoint the following people to their respective positions as follows;
a. Building Inspector – Joseph Reynolds
b. Deputy Town Clerk’s and Deputy Registrar – Pamela Scofield & Devin Hulse
c. Historian – Lynne VanValkenburg
d. Dog Control Officer – NONE
e. Health Officer – Dr. Eric Dohner
f. Deputy Supervisor – Howie Buttel
g. Court Clerk – Linda Scott
h. Bookkeeper to the Supervisor – Nancy Roberts
i. Payroll Clerk – Linda Bourn
j. Assessor – Wendy Layton
k. FEMA Administrator’s – Ron VanValkenburg & Nancy Roberts
l. Trout Creek Sewer District Administrator – Michelle Phoenix
m. Registrar of Vital Statistics – Michelle Phoenix
n. Planning Board:
i. Chairman – Paul Bartholomew
ii. Angela Porpora
iii. Timothy Bennett
iv. Sebastian D’Agati
v. Nancy LaTourette
vi. Alt – Charles Kohler

Vote: ALL AYEs
Motion Carried.

Official Radio Station: RESOLUTION #4 – 2019
On motion by Howard seconded by Buttel it was moved to designate the Walton Radio Station WDLA/92.1 Big Cat Country as the official radio during the year 2019 for the purpose of local announcement to the Town Residents.
Vote: ALL AYEs
Motion Carried.

Salaries:
On motion by Albanese seconded by LaTourette it was moved that the Salaries of the Town officers for the year 2019 are fixed in the budget and that the Supervisor is authorized to pay the approved salaries.
Vote: All AYEs
Motion carried

Highway Expenditures:
On motion by Backus seconded by LaTourette it was moved that Highway Superintendent to be authorized make purchases as per the procurement policy.
Vote: All AYEs -Motion carried.

Meeting Dates:
On Motion by Layton seconded by Backus it was moved to hold regular monthly meetings on the second Tuesday of every month at the Town Meeting Room Trout Creek, NY except for the August meeting which will be held August 20, 2019 and the October meeting which will be held on Thursday October 7, 2019 as well as the November meeting which will be held the first Thursday following the General Election.
Vote: ALL AYES
Motion Carried

Mileage rate:
On motion by Layton seconded by Backus it was moved to set mileage rate at 50.5 cents per mile for use of private vehicle on Town Business.

POLICIES:

Resolution 5-2019 Code of Ethics Policy
On Motion by Albanese seconded by Backus to approve the Code of Ethics policy
Vote: ALL AYES
Motion Carried

Resolution 6-2019 Workplace violence Prevention Policy
On Motion by LaTourette seconded by Albanese to approve the Workplace violence prevention policy.
Vote: ALL AYES
Motion Carried

Resolution 7-2019 Employee Harassment and Discrimination Policy
On Motion by Howie seconded by LaTourette to approve the Employee Harassment and Discrimination Policy and Employee Sex Discrimination and Sexual Harassment
Vote: ALL AYES
Motion Carried

Resolution 8-2019 Employee Use of Computers, Internet and Email Policy
On Motion by Buttel seconded by Albanese to approve the Employee Use of Computers, Internet and Email Policy
Vote: ALL AYES
Motion Carried

Resolution 9-2019 Town of Tompkins Procurement Policy
On Motion by Albanese seconded by Buttel to approve the Procurement policy.
Vote: ALL AYES
Motion Carried

Resolution 10-2019 Standard work day reporting for elected and appointed officials for the New York State and Local Retirement system
On Motion by LaTourette seconded by Layton to approve the Standard work day reporting for elected and appointed officials for the New York State and Local Retirement system for 2019.
Vote: ALL AYES
Motion Carried

Resolution 11-2019 Employee Policy against Sex Discrimination and Sexual Harassment
On Motion by Buttel seconded by LaTourette to approve the NEW Employee Policy against Sex Discrimination and Sexual Harassment.
Vote: ALL AYES
Motion Carried

Adjourn: At 7:36 pm

Michelle Phoenix
Town Clerk, Town of Tompkins

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 6:00 pm in the Town meeting room, Trout Creek, NY. With Peggy Backus leading in the Flag salute.

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson
4. Brian Albanese – Councilperson
5. Tim LaTourette – Councilperson
Others:
1. Michelle Phoenix – Town Clerk
2. Ron VanValkenburg – Highway Superintendent
3. Nancy Roberts – Bookkeeper
4. Devin Hulse – Assistant Deputy Clerk
5. Jacob Hotchkin – Student

Guest Speaker: None

Minutes Approval:
On motion by LaTourette, seconded by Albanese, it was moved to approve the minutes of the regular meeting for December 10, 2018
Vote: All Ayes
Motion Carried.

Abstract of Claims:
On motion by LaTourette, seconded by Backus, it was moved to approve the Abstract of Claims for January 14, 2019 as follows: General Fund: $35,254.03 Highway Fund: $60,991.10
Vote: All AYEs – Motion carried.

Monthly Financial Reports:
Town Clerk:
On motion by Backus, seconded by Albanese, it was moved to receive, approve and place on file the Town Clerk monthly report for December 2018.
Vote: All AYEs – Motion carried.

Supervisor’s Report:
On motion by Albanese seconded by Buttel, it was moved to approve and place on file the supervisor’s monthly financial report as the Annual Financial Audit dated 12/31/2018 dated January 14, 2019.
Vote: All AYEs – Motion carried.

Other Reports:
Planning Board – None
Assessor – Provided

Highway Superintendent
1. Taking care of roads
2. Had some repairs
3. Ron questioned if it was still okay to help out the farmers, by putting down grit in their barn driveways so the milk trucks can get in to pick up the milk during the winter months. The board stated they see no issues with that and it could continue to be done, due to it assisting and helping then stay in business in the Town of Tompkins.
4. We have the massey tore apart due to it breaking down.
5. Ron asked the board if he could order a 2020 international. Albanese stated that at December’s meeting there was a motion that was passed that the truck needed to be put out to bid.

Dog Control Officer – Still looking for a DCO.

Supervisor –
1. There is a grant being looked into to get the fire tower fixed.
2. Nancy stated that Carl will update and maintain the website in 2019 if the Board wanted. The site is going to be an additional $10 a year.
On motion by Albanese, seconded by Buttel if was approved to have Carl Stuendel keep the website open and to approve the increase fee of $10 a year to remove adds on the site.
Vote – All Ayes – Motion Carried

Sewer District:
On motion by Backus, seconded by Buttel to approve the Abstract of Claims dated January 14, 2019 for the sewer district in the amount of $4334.56
Vote – All Ayes – motion carried

On Motion by Albanese, seconded by Buttel it was moved to approve the Trout Creek Sewer District Financial Report for the month of December, Dated 1/14/2018
Vote – All Ayes – Motion Carried

Sewer District workers report – December 2018 report provided

Other Sewer District –

Other –
The water filter has been installed at the schoolhouse.
Albanese stated that we should ask the reporter to come see the improvements on the schoolhouse and all that the committee has done.
Layton spoke with Tim Bennett again to see if there was any news on how the community felt about taking over the Kelsey house. Tim stated he hasn’t heard anything yet.
Albanese stated he received a post card in the mail from DTC and if you want you can go to their site and sign up to get hooked up when they start doing hookups.

Correspondence: None

Meeting adjourned at 7:20pm Next meeting to be held on TUESDAY, February 12, 2019 at 7PM

________________________________
Date: January 14, 2019
Michelle Phoenix
Town of Tompkins Town Clerk

Regular Board Meeting 8-20-2018

Regular Board Meeting 9-17-2018

Regular Board Meeting 10-9-2018

Regular Board Meeting 11-8-2018

Regular Board Meeting 12-10-2018

Special Board_Meeting 11-20-2018 Budget

Regular Board Meeting 6-11-2018

Regular Board Meeting 7-9-2018

 

Regular Board_Meeting 5-14-2018 final

Regular Board Meeting 3-12-2018

Regular Board Meeting 4-9-2018

Regular Board Meeting 2-12-2018

Regular Board Meeting 9-11-2017

Regular Board Meeting 10-10-2017

Regular Board Meeting 11-9-2017

Regular Board Meeting 12-11-2017

Regular Board Meeting 1-8-2018

Annual Audit of Books 2018

Annual Meeting of the Board of Health 2018

Annual reorganization meeting 2018

Public Hearing Franchise agreement Tompkins DTC