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The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With William Layton leading in the Flag salute.

Present:  William Layton – Supervisor
Brian Albanese – Councilperson
Howard Buttel – Councilperson – Absent
Peggy Backus – Councilperson
Tim LaTourette – Councilperson

Others: Michelle Phoenix – Town Clerk
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper 

 

AWARD OF 2500 HD TRUCK
No bids received.
Discussion to place on what was advertised and the bid specs that were drawn up. It was decided to rebid the Truck with the truck committee getting together and bringing back to July’s meeting the specs they come up with for the board to approve prior to advertisement.

Floor Time: None

RESOLUTION # 59 APPROVALS OF MINUTES May’s Regular Meeting
A motion was made by Albanese, seconded by Layton, approving the minutes of the Regular meeting held on May 11, 2021.
Vote: All in favor – Motion Carried

RESOLUTION # 60 ABSTRACT OF CLAIMS
On motion by Backus, seconded by LaTourette, it was moved to approve the Abstract of Claims for June 8, 2021 as follows:
General Fund: $3,831.47
Highway Fund: $128,262.05
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION #61  TOWN CLERKS MONTHLY REPORT
On motion by LaTourette, seconded by Backus it was moved to receive, and place on file the Town Clerks, monthly report for the month of May 2021.
All in favor – Motion Carried

RESOLUTION # 62 SUPERVISOR’S MONTHLY FINANCIAL REPORT
On motion by Albanese, seconded by Layton, it was moved to approve and place on file the supervisor’s monthly financial reports as of May 31, 2021 dated 6/8/2021.
All in favor – Motion Carried

RESOLUTION # 63 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Albanese, seconded by LaTourette to approve the sewer districts Abstract of Claims for June 8, 2021 as follows: $530.81.
All in favor – Motion carried.

RESOLUTION #64 SEWER DISTRICT FINANCIAL
On motion by Backus seconded by Albanese it was moved to approve and place on file the sewer districts monthly financial reports for May 2021 dated 6/8/2021.  
All in favor, Motion carried.

OLD BUSINESS
Albanese contacted Velten’s law care to discuss the Hold harmless agreement. Velten stated he would speak with his insurance company and get back to Albanese. Albanese has yet to hear back from Velten’s.
It was decided to let them continue to mow for 2021 with the agreement that Velten’s are asked not to bid on the project if they are going to refusing to sign required paperwork.

Layton stated the money for the sale of the Kelsey house has been received.

Approval of Emile Bregenborg, Delana Wood, Richelle Wood to go to 2021 4-H camp. Still need an essay from others before approval.

NEW BUSINESS –  

REPORTS:
Sewer District workers report – Provided  

Assessor – None

Planning Board – Layton received reports from the beginning of 2020 until present. They were reviewed. 

Dog control Officer – None

Highway Superintendent
1. Three miles of Tower Mountain has been paved. The county will help with shoulder work with their machine and an operator.
2. There has been an issue with a beaver on Tower Mountain and is being taken care of.
3. Working roads, boom mowing, ditching and mowing
4. Work has been done on Readburn Rd
5. Have been out helping other Towns
6. The 2013 International (Scotts Truck) is once again at allegiance for repairs. It has been losing power.
7. The Town will be receiving more money in CHIPS this year ( Apx $330,000)

Supervisor –
1. The new secure mail boxes are in for drop off mail, one will go to Court room and one for Town clerk’s office. Frank Morgan has been contacted for insulation.
2. Was approached by a community committee member questioning as to the status of the new swing set for the school house lawn. Layton stated he thought the committee was getting back to the board with a smaller size set so they could look into placement on the property due to limited space.
3. Layton questioned summer help. As of now Ron has not received any applications yet he has not advertised for it. The board will ask around and see if they have any inquires.
4. Layton stated that the airport on South dry brook has opening for fund raisers.
5. Delaware Co has looked into old right of ways the state may have had for the fire tower and found none. Layton spoke to the County Lawyer as to the right of way for the fire tower. Layton and Albanese will go and once again approach the land owner for a right away. 

Other – None

Correspondence: – None

Meeting adjourned at 8:50 pm 
Next meeting to be held on Tuesday July 13, 2021 at 7PM
________________________________
Date: June 8, 2021
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Brian Albanese leading in the Flag salute.

Present: 
William Layton – Supervisor
Brian Albanese – Councilperson
Howard Buttel – Councilperson
Peggy Backus – Councilperson – Arrived at 7:21
Tim LaTourette – Councilperson

Others:
Michelle Phoenix – Town Clerk
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper – Via Zoom
Wendy Layton – Assessor
Brian Backus – Resident

RESOLUTION # 51AWARD OF 6×4 International
Received bids from Allegiance Trucks in the amount of 264,122.00 for a International HX 520 SFA 6×4 (Per bid Specifications) 
On motion by Albanese, seconded by LaTourette it was moved to accept the bid of 264,122.00 from Allegiance Trucks
Vote: All in favor – Motion carried.  

Floor Time: None

RESOLUTION # 52 APPROVALS OF MINUTES – April’s Regular Meeting
A motion was made by LaTourette, seconded by Buttel, approving the minutes of the Regular meeting held on April 13, 2021.
Vote: All in favor – Motion Carried

RESOLUTION # 53 ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Buttel, it was moved to approve the Abstract of Claims for May 11, 2021 as follows:
General Fund: $7,781.28
Highway Fund: $49,062.70
All in favor – Motion carried.

Monthly Financial Reports:

RESOLUTION #54  TOWN CLERKS MONTHLY REPORT
On motion by Albanese, seconded by Layton it was moved to receive, and place on file the Town Clerks, monthly report for the month of April 2021.
All in favor – Motion Carried

RESOLUTION # 55 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Buttel, seconded by Albanese, it was moved to approve and place on file the supervisor’s monthly financial reports as of April 30, 2021 dated 5/11/2021.
All in favor – Motion Carried

RESOLUTION # 56 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Layton to approve the sewer districts Abstract of Claims for May 11, 2021 as follows $3955.05
All in favor – Motion carried.

RESOLUTION #57 SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by Layton it was moved to approve and place on file the sewer districts monthly financial reports for April 2021 dated 5/11/2021.  
All in favor, Motion carried.

OLD BUSINESS
RESOLUTION #59 – AUTHORIZING SALE OF KELSEY
On Motion by LaTourette, Seconded by Buttel.
BE IT RESOLVED, by the Town Board of the Town of Tompkins, that Deputy Town Supervisor Buttel is hereby authorized to execute the bargain and sale deed and all other closing documents necessary to complete the closing and to deliver the deed and transfer documents to the Buyers and to collect the sale proceeds of $12,561 on behalf of the Town.
All in favor – Motion Carried

NEW BUSINESS –  
Resolution #59 [sic-cfs2021.06.10]PERSONAL VEHICLE USE MILEAGE REIMBURSEMENT AMOUNT  

On motion by Layton, seconded by Buttel it was approved to change the mileage reimbursement to .56 for use of personal vehicles while conduction Town Business.
All in Favor – Motion Carried

REPORTS:
Sewer District workers report – Provided  

Assessor – Nothing new to report

Planning Board – None

Dog control Officer – None

Highway Superintendent

  1. Been out working roads
  2. Tower Mountain / Fish Brook is ready to be paved
  3. The Backhoe needed a new radiator
  4. Broom needed an alternator
  5. The 2006 International has new brakes
  6. The 2013 International has been out for a lot of repairs
  7. Received news that we may possible be getting more chips money then original amount we were getting
  8. Will be sealing the roads that were on the agreement of expenditures. 
  9. Discussed purchasing a new ¾ ton Truck to replace the 1995.
    RESOLUTION #60
    On motion by Layton, seconded by Albanese, it was approved to start the bidding process for a new ¾ ton.
    All in Favor – Motion Carried

Supervisor –
Bill is still working on the Fire Tower information. Del Co Tax and mapping are going to see if they hold a old right of way to the Tower and get back to him.


Other – Received a letter from E. Bregenburg with interest in going to 4-H Camp this year.
The Town has heard no further information if the camp will be held in 2021

Brian is going to contact Veltens landscaping asking why they do not want to sign the hold harmless agreement.

Correspondence: – None

Meeting adjourned at 8:30 pm 
Next meeting to be held on Tuesday, June 8, 2021 at 7PM
________________________________

Date: May 11, 2021
Michelle Phoenix 
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:01 pm in the Town meeting room, Trout Creek, NY. With Peggy Backus leading in the Flag salute.

Present:  
William Layton – Supervisor
Brian Albanese – Councilperson
Howard Buttel – Councilperson
Peggy Backus – Councilperson
Tim LaTourette – Councilperson

Others:
Michelle Phoenix – Town Clerk
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper – Via Zoom
Brett French – SD – LVDV

RESOLUTION #41 – AWARD OF 2021 TOWN LAWN CARE
Received bids from Phillip Hanley and Velten’s lawn care
On motion by Albanese, seconded by Buttel it was moved to accept the low bid from Phillip Hanley of $60 per occurrence.
Vote: All in favor – Motion carried.  

RESOLUTION #42 – AWARD OF 2021 SEWER DISTRICT PROPERTIES LAWN CARE
Received bids from Veltens Lawn Care in the amount of $125.00 per occurrence.
On motion by Albanese, seconded by LaTourette to accept bid from Velten’s lawn care providing they submit proof of liability insurance.
Vote: All in favor – Motion carried

Floor Time: None

RESOLUTION # 43 APPROVALS OF MINUTES – March’s Regular Meeting
A motion was made by LaTourette, seconded by Backus, approving the minutes of the Regular meeting held on March 9, 2021.

RESOLUTION # 44 ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Backus, it was moved to approve the Abstract of Claims for April 13, 2021 as follows:
General Fund: $7,941.08
Highway Fund: $62,460.65
All in favor – Motion carried.

Monthly Financial Reports:

RESOLUTION #45  TOWN CLERKS MONTHLY REPORT
On motion by Albanese, seconded by Backus it was moved to receive, and place on file the Town Clerks, monthly report for the month of March 2021.
All in favor – Motion Carried

RESOLUTION # 46 SUPERVISOR MONTHLY REPORT
On motion by LaTourette, seconded by Buttel, it was moved to approve and place on file the supervisor’s monthly financial reports as of March 31, 2021 dated 4/13/2021.
All in favor – Motion Carried

RESOLUTION # 47 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Backus, seconded by Albanese to approve the sewer districts Abstract of Claims for April 13, 2021 as follows $3,525.15.
All in favor – Motion carried.

RESOLUTION #48 SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by Backus it was moved to approve and place on file the sewer districts monthly financial reports for March dated 4/13/2021.
All in favor, Motion carried.

OLD BUSINESS
Joe Reynolds stated he will be retiring at the end of 2021 as building inspector/code enforcer and a member of the board of assessment review. The board agreed to start advertising for those positions.

 

NEW BUSINESS –  

Resolution #49 – APPOINTMENT OF BOARD OF ASSESSMENT REVIEW MEMBERS
On motion by Buttel, seconded by Backus to appoint Paul Bartholomew and Joseph Reynolds for 2021 as members of the Board of assessment review.

The flag pole rope has broken, between Forno Enterprises and the Highway crew we have come up with a plan to fix it.

REPORTS:
Sewer District workers report – Brett was here to answer any questions for the board they may have.

Assessor – Grievance day will be May 28th 4pm-8pm

Planning Board – None

Dog control Officer – None

Highway Superintendent
1. Winter equipment has been clean/painted and stored in the creamery
2. Fixed minor washout from rain / snow melt
3. Been out sweeping and cutting brush
4. Fixed pot holes on Roods Creek
5. Gravel crushing should start at any time
6. There is a beaver issue on Readburn. Have contacted the city about trapping and found trapping may only be done on left side of the road and the issue is on the Right. Spoke with a trapper and he has trapped on the left to hope to help the issue but if flooding starts, they may have to find another way to remove nuisance beaver.
7. Would like to talk to Suit Kote about crushing the grindings piled behind the salt shed. Would like to use the on-Tower Mountain but wants to test using them on a portion of little Dryden. Also asked if they would be able to pile the grindings after crushing behind the Leach fields on SD property. Also, may be able to receive more grindings from NYSDOT.
8. Would like to use pug mill on 4.4 miles of Readburn Rd.
9. Provided specs for new 10-wheeler and box / plow equipment. Wont be here until a year after winning bidder receives purchase order.
Resolution #50 – On motion by LaTourette, seconded by Buttel to start the bidding process and to run in paper for 2 weeks and to be awarded at May 11th meeting.
Vote: Ayes – Layton, Buttel, LaTourette, Backus. Opposed – Albanese. Motion Carried
10. Ron questioned the Board as to how often they want to turn over the 1Tons.

Supervisor –
1. Bill is looking into the American rescue plan and its stipulations
2. Still no access to fire Tower. Bill contacted a state senator for help. Bill found there may be a way the County can give the town access through a right of way with them.
3. The contract for the sale of Kelsey has been signed by Buttel and was returned to lawyer.

Other – None

Correspondence: – None

Meeting adjourned at 8:35 pm                         
Next meeting to be held on Tuesday, May 11, 2021 at 7PM
________________________________

Date: April 13, 2021
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With William Layton leading in the Flag salute.

Present:          

  1. William Layton- Supervisor
  2. Brian Albanese – Councilperson
  3. Howard Buttel – Councilperson 
  4. Peggy Backus – Councilperson
  5. Tim LaTourette – Councilperson


Others:

  1. Michelle Phoenix – Town Clerk
  2. Ron VanValkenburg – Highway Superintendent
  3. Nancy Roberts – Bookkeeper – Via Zoom
  4. Brian Backus – Town resident  


Stone Bids –
RESOLUTION #31AWARD OF STONE BID
Received stone bids from Carver stone and Cobleskill
On motion by Buttel, seconded by Backus it was moved to accept the low bid from Carver Stone and to purchase stone from Cobleskill Stone for availability purposes.
Vote: All in favor – Motion carried.  

Floor Time: None

RESOLUTION # 32 APPROVALS OF MINUTES – February Regular Meeting
A motion was made by Albanese, seconded by Layton, approving the minutes of the regular meeting held on February 9, 2021.
Vote: All in favor – Motion Carried

RESOLUTION # 33 ABSTRACT OF CLAIMS
On motion by Backus, seconded by Albanese, it was moved to approve the Abstract of Claims for March 9 2021 as follows: General Fund: $17,318.27 Highway Fund: $21,912.18.
All in favor – Motion carried.


Monthly Financial Reports:
RESOLUTION #34  TOWN CLERKS MONTHLY REPORT
On motion by Albanese, seconded by Buttel it was moved to receive, and place on file the Town Clerks, monthly report for the month of February 2021.
All in favor – Motion Carried

RESOLUTION # 35 SUPERVISOR MONTHLY REPORT
On motion by Albanese, seconded by LaTourette, it was moved to approve and place on file the supervisor’s monthly financial reports as of February 28, 2021 dated 3/9/2021.
All in favor – Motion Carried

RESOLUTION # 36 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Backus, seconded by Albanese to approve the sewer districts Abstract of Claims for March 9, 2020 as follows $2,645.07.
All in favor – Motion carried.

RESOLUTION #37 SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by Layton it was moved to approve and place on file the sewer districts monthly financial reports for February dated 3/9/2021.
All in favor, Motion carried.


OLD BUSINESS
Sale of Kelsey house – Received a offer from Marc and Melissa Layton for purchase in the amount of $12,561.00 and they would pay all closing costs / Legal fees for the sale.
Resolution #38SALE OF KELSEY HOUSE TO MARC AND MELISSA LAYTON
On Motion by Albanese, seconded by Buttel to accept the offer from Marc and Melissa Layton of $12,561 with the agreement they cover all closing and legal fees associated with the sale.
Vote: Buttel, LaTourette, Albanese, Backus – Ayes, Layton – Abstain

Resolution #39STANDARD WORK DAY REPORTING
On a motion by Albanese, seconded by LaTourette the Town of Tompkins Town Board hereby approves Standard workday reporting for elected and appointed officials for the New York state and Local Retirement system. All in favor – Motion Carried. 

Layton spoke with Mr. Dester on Tower Mountain to discuss the FIRE TOWER access through his property. Mr Dester will think about it.
Layton was contacted by Robert Gibson of the Tianaderrah Foundation about a donation for the repairs to the fire tower. Layton had meeting with Mr. Gibson and he donated $25,000 towards the repairs.
The board was extremely grateful for the donation.

Layton was contacted by the officials running the 4-H CAMP and they explained the fees for campers in 2021 went up due to the COVID issues.
Received letters of interest to go to 4-H Camp in 2021 from Delana and Richelle Wood.

Resolution #40 – CANNONSVILLE CEMETERY LOT FEES
On motion by Buttel, seconded by LaTourette to raise lot fees as follows, 5×10- $300, 10×10 – $600, 10×20 – $1,200
All in Favor. Motion Carried


NEW BUSINESS
Lawn mowing bids for the Sewer District and Town property to go in the paper for advertisement and to award at the April meeting.


REPORTS:

Sewer District workers report – Provided

Assessor – None

Planning Board – None

Dog control Officer – None

Highway Superintendent

  1. Taking care of roads
  2. Used a lot of grit this year
  3. Have been out plowing / salting 5 more times this year than last year on county and city roads.
  4. Have been doing minor repairs
  5. Scott’s truck (2013 International) went to Ben Funk for an antifreeze leak.
  6. Would like to purchase a tow behind broom, will look into prices and bring back to the board.
  7. Would like to start crushing gravel at end of the month
  8. Received word we would be getting full amount of CHIPS money this year
  9. Was told that we could get money for covid relief
  10. Started specs on new 2022 truck.


Supervisor –

  1. Bill would like to look into getting drop boxes installed for the Town Clerk and Court that drop items inside the building.
  2. Going to have to start looking into repairs to the Town hall.


Other – None


Correspondence: None

Meeting adjourned at 8:53 pm                         
Next meeting to be held on Tuesday, April 13, 2021 at 7PM
________________________________

Date: March 9, 2021
Michelle Phoenix                                                                                         
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Peggy Backus leading in the Flag salute.

Present:   
William Layton – Supervisor
Brian Albanese – Councilperson
Howard Buttel – Councilperson
Peggy Backus – Councilperson
Tim LaTourette – Councilperson

Others:
Michelle Phoenix – Town Clerk
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper – Via Zoom
Toro Ruben

Floor Time: Toro Ruben spoke to the board about the Kelsey house and what he was willing to offer to purchase it.
Mr. Ruben stated he would offer $3,000 for the property.
Supervisor Layton stated that Marc Layton would offer $15,000 for the property.
After a short discussion took place a Motion was made by Albanese, seconded by Buttel to allow Mr. Ruben and Mr. Layton to provide an offer in writing within a week and to decide to include or not include the closing costs in the offer they submit.
Vote: Buttel, LaTourette, Albanese and Backus – AYE, Layton – Abstained – Motion Carried

RESOLUTION # 20 APPROVALS OF MINUTES – January Regular, Reorganizational, Audit of books, Health officers.
A motion was made by Albanese, seconded by Layton, approving the minutes of the Regular, Reorganizational, Audit of Books, and Health Officers meetings on January 12, 2021.
Vote: Buttel, LaTourette, Albanese, Layton – AYE – Backus – Abstained

RESOLUTION # 21 ABSTRACT OF CLAIMS
On motion by Backus, seconded by Albanese, it was moved to approve the Abstract of Claims for January 2021 as follows:
General Fund: $10,083.69
Highway Fund: $21,089.03
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION #22  TOWN CLERKS
On motion by Backus, seconded by Buttel it was moved to receive, and place on file the Town Clerks, monthly report for the months of January 2021.
All in favor – Motion Carried

RESOLUTION # 23 SUPERVISOR REPORT
On motion by Backus seconded by LaTourette, it was moved to approve and place on file the supervisor’s monthly financial reports as of January 29, 2021 dated 2/9/2021 with the acknowledgement that the Town Clerks January report was not included on the supervisor’s report.
All in favor 3- Motion Carried

RESOLUTION # 24 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Layton, seconded by Buttel to approve the sewer districts Abstract of Claims January 2020 as follows $2680.99.
All in favor – Motion carried.

RESOLUTION #25 SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by Layton it was moved to approve and place on file the sewer districts monthly financial reports for January dated 2/9/2021. 
All in favor, Motion carried.

OLD BUSINESS
Resolution #26 – On motion by LaTourette, seconded by Buttel to approve the 2021 shared service agreement.
All in favor – Motion Carried. 

Resolution #27 – On motion by Buttel, seconded by Backus to approve the COOP plan.
All in favor, Motion Carried

NEW BUSINESS
Resolution #28 – On motion by Backus, seconded by Layton to approve the Retention and Disposition Schedule for New York Local Government Records (LGS-1).
All in favor – Motion Carried

Resolution #29 – On motion by Backus Seconded by LaTourette for the Town of Tompkins to pay for Town of Tompkins youths to attend 2021 4-H Camp. All those that wish to attend shall provide a letter or interest to the Town.
All in favor, Motion carried.

REPORTS:
Sewer District workers report – Provided

Assessor – None

Planning Board – None

Dog control Officer – None

Highway Superintendent
1. Ron filled out the 2021 Agreement for the Expenditures of Highway Monies
2. Taking care of roads during storms, a lot of material has been used,
3. Working on trucks
4. Will start the spec process for a 10-wheeler and an extended cab 4×4 pick up.

Supervisor –
1. Bill has been working with JR Bogart from Gates and Cole on insurance quote
2. Bill was contacted by an individual requesting to purchase a plot in the Cannonsville Cemetery. Bill looked up past prices and found the charge was $125. Bill told the individual the price

Other – None

Correspondence: – Received a donation from Ed Peck in the amount of $200 to go toward the restoration of the Fire Tower.

Meeting adjourned at 8:00 pm                         
Next meeting to be held on Tuesday, March 9, 2021 at 7PM
________________________________
Date: February 9, 2021
Michelle Phoenix
Town of Tompkins Town Clerk

The Annual Meeting of the Board of Health was called to order at 8:35 PM in the Town meeting room, Trout Creek, NY

Present:
William Layton – Supervisor
Howard Buttel – Councilperson
Timothy LaTourette – Councilperson
Brian Albanese – Councilperson
Peggy Backus – Councilperson -Absent

Others:
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper -Via Zoom
Michelle Phoenix – Town Clerk
Pamela Scofield – Deputy Clerk

Resolution #19
On Motion by Layton seconded by Buttel it was moved to appoint P. Backus and T. LaTourette as the 2021 Board of Health officers.
Vote: All AYEs. Motion Carried

Meeting adjourned at 8:36PM

Michelle Phoenix
Town Clerk

The Annual Audit of the Affairs (cash books, etc) for the supervisor, Town Clerk, Town Justice and Sewer District was called to order at 8:29  pm at the Town Meeting Room, Trout Creek, NY

Present:
William Layton – Supervisor
Howard Buttel – Councilperson
Timothy LaTourette – Councilperson
Brian Albanese – Councilperson
Peggy Backus – Councilperson -Absent

Others:
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper -Via Zoom
Michelle Phoenix – Town Clerk
Pam Scofield – Deputy Clerk

RESOLUTION # 18
On Motion by Layton seconded by Buttel it was moved to take notice of the fact that the 2021 annual reports of the above Supervisor, Town Clerk, Town Justice and  Sewer District offices were received and found to be satisfactory to the best of their knowledge.
Vote: All AYEs. Motion Carried.

Meeting Adjourned at 8:33 PM

Michelle Phoenix
Town Clerk

The Annual Reorganization meeting of the Town of Tompkins Town Board was called to order at 8:23 pm in the Town meeting room, Trout Creek, NY

Present:
William Layton -Supervisor
Brian Albanese -Councilperson
Peggy Backus -Councilperson -Absent
Howard Buttel -Councilperson
Timothy LaTourette -Councilperson

Others:
Ronald VanValkenburg -Hwy Superintendent
Nancy Roberts -Bookkeeper to the Supervisor -Via Zoom
Michelle Phoenix -Town Clerk
Pamela Scofield -Deputy Clerk

Designation of Banks: RESOLUTION # 10
Resolved: on Motion by Layton seconded by Buttel it was moved to designate:
Supervisor Layton – NBT and Community Bank
Justice Johnson – Community Bank NA
Town Clerk/Tax Collector Phoenix – Community Bank NA
Trout Creek Sewer District – Community Bank NA
Vote: All AYEs. Motion Carried.

Official Newspaper: RESOLUTION #11
Resolved: on Motion by Layton seconded by Buttel it was moved to designate The Reporter as the official newspaper during the year 2021 for the purpose of legal matters.
Vote: All AYEs. Motion Carried.

Appointments: RESOLUTION # 12
RESOLVED:  On motion by Layton seconded by Buttel it was moved to appoint the following people to their respective positions as follows:

a. Building Inspector – Joseph Reynolds
b. Deputy Town Clerk’s and Deputy Registrar – Pamela Scofield
c. Historian – Lynne VanValkenburg
d. Dog Control Officer – Chris Bodo
e. Health Officer – Dr. Eric Dohner
f. Deputy Supervisor – Howie Buttel
g. Court Clerk – Linda Scott
h. Bookkeeper to the Supervisor – Nancy Roberts
i. Payroll Clerk – Linda Bourn
j. Assessor – Wendy Layton
k. FEMA Administrator’s – Ron VanValkenburg & Nancy Roberts
l. Trout Creek Sewer District Administrator – Michelle Phoenix
m. Registrar of Vital Statistics – Michelle Phoenix
n. Planning Board:
*Chairman – Paul Bartholomew
*Angela Porpora
*Timothy Bennett
*Nancy LaTourette
*Charles Kohler

Vote: ALL AYEs. Motion Carried.

Official Radio Station: RESOLUTION #13
On motion by Albanese seconded by Layton it was moved to designate the Walton Radio Station WDLA/92.1 Big Cat Country as the official radio during the year 2021 for the purpose of local announcement to the Town Residents.
Vote: ALL AYEs. Motion Carried.

Salaries: RESOLUTION #14
On motion by Albanese seconded by Layton  it was moved that the Salaries of the Town officers for the year 2021 are fixed in the budget and that the Supervisor is authorized to pay the approved salaries.
Vote: All AYEs. Motion carried.

Highway Expenditures: RESOLUTION#15
On motion by Albanese seconded by Layton it was moved that Highway Superintendent to be authorized make purchases as per the procurement policy.
Vote:  All AYEs. Motion carried.

Meeting Dates: RESOLUTION #16
On Motion by Albanese seconded by Layton  it was moved to hold regular monthly meetings for 2021 on the second Tuesday of every month at the Town Meeting Room Trout Creek, NY except for the November meeting which will be held the first Thursday following the General Election. 
Vote: ALL AYEs. Motion Carried

 Mileage rate: RESOLUTION #17
On motion by Albanese seconded by Layton  it was moved to set mileage rate at 50.5 cents per mile for use of private vehicle on Town Business.

Adjourn: At 8:29 pm

Michelle Phoenix
Town Clerk, Town of Tompkins

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Howie Buttel leading in the Flag salute.

Present:  
William Layton – Supervisor
Brian Albanese – Councilperson
Howard Buttel – Councilperson
Peggy Backus – Councilperson -Absent
Tim LaTourette – Councilperson

Others:
Michelle Phoenix – Town Clerk
Pamela Scofield – Deputy Clerk
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper – Via Zoom

Bid Opening for Stone crushing
RESOLUTION #1 On motion by LaTourette seconded by Buttel to accept stone crushing bid received from Northern/Carver at $4.00 a yard and bid received from Clark at $4.45 a ton and to leave the discretion of what company will crush up to Ron.
All in favor – Motion carried

Floor Time: None

RESOLUTION # 2 APPROVAL OF MINUTES
A motion was made by Albanese, seconded by Layton, approving the minutes of the regular meeting for November 5, 2020. (No meeting in December 2020 due to COVID 19.)
All in favor – Motion Carried.

RESOLUTION # 3   ABSTRACT OF CLAIMS
On motion by LaTourette, seconded by Buttel, it was moved to approve the Abstract of Claims for
December 2020 –
General Fund: $35,900.59
Highway Fund: $32,941.82
and January 12, 2021 –
General Fund $4,859.67
Highway Fund: $ 17,809.20
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION #4    TOWN CLERKS
On motion by Albanese, seconded by Layton it was moved to receive, and place on file the Town Clerks, monthly report for the months of November 2020 with corrections and December 2020’s.
All in favor – Motion Carried

RESOLUTION # 5   SUPERVISOR REPORT
On motion by Albanese seconded by LaTourette, it was moved to approve and place on file the supervisor’s monthly financial reports as of December 31, 2020 dated 1/12/2021 and to except as the 2020 year-end report.
All in favor – Motion Carried

RESOLUTION # 6   SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by LaTourette, seconded by Buttel to approve the sewer districts Abstract of Claims for December 2020 as follows $8,002.05; and for January 2021 as follows: $2,607.56.
All in favor – Motion carried.

RESOLUTION #7 SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by Layton it was moved to approve and place on file the sewer districts monthly financial reports for November 2020 and December 2020 dated 1/12/2021.
 All in favor, Motion carried.


OLD BUSINESS
Kelsey Community house Layton had nothing to report. Albanese stated he will ask Neighbors to the property if there is any interest in a purchase. Layton will look into a realtor for advice on sale.

NEW BUSINESS
Resolution# 8:
On motion by LaTourette Seconded by Buttel to move $8,835.00 from Account A1620.2 to building reserve fund A230.
All in favor, motion carried.
A discussion took place of independent contractors vs. employee coding and it was decided it will remain the same.


REPORTS:
Sewer District workers report – December and January 2021 report was provided
Assessor – None
Planning Board – None
Dog control Officer – None
Highway Superintendent
1. Plowing, running a boom mower, working on equipment.
2. Fixed wash out after rain/snow melt.
3. The new 1 ton needs to go to Scoville Meno for repair.
4. Received gravel from Robinsons and happy with it.
5. Wants to replace the 2010 crew cab.
6. He would like to start the process for the purchase of a 1 ton that will be up in 2022.
7. Need to make a quicker turn with the trucks to get a better turn over Value for trade in.
8. Ron wanted to point out that the permit for the gravel bank is only good until 2023.
Supervisor –
1. Resolution #9: On motion by Albanese seconded by Buttel to set up fire tower account for donations. A200 was set up.
2. Ed Engleman donated $50.00
3. Nancy is working on the COOP plan worksheet requested by Delaware County department of planning.
4. Advised the property owner of Wagon wheel road that would like the road abandoned the process he needs to go through.
5. Need to update shared services contract will discuss next month.

Other

Correspondence: – None

Meeting adjourned at 8:21pm                         
Next meeting to be held on Tuesday, February 9, 2021 at 7PM
________________________________
Date: January 12, 2021
Michelle Phoenix
Town of Tompkins Town Clerk

The Tuesday Dec 15, 2020 board meeting was cancelled.