Town of Tompkins in New York's Delaware County

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Howard Buttel leading in the Flag salute.

Present:          

1. William Layton – Supervisor  
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

_

Others:

1. Nancy Roberts – Bookkeeper to Supervisor
2. Michelle Phoenix – Town Clerk
3. Ron VanValkenburg – Highway Superintendent
4. Shane Strong – Cobleskill Stone
5. Derek Gigliotti – Carver Stone
6. Gale Neale – Delaware County Soil & Water  
7. Josh LaTourette – Town Employee
8. Kyle McLaughlin – Deputy Supervisor

_

Floor Time/Guests:
Gale Neale from Delaware County Soil & Water presented Local Flood Hazard Mitigation Program for formation of a flood commission for the Town of Tompkins. After presentation the Board will review the presentation and get back to Delaware County Soil & Water if interested.

_

RESOLUTION 15–2024 Annual Audit of Books for the Town Clerk, Justice & Sewer District
On motion by Albanese, seconded by Backus, it was moved to take notice of the fact that the 2023 reports of the above-mentioned officials were received and found to be satisfactory to the best of their knowledge.
(Noted that the Supervisor report was not able to be completed due to the AUD Report for 2023 not being completed as of yet. Supervisors report will be presented at next month’s meeting.)
Vote: All in favor – Motion Carried.

RESOLUTION 16-2024 – STONE BID AWARD
On motion by Albanese, seconded by Backus, to accept both bids submitted by
Carver (See bid submitted) low bid and
Cobleskill (See bid submitted) if stone is not available via Carver.
All required forms were submitted with each bid.
Vote: All in favor – Motion Carried.

RESOLUTION 17-2024 – PIPE BID AWARD
On motion by Albanese, seconded by Backus, to accept bid submitted by
Chemung supply (See bid submitted).
All required forms were submitted with the bid.
Also to use Jess F Howes for emergency purposes.
Vote: All in favor – Motion Carried.

RESOLUTION 18–2024 APPROVAL OF MINUTES
On motion by LaTourette, seconded by Backus, approving the minutes of the Regular and 2024 Reorganizational Meeting held on January 9, 2024.
Vote: All in favor – Motion Carried.  

RESOLUTION 19-2024 ABSTRACT OF CLAIMS
On motion by Backus, seconded by Albanese, it was moved to approve the Abstract of Claims for February 13, 2024 as follows:
General Fund: $14,031.91
Highway Fund: $33,073.40.
Vote: All in favor – Motion carried.

_

Monthly Financial Reports:
RESOLUTION 20-2024 TOWN CLERK’S MONTHLY REPORT
On motion by Albanese, seconded by Backus, it was moved to receive, and place on file the Town Clerk’s monthly report for January 2024.
Vote: All in favor – Motion Carried.

RESOLUTION 21-2024 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by LaTourette, seconded by Buttel, it was moved to approve and place on file the Supervisor’s monthly financial reports as of January 31, 2024 dated 02/13/2024.
Vote: All in favor – Motion Carried.

RESOLUTION 22-2024 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Layton, to approve the Sewer District’s Abstract of Claims for February 13, 2024 as follows:
$2641.03.
Vote: All in favor – Motion carried.

RESOLUTION 23-2024 SEWER DISTRICT FINANCIAL
On motion by Albanese, seconded by LaTourette, it was moved to approve and place on file the Sewer District’s monthly financial reports for January 31, 2024 dated 02/13/2024.
Vote: All in favor, Motion carried.

_

OLD BUSINESS
Fire Tower – David Cannata stated everything is official. The Town is authorized to begin construction of the access road. He thanked for the help to this point & to keep Chris Austin and Steve Brown of DEP Operations up to date.

UTV’s on Highway Roads – Nothing New

Walking Trail – Nothing New   

_

NEW BUSINESS
On motion by Albanese, seconded by Buttel, to open an Equipment Reserve account at Wayne Bank and to put the $85,000 that is there and to put $600,000 in Wayne Bank checking and keep the rest in NBT checking (About $100,000 to cover payroll and expenses for a couple of months.)
Vote: All in favor, motion Carried

On motion by LaTourette, seconded by Albanese, to get the Highway Department a credit card with a limit of $1,000 for small purchases.
The Supervisor will be will check and obtain at NBT and Wayne to see how this is best obtained and get a credit card through one of them. . . .[sic]
Vote: All in Favor, Motion Carried.

On motion by LaTourette, seconded by Buttel, it was moved to agree to the Shared Service Contracts and to have them sent out.
Vote: All in favor, Motion Carried.

_

REPORTS:
Sewer District workers report – Provided

Assessor – None

Planning Board – None

Dog control Officer – None

Highway Superintendent –

• Ron handed in a reimbursement check from the Trout Creek Fire District of an item that was purchased through the Town.
• Water Heater should come out of building fund
• More road signs are missing.
• The pickup went to Albany for repairs.
• Trees have been removed out of streams
• Used boom mower
• Cleaned up trees
• Equipment has been worked on.
• Cold patch has been used
• Been out plowing
• Purchased an electric fork lift, it will need new batteries

.
Town Clerk left meeting at 9:10 PM – Albanese recorded further minutes
.

• Motion made by LaTourette, second by Buttel, to purchase Peterbilt Class 8 Truck, box and plow set up through Utica Truck under Onondaga Bid Ref # 8996. A discussion took place at the table in regards to purchasing by public bidding or piggybacking. Albanese and Backus stated the information provided by the truck committee (Buttel, LaTourette, VanValkenburg) was not sufficient in their opinion to purchase under that method. Albanese and Backus would like to see the use of public bidding process used to purchase the truck.
  Vote: Yes: Layton, Buttel, LaTourette. Vote No: Albanese, Backus. Motion Carried 3-2

.
Supervisor –

• We will be making small repairs to the School House
• NBT Bank CD’s were taken, will mature 7-17-24
• Town needs to explore rules to put in place about solar farms
• Town needs to update our comprehensive plan
• Dave Stanton called about the sod being peeled up by the wing of the plow on his field edge of Higley Rd.
• MacDonald is resigning as court clerk

_

Other: None

Correspondence: None

Meeting adjourned at 9:30 pm                         

Next meeting to be held on March 12, 2024 at 7PM
________________________________
Date: February 13, 2024
Michelle Phoenix – Town of Tompkins Town Clerk
and Brian Albanese – Councilman

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 6:14 pm in the Town meeting room, Trout Creek, NY. With Howard Buttel leading in the Flag salute.

Present:          

1. William Layton – Supervisor  
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

*

Others:

1. Nancy Roberts – Bookkeeper to Supervisor
2. Michelle Phoenix – Town Clerk
3. Ron VanValkenburg – Highway Superintendent
4. Chris Bodo – DCO

Floor Time/Guests:

*

RESOLUTION # 1 APPROVAL OF MINUTES
On motion by Layton seconded by Albanese, approving the minutes of the Regular Meeting held on December 12, 2023.
Vote: All in favor – Motion carried.  

RESOLUTION # 2 ABSTRACT OF CLAIMS
On motion by LaTourette, seconded by Buttel, it was moved to approve the Abstract of Claims for January 9, 2024 as follows:
General Fund: $21,920.29
Highway Fund: $32,859.84.
Vote: All in favor – Motion carried.

*

Monthly Financial Reports:
RESOLUTION # 3 TOWN CLERKS MONTHLY REPORT
On motion by Albanese, seconded by Buttel it was moved to receive, and place on file the Town Clerks, monthly report for December 2023.
Vote: All in favor – Motion carried.

RESOLUTION # 4 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Backus, seconded by LaTourette, it was moved to approve and place on file the Supervisor’s monthly financial reports as of December 31, 2023 dated 01/09/2024.
Vote: All in favor – Motion carried.

RESOLUTION # 5 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Backus, seconded by LaTourette to approve the Sewer Districts Abstract of Claims for January 9, 2024 as follows:
$3063.80.
Vote: All in favor – Motion carried.

RESOLUTION #6 SEWER DISTRICT FINANCIAL
On motion by LaTourette, seconded by Buttel it was moved to approve and place on file the Sewer Districts monthly financial reports for December 31, 2023 dated 01/09/2024.
Vote: All in favor – Motion carried.

*

OLD BUSINESS
Nancy stated the board needed to address the spending of the ARPA funds and reports will need to be filed in the future.

Fire Tower – The permit for the driveway has been filled out and sent back to the city. The Town hear back on the permit.

UTV’s on Highway Roads –Supervisor Layton found out to pass a law for UTV’s to use roadways the Town would have to do a SEQRA request to have the law done correctly.  At this time the Town is going to wait to see how other Towns make out before proceeding any further. 

Walking Trail – Nothing new. County is still working on the cost and design to present.  

*

NEW BUSINESS
On motion by Albanese, 2^nd by Buttel it was moved to move $50,000 building reserve checking account and $15,000 Stormwater Retrofit savings account into CD’s. Supervisor Layton will determine which bank to use (NBT or Wayne) depending on interest rates.
Vote: All in favor – Motion carried.

*

REPORTS:
Sewer District workers report – Provided

Assessor – None

Planning Board – None

Dog control Officer – Chris Bodo advised the board that he went to a complaint and advised the owners the dog cannot be off the property and in roadway. Chris gave the owners a warning and explained legal ramifications if they don’t comply going forward.

Chris explained enumeration can’t be done at this time due to cost and he could call delinquent people when he gets an updated expired dog license list. He and the town clerk will work together on the list as soon as things slow down with tax season. 

Highway Superintendent –

• Ron handed out a list with the age of the equipment the highway has.
• Ron would like to use the ARPA funds and good neighbor Funds to purchase a new tractor with mower. Ron is going to bring paperwork at next meeting. Brian will look into ARPA to see if those funds can be used for a tractor.
• Ron would like the concrete stoppers in front of Town building moved so it will be easier to plow. The board agreed to have the highway crew removed them but to have the put back them in the spring.
• Ron reported there are 6 road signs missing. He suspects they are getting stolen and it’s getting costly to replace them.
• Ron reported he received prices on a new truck from Peterbilt, International and Western Star (Haven’t received a price from Mack yet). Plow equipment will come from TENCO. The highway crew would like to get replace the 2007 with the new truck.

_
Supervisor –
Layton stated he questioned other supervisors about their building inspectors and what they did.

*

Other:
Backus questioned about Town Clerk hours. It was explained to her there are posted hours taped in multiple windows, it has been advertised in the paper also Contact information is on the answering machine.  

Correspondence: None

Meeting adjourned at 8:16 pm.

Next meeting to be held on February 13, 2024 at 7PM.
________________________________
Date: January 9, 2024
Michelle Phoenix
Town of Tompkins Town Clerk

The reorganizational meeting of the Town of Tompkins Town Board was called to order at 6:00 pm in the Town meeting room, Trout Creek, NY.

Present:          

1. William Layton – Supervisor
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson   

*
Others:

1. Michelle Phoenix – Town Clerk
2. Nancy Roberts – Bookkeeper

*
RESOLUTION #7 DESIGNATION OF BANKS FOR 2024
On Motion by Buttel seconded by Layton it was moved to designate:

Supervisor Layton – NBT & Wayne Bank

Justice Johnson – Community Bank NA

Town Clerk/Tax Collector Phoenix – Community Bank NA

Trout Creek Sewer District – Community Bank NA

Vote: All AYES; Motion Carried.

RESOLUTION #8 DISIGNATION OF THE OFFICAL NEWSPAPER
On Motion by Albanese seconded by LaTourette it was moved to designate The Reporter as the official newspaper during the year 2024 for the purpose of publishing legal matters.
 Vote: All AYES; Motion Carried.

RESOLUTION #9 APPOINTMENT OF TOWN OF TOMPKINS 2023 POSITIONS
On motion by Buttel seconded by Albanese it was moved to appoint the following people to their respective positions for 2024 as follows:
a.         Building Inspector – Nathan Sramek

b.         Deputy Town Clerk’s and Deputy Registrar – To be filled

c.         Historian – Lynne VanValkenburg

d.         Dog Control Officer – Chris Bodo

e.         Health Officer – Dr. Eric Dohner

f.          Deputy Supervisor – Howie Buttel

g.         Court Clerk – Barb Macdonald

h.         Bookkeeper to the Supervisor / Budget Officer – Nancy Roberts

i.          Payroll Clerk – Linda Bourn

j.          FEMA Administrator’s – Ron VanValkenburg & Nancy Roberts

k.         Trout Creek Sewer District Administrator – Michelle Phoenix

l.          Registrar of Vital Statistics – Michelle Phoenix

m.        Health Officers – Tim LaTourette, Peggy Backus

n.         Planning Board: Paul Bartholomew (Chairman), Angela Porpora, Timothy Bennett, Nancy LaTourette, and David Bagley

o.         Board of Assessment Review: Paul Bartholomew, Angela Porpora, and Timothy Bennett

Vote: ALL AYES; Motion Carried.

RESOLUTION #10 – DESIGNATION OF OFFICAL RADIO STATION
On motion by LaTourette seconded by Buttel it was moved to designate the Big Cat Country /92.1 as the official radio during the year 2024 for the purpose of local announcement to the Town Residents.
Vote: ALL AYES; Motion Carried.

RESOLUTION#11 – SALARIES OF THE 2024 TOWN OFFICERS
On motion by Albanese seconded by LaTourette it was moved that the Salaries of the Town officers for the year 2024 are fixed in the budget and that the Supervisor is authorized to pay the approved salaries.
Vote: All AYES; Motion carried

RESOLUTION #12 – HIGHWAY EXPENDITURES
On motion by LaTourette 2^nd by Buttel it was moved that Highway Superintendent to be authorized make purchases in 2024 as per the procurement policy.
Vote:  All AYES; Motion Carried.

RESOLUTION #13 – 2024 OFFICIAL MEETING DATES
On Motion by Buttel seconded by Albanese it was moved to hold regular monthly meetings for 2024 on the second Tuesday of every month at the Town Meeting Room Trout Creek, NY except for the August meeting which will be held August 20^th at 7PM and November’s meeting which will be held the first Thursday following the General Election. 
Vote: ALL AYES; Motion Carried

RESOLUTION #14 – 2024 MILEAGE RATE REIMBURSEMENT
On motion by LaTourette seconded by Buttel it was moved to set mileage rate at 62.5 cents per mile for use of private vehicle on Town Business.
Vote:  All AYES; Motion Carried.

Meeting adjourned at 6:11 pm 
________________________________
Date: January 9, 2024
Michelle Phoenix 
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Tim LaTourette leading in the Flag salute.
Present:          

1. William Layton – Supervisor  
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

*
Others:

1. Nancy Roberts – Bookkeeper to supervisor
2. Michelle Phoenix – Town Clerk
3. Ron VanValkenburg – Highway Superintendent
4. Jason Waite from Mostert, Mazanero & Scott
5. Rashid Clark – Resident

*
Floor Time/Guests:
Jason Waite from Mostert, Mazanero & Scott was in attendance to present the results of our audit of the financial statements of the Town of Tompkins, New York (the “Town”) for the year ended December 31, 2022. Findings: All was found to be satisfactory, final reports will be issued. Three bound hard copies to be sent to the Town.

RESOLUTION # 92 APPROVAL OF MINUTES FOR PUBLIC HEARING
On motion by LaTourette seconded by Buttel, approving the minutes of the Public Hearing held on November 9, 2023.
Vote: All in favor – Motion Carried 

RESOLUTION # 93 APPROVAL OF MINUTES
On motion by LaTourette, seconded by Buttel, approving the minutes of the Regular Meeting held on November 9, 2023.
Vote: All in favor – Motion Carried  

RESOLUTION # 94 ABSTRACT OF CLAIMS
On motion by Backus, seconded by Layton, it was moved to approve
the Abstract of Claims for December 12, 2023 as follows:
General Fund: $80,565.65
Highway Fund: $57,309.51
Vote: All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION # 95 TOWN CLERKS MONTHLY REPORT
On motion by Buttel, seconded by LaTourette, it was moved to receive, and place on file
the Town Clerk’s monthly report for November 2023.
Vote: All in favor – Motion Carried

RESOLUTION # 96 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by LaTourette, seconded by Albanese, it was moved to approve and place on file the supervisor’s monthly financial reports as of November 30, 2023 dated 12/12/2023.
Vote: All in favor – Motion Carried

RESOLUTION # 97 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Buttel to approve the sewer districts Abstract of Claims for December12, 2023 as follows:
$6,101.54
Vote: All in favor – Motion Carried

RESOLUTION #98 SEWER DISTRICT FINANCIAL
On motion by Albanese, seconded by LaTourette it was moved to approve and place on file the sewer districts monthly financial reports for November 30, 2023 dated 12/12/2023.
(It was noted there was a discrepancy in the report, it will be fixed in the January 2024 report.)
Vote: All in favor – Motion Carried

*
OLD BUSINESS:
Layton stated he looked into the electric sign that will go on Town Property for advertisement for the Town and Trout Creek Fire Department.
Motion made by Layton, seconded by Albanese, for the town to allow the fire department to purchase and install an electric sign on town property. The town will pay for the electric to operate the sign in return for a shared use.
Vote: All in favor – Motion Carried

Fire Tower – Nothing New.

UTV’s on Highway Roads – Layton hopes to get the Law that was passed by Colchester so the Tompkins Town board can review it and possible follow it.

Walking Trail – Nothing new

*
NEW BUSINESS:
None

*
REPORTS:
Sewer District workers report – Provided

Assessor – None

Planning Board – None

Dog control Officer – Albanese called and emailed the DCO on the dog issue on Pine swamp road as of now he has not heard back. He will Advise the Board when he hears back from the DCO.

Highway Superintendent –

• Ron reported roads have been cared for from prior wind event.
• Ron reported equipment is ready for winter
• Ron reported the truck is back from repairs and it needed a new radiator.

*
Supervisor –

• Layton stated he was told by the County Public Works that the Town will receive more money for maintaining County and city roads.  
• Some of the street lights were out and have been fixed.
• Layton received a letter from a resident about where sign was placed for advertisement of boat washing for boats entering NYC DEP reservoir. The resident explained he received a letter from NYC DEP stating the sign was on their property and needs to be removed. The resident wanted all supervisors to be aware of this issue.
• Layton stated he redid and painted the quilt at end of building.

*
Other – None

Correspondence: – None

Meeting adjourned at 8:54 pm

Next meeting to be held on January 9, 2024 at 6PM
________________________________
Date: December 12, 2023
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Howard Buttel leading in the Flag salute.

Present:          

1. William Layton – Supervisor  
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

*

Others:

1. Nancy Roberts – Bookkeeper to supervisor
2. Michelle Phoenix – Town Clerk
3. Ron VanValkenburg – Highway Superintendent

*

Floor Time/Guests: None

*
RESOLUTION # 85 APPROVAL OF MINUTES
On motion by LaTourette seconded by Buttel, approving the minutes of the Regular meeting held on October 10, 2023.
Vote: All in favor – Motion Carried  

RESOLUTION # 86 ABSTRACT OF CLAIMS
On motion by Buttel, seconded by LaTourette, it was moved to approve the Abstract of Claims for November 9, 2023, as follows:
General Fund: $11,652.57
Highway Fund: $26,725.57
Vote: All in favor – Motion carried.

*
Monthly Financial Reports:
RESOLUTION # 87 TOWN CLERK’S MONTHLY REPORT
On motion by Albanese, seconded by LaTourette, it was moved to receive and place on file the Town Clerk’s monthly report for October 2023.
Vote: All in favor – Motion Carried

RESOLUTION # 88 SUPERVISOR’S MONTHLY FINANCIAL REPORT
On motion by LaTourette, seconded by Buttel, it was moved to approve and place on file the supervisor’s monthly financial reports as of October 31, 2023, dated 11/09/2023.
Vote: All in favor – Motion Carried.

On motion by Albanese, seconded by Buttel, to move the monies from the NBT HWY Equipment Reserve Savings Account into an NBT HWY Equipment Reserve CD; and also, to move $350,000.00 out of the NBT General Fund Checking Account into a new General Fund Checking Account at Wayne Bank.
Vote: All in favor – Motion Carried

RESOLUTION # 89 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by LaTourette, seconded by Buttel to approve the sewer district’s Abstract of Claims for November 9, 2023, as follows:
$8,790.40
Vote: All in favor – Motion carried.

RESOLUTION #90 SEWER DISTRICT FINANCIAL
On motion by Albanese, seconded by LaTourette, it was moved to approve and place on file the sewer district’s monthly financial reports for October 31, 2023, dated 11/09/2023. 
Vote: All in favor, Motion carried.

OLD BUSINESS:
RESOLUTION # 91 TO ADOPT THE 2024 PRELIMINARY BUDGET AS THE 2024 FINAL BUDGET
On motion by LaTourette, seconded by Albanese, to adopt the 2024 Preliminary Town and SD Budget as the 2024 Final Budgets.
Vote: All in favor – Motion carried.

Fire Tower – Nothing New. Still waiting for NYC permit

UTV’s on Highway Roads – Layton spoke to Town of Colchester officials about how they are handling this issue; they are having a public comment period. He provided a copy of Stamford’s town law for the board to review. The board will wait to see how the public review and passage progresses in other towns, and assess the situation based on their experience. The board will keep this on the old business list to review and update each month.

Walking Trail – Layton found portion of the trail will go through swamp land. Layton spoke with a landowner boarding the trail to see if they would allow a portion of the trial to go across their property and hasn’t heard back from them.

NEW BUSINESS:
Michelle received questions from a property owner on if the Town allows and what needs to be done to sell cannabis. The board stated, “regardless of the products she wishes to sell, the Town does not have any zoning regulations against commercial property and she can open any type of business providing all NYS laws are followed with the business”.

REPORTS:
Sewer District Worker’s Report – None

Assessor – None

Planning Board – None

Dog control Officer – None

Highway Superintendent –

• Ron reported new pipes have been put in on Readburn road.
• Ron reported that scrap has been taken in.
• Ron reported that grit has been hauled
• Ron reported that equipment has been worked on
• Ron submitted a price on a new boom mower and tractor. Albanese stated he was not in favor of buying a new 2nd new tractor this year and would recommend the town to repair the one we currently own. There was no decision made on purchase.
• Ron reported the backhoe was tipped on its side moving the grit pile. There was very little damage and no one got hurt. Ron was advised that an accident report needs to be filled out.

*
Supervisor –

• Layton stated an insurance representative visited the Town and reviewed all the Town has and stated all looks good.
• AG & Mrkts reviewed the DCO and passed.
• Layton questioned if the Town would like to get an ATM. The board decided to review this at a later date.

*
*
Other:
LaTourette questioned if the Town would be willing to allow an electric sign installed in the field between 206 the Town building to display Fire department and Town advertisements. This will be looked into further.

The Quilt at the end of the Town building needs attention, Layton stated he will look into it.

Correspondence: None

Meeting adjourned at 8:41 pm

Next meeting to be held on December 12, 2023 at 7PM
________________________________
Date: November 9, 2023
Michelle Phoenix
Town of Tompkins Town Clerk

The Public Hearing for the 2024 Preliminary Budget of the Town of Tompkins Town Board was called to order at 6:45 pm in the Town meeting room, Trout Creek, NY.

*
Present:          

1. William Layton- Supervisor – Supervisor
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

*
Others:                                                                             

1. Michelle Phoenix – Town Clerk
2. Nancy Roberts – Bookkeeper  

*
Floor Time/Guests: None

*
Public Hearing adjourned at 7:00PM
________________________________
Date: November 9, 2023
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With T. LaTourette leading in the Flag salute.

Present:      

1. William Layton – Supervisor  
2. Brian Albanese – Councilperson – Arrived at 7:09
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

*
Others:

1. Nancy Roberts – Bookkeeper to supervisor
2. Michelle Phoenix – Town Clerk
3. Ron VanValkenburg – Highway Superintendent
4. Wendy Layton – Assessor
5. Andy Northrup – Resident
6. James Gardner – Resident
7. Strat VanValkenburg – Resident
8. Mike Gallen – Resident

*
Floor Time/Guests: James Gardner presented the board with Stamford’s law allowing ATV on local Town Roads. James asked if the law would be something the Town of Tompkins would consider allowing. After much discussion there are many questions that need to be answered before the Law can be considered.

Mike Gallen asked the board why his school taxes went so high. Wendy Layton explained that the department of taxation and finance raised the Town equalization rate which in turn raised the school taxes and will raise his Town and County taxes.

RESOLUTION # 78 APPROVAL OF MINUTES
On motion by LaTourette seconded by Buttel, approving the minutes of the Regular meeting held on September 12, 2023.
Vote: in favor – Layton, Buttel, LaTourette Albanese, Abstain – Backus – Motion carried

RESOLUTION # 79 ABSTRACT OF CLAIMS
On motion by Backus, seconded by LaTourette, it was moved to approve the Abstract of Claims for October 10, 2023 as follows:
General Fund: $16,414.17
Highway Fund: $128,832.07
Vote: All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION # 80 TOWN CLERKS MONTHLY REPORT
On motion by Albanese, seconded by Backus it was moved to receive, and place on file the Town Clerks, monthly report for September 2023.
Vote: All in favor – Motion Carried

RESOLUTION # 81 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Albanese, seconded by Buttel, it was moved to approve and place on file the supervisor’s monthly financial reports as of September 30, 2023 dated 10/10/2023.
Vote: All in favor – Motion Carried.

RESOLUTION # 82 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Layton, seconded by Buttel to approve the sewer districts Abstract of Claims
for October 10, 2023 as follows:
$3835.90
Vote: All in favor – Motion carried.

RESOLUTION #83 SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by LaTourette it was moved to approve and place on file the sewer districts monthly financial reports for September 30, 2023 dated 10/10/2023. 
Vote: All in favor, Motion carried.

*
OLD BUSINESS –
RESOLUTION # 84 TO MAKE 2024 TENTATIVE BUDGET TO 2024 PRELIMINARY
On motion by Albanese seconded by Backus 2024 tentative Town and SD budget and making them the 2024 Preliminary budget’s and to set up a public hearing to be held on November 9th 2022 at 6:45 PM.
Vote: All in favor – Motion carried.

NEW BUSINESS –
None

*
REPORTS:
Sewer District workers report – Provided.

Assessor – None

Planning Board – None

Dog control Officer – None

Highway Superintendent –

• Ron reported roads have been sealed, roads have been worked, Gravel has been hauled, new pipe is going in, work has been done on Edwards mower.
• Ron reported the New Holland has an oil leak under cab and is being worked on
• Ron reported the boom mower is 12 yrs old a new one will be needed soon.

*
Supervisor –

• Layton received an email from Albanese with the Audit, Albanese stated everything in the audit was positive except for a few small practice issues.
• Layton stated he has heard nothing new on the fire tower road.
• After looking into all that would be needed to install the donated Christmas decorations on light poles, the board decided that it will not take donated Christmas decorations from Walton.
• Josh cutting filled in holes and painted walls in break/meeting room.
• On motion by LaTourette seconded by Buttel to have Josh Cutting do the rest of the work and painting to the rest of the Town of Tompkins building. 
  Vote: All in favor – Motion carried.
• On motion by Layton, seconded by Backus to have Town Clerks hours posted.
  Vote: All in favor – Motion Carried

*
Other –
On motion by Layton, Seconded by LaTourette, it was moved to have the Town approve the youths of the Town of Tompkins to only attend Camp Shankitunk in Delhi NY on a yearly basis.
Vote – All in favor – Motion Carried

Correspondence: None

Meeting adjourned at 9:13pm
Next meeting to be held on November 9, 2023 at 7PM
________________________________
Date: October 10, 2023
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With P. Backus leading in the Flag salute.

Present:          

1. William Layton- Supervisor  
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson
4. Peggy Backus – Councilperson – Absent
5. Tim LaTourette – Councilperson

*
Others:

1. Nancy Roberts – Bookkeeper to supervisor
2. Michelle Phoenix – Town Clerk
3. Ron VanValkenburg – Highway Superintendent
4. Kathy Preston – Resident
5. Mike Preston – Resident
6. Lynne VanValkenburt – Resident
7. Tammy Wagner – Resident

*
Floor Time/Guests: Kathy, Mike, Lynne and Tammy attended the board meeting to express their interest and to answer question on installing a Walking Trial in Trout Creek. Wendy Layton spoke with Sean Leddy of Delaware County Planning Department.
Sean relayed the following

“After speaking with Wendy and [after] she delivered the grading plan from Lamont,  she also described that a group of your community members has ideas for developing the property into more than just a trail.  She described the desire to have parking areas, a playground area, possibly river access, the walking trail with a stream crossing, etc.
“I spoke with Shelly [Johnson-Bennett] and we are proposing the following (which is similar to how we have worked in other communities).
“The Town of Tompkins contract with the Planning Department to develop a Park Master Plan with input from a committee and the public.  This plan would represent a conceptual design of the full program of park features and amenities.  The cost of this contract would be $2,500 and could be budgeted in your next fiscal year.  By executing the agreement, I can begin coordinating with your board and/or community group and begin the design process.  The individual elements could be installed in phases as funds become available.
“After the planning stage is complete, the Planning Department will work with the Town (through the existing TPAS contract) to pursue grant funding for implementation of the project. Assuming that NYS allocates funds for park this would occur during the 2024 Consolidated Funding Application (July 2024).
“Planning Department will commit staff hours to assist with grant administration and project management as in-kind match (if necessary).”

The board discussed looking into using COVID funds the Town received to pay for the proposal sent by Delaware County Planning.
The Trout Creek committee will see what interest there may be with residents and future costs and bring it back to the board.
On motion by LaTourette, seconded by Layton to pay $2500.00 to Delaware County Planning Department to develop a Park Master Plan.
Vote: All in Favor – Motion Carried

*
RESOLUTION # 71 APPROVAL OF MINUTES
On motion by Buttel seconded by Layton, approving the minutes of the Regular meeting held on August 8, 2023.
Vote: Abstain – Albanese, LaTourette. Buttel, Layton, in favor – Motion carried

RESOLUTION # 72 ABSTRACT OF CLAIMS
On motion by LaTourette, seconded by Buttel, it was moved to approve the Abstract of Claims for September 12, 2023 as follows:
General Fund: $9863.75
Highway Fund: $283,607.14
Vote: All in favor – Motion carried.

*
Monthly Financial Reports:
RESOLUTION # 73 TOWN CLERKS MONTHLY REPORT

On motion by Albanese, seconded by LaTourette it was moved to receive, and place on file the Town Clerks, monthly report for August 2023.
Vote: All in favor – Motion Carried

RESOLUTION # 74 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Albanese, seconded by LaTourette, it was moved to approve and place on file the supervisor’s monthly financial reports as of August 31, 2023 dated 9/12/2023. Noted that the monies borrowed from the hwy equipment fund (A1593) was paid back form the Hwy Checking Fund.
Vote: All in favor – Motion Carried.

After review of the Town Monthly financial report on Motion by Layton, seconded by Albanese, highway monies will be taken out of NBT Bank and Transferred to Wayne Bank.
Vote: All in Favor – Motion Carried

RESOLUTION # 75 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Buttel to approve the sewer districts Abstract of Claims for September 12, 2023 as follows:
$5,370.60.
Vote: All in favor – Motion carried.

RESOLUTION #76 SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by Buttel it was moved to approve and place on file the sewer districts monthly financial reports for August 31, 2023 dated 9/12/2023.
 Vote: All in favor, Motion carried.

*
OLD BUSINESS –
RESOLUTION #77 RENEWAL OF HEART OF CATSKILL CONTRACT 
On motion by Albanese seconded by LaTourette to renew the heart of Catskills contract.
Vote: All in favor – Motion Carried

*
NEW BUSINESS –
Michelle was contacted by a resident with their interest in putting in a family burial plot on their property. Upon investigation the regulations and rules the Town has never given any kind of permission. Upon further investigation with NYS and other sources it was found that burial is allowed as long as all laws pertaining to burial in NYS.
At this time the board does not have any issues with burial on Town of Tompkins land as long as all laws are followed. And the Town to directs the family cemetery plots approval to the County level for approval. Also that the Town of Tompkins will not be responsible for any maintenance or up keep of these cemeteries if abandoned in the future.

Tentative Budget – Nancy handed board members a budget worksheet with figures for the board to review for next meeting.

*REPORTS:
Sewer District workers report – Provided.

Assessor – None

Planning Board – None

Dog control Officer – None

Highway Superintendent –

1. Ron asked if the Town has received an invoice for all the road signs that have been purchased. No invoice has been sent at this time.
2. Ron reported the extended warranty for the 2018 loader. One year it will cost $4262 and two years it will cost $5300. Upon discussion of what it will cover it was decided not to purchase the extended warranty.
3. Ron reported roads have been put down and some are awaiting shoulders and sealing needs to be done yet.
4. Ron reported he has received more grindings.
5. Ron reported they have received help from other Towns and they have helped other Towns
6. Ron reported roads have been worked and mowing has been done.
7. Ron reported the 2010 Drive shaft has broken and is now at Cook Bros being rebuilt.
8. Ron reported he received a call from DEP about no trespassing signs on and around City property on Wagon Wheel Road. The Town spoke of this in the past and it is now time to get the police involved.

*
Supervisor –

• Layton called executive session at 8:34 PM. Executive session closed at 8:46
• Layton stated the 18^th of September members of the Town and NYC will review where the fire tower road will be installed.
• The coffee maker was donated to the Town
• Layton spoke with a contractor that has insurance. He will advise him of all that needs to be done and find what the cost will be.
• Bill reported of an email that Michelle has received in reference to Wagon Wheel Road. He observed posters everywhere that did not want to trespass. Bill Stated he will contact him back stating this is nothing the Town or City has done and that road is a public road and any issues with being on City Property that is open should be take up with the City Police.
• Layton reported that Nancy should become the budget officer with income starting in 2023.
  On motion by Albanese, seconded by Layton to appoint Nancy Roberts as the Budget officer as of September 12, 2023 at a fee of $2500.00 a year.
  Vote: All in Favor, Motion Carried

Other – None

*
Correspondence: – None

Meeting adjourned at 8:51pm
Next meeting to be held on October 10, 2023 at 7PM
________________________________
Date: September 12, 2023
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With P. Backus leading in the Flag salute.

Present:          

1. William Layton- Supervisor  
2. Brian Albanese – Councilperson – Absent
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson – Absent

.
Others:

1. Michelle Phoenix – Town Clerk
2. Nancy Roberts – Bookkeeper to supervisor
3. Ron VanValkenburg – Highway Superintendent
4. Ashley Lakin – Resident

.
Floor Time/Guests: Ashley Lakin asked the board what the guidelines are for the Town to pay for her children to attend swimming lessons. This year she could not attend Walton free lessons because they were full so she drove to Andes which were also free. The board will look into guidelines for the Town to pay for swimming lessons. 

RESOLUTION # 65 APPROVAL OF MINUTES
On motion by Buttel seconded by Layton, approving the minutes of the Regular meeting held on July 11, 2023.
Vote: All in favor – Motion carried

RESOLUTION # 66 ABSTRACT OF CLAIMS
On motion by Backus, seconded by Buttel, it was moved to approve the Abstract of Claims for August 8, 2023 as follows:
General Fund: $4843.59
Highway Fund: $115,767.58
Vote: All in favor – Motion carried.

.
Monthly Financial Reports:
RESOLUTION # 67 TOWN CLERK’S MONTHLY REPORT
On motion by Backus, seconded by Buttel, it was moved to receive and place on file the Town Clerk’s monthly report for July 2023. Also noted that there was a discrepancy between the Clerk’s report and July’s Building Inspector’s report. After the Building Inspector corrects the discrepancy a new building inspector report for July will be printed for the board to review.
Vote: All in favor – Motion Carried

RESOLUTION # 68 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Backus, seconded by Buttel, it was moved to approve and place on file the supervisor’s monthly financial reports as of July 31, 2023 dated 8/8/2023.
Vote: All in favor – Motion Carried

RESOLUTION # 69 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Backus, seconded by Buttel to approve the sewer districts Abstract of Claims for August 8, 2023 as follows: $2,623.40.
Vote: All in favor – Motion carried.

RESOLUTION #70 SEWER DISTRICT FINANCIAL
On motion by Backus seconded by Layton it was moved to approve and place on file the sewer districts monthly financial reports for July 31, 2023 dated 8/8/2023.
Vote: All in favor, Motion carried.

.
OLD BUSINESS: None

NEW BUSINESS: None

.
REPORTS:
Sewer District Worker’s Report – Provided.

Assessor – None

Planning Board – Layton spoke with David Bagley on filling the open position for a planning board member. David Bagley agreed to take the position and schooling for a planning board member.
On Motion by Layton. Seconded by Buttel to appoint David Bagley as a planning board member.
Vote: all in favor – Motion Carried.

Dog control Officer – NONE

Highway Superintendent –

1. Ron reported he received a letter for the 2018 loader to extend its extended warranty. Ron is waiting to hear back on the cost and what will be covered.
2. Ron reported the insurance company is concerned about vehicle fires for the trucks that do not have a battery disconnect. Layton will call them to ask further questions.
3. Ron reported he received the email from Nancy requesting figures for the 2024 budget, he stated he is working on it.
4. Ron reported that gravel hauling from Afton has started.
5. Ron reported, Pipe has been changed, roads have been graveled, Walton Mtn Rd has been paved, helped other Towns, and mowing has been done.
6.  Ron Reported the Massey had repairs done on the front end.
7. Ron reported the dozer needed new parts; it also has no power.
8. Ron Reported the brush hog has been fixed. Its time to replace it
9. The 2007 is out again for repairs.

.
Supervisor –

• The Town board received a thank you card from Emma, Lilly and Ella Beers for sending them to the 2023 4-H Camp.
• Spoke with Dave from NYC about the marked areas for the roadway that will go to the fire tower for repairs. He stated everything looks good but to get back to him and to confirm with the utility companies that everything is okay and to contact UDig NY before work begins.
• The wage sheet for the Town employees needs to be updated.
• A title of Budget Officer needs to be given to Nancy and discussion of wages for that will be brought up at next meeting.

Other – None

.
Correspondence: – None

Meeting adjourned at 8:10pm
Next meeting to be held on September 12, 2023 at 7PM
________________________________
Date: August 8, 2023
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With T. LaTourette leading in the Flag salute.

Present:          

1. William Layton – Supervisor  
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

.
Others:

1. Michelle Phoenix – Town Clerk
2. Nancy Roberts – Bookkeeper to supervisor
3. Ron VanValkenburg – Highway Superintendent
4. Wendy Layton – Tompkins Assessor

.
Floor Time/Guests: None

RESOLUTION # 57 APPROVAL OF MINUTES
On motion by LaTourette seconded by Albanese, approving the minutes of the Regular meeting held on June 13, 2023.
Vote: All in favor – Motion carried

RESOLUTION # 58 ABSTRACT OF CLAIMS
On motion by Backus, seconded by LaTourette, it was moved to approve the Abstract of Claims for July 11, 2023 as follows: General Fund: $4,549.99 Highway Fund: $18,998.77.
Vote: All in favor – Motion carried.

*

Monthly Financial Reports:

RESOLUTION # 59 TOWN CLERKS MONTHLY REPORT
On motion by LaTourette, seconded by Backus it was moved to receive, and place on file the Town Clerks, monthly report for June 2023. Also Noted there was no Building Inspector report provided for June 2023. 
Vote: All in favor – Motion Carried

RESOLUTION # 60 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Buttel, seconded by LaTourette, it was moved to approve and place on file the supervisor’s monthly financial reports as of July 30, 2023 dated 7/11/2023.
Vote: All in favor – Motion Carried

RESOLUTION # 61 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Layton to approve the sewer districts Abstract of Claims for July 11, 2023 as follows $1,893.77
Vote: All in favor – Motion carried.

RESOLUTION # 62 SEWER DISTRICT FINANCIAL
On motion by LaTourette seconded by Backus it was moved to approve and place on file the sewer districts monthly financial reports for June 30, 2023 dated 7/11/2023. 
Vote: All in favor, Motion carried.

*

OLD BUSINESS –
Layton, Albanese and Buttel walked and marked the area where the fire tower road will go for maintenance of the fire Tower. Layton contacted the electric company to be sure there was no underground lines and nothing will be disturbed. It was founded where road will go will not disturb any power lines.
On motion by Albanese, seconded by Buttel to have the roadway to fire tower placed on NYC land and not to use Dester’s right of way.
Vote: All in favor, Motion Carried.

The storm-water retrofit bed on State Highway 206 by the Sewer District building has been weeded and looks good. Albanese offered to bush hog down the bed by the office building due to the high amount of wild parsnip that has grown in the area. The bed will be assessed at later date for replant.

A new court clerk has applied for the position, Linda will be training her. On motion by Layton, 2^nd by LaTourette the new employee will be paid the same as the current court clerk.
Vote: All in favor – Motion Carried

It was noted that Dawn from Mostret Mansanero and Scott did not attend the meeting to review the status as requested.

*

NEW BUSINESS –
On motion by Albanese, seconded by LaTourette to Transfer monies as needed from DA 230 Equipment Reserve to DA 200 Highway checking to cover Highway funds until CD DA – 201 matures.
Vote: All in Favor – Motion Carried

*

REPORTS:

Sewer District workers report – Provided.

Assessor – Wendy explained the assessor computer needs to be replaced. The board told her that her budget will cover a new laptop and to purchase one. On motion b LaTourette seconded by Buttel, to purchase new assessor laptop.
Vote: All in favor – Motion Carried

Planning Board – NONE

Dog Control Officer – NONE

Highway Superintendent –
RESOLUTION # 63-2023 AGREEMENT FOR CONTROL OF SNOW ON NYC ROAD FROM SEPTEMBER 1, 2023 ENDING AUGUST 31, 2025.
On motion Layton seconded by Buttel the Town of Tompkins agreed to the agreement provided for Control of snow on NYC road from September 1, 2023 ending august 31, 2025.
Vote: All in favor – Motion Carried

RESOLUTION # 64-2023 AGREEMENT FOR CONTROL OF SNOW ON COUNTY ROADS BY TOWN FORCES PURSUANT TO SECTION 135-A OF HIGHWAY LAWS.
On motion Layton seconded by Buttel the Town of Tompkins agreed to the agreement provided for Control of snow on NYC road from September 1, 2023 ending august 31, 2025.
Vote: All in favor – Motion Carried

Ron reported:
Crushing being done,
The pug mill may start next week,
They would like another tractor to make mowing banks easier,
He is waiting for the crushing in Afton to begin.

Ron advised the board the Town needs to update the Town Law in regard to the condition of new roads for the Town to take them over in a subdivision.

.
Supervisor –
Layton stated he heard back from NYC on the letter received by a Town property owner on Wagon Wheel Road. After Layton sent NYC all the letters received, NYC stated they never wrote the letters and that DEP is not willing to have the road abandoned like was stated in the letter. 

Other – More info will need to be proved to the Town in reference to the Town paying for Swimming lessons in Delhi instead of 4-H Camp.

*

Correspondence: [None]

Meeting adjourned at 8:46pm 
Next meeting to be held on August 8, 2023 at 7PM
________________________________
Date: July 11, 2023
Michelle Phoenix
Town of Tompkins Town Clerk