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Monthly Archives: January 2011

The Annual Reorganization Meeting of the Town of Tompkins Town Board was called to order at 7:03 in the Town meeting room, Trout Creek, NY

Present:

  1. William Layton-Supervisor
  2. Carl Stuendel-Councilperson
  3. Peggy Backus-Councilperson
  4. Howard Buttel-Councilperson
  5. Timothy LaTourette-Councilperson

Others:

  1. Ronald VanValkenburg-Hwy Superintendent
  2. Nancy Roberts –  Bookkeeper to the Supervisor
  3. Michelle Phoenix- Town Clerk
  4. Gail Crane – Deputy Town Clerk
  5. Russ Thurston – Deputy Dog Control Officer
  6. Brenda Thurston – Dog Control Officer

On Motion by Layton seconded by LaTourette it was moved to waive the last 15 days of the 60 day probation period for Michelle Phoenix and appoint her as Town Clerk, and to add her to the Town Clerk bank accounts.

Vote: All AYES’s

Motion Carried.

Designation of Banks: RESOLUTION 2011 #1

Resolved; on Motion by Stuendel seconded by LaTourette it was moved to designate the National Bank & Trust Co and Wilbur Bank as depositories for all funds held by the supervisor. Other depositories were designated as follows; Justice Backus, Tax Collector Merwin and Town Clerk Phoenix shall use the National Bank of Delaware County for any and all monies they receive by virtue of their offices.

Vote: All AYEs

Motion Carried.

Official Newspaper: RESOLUTION 2011 #2

Resolved; on Motion by LaTourette seconded by Stuendel it was moved to designate the Walton Reporter as the official newspaper during the year 2011 for the purpose of legal matters.

Vote: All AYEs

Motion Carried.

Appointments: RESOLUTION 2011 #3

RESOLVED:  On motion by Buttel seconded by Backus it was moved to appoint the following people to their respective positions as follows;

a.       Building Inspector – Joseph Reynolds

b.      Town Clerk and Registrar – Michelle Phoenix

c.       Deputy Town Clerk and Deputy Registrar – Gail Crane

d.      Historian  – Helen Zandt

e.       Dog Control Officer – Russell Sprague, Jr.

f.       Deputy Dog Control Officer – Russell Thurston

g.      Deputy Supervisor – Howie Buttel

h.      Health Officer – Dr. Eric Dohner

i.        Court Clerk – Lynn Carlstrom

j.        Bookkeeper – Nancy Roberts

k.      Deputy Court Clerk – Nancy Roberts

l.        Attorney  – Francis Wood

Vote: ALL AYEs

Motion Carried.

Official Radio Station: RESOLUTION 2011 #4

On motion by Layton seconded by LaTourette it was moved to designate the Walton Radio Station as the official radio during the year 2011 for the purpose of local announcement to the Town Residents.

Vote: ALL AYEs

Motion Carried.

Salaries:

On motion by Buttel seconded by LaTourette it was moved that the Salaries of the Town officers for the year 2011 are fixed in the budget and that the Supervisor is authorized to pay the approved salaries.  (The minutes also show the pay periods for each position.)

Supervisor – William Layton                        $ 8,200                          Monthly

Town Justice – Lloyd Backus                        $ 6,000                          Monthly

Town Clerk – Michelle Phoenix                    $ 6,700                          Bi – Weekly

Registrar – Michelle Phoenix                        $ 600                              Monthly

Councilpersons

Carl Stuendel                                                   $ 2,000                       Quarterly

Peggy Backus                                                   $ 2,000                       Quarterly

Howard Buttel                                                 $ 2,000                       Quarterly

Timothy LaTourette                                      $ 2,000                      Quarterly

Tax Collector – Georgiana Merwin          $ 5,000                      Quarterly

Sole Assessor – Joyce Ottens                    $10,000                     Monthly

Superintendent of Hwys – Ron VanValkenburg   $42,000             Bi- Weekly

Building Inspector – Joseph Reynolds                     $ 8,500               Monthly

Town Justice – Lloyd Backus                                        $ 6,000               Monthly

Court Clerk – Lynn Carlstrom                                        $ 5,000               Monthly

Bookkeeper- Nancy Roberts                                          $ 5,800                Monthly

Dog Control Officer – Russell Sprague Jr.                      $ 2,500                Monthly

Account Clerk – Teresa Davis                                        $ 4,200                Monthly

Health Officer – Dr. Eric Dohner                                     $ 300              Quarterly

Vote: All AYEs

Motion carried

Highway Expenditures:

On motion by Backus seconded by Layton it was moved that the Highway Superintendent be authorized to purchase items under $1,000 without a purchase order, any item over $1000 requires a town purchase order approved by the Town Board prior to purchase.  All items should be obtained through state bid when possible.

Vote: All AYEs

Motion carried.

Delegate to Annual Association of Towns Meeting in NYC

On motion by Layton seconded by Backus, it was moved to NOT attend Annual Meeting in NYC due to high cost of attendance and this was not put in budget. No Delegate assigned.

Vote: ALL AYEs

Motion Carried

Meeting Dates:

On Motion by Buttel seconded by Backus it was moved to hold regular monthly meetings on the second Monday of every month at the Town Meeting Room Trout Creek, NY except for the November meeting which will be held the first Thursday following the General Election.

Vote: ALL AYES

Motion Carried

Adjourn:

The reorganization meeting was adjourned at 7:35pm

Michelle Phoenix

Town Clerk, Town of Tompkins

The Annual Meeting of the Board of Health was called to order at 7:35 PM in the Town meeting room, Trout Creek, NY

Present:

1.      William Layton – Supervisor

2.      Howard Buttel – Councilperson

3.      Timothy LaTourette – Councilperson

4.      Carl Stuendel – Councilperson

5.      Peggy Backus – Councilperson

Others:

1.      Ron VanValkenburg – Highway Superintendent

2.      Nancy Roberts – Bookkeeper

3.      Michelle Phoenix – Town Clerk

4.      Gail Crane – Deputy Town Clerk

On Motion by Layton seconded by LaTourette it was moved that Peggy Backus be appointed as President and Timothy LaTourette be appointed as Secretary of the Board of Health.

Vote: All AYE’s

Motion Carried

Meeting adjourned at 7:36 PM

Michelle Phoenix

Town Clerk

The Annual Audit of the Affairs (cash books, etc) for the Supervisor, Town Clerk and Town Justice was called to order at 7:36 pm at the Town Meeting Room, Trout Creek, NY

Present:

1.      William Layton – Supervisor

2.      Howard Buttel – Councilperson

3.      Timothy LaTourette – Councilperson

4.      Carl Stuendel – Councilperson

5.      Peggy Backus – Councilperson

Others:

1.      Ron VanValkenburg – Highway Superintendent

2.      Nancy Roberts – Bookkeeper

3.      Michelle Phoenix – Town Clerk

4.      Gail Crane – Deputy Town Clerk

On Motion by Stuendel seconded by LaTourette it was moved to take notice of the fact that the cashbooks, etc of the above mentioned officials except for the Town Justice were received and found to be in satisfactory order to the best of their knowledge. The Town Justice books will be reviewed at the February meeting.

Vote: All AYE’s

Motion Carried

Meeting adjourned at 8:16 PM

Michelle Phoenix

Town Clerk

The Regular Monthly Meeting of the Town of Tompkins Town Board was called to order at 8:17 pm in the Town meeting room, Trout Creek, NY.

Present:

  1. William Layton-Supervisor
  2. Carl Stuendel-Councilperson
  3. Peggy Backus-Councilperson
  4. Howard Buttel-Councilperson
  5. Timothy LaTourette-Councilperson

Others:

  1. Ronald VanValkenburg-Hwy Superintendent
  2. Nancy Roberts –  Bookkeeper to the Supervisor
  3. Michelle Phoenix- Town Clerk
  4. Gail Crane – Deputy Town Clerk
  5. Russ Thurston – Deputy Dog Control Officer
  6. Brenda Thurston – Dog Control Officer

Pledge to the flag was led by Peggy Backus

Minutes Approval: On motion by Buttel, seconded by LaTourette, it was moved to approve the minutes of the Board meeting held on December, 13 2010.

Vote: All AYEs – Motion Carried.

Monthly Financial Reports:

On motion by Buttel, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk’s monthly report.  (Annual Financial Reports will be published on the Town of Tompkins website).

[At the request of Amy Hawk (See Nov 9, 2010 Public Hearing and Town Board Meeting Minutes), PDF files for the General Fund and Highway Fund, Budget vs Actual, are available Here (General) and Here (Highway).]

Vote: All AYEs – Motion carried.

The Town’s financial Statements and Budget Report were reviewed with the Board by Nancy Roberts, Bookkeeper to the Supervisor.

On motion by Backus seconded by LaTourette it was moved to receive, approve and place on file the Supervisor’s Financial Report.

Vote: All AYEs – Motion carried.

Reports

Planning Board

None

Assessor

Michelle received Assessor report via email from Joyce Ottens and was read.

Highway Superintendent

  1. Received DPW paperwork on spending Highway funds, Layton will take care of.
  2. Going through the town’s most recent hardcopy of its Subdivision Laws, Ron noted that a) they did not reflect the Oct 20, 2009 amendment to the design standards for new roads in major subdivisions requiring a 4” base of crushed gravel rather than screened gravel, and b) on p54 of his hardcopy, under Drainage, the law reads “Use 18″ min. & larger culverts and shall meet State standards, except that 12″ driveway pipes are required,” and instead of 12”, he says the standard he’s been applying has been 15”.  Carl noted that the law would need to be changed.
  3. Turbo on 2007 International went on Friday January 7th. Warranty did not cover the turbo.  Sam went and got parts in Syracuse and Dana Wagner had it all fixed by Saturday afternoon. Dana is a huge asset for the town, saves money and repair time on equipment. Ron has not received the invoice for repairs but was quoted $3200 – $3300 for parts.
  4. Went through equipment and if he had to get rid of one the first one would be the 88 International
  5. Grit – Went apx. $621 over in grit. Would like board to consider increasing from $5000 in next year’s budget.
  6. Trailer for hauling equipment, planks being replaced and it is being painted.
  7. Doorway complete
  8. Light that was going on and off has been fixed by Marc Layton.
  9. Plowing equipment is ready and being used.

Reports- Dog Control Officer

Brenda Thurston resigned as Dog Control Officer because she no longer had access to a vehicle for the job.  Dog Enumeration and any other issues with dog control will be handed over to new dog control officer Russell Sprague Jr.  Russ Thurston will remain as Deputy Dog Control Officer.

Reports- Supervisor

  1. Dog Control Law – Done and recorded with NY State.
  2. Waste Water Program – Lamont guys have been out talking to residents that will be involved and found that Doris Kinney’s residence was not included, but will be included now.

Reynolds Road – Last two residences on that road will be considered to be added.

A discussion was brought up about who will pay for the electric for the pumps on residence property.

  1. A check for $1840 from the CWC should be coming for the holes that were done by Town Highway employees.
  2. It was found that the town owns tax parcel 227.1-1-31. This will be looked into and discussed at the February meeting.
  3. A Thank you card was received from Sandy Gardepe.
  4. Georgiana Merwin has a tax check for the Town in the amount of apx $50,000.

Correspondence

Other

Abstract of Claims

On motion by LaTourette, seconded by Layton,   it was moved to approve the Abstract of Claims for January 2011 as follows: General Fund: $ 6,611.06, Highway Fund: $ 28,019.43

Vote: All AYEs – Motion carried.

Reading back of the minutes:

On motion by Layton and seconded by Backus, it was moved to forego reading back the minutes and to let them be reviewed as an email attachment that the town clerk would send out to all board members.

Vote: All AYEs – Motion carried.

On Motion by Layton and seconded by LaTourette, it was moved to adjourn meeting at 9:25 pm.

Vote: All AYEs – Motion carried.

Next meeting will be on February 14, 2011 at the Town Meeting Room, Trout Creek,

NY.

Michelle Phoenix

Town Clerk

Advertisements

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:07 pm in the Town meeting room, Trout Creek, NY.

Present:

  1. William Layton-Supervisor
  2. Carl Stuendel-Councilperson
  3. Peggy Backus-Councilperson
  4. Howard Buttel-Councilperson
  5. Timothy LaTourette-Councilperson “ Arrived at 7:50PM”

Others:

  1. Ronald VanValkenburg-Hwy Superintendent
  2. Nancy Roberts –  Bookkeeper to the Supervisor
  3. Michelle Phoenix- Town Clerk
  4. Gail Crane – Deputy Town Clerk
  5. Sandy Gardepe – Retired Clerk
  6. Jason Craig – Town Resident
  7. Judy Backus – Town of Sidney Resident
  8. Russ Thurston – Deputy Dog Control Officer
  9. Brenda Thurston – Dog Control Officer
  10. Perry Shelton – Retired Town Supervisor

Pledge to the flag was led by Carl Stuendel

Bill Layton thanked Sandy Gardepe and presented her a letter and a certificate of appreciation for years of service as Town Clerk, from 2000 to 2010.

Public Hearing Subdivision

Public hearing was opened at 7:14PM on the subdivision of Robert Grasso property. No one raised any issues. Motion to Close Public Hearing was at 7:15PM by Buttel, seconded by Stuendel.

Vote: All AYEs – Motion Carried.

Public Hearing on Dog Control and Licensing Law

Public Hearing was open at 7:16PM.

Justice Lloyd Backus raised questions regarding the enumeration status and process, it was explained to Mr. Backus that the enumeration process is not part of the dog licensing law and would be discussed during regular meeting when the dog control officer report is discussed.

Motion to Close Public Hearing at 7:20PM by Buttel, seconded by Stuendel.

Vote: All AYEs – Motion Carried.

On motion by Stuendel, seconded by Buttel, it was moved to approve the minutes of the Board meeting held on November, 9 2010.

Vote: All AYEs – Motion Carried.

On motion by Stuendel, seconded by Buttel, it was moved to approve the minutes of the 2 special board meetings held November, 16 2010 and November, 22 2010.

Vote: All AYEs – Motion Carried.

On motion by Stuendel, seconded by Buttel, it was moved to receive, approve and place on file the Town Clerk’s monthly report.

Vote: All AYEs – Motion carried.

The Town’s Financial Statements and Budget Report were reviewed with the Board by Nancy Roberts, Bookkeeper to the Supervisor. Nancy indicated that our final CHIPS reimbursement of $29,000 due this week. The General Fund checking account is a little low, due to having prepaid $33,000 in 2011 expenses for retirement ($23,000 for the Highway Fund) and Delaware County’s charge for planning board assistance.  . A question was raised on the employee count on the drug testing, Ron is checking it out. Question raised on the variance of money spent on grit, Nancy and Ron will verify.

On motion by Stuendel, seconded by Buttel, it was moved to receive, approve and place on file the Supervisor’s financial report.

Vote: All AYEs – Motion carried.

The Adopted Budged that was signed at the November Board meeting had not reflected the Hancock Fire district numbers. The Bookkeeper presented to the board an updated budget that reflects the numbers for the Hancock Fire District for signing.

Guest Speakers:

Jason Craig – Floor was opened to Jason Craig.

Mr. Craig requested the Town Board to have the Highway Dept. take over the maintenance of Camelot Road.  There are currently 10 residences on the road.  Mr. Craig has an estimate for gravel for the road of $102,000.  Board indicated the cost to the Town is estimated as approximately $65-70,000 per mile; 1 miles is the length of Camelot Road.  The current road status does not meet the Town’s Sub-division or Road Specifications.  Joe Reynolds indicated that he has signed letters from the homeowners indicating the road would not be taken over by the Town but would remain a Private Road.(Note:  Joe indicated after the meeting that he was incorrect in this statement.)  Tim LaTourette indicated the Town had previously met with homeowners explaining that they purchased the property with false impression by Mr. Markey regarding the road status.  Mr. LaTourette also indicated the wires on the road are too low and could not be maintained by Town unless corrected.  It was suggested by Mr. Stuendel for Mr. Craig to review with his attorney in light of the new history of meetings Mr. Craig presented.   Mr. Layton stated he understood the position of the homeowners and Mr. Craig but that the road would have to be brought up to meet the current specifications

Reports – Planning Board

On motion by Stuendel, seconded by Layton, it was moved to receive, approve and place on file the Planning Board’s November, 2010 monthly report.

Vote: All AYEs – Motion Carried.

Reports – Assessor

On motion by Layton, seconded by Buttel, it was moved to receive, approve and place on file the Assessor’s monthly November, 2010 report.  It was requested by Peggy Backus to have future Assessor Reports reflect more details on issues and their resolutions.

Vote: All AYEs – Motion Carried.

Reports-Highway Superintendent

  1. Used 3320 yards of gravel working roads in 2010.
  2. Roads are done being worked until next year.
  3. Headwalls fixed due to last heavy rain on Faulkner, Chamberlain Brook and Pine Swamp.
  4. Personnel list for County was filled out wrong so we got $.75 less for every hour we did for  snow plowing in 2010
  5. Cold patch is done on all roads.
  6. Would like to be able to get concrete pad behind shop done in spring.
  7. Grit, city paid Town ½ of what the town has set aside for grit in 2011.
  8. Road stone on hand, Approx. 150 ton –ST; 60 Ton – 1B; 200 Ton 1A.
  9. Plowing equipment is ready and being used.
  10. Done hauling Grit.
  11. Brush cut on Windfall Rd.
  12. Need to get winter tires for trucks costing $391 a piece. Total Approx. $13,000.  Tires are getting harder to get for the required sizes.
  13. Need to invoice Lamont engineering for 2 (8 hr) days work use of backhoe and one operator.
  14. Rock Rift Road – Seasonal section.  In order to abandon, requires a Hearing with the land owners.
  15. Would like new boom mower, costing 82,524.00.  Ron to make an equipment inventory list with status of condition of equipment and priority for replacement
  16. Chips money. Meeting at Danny’s Restaurant 12-14-10 where Wayne Reynolds will be discussing new regulations on how money can be spent.  Ron will attend.

Reports- Dog Control Officer

Dog Enumeration project was discussed.  Justice Lloyd Backus voiced his concerns in completion of the job in a timely, accurate method.  The Dog Control report indicated 134 residents visited/reviewed; 87 with no dogs, 21 with licensed dogs and 23 with unlicensed dogs.  Verbal warnings were issued with letters to be mailed from Town Clerk.  Brenda indicated she was going to have to work with Private Communities to obtain enumeration counts.

On motion by Stuendel, seconded by Layton, it was moved to receive, approve and place on file the Dog Control Officer monthly report.

Reports- Supervisor

  1. Town Clerk Appointment to Michelle Phoenix.  As newly appointed Town Clerk, Michelle has started her training with Gail Crane.  Michelle is on a 60 day probation period.
  2. On motion LaTourette, seconded Stuendel.  To Adopt Local Law #1- 2010 (The New licensing and Control of Dogs in the town of Tompkins)

Vote: All AYE’s – Motion Carried

Resolution 9-2010 for the adoption of Local Law 1-2010 was signed by the Board.

  1. Question raised regarding whether or not the letterhead should reflect the web address. Decision was made that letterhead should show the Town Of Tompkins web address.
  2. The status of the Town Shed entrance way – Bill has an estimate of $1350 with $675 down and balance on completion of Job, estimate includes labor and material by contractor Len Warner.  On motion by Buttel, Seconded by LaTourette, it was moved to accept the estimate and to go ahead with job.
  3. Generator at Town Shed – This requires a building permit, installation of circuit breaker by licensed electrician and then inspection by a licensed electrical inspector.  Joe will create the permit, Bill will sign it and contact the electrician, Hank Raymond.

Correspondence

Stream Corridor Management Grant program meeting will be held on December 16, 2010 at 11:00am. Carl stated that the County Planning Board will assist the town by filling out most of the grant application paperwork, once town representative, Ron V. and Howie B., have identified areas needing attention.

Other

Abstract of Claims

On motion by Buttel, seconded by LaTourette,   it was moved to approve the Abstract of Claims for 2010 as follows: General Fund: $ 61,731.01, Highway Fund: $ 87,422.31

Vote: All AYEs – Motion carried.

Reading back of the minutes:

On motion by Backus and seconded by LaTourette,  it was moved to forego reading back the minutes due to the hour and to let them be reviewed as an email attachment that the town clerk would send out to all board members.

Vote: All AYEs – Motion carried.

Motion by Stuendel, seconded by LaTourette to adjourn meeting at 9:55 pm.

Michelle Phoenix

Town Clerk

Next meeting will be on January 10, 2011 at the Town Meeting Room, Trout Creek, NY.