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Category Archives: Minutes Town Board

Public Hearing Minutes – Nov 8, 2012

The Public Hearing for the 2012 Preliminary Budget for the Town of Tompkins was called to order at 7:00pm by supervisor Layton in the Town meeting room.

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 
Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the Supervisor
  4. Willie Wood
  5. Anne Wood

 
 

Questions/Comments: None

 

Reading back of the minutes:
On motion by Buttel and seconded by LaTourette, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion carried.

The meeting was adjourned at 7:03 PM

 

Michelle Phoenix
Town of Tompkins
Town Clerk

Town Board Meeting – October 9, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 6:58 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor
  4. Willy & Ann Wood – Town residents

 

Pledge to the flag was led by Howie Buttel.

 

Guest Speakers:
Willie & Ann Wood – attended meeting to observe.

 

2013 Tentative Budget
The tentative budget was reviewed by the board.
On Motion by Backus, seconded by Buttel, it was move to accept the 2013 Tentative Budget (as presented by the Bookkeeper to the Supervisor) as the Preliminary Budget.
Vote: All AYES – Motion Carried

 
A Public Hearing on the Preliminary Budget will be held on November 8, 2012 at 7pm.
[Click Here for PDF of the Preliminary Budget.]

 

Minutes Approval:
On motion by Stuendel, seconded by Buttel, it was moved to approve the minutes of the Board meeting held on September 10, 2012.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:
Town Clerk’s Report:
On motion by Layton, seconded by Buttel, it was moved to receive, approve and place on file the Town Clerk’s monthly report for September 2012.
Vote: All AYEs – Motion carried.

 

Supervisor’s Report:
The Town’s monthly financial report was presented by Nancy Roberts and reviewed by the board.
On motion by LaTourette, seconded by Buttel, it was moved to receive, approve and place on file the Supervisor’s October 9, 2012 Financial Report.
Vote: All AYEs – Motion carried.

 

Other Reports:
Report – Planning Board – Minutes for the August 9, 2012 planning board was presented to the board for review.
[Click Here for PDF of the Aug 9, 2012 Planning Board minutes.]

 

Report – Assessor – None
 

Report – Highway Superintendent

  1. Cold patch has been done on Chase Brooke and the City section by the Rainbow, Ron hopes to have that area broke up and re graveled next year.
  2. Gravel has been hauled from Afton and stocked piled at the Town property.
  3. Roads have been worked and graveled including:
    Barbour Brook took 25 loads, Chamberlain Brook took 39 loads, Faulkner Rd took 24 loads also had changed pipe, Dufton Hollow took 4 loads and has      had limbs and ditch work done, Carroll Hill took 15 loads, Kerryville Rd took 12 loads and also had limbs trimmed.
    Franskevicz Road is being worked on now and thus far has taken 10 loads.
  4. The new truck had to have a clutch fan repaired and was under warranty.
  5. 2006 International had anti freeze in the oil and was found that the oil pump went, Dana Wagner has repaired it.
  6. 2005 1 ton had the module kit and fuel pump go so that it was unable to draw off of both tanks.
  7. Ron tallied that they have used 3836 yards of gravel for the roads this year.
  8. Ron contacted Ben Funk and found that a good starting price for the 1988 truck would be $19,000.  Ron was unsure if that was bare or with Sander and Plow and he would look into it.

 

Report – Dog Control Officer

  1. 63 Summons have been mailed for unlicensed dogs.
  2. Discussed charging a $25 late fee.

 

Report- Supervisor

  1. A letter was received from the Lawyer of a land owner that disputes the right of way for the Sewer district. Rob Panasci had replied and stated they feel things were correct and will proceed with the project, he also stated they had given the land owner plenty of time to dispute the survey in question and to have it surveyed on their own.
  2. Chips Money has been received.
  3. Received a contract from Lafever for the rental of the creamery and small trailer. On motion by Stuendel, seconded by Backus, to allow rental with the stipulations in the contract.
    Vote: All AYE’s – Motion Carried
  4. Georgiana Merwin, Town of Tompkins Tax Collector, has submitted a resignation letter taking effect on December 31, 2012. Board discussed possible appointments for that position and due to classes that may need to be taken for the appointed person it may be better to ask for Georgiana to resign on November 1, 2012. There was also discussion on a retirement gathering for Georgiana.
  5. There was only one application for the Assessor position submitted.  The board interviewed the applicant.
    On motion by LaTourette, seconded by Stuendel, it was moved to appoint Wendy Layton to the Assessor position.
    Vote: All AYE’s – Motion carried
  6. Bill had spoken to Frank Morgan about a privacy fence for the Town Hall property, Frank suggested using evergreen trees due to the fact they would have less upkeep than a wooden fence.
  7. Bill took the picture of the hotel that once stood on Jacob’s Block and had it scanned, enlarged, and mounted at the Frame Shop in Walton at a cost of $100.
  8. Bill had received a late notice from the County for taxes on a property owned by the Town. Bill is going to contact the County to see what needs to be done to get this taken care of.

 

 

Correspondence:
Layton had received a letter from an individual that is requesting reimbursement for money owed back to them for their mother that was in Country Side Care Center, due to the fact they had closed down.
Layton stated that this letter was sent out to all supervisors.

 

Other:
Carl Stuendel provided the Town Board with the Planning Board’s revised Town of Tompkins Subdivision Regulations that corrected some minor issues and one major change of eliminating Simple Sub Divisions. The Board will review these changes and, if necessary, make any further modifications at the November meeting.  Before the Board adopts the changes, they will be submitted to the Delaware County Planning Board for review and a Public Hearing will be scheduled for community comment.

 

Abstract of Claims
On motion by LaTourette, seconded by Buttel, it was moved to approve the Abstract of Claims for October 9, 2012 as follows:
General Fund: $3018.57
Highway Fund: $248,993.20
Vote: All AYEs – Motion carried.

 

Reading back of the minutes:
On motion by LaTourette, seconded by Backus, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried

 

Date: October 9, 2012
Michelle Phoenix
Town of Tompkins
Town Clerk

Town Board and Budget Meeting – Sept 10, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:05 pm in the Town meeting room, Trout Creek, NY.

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Tim LaTourette – Councilperson
4. Peggy Backus – Councilperson
5. Carl Stuendel – Councilperson

Others:
1. Ronald VanValkenburg – Hwy Superintendent
2. Michelle Phoenix – Town Clerk
3. Nancy Roberts – Bookkeeper to the supervisor
4. Joyce Ottens – Town of Tompkins Assessor
5. Walt Ottens
6. John Scofield – Town resident
7. Chris Yaccubucci – Lamont Engineers
8. Henry Lamont – Lamont Engineers

Pledge to the flag was led by Carl Stuendel

Guest Speakers:
John Scofield – John addressed the board with questions on if approval was needed for him to start a small engine repair shop on Dryden Road. The Board advised John there was no ordinance in the Town of Tompkins and there is nothing further he would need to do with the Town to start his business.

Joyce Ottens – Joyce advised the board she would be retiring on December 1, 2012, and that the board would needs to start looking for a person to replace her position.

Henry Lamont & Chris Yaccubucci – Lamont Engineers
Henry advised the board that they would need to start looking into hiring individual/company for operation and maintenance of the sewer system before its completion in 2014. Henry provided a brochure of a company he would recommend.

Minutes Approval:
On motion by Stuendel, seconded by Buttel, it was moved to approve the minutes of the Board meeting held on August 21, 2012.
Vote: All AYEs – Motion Carried.

On motion by LaTourette, seconded by Layton, it was moved to approve the minutes of the Special Board meeting held on August 28, 2012.
Vote: All AYEs – Motion Carried.

Monthly Financial Reports:
Town Clerk’s Report:
On motion by Backus, seconded by Buttel, it was moved to receive, approve and place on file the Town Clerk’s monthly report for August 2012.
Vote: All AYEs – Motion carried.

Supervisor’s Report:
The Town’s monthly financial report was presented by Nancy Roberts and reviewed by the board.
On motion by LaTourette, seconded by Backus, it was moved to receive, approve and place on file the Supervisor’s September 10, 2012 Financial Report.
Vote: All AYEs – Motion carried.

Other Reports:
Report – Planning Board – None

Report – Assessor
Letter was presented by Joyce to each board member for their review.

Report – Highway Superintendent
1. $134,504 taken in by FEMA as of 9/4/2012
2. Spent a lot of time on Tower Mountain cutting limbs, boom mowing, cleaning ends of pipes and changed a driveway pipe.
3. Cold patching has been done in places
4. Hauled gravel from Afton to shop
5. Discussed how to get rid of 88 International
6. Bridge Street Bridge was taken over by the County.
7. Windfall and Abe Boice Road have had blacktop on end by RT 206
8. At the intersection of Gray and Finch Hollow Roads blacktop has been put on top of pipes.
9. Eastview and Higley Road have had gravel placed alongside of road.
10. The 2004 1 Ton engine light came on and complaints from the guys it’s not running correct so it’s been taken to Scoville Meno.
11. Chamberlin Brook, calcium had been spread on 7/12/2012 but has not been able to get the second shot done yet.
12. The new truck has arrived but has oil leak and has been sent to Oneonta to get that fixed.
13. Received a report from Councilman Buttel about a complaint from a land owner on Higley road, stating that when mowing alongside the road the crew had mowed 15 feet into the land owner’s field. Ron stated he knew his guys did not mow 15 feet into field.

Report – Dog Control Officer
Received one call in past month about lost dogs.
Harboring letters have been sent out.

Report- Supervisor
1. Town Signs – ½ the payment for the signs has been sent out.
2. LaFever would like to rent out rooms in creamery and the modular building.
3. Privacy fence at Town Building – Bill asked the Board’s thoughts on getting bushes.
4. County Pictrometry will cost the town $628.00
5. Assessor position will be put in the paper with requirements and run for one week and have resume submitted to Town Clerk prior to interviews. Interviews set up for October 9, 2012 at 6:00pm

Correspondence – None

Other:
Abstract of Claims
On motion by LaTourette, seconded by Buttel, it was moved to approve the Abstract of Claims for September 10, 2012 as follows:
General Fund: $4152.22
Highway Fund: $21,039.95
Vote: All AYEs – Motion carried.

Reading back of the minutes:
On motion by LaTourette, seconded by Backus, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried

The meeting was adjourned at 9:48 pm

Next Regular meeting will be October 9, at7:00 in the Town Meeting Room, Trout Creek, NY.

****************************************************************************

Budget meeting was called to order at 9:52PM

Tentative budget was presented by Nancy Roberts – Bookkeeper to the supervisor

On Motion by Buttel, seconded by LaTourette, it was moved to accept the tentative budget with marked changes made by the board.
Vote: All AYE – Motion Carried.

Bookkeeper will give the Town Clerk the tentative budget with changes to place on file.

Meeting adjourned at 12:06AM [Sept 11, 2012].

Date September 10, 2012
Michelle Phoenix
Town of Tompkins
Town Clerk

Special Town Board Meeting – August 28, 2012

The special meeting of the Town of Tompkins Town Board was called to order at 6:05 pm in the Town meeting room, Trout Creek, NY.

Present:
1. William Layton – Supervisor
2. Tim LaTourette – Councilperson
3. Peggy Backus – Councilperson
4. Carl Stuendel – Councilperson

Others:
1. Ronald VanValkenburg – Hwy Superintendent
2. Michelle Phoenix – Town Clerk
3. Nancy Roberts – Bookkeeper to the Supervisor
4. Chris Yacobucci – Lamont Engineers

Pledge to the flag was led by Tim LaTourette

Discussion.
Resolution 23-2012 – Authorizing Town Supervisor to sign Agreements with Del. Co. Soil and Water Conservation District.
On motion by Stuendel, seconded by LaTourette, it was moved to adopt Resolution 23-2012.
Vote: All AYEs – Motion Carried

Chris Yacobucci presented the lowest bid for the CWMP. Following this:
Resolution 24-2012 – Authorizing The Town Board of the Town of Tompkins to award the construction contract for the community sewage system to the lowest bidder to LaFever Excavating, Inc.
On motion by Stuendel, seconded by Backus, it was moved to adopt Resolution 24-2012.
Vote: All AYEs – Motion Carried
[cfs comment: This resolution marks the final decision by Town of Tompkins to go forward with the CWMP.]

Mr. Yacobucci asked on behalf of LaFever if they could start screening soil. Chris asked CWC for their input on this matter. The board agreed that if CWC approves this they would go along with CWC recommendations.
Mr. Yacobucci also presented the board with a response letter for NYCDEP on their Design Approval for the Stormwater Pollution Prevention Plan with responses to their questions. After Supervisor Layton signs this letter it will be sent out to DEP.

Reading back of the minutes:
On motion by Backus, seconded by Stuendel, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried

The meeting was adjourned at 7:35 pm

Date: August 28, 2012
Michelle Phoenix
Town of Tompkins
Town Clerk

Town Board Meeting – August 21, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 6:00 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor

 

Pledge to the flag was led by Tim LaTourette

 

Guest Speakers:
None

 

Minutes Approval:
On motion by Stuendel, seconded by Buttel, it was moved to approve the minutes of the Board meeting held on July 9, 2012.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:

Town Clerk’s Report:
On motion by Layton, seconded by Stuendel, it was moved to receive, approve and place on file the Town Clerk’s monthly report for July 2012.
Vote: All AYEs – Motion carried.

 

Supervisor’s Report:
The Town’s monthly financial report was presented by Nancy Roberts and reviewed by the board.
On motion by Backus, seconded by Stuendel, it was moved to receive, approve and place on file the Supervisor’s August 21, 2012 Financial Report.
Vote: All AYEs – Motion carried.

 

Other Reports:

Report – Planning Board
Minutes for the June 2012 and July 2012 planning board meetings were presented to the board.
[Click HERE for PDF of the June and July Planning Board Minutes.]

 

Report – Assessor
None

 

Report – Highway Superintendent

  1. Ron asked if the board would consider putting up a privacy fence at the Town building between the Town property and adjacent property.  The board will look into this.
  2. Road crew has been helping out other towns.
  3. Rip rap area on Rock Rift road has been done.
  4. Chips work complete and paperwork sent in.  This year additional paper work has needed to be sent compared to prior years.
  5. Stone done on Dryden, Walton Mt and Ferris Dean Roads
  6. A clutch kit and rear main seal has been done on Scott’s truck.  After the work was done it was noticed the seal is leaking and may need to be replaced again. Work was done by Dana Wagner and Marc Layton.
  7. New Rotors and front brakes were put on the 2010 pickup.
  8. The two 1 tons have had rotors and brakes replaced.
  9. 2004 Chevy had brake lines replaced.
  10. Excavator was skipping while idling so a new injector has been replaced, and also had a light and bracket replaced on the boom.
  11. The DEC contacted Ron and asked if our highway crew could help repair Barbour Book Rd.  We hauled about 400 yards of gravel to help the DEC out with short section of that road.
  12. Intersection of Grey Road and Finch hollow had ditch and pipe work done.
  13. Mowing, cutting limbs, Boom mowing and ditch work done on Tower Mountain.
  14. All Town roads have been mowed, some a second time.
  15. Due to the dry weather roads have not been worked but they have been filling pot holes.
  16. Placed an order with Chemung Supply for carbides costing apx $2,000, ordering this early has saved money.
  17. Ron discussed his interest on getting the frames and boxes painted on the 4 Internationals, when he looked into this he found it had cost Masonville apx $4,200 per truck, Ron would like to see this added to the budget.
  18. The new truck should have the box on Thursday and if all goes well they may have truck after Labor day, Ron wishes to take a truck and trailer and pick up the truck, wing and plow after his inspection instead of it being delivered.
  19. Ron supplied the board with a list of all the roads that have been sealed from 1997 to now.
  20. On Motion by LaTourette, seconded by Buttel, to give Ron permission to have the EWP projects’ bids put in the Walton Reporter after Soil and Water gets them drawn up.
    Vote: All AYEs – Motion carried.

 

Report – Dog Control Officer
DCO and Judge have met and tickets will start going out along with Harboring letters.

 

Report- Supervisor

  1. Town Signs – On motion by LaTourette, Seconded by Backus, to purchase 2 4×5 single faced town welcome signs at $1,600 and have installed near the White Barn and across the road from Lloyd Backus residence on 206.
    Vote: Al AYE’s – Motion Carried.
  2. While doing a tour with interested contractors of the sewer district, Bill was approached by a couple contractors with interest in renting the creamery and trailer.  Board showed interest.
  3. A special meeting will be held on August 28, 2012 at 6:00pm with Lamont to present the winning bid for the sewer district.
  4. Cornell Cooperate Extension contacted Michelle with interest in using the meeting/Board room on October 5, 2012. On Motion by Stuendel, seconded by Backus, to allow them the use the meeting room for that day.
    Vote: All AYES, Motion Carried.
  5. The pictures painted by Mr. Swartz were framed and hung.

 

 

Correspondence
None

 

Other
None

 

 

Abstract of Claims

On motion by Stuendel, seconded by Buttel, it was moved to approve the Abstract of Claims for August 21, 2012 as follows:
General Fund:   $10,164.36
Highway Fund: $127,172.13
Vote: All AYEs – Motion carried.

 

Reading back of the minutes:
On motion by Stuendel, seconded by Backus, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried.

 

The meeting was adjourned at 8:02 pm.

 

Next Regular meeting will be September 10, 2012 at7:00 in the Town Meeting Room, Trout Creek, NY.

 

Michelle Phoenix                 Date August 21, 2012
Town of Tompkins
Town Clerk

Town Board Meeting – July 9, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:04 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor

 

Pledge to the flag was led by Peggy Backus

 

Guest Speakers:
None

 

Minutes Approval:
On motion by Stuendel, seconded by Buttel, it was moved to approve the minutes of the Board meeting held on June 11, 2012.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:
Town Clerk’s Report:
On motion by Buttel, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk’s monthly report for June 2012.
Vote: All AYEs – Motion carried.

 

Supervisor’s Report:
The Town’s monthly financial report was presented by Nancy Roberts and reviewed by the board.
On motion by LaTourette, seconded by Buttel, it was moved to receive, approve and place on file the Supervisor’s July 9, 2012 Financial Report.
Vote: All AYEs – Motion carried.

 

 

Other Reports:
Report – Planning Board
Minutes for the May’s planning board meeting were read by Michelle.
[Click HERE for PDF of May 10, 2012 Planning Board meeting minutes.]

 

Report – Assessor
None

 

Report – Highway Superintendent

  1. Liquid calcium was spread on 6/22/2012 on Chamberlin Brook, Hathaway Pond Rd., and ½ of Readburn Mountain Rd. More will possibly be spread on 7/10/2012.
  2. For the EWP-funded roadwork to proceed, signatures from landowners will need to be received and notarized.
  3. Roadwork has been done on Carcass Brook and Chase Brook; will be starting on Roods Creek.
  4. 2in Top is done on Higley and East View Rd, also a spot on Dryden and Walton Mt. Roads.
  5. The new truck has been at Wayne’s Welding for 3 weeks.
  6. Mowing is going slow.
  7. Ron approached the board with estimates for sealing Walton Mt., Ferris Dean, and Dryden. This will take apx. 521 ton of stone. Board advised Ron to get figures for the board to review at the next meeting or before.
  8. Summer help has painted the Town Building inside walls.

 

Report – Dog Control Officer
DCO and Judge are attempting to meet to come up with a solution for the unlicensed dogs.

 

Report – Supervisor

  1. Bill advised the board that the Planning Board has submitted two checks to the town clerk, one check was over a year old and the other was over 4 months old. The Check that was a year old was unable to be deposited but the other was. Bill will discuss this issue with the planning board.
  2. Steve Brown had approached Bill with interest in setting up a walking trail to the Fire Tower on Rock Rift. He would like to open the fire tower for people to view. Steve will look into associations that may be able to make this possible and to keep any liability away from the town.
  3. On motion by Stuendel, seconded by Buttel, it was moved to pass Resolution 22-2012, which states that the Town of Tompkins Town Board hereby approves and accepts the Emergency Response Plan. Vote: All AYEs – Motion carried.
  4. Picture Frames – The paintings by Mr. Schwartz will be placed in frames from the frame store in Delhi.
  5. Tentative meeting date change for August’s Town board meeting will be August 9th at 6PM providing its ok with Lamont.    [Update:  Tuesday, August 21, 2012 at 6PM]
  6. Received a notice from Excellus proposing a raise in rates to 14.7%.
  7. Gravel Permits paperwork is being done; next step is to go to the gravel bank and map it out. Anyone interested in going are welcome.
  8. Carl discussed the abandonment of the portion of Rock Rift and how the process should get started.

 

 

Correspondence:
Received a letter from Joe Tarantino in response to the dust issue on his road he stated that the calcium that was laid this year did not work and he would like the entire road paved or oil be laid.
Bill will contact Joe and let him know this year nothing can be done but the board will discuss possible options for next year.
Ron stated he will lay another load of calcium this year.

 

Other:
None

 

Abstract of Claims:
On motion by Backus, seconded by Buttel, it was moved to approve the Abstract of Claims for July 9, 2012 as follows:
General Fund: $4,195.13
Highway Fund: $85,301.25
Vote: All AYEs – Motion carried.

 

Reading back of the minutes:
On motion by Backus, seconded by LaTourette, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried

 

The meeting was adjourned at 8:50 pm

 

Next meeting will be tentatively @ 6:00 pm on August 9, 2012 at the Town Meeting Room, Trout Creek, NY.    [Update:  Tuesday, August 21, 2012 at 6PM]

 

Michelle Phoenix
Town of Tompkins
Town Clerk

Town Board Meeting – June 11, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor
  4. Joe Tarantino – Town Resident
  5. John Shelton – Town Resident
  6. Duane Spilde – Town Resident

 

Pledge to the flag was led by Peggy Backus

 

Guest Speakers:
 
John Shelton – Town Resident
John approached the board questioning if the board would approve the Shelton’s haying the fields behind the Store and Creamery. On motion by Layton, seconded by LaTourette, it was moved to approve Shelton’s haying this summer season behind the Store and Creamery.

Vote: All AYE’s – Motion Carried

 

Joe Tarantino – Town Resident
Mr. Tarantino approached the board questioning what their decision was with putting dust oil on Chamberlin Brook Rd. After much discussion between the board and Mr. Tarantino it was decided that Ron will follow up on questions and will come back to board with the options available at that time Bill Layton will report to Mr. Tarantino on the decisions.

 

Duane Spilde
Duane introduced himself to the board. Duane is a resident of Granton Mountain Rd off of Faulkner Rd.

 

Minutes Approval:

On motion by LaTourette, seconded by Buttel, it was moved to approve the minutes of the Board meeting held on May 14, 2012.

Vote: All AYEs – Motion Carried.

 

 

Monthly Financial Reports:

Town Clerk’s Report:

On motion by Backus, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk’s monthly report for May 2012.

Vote: All AYEs – Motion carried.

 

Supervisor’s Report:

The Town’s monthly financial report was presented by Nancy Roberts and reviewed by the board

On motion by Buttel, seconded by LaTourette, it was moved to receive, approve and place on file the Supervisor’s June 11, 2012 Financial Report.

Vote: All AYEs – Motion carried.

 

Other Reports:

Report – Planning Board
None

 

Report – Assessor
None

 

Report – Highway Superintendent

  1. East view Rd. and Higley Rd. are ready to have a two inch topping of pug mill laid down.
  2. Pipes have been changed; running boom mower; a phone box was hit while using boom mower on Higley Rd.
  3. Hauled gravel from Afton
  4. Some odd jobs have been done.
  5. Working on Readburn and had replaced a pipe.
  6. Fixed a head wall on Mormon Hollow Rd.
  7. Purchased stacking stones for walls from Tim Bennett.
  8. Ron questioned if there was a way to find out if the water softener unit could supply water to the bays. When washing trucks, they have noticed water spots and can’t remove them.  He thinks the spotting could be mineral residues coming from the untreated water.  The board suggested that Ron test his hypothesis (wash a few trucks with treated water to see if the spotting is eliminated) before we change any plumbing in the shop.
  9. New truck is at Wayne’s Welding.
  10. Summer help – Morgan Layton and Tyler Brizzee will be starting on June 25th.
  11. Ron questioned if there was money in budget for sealing roads cost will be apx. $17,000 per mile.
  12. Graydon Dutcher (Stream Program Coordinator at Delaware County SWCD) stated that there will be 5 road projects paid for through EWP and they will be done in the fall
  13. Received FEMA paperwork (blue book) for two Tropical Storm Lee projects totaling $18,000.

 

Report – Dog Control Officer

  1. Received a report of a missing dog on Upper Loomis.
  2. Picked up a dog on June 3rd on Dryden and took it to Crescent Pet Lodge (Oneonta). The owners redeemed the dog. Questioned on who will bill the fee for picking up dogs. Board agreed the Town Clerk would do this.
  3. Tried numerous times to contact the Judge to discuss the summons that may be going out for unlicensed dogs. Unable to make contact.

 

Report- Supervisor

  1. Joe Reynolds provided a list of new fees for building permits to Bill Layton. After much discussion the board feels they can’t approve them at this time.
  2. New Flags have been purchased and hung through Town.
  3. Emergency Response Plan has been submitted to the town from Judy Pangman/Lamont. After much discussion the board could not approve it at that time.
  1. On motion by Backus, seconded by Buttel, it was moved to approve resolution 21-2012 for the Town to allow property tax map # 227.-1-5.00 located off of State Highway 206 to be used for the Wastewater Treatment Facility provided that the Town receives $38,500 from the Tompkins Sewer District pursuant to CWC and the subject property will be used and maintained by the Tompkins Sewer District. The fund used to complete this transaction is surplus funds pursuant to Town law Section 82. Vote: All AYEs – Motion Carried
  2. Town Signs – Received an email mail from Deb Flemming with sign layouts designed by Hanna Wagner. Deb would like to set up a meeting with Hanna to discuss the designs.
  3. Picture’s – Bill Contacted Rachel’s Framing in Delhi and explained what the Town was looking for. She will contact Bill back with prices.

 

 

Correspondence
None

 

Other
None

 

Abstract of Claims

On motion by LaTourette, seconded by Backus, it was moved to approve the Abstract of Claims for June 11, 2012 as follows:
General Fund: $4651.23
Highway Fund: $14,167.08

Vote: All AYEs – Motion carried.

 

Reading back of the minutes:

On motion by Backus, seconded by LaTourette, it was moved to accept the minutes as read back.

Vote: All AYEs – Motion Carried

 

The meeting was adjourned at 9:07pm

 

Next meeting will be at 7:00 pm on July 9, 2012 at the Town Meeting Room, Trout Creek, NY.

 

Michelle Phoenix
Town of Tompkins
Town Clerk

Town Board Meeting – May 14, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel- Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor
  4. Rosemary Roberts – Representative for J & P Decker
  5. Tiffany Hood – Student of Walton Central School
  6. Morgan Layton – Student of Walton Central School
  7. Carolyn Butler – Student of Walton Central School
  8. Joe Tarantino – Town Resident
  9. Mike Beers – Student of Walton Central School

 

Pledge to the flag was led by Morgan Layton

 

Minutes Approval:

On motion by Stuendel, seconded by Buttel, it was moved to approve the minutes of the Board meeting held on April 9, 2012.

Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:

Town Clerk’s Report:

On motion by Buttel, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk’s monthly report for April 2012.

Vote: All AYEs – Motion carried.

 

Supervisor’s Report:

The Town’s monthly financial report was reviewed by the board

On motion by Stuendel, seconded by LaTourette, it was moved to receive, approve and place on file the Supervisor’s May 14, 2012 Financial Report.

Vote: All AYEs – Motion carried.

 

Guest Speakers:

Joe Tarantino – Town Resident

Mr. Tarantino addressed the board with issues of dust that is covering his residence on Chamberlain Brook. Mr. Tarantino stated in the past couple year’s calcium has been applied to control the dust but it does not seem to be working and it is getting costly to clean the dust off his buildings, he asked why the Town couldn’t go back to using oil. He stated he is not looking for the town to spend a lot of money on the road just a remedy to the dust issues. Ron stated that for some reason oil is not being used much anymore by any towns. Ron also stated he would check with Suit Kote but will not guarantee anything else can be done. Bill suggested Ron get a price comparison between calcium and oil and the town could then see what the best cost effective resolution to this matter could be.

 

Rosemary Roberts – Representative for Paula and John Decker

Rosemary approached the board with maps she had received from the County and stated that she has not been able to come across a Title for the property that was sold to the state from the county.

After much discussion the board advised Rosemary Roberts to contact the state and see if they had the title she was looking for. Bill also advised Rosemary Roberts she would have to contact Rob Panasci and Chris Yaccobuci with any further matters that involve the sewer system.

 

 

Other Reports:

Report – Planning Board

Planning board Minutes for April 12, 2012 where provided for all board members to review.

(Click HERE for PDF of PB Meeting Minutes.)

 

Report – Assessor

None

 

Report – Highway Superintendent

  1. Received from FEMA or will be receiving from FEMA for disasters declared in our town:
    DR-4031‑ Hathaway Pond, Franskevicz Rd, Dryden, Readburn, Chase Brook, and LaTourette Rd.
    DR-1993(May 2011 Ice Storm) – Received for Dry Brook & Gray Rd. 4020 received apx. $22,000. Have heard nothing regarding the Pine Swamp area PW.

    The project worksheets that have been presented to FEMA for DR-1993, DR-4020 (Hurricane Irene), and DR-4031 (Tropical Storm Lee) come to a total      of $83.628.35. Federal amount $62,721.28 (75%).  We have received $48,000 in payments as of 5/14/2012.

  2. Filled out paperwork from FEMA
  3. Equipment for last month that has been worked on is the Roller and Broom.
  4. Cold Patched
  5. Cut Brush
  6. Cleaned some roads with Broom
  7. 22 road cones were stolen from Eastview Rd. Since then12 were found in a ditch.
  8. All equipment has been waxed.
  9. Gravel has been crushed
  10. Two EWP projects 100% paid: Pine Swamp $265,326 and Chamberlin Brook $45,888.  Three projects (of which Town pays 25%) are
    two on Readburn for $29,464 and $62,128 and
    one on Rock Rift for $33,722.
  11. Brush cut, Ditch work, changed pipe and laid gravel on East view Rd.
  12. Summer help – Ron questioned Board as to if one or two people will be hired. Board agreed that they will hire 2 as in the past. The County may only pay for one.
  13. Chips – if town wants partial payment paperwork needs to be mailed by May 16.
  14. Del Co Emergency Services sent out a letter stating fire departments will now only be toned out to trees down if there is a life threat.

 

 

Report – Dog Control Officer

  1. Tried to contact the Judge about summons to be issued but has yet to make contact.

 

 

Report- Supervisor

  1. Ethics policy – Are being handed out and employees need to sign when they receive them
  2. Wood Policy – After much discussion the Board agreed to use a modified version of the county policy.  The policy will be wrote up and brought back to next month’s meeting.
  3. Town employees may be able to get discount glasses through a program through Leather stocking. When more info available Bill will provide it to employees.
  4. Printer – Nancy stated she called everybody and when she went to order the printer she found it was no longer on sale. The cost is $529. On motion by LaTourette, seconded by Layton it was approved to purchase the printer.  Vote: All AYEs – Motion carried.
  5. The sign at the end of Cemetery Road was put up.
  6. Received a letter from a resident inquiring if the town would pay for their children to go to 4-H day camp for the summer with a cost of $175. The Board agreed this would be ok providing the same child going to the day camp does not also bill the town for swimming lessons.
  7. Pictures for Town Hall – Bill prices frames at AC Moore at $30 each. Bill will also check into Big M and the County Office Bldg and see where they have their pictures done and the cost.
  8. Flags – The town will purchase their own flags instead of going through the Legion.
  9. Health Insurance for Ron. On Motion by Stuendel, Seconded by LaTourette,  Ron’s contribution to health insurance will be 9% and that rate will be retroactive to the last pay period for Ron. Vote: All AYEs – Motion carried.
  10. Bill will advise Linda of the new change in Ron’s insurance.
  11. The windows in the School house had been broke out, the people that had done it had been found and a letter was received from one of the persons with his apologies. The windows have been fixed.

 

 

Correspondence

Donation letter received from Delaware County Firefighters Association. After much discussion a motion by Layton, seconded by Stuendel to send $100 after Bill checks to see if it is Legal for Towns to send out donations. Vote: All AYEs – Motion Carried.

 

Other

None

 

Abstract of Claims

On motion by Backus, seconded by Buttel, it was moved to approve the Abstract of Claims for May 14, 2012 as follows: General Fund: $7487.65, Highway Fund: $82,061.90

Vote: All AYEs – Motion carried.

 

Reading back of the minutes:

On motion by Backus, seconded by Buttel it was moved to accept the minutes as read back.

Vote: All AYEs – Motion Carried

 

The meeting was adjourned at 9:15pm

 

Next meeting will be at 7:00 pm on June 11, 2012 at the Town Meeting Room, Trout Creek, NY.

 

 

Michelle Phoenix
Town of Tompkins
Town Clerk

Town Board Meeting – April 9, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:10 pm in the Town meeting room, Trout Creek, NY.

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Peggy Backus – Councilperson
  4. Carl Stuendel – Councilperson


Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor
  4. Kristin Janke Schneider – Del. Co. Planning Dept.
  5. Chris Yacobucci – Lamont Engineers
  6. Rob Panasci – Young/Sommers
  7. Erin Neale – Ermeti Law office for D & J Siniscalchi
  8. Rosemary Roberts – Representative for J & P Decker
  9. John Decker – Town Resident

 

Pledge to the flag was led by Carl Stuendel

 

April’s meeting started off with the approval of Resolutions for the Flood Damage Prevention Law.
On motion by Stuendel, seconded by Buttel, it was moved to approve Resolution 5-2012 ‑ Determining that there are no adverse impacts on the Environment from adoption of the Flood Damage Prevention Law.

Vote: All AYEs – Motion Carried.

 

On motion by Buttel, seconded by Stuendel, it was moved to approve Resolution 6-2012 – Adopting Local Law No. 1-2012 “Flood Damage Prevention Law” and that the Town Clerk and the Attorney of the Town are hereby directed to take such actions as necessary to implement this resolution and effect adoption of the Local Law, without attachments A & B, and with a note saying “To be determined by the Town Board at a later time.”

Vote: All AYEs – Motion Carried.

 

Lawn Mowing Bids

Received Lawn Mowing bids from:

All Seasons – $95.00 per mow/trim of all areas
Corey Gransbury – $74.00 per mow/trim of all areas.
Dan Gehl – $75.00 per mow/trim of all areas.

On motion by Buttel, seconded by Stuendel, it was moved to accept bid from Dan Gehl in the amount of $75.00 per mow/trim.

Vote: All AYEs – Motion carried.

 

Minutes Approval:

On motion by Stuendel, seconded by Backus, it was moved to approve the minutes of the Board meeting held on March 12, 2012.

Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:

Town Clerk’s Report:

On motion by Backus, seconded by Buttel, it was moved to receive, approve and place on file the Town Clerk’s monthly report for March 2012.

Vote: All AYEs – Motion carried.

 

Supervisor’s Report:

The Town’s monthly financial report was reviewed by the board

On motion by Stuendel, seconded by Buttel, it was moved to receive, approve and place on file the Supervisor’s April 9, 2012 Financial Report.

Vote: All AYEs – Motion carried.

 

 

 

Guest Speakers:

Chris Yacobucci – Lamont Engineers
Chris presented the board with the status of the Town of Tompkins CWMP.
See attached Lamont Agenda  [CFS 4-26-2012: Not included/available here.]
 

Rosemary Roberts – Representative for J & P Decker approached the Board, Chris Yacobucci and Rob Panasci questioning why the latest offer to the Decker’s was withdrawn. After much discussion it was found that after the survey of the Decker property that there was a NYS Right of Way and the Decker property was no longer needed. Mrs. Roberts also asked on what was going to happen with the boundary line Adjustment? Mr. Panasci stated due to the findings from the new survey this could no longer be done.
Mr. Panasci stated they would still purchase the area described but if the Decker’s did not want to sell it that was ok too.

 

Erin Neal – Ermiti Law office representing D & M Siniscalchi, stating the Siniscalchi’s were concerned that the easement requested will interfere with their plans to rebuild at the site of the old store and the Siniscalchis would like to go back to the plan that was originally presented. Chris Yaccobuci and Rob Panasci stated they were unsure this would once again be funded and approved by the CWC, DEC and DEP. Chris Yaccobuci stated he will look into this and questioned Erin on if the Siniscalchi’s would go along with this, Erin stated that it was her understanding they would.  Rob asked Erin to contact him by Tomorrow at 12:00 with the Siniscalchi’s decision.

 

Resolutions were presented.

On motion by Stuendel, seconded by Buttel, it was moved to approve Resolution 17-2012 – Acquisition of certain Minor Easements and/or Fee Acquisitions for use in public projects – The Town of Tompkins and its Legal agents are authorized to acquire the lands of interests by use of Eminent Domain and the Town Board authorizes the Town of Tompkins and its Legal agents to make offers or reasonable compensation to acquire lands or interests that cannot be practically acquired by voluntary compliance.

Vote: All AYEs – Motion Carried.

 

On motion by Layton, seconded by Buttel, it was moved to approve Resolution 18-2012 – In the matter of a Boundary Line Adjustment for Town owned Properties. The Town’s Engineer, Lamont Engineers, is authorized to appear before the Town of Tompkins Planning Board, to present the boundary line adjustment. The Town Supervisor, William Layton is authorized to execute, on behalf of the Town, the boundary line adjustment plans and to execute any and all documents necessary to complete the transaction.

Vote: All AYEs – Motion Carried.

 

On motion by Stuendel, seconded by Buttel, it was moved to approve Resolution 19-2012 – Town of Tompkins authorizing the Trout Creek Sewer District to solicit bids for the construction of the wastewater management project. The Town of Tompkins authorizes the Town Supervisor to solicit bids from and review the qualifications of contractors able and willing to perform the task of constructing the sewer collection system, pump stations and community septic system for the Tompkins Sewer District.

Vote: All AYEs – Motion Carried.

 

 
Kristin Janke Schneider – Delaware Co. Planning Dept. – Kristin stated that there were 4 Projects from the Town of Tompkins (repairs due to flooding) that were submitted to the EWP Grant Program: one on Chamberlin Brook (inside Watershed), two areas on Readburn Road (outside watershed), and one on Rock Rift (outside Watershed). These were submitted to the EWP program through NRCS. NRCS pays 75% and the 25% left will need to be paid by a local match. If these projects are within the watershed, the NYC DEP may pay the 25%. ‑‑ The County is working on a DEC Flood Mitigation Grant through EWP to pay for the additional 25%. Kristin questioned the board wondering if they had signed off on the PWP program. The Deadline was March 31, 2012, The Board was unsure if this had been done. Kristen stated that Soil and Water said the Town has signed and she was going to proceed with submitting the grant to DEC. If unable to get match from DEC the Town will be responsible to come up with the 25% for the areas outside of the Watershed.

 

 

Other Reports:

Report – Planning Board

None

 

Report – Assessor

None

 

Report – Highway Superintendent

  1. If pipes that are purchased cost over $800, there will be no delivery charge from Chemung      Supply.
  2. Questioned if anything has been heard about hiring summer help. Bill stated nothing yet.
  3. Finch Hollow, cutting trees, brush and chipping.
  4. Using Boom mower and sweeping roads.
  5. Sweeper stopped working and Ron is going to have Dana Wagner look at it.
  6. Questioned if Town has been paid by CWMP for stone yard yet. Bill stated we had not.
  7. Ron stated that for years he has inquired about pouring a concrete pad behind the shop in order to be able to wash the trucks there. Bill stated he had found out from Delaware County Public Works if one is put in, it will have to have proper drains with a catchable basin and filtered. Bill stated that it would be more cost effective to just continue to wash trucks inside.
  8. All plows and wings are off trucks, painted and in the creamery.
  9. Sanding and painting all black areas on trucks except for frames.
  10. Dana repaired the conveyer chain on truck where it takes grit off; they had made groves and new plates needed to be replaced on 4 trucks.
  11. This winter has caused more problems with roads than expected.
  12. Hauling stone
  13. Seward is making gravel.
  14. Cell phone Ron uses he don’t use and can be canceled.
  15. Ron provided the board with a list of Expenditures of Highway moneys (CHIPS) to be sent to the County.

 

Report – Dog Control Officer

  1. Received a call from a resident complaining about neighbor’s dog chasing his animals and running on his property. After the resident spoke with the neighbors nothing was resolved so the Resident called DCO. When DCO contacted the people with the dogs it was found the dogs were not licensed and advised them to license the dogs within 10 days. Dogs were licensed. DCO continued to receive calls about dogs running on resident’s property. Resident was advised that he could call DEC and the State Police because the Town had no leash law.
  2. Rob Panasci will review our local law for Dog License and Control and see what steps the Town can take against owners who refuse to license their dog(s).

 

Report- Supervisor

  1. Ethics policy – On motion by Stuendel, seconded by Backus, it was moved to approve Resolution 20-2012 – The Town of Tompkins Town board of the Town of Tompkins hereby adopts a code of ethics presented.  All Ayes, resolution approved.  The Board will discuss at next month’s meeting the people to put on the board of Ethics Committee.
  2. Bill presented the County wood policy and would like the Board members to review and come back at next month’s meeting with questions and comments.
  3. Printer – Nancy has inquired again with Russ Card and looked at different copiers. Russ stated he would get back to us with other quotes.
  4. Resident on Cemetery Road inquired about a “children at play sign” that used to be on that road and would like it put back up. Ron will look into this.
  5. Bill looked into the issue with John Shelton’s DWI charges after contacting the district attorney it was found John was convicted of a lesser charge of reckless endangerment and the Town does not need to do anything further.
  6. Bill contacted someone in Syracuse about the Gravel Permit and they will send all paperwork and applications to fill out to continue the Gravel permit.
  7. Bill asked what Boards thoughts were on the Hay being cut behind the store. The town now owns the lot and asked the Boards thoughts on what should be done about having it cut. Board members feel it should be advertised in the paper.
  8. Bill had received a call from Cliff Crouch on the issue with the property on Sands Creek. After conversation with Mr. Crouch, Mr. Crouch seemed pleased with Bills answers.  Bill also talked to Del Co Planning Board about this and they too seem to feel the town was in their rights on what they did.
  9. Hydrofacking – Tabled until next month’s Meeting.

 

Correspondence

None

 

Other

Peggy provided Driving Record Reports for Town Highway Employees to fill out. The last time the Board had done this was 2 yrs ago. Bill will get these done.

 

Abstract of Claims

On motion by Backus, seconded by Buttel, it was moved to approve the Abstract of Claims for April 9, 2012 as follows: General Fund: $4808.42, Highway Fund: $16,619.41

Vote: All AYEs – Motion carried.

 

Reading back of the minutes:

Layton requested that due to the time that we not read back the minutes and have them typed up and sent out to board members through Email for review.

The meeting was adjourned at 10:40pm

Next meeting will be at 6pm on May 14, 2012 at the Town Meeting Room, Trout Creek, NY.
 

Michelle Phoenix
Town of Tompkins
Town Clerk

Public Hearing Minutes – April 9, 2012

 

The Public Hearing for the Flood Damage Prevention Law was called to order at 7:00pm by supervisor Layton in the Town meeting room.

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Peggy Backus – Councilperson
  4. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the Supervisor
  4. Kristin Janke Schneider – Del. Co. Planning Dept.
  5. Chris Yacobucci – Lamont Engineers
  6. Rob Panasci – Young/Sommer
  7. Erin Neale – Ermeti Law officer – for D & J      Siniscalchi
  8. Rosemarty Roberts – For J & P Decker
  9. John Decker

 

Questions/Comments:

Rosemary Roberts asked, “What are the significant provisions of this law?” Kristin Schneider explained the Law is to protect residents from potential and/or actual damages from flooding and erosion and such damage may include: destruction or loss of private and public housing, damage to public facilities, both publicly and privately owned, and injury to and loss of human life.  In order to minimize the threat of such damages and to achieve the purposes and objectives hereinafter, and to participate in the National Flood Insurance Program, and to minimize expenditure of public money for costly flood control projects this needs to be done.

 

No further questions or comments

 

Public Hearing Adjournment

On motion by Buttel and seconded by Layton, it was moved to close the public hearing at 7:10pm

Vote: All AYEs – Motion carried.

 

Michelle Phoenix

Town of Tompkins
Town Clerk