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Category Archives: Minutes Town Board

Town Board Meeting – April 8, 2013

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Wendy Layton – Town Assessor
  4. Joe Reynolds – Town Building Inspector

 

Pledge to the flag was led by Joe Reynolds

 

Opening of bids Lawn Mowing:
Bids received:
Adam Stanton – $90 per mow
Dan Gehl – $74 per mow
Eric Vantyle – $140.40 per mow
All Seasons – $90 per mow
Chris Goodrich – $75 per mow
On motion by Buttel to accept bid received from Dan Gehl in the amount of $74.00 per mow, Seconded by Layton,
Vote: All AYES – Motion Carried

 

Guest Speakers:
Carrie Higley – Was here on behalf of the old School House on Bridge St. She stated there was interest in a Community reunion of all old pupils that had attended the school and they had set up a tentative date of August 11, 2013 and was looking for the Board’s approval. She also stated there was interest in updating the school and doing repairs and that she had been in touch with Cliff Crouch’s office with questions of any grants that may be available to help. Carrie stated that Crouch’s office would need further information on the school and when Carrie had that she would get back to them.
On Motion by Layton, seconded by LaTourette, to approve the reunion and to appoint Carrie Higley Chairmen to upfront the restoration and grant process for the School house.
Vote: All AYES – Motion Carried.
 

Joe Reynolds – was present to answer any questions the board might have regarding a proposed Law 2 of 2013 adopting NYS Uniform Fire Prevention and Building Code as the Town of Tompkins Building Code.  There were no questions.  The Town Clerk will be posting the notice for Public Hearing regarding this matter to be held May 13, 2013 at 6:45pm.

 

Minutes Approval:
On motion by Stuendel, seconded by Layton, it was moved to approve the minutes of the March 11, 2013 Board Meeting.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:
Town Clerk / Tax Collector Report:
On motion by Buttel, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk/Tax Collector monthly report for March 2013.
Vote: All AYEs – Motion carried.
 

Supervisor’s Report:
On motion by LaTourette, seconded by Buttel, it was moved to receive, approve and place on file the Supervisor’s monthly financial Audit for April 8, 2013 Financial report.
Vote: All AYEs – Motion carried.

 

Other Reports:
Planning Board – None
 

Assessor –
Wendy presented the board with her monthly Assessor report. Wendy discussed that NY State would be taking-over the administration of STAR (School Tax Relief) program from the Towns and their Sole Assessors; and that property owners would have to file online with the NYS Tax Department for future school tax exemptions.

 

Highway Superintendent –

  1. A little plowing and sanding has been done in the month of March
  2. Sweeping of the roads has been done
  3. Serviced and repaired some equipment
  4. Painted plows and they have been stored in the creamery
  5. Brush has been cut on some roads
  6. Opened seasonal roads early
  7. Questioned when summer help can start
  8. CHIPS money has increased this year
  9. Presented quotes for painting boxes on trucks with an approximate cost of $4500 per truck. Quotes were from Truck Body Specialist and Tepco.
  10. Presented quotes to replace 1 – 1Ton Truck
    On motion by LaTourette, Seconded by Stuendel, to approve putting a 2013 1 Ton chassis and cab out to bid.
    Vote: All Ayes – Motion Carried

 

Dog Control Officer –

  1. Nothing solved with using Delhi humane society. Hoping to hear back within the week.
  2. We will need to renew the contract with Crescent Pet Lodge if nothing is heard with Dehli.
  3. One dog was picked up around the reservoir by the Walton DCO due to our DCO being unavailable. DCO Sprague picked up dog from Walton and it was taken to Crescent.
  4. Discussed the “redemption fee” owed by the dog-owner to the Town of Tompkins for dogs that have been picked up and taken to the pound.

 

Supervisor –

  1. Stuendel moved the acceptance, Seconded by Backus, of Resolution #8‑2013,  the Deployed Military Extension, which grants a 90-day interest/penalty free period to make payment upon outstanding property tax bills incurred during an absence caused by combat or hazardous duty deployment.
    Vote: All AYES – Motion Carried
  2. Backus moved the acceptance, Seconded by Layton, of Resolution #9‑2013, the Disposal of Wood Generated as Result of Town Road Activity.
    Vote: All AYES – Motion Carried
  3. LaTourette moved the acceptance, Seconded Buttel, of Resolution #10‑2013,  Town Tax Collector appointment and abolishment (appointment of Town Clerk Michelle Phoenix as Tax Collector; and abolishment of the elected office of Tax Collector).
    Vote: All AYES – Motion Carried.
  4. A discussion on Sexual Harassment, Harassment, and Computer & Internet policies was tabled until next month’s meeting.
  5. The photos from bygone days in the Town of Tompkins that had been sent out to be scanned, blown-up and framed are almost done and will be picked up soon.
  6. Bill discussed the process of approval of monthly minutes. It was decided that the minutes will no longer be read at the end of the meeting for approval. They will be sent out by Email to members for review; and then approved at the following month’s meeting.

 

Correspondence: –
Received letter from our NY State Senator John J. Bonacic stating he was in agreement with our Resolution Supporting of the Second Amendment.

 

Other:
CWMP – A short discussion on what happened at the kick off meeting. A Change order was presented for approval. On Motion by Backus, Second by Stuendel, to approve the changes and be signed by Layton
Vote: All AYES – Motion Carried

 

Abstract of Claims:
On motion by Buttel, seconded by LaTourette, it was moved to approve the Abstract of Claims for April 8, 2013 as follows:
General Fund: $8381.60
Highway Fund: $20248.36
Vote: All AYEs – Motion carried.

 

Meeting Adjourned at 9:57 pm

 
The meeting for May 13, 2013 will be held at the Town Meeting Room, at 7:00pm Trout Creek, NY
 

Date: April 8, 2013
Michelle Phoenix
Town of Tompkins
Town Clerk

Town Board Meeting – March 11, 2013

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:03 pm in the Town meeting room, Trout Creek, NY.

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor
  4. Shane Strong – Cobleskill Stone
  5. Steve Brown
  6. Paula Brown
  7. Joe Tarantino – Town Resident
  8. Wendy Layton – Town Assessor
  9. Brian Albanese – Town Resident

 

Pledge to the flag was led by Ron VanValkenburg.

 

Opening of bids for stone and pipe:
Bids received for stone were from Cobleskill Stone and Carver.
Bids received for pipe were from Chemung supply and Jess F Howes.
On Motion by Buttel it was moved to accept the bid for stone from Cobleskill stone, Seconded from Backus.
Vote:  All AYEs – Motion Carried
On Motion by Buttel it was moved to accept both bids submitted for pipe, one from Chemung supply and one from Jess F Howe’s, seconded by LaTourette.
Vote: All AYEs – Motion Carried

 

Guest Speakers:
Steve Brown – approached the board seeking interest in the Town of Tompkins taking over the Fire Tower in Rock Rift. Steve stated that the tower was owned by NYS and NYS was willing to turn ownership over to the town at no charge. After much discussion on restoration and liability issues it was decided that a decision would be made during the Supervisors report of this meeting.

 

Minutes Approval:
On motion by LaTourette, seconded by Stuendel, it was moved to approve the minutes of the February 11, 2013 Board Meeting.
Vote: All AYEs – Motion Carried.

 
Monthly Financial Reports:
 
Town Clerk / Tax Collector Report:
On motion by LaTourette, seconded by Stuendel, it was moved to receive, approve and place on file the Town Clerk/Tax Collector monthly report for February 2013.
Vote: All AYEs – Motion carried.

The Town Clerk also provided all the board members with a copy of the 2012 State Financial Report that was submitted to the NYS state Comptroller.
 

Supervisor’s Report:
The February 2013, Supervisor’s monthly financial Audit was presented to the board by Nancy Roberts, Bookkeeper to the Supervisor.
On motion by Stuendel, seconded by Buttel, it was moved to receive, approve and place on file the Supervisor’s monthly financial Audit for  February 2013 Financial report.
Vote: All AYEs – Motion carried.

 

Other Reports:
Planning Board – Copies of January 2013 meeting minutes were presented to the board for their review.
[For a PDF of the Jan 10, 2013, Planning Board minutes click HERE.]

 
Assessor – Wendy presented the board with her monthly Assessor report and answered any questions the board had.

 
Report – Highway Superintendent

  1. Ron presented the board with a check for $1151.43 for scrap metal.
  2. They have been plowing and sanding
  3. Cutting brush on Walton Mountain Rd.
  4. Have had minor breakdowns on trucks.
  5. They have been out 57 times this year for City and County plowing.
  6. They have yet to get the prices for painting the Truck boxes and rails but will get them soon.
  7. Ron would like to replace the 1 ton. Ron has got a price from Chevy for a chassis.
  8. Ron stated that the new residents in the old Kesler farm have placed fence posts in the ditch but have not attached the fencing; Ron stated that when it comes time to do ditches those posts and fence will need to be removed. Bill stated he would speak to the owners and ask them to move the posts out of the ditch.
  9. Quotes from Suit Kote for Dust oil and Liquid Calcium for the section of road in front of Mr. Tarantino’s on Chamberlin Brook. Liquid Calc is 1.16/gal costing about $540 to do the section. Dust oil is $1.70/gal costing about $800. If using Liquid Calcium we can purchase amount needed but if we get the Black Dust oil we will have to order a whole truck load. The Black Dust oil is not made around here so they only allow full loads to be purchased.

Joe Tarantino spoke stating the Calcium did not do its job last year and only worked for a couple days. He stated that either option will solve his problem with the dust or he wouldn’t have come looking for an alternative solution. Ron was asked by the board to get prices on the cost of paving the 2/10th of a mile in front of Mr. Tarantino home.

 

Report – Dog Control Officer

  1. DCO has purchased the new dog crate.
  2. 2 Dogs had been picked up and taken to Crescent.
  3. Contacted the Heart of the Catskill and they stated they had a meeting on the 16th and would discuss taking on Town of Tompkins at that time and would get back to DCO after.  Deb from Ag. & Mkts stated if we had to, we could continue to use Crescent Pet Lodge.
  4. DCO are going to purchase new leashes and cleaning supplies.

 

Report- Supervisor

  1. Lawn Mowing bids need to go out. Town Clerk will put the same bids as last year in the paper to run for 2 weeks and state the bids need to be in the Town Clerk’s office no later than April 8th, 2013
  2. EWP projects – On motion by Backus, seconded by Buttel, it was moved granting the Town Clerk permission to put the EWP projects out to bid.
    Vote: All AYEs, Motion Carried
  3. Town of Tompkins Building Permit Codes. Joe Approached Bill stating there were changes needed in the Town of Tompkins Building Code’s book, Established in 1975.  After much discussion it was found the town needs to set a law stating they are using Administration and Enforcement of the NYS uniform fire prevention and building code. The Town clerk will look into this and get it started.
  4. After much discussion on the Building Inspector/Code Enforcer policies it was decided that he will turn in any money he receives to the Town Clerk the day he receives it.
  5. Bill stated he is going to go ahead and get the pictures done that were discussed last year.
  6. Last month the swing set was run into and the person that had done it stated they will get it fixed. After much discussion Buttel stated he will contact this person and give them a time limit to get this done. After that the board will look into legal action.
  7. In Support of the Second Amendment of the US Constitution – Resolution 06-2013
    On Motion by Buttel, Seconded by LaTourette, it was Resolved that the Town of Tompkins opposes the enactment of any legislation that would infringe upon the Right of the People to Keep and Bear Arms and consider such laws to be unnecessary beyond lawful legislative authority granted to our state representative’s as there is no documented correlation between gun control measures and crime reduction.
    Vote: All AYEs
    Motion Carried
  8. NYC has proposed a settlement with the land assessments. A letter and resolution came from Bob Beebe stating NYC is going to maintain the assessments for 2013, 2014, 2015. After much discussion it was decided not to go with the resolution provided by Beebe until more questions could be answered.
  9. Fire Tower Resolution 07-2013. On Motion by LaTourette, Seconded by Backus, it was moved to take over ownership of the Fire Tower at Rock Rift from New York State.
    Vote: All AYEs
    Motion Carried.

 

 

Correspondence: –
Received letter from American Legion / Gun Town Post 1554 for veterans services
On Motion by Layton, Seconded by Stuendel, it was moved to send the Gun Town Post $400 for veteran’s services.
Vote: All AYEs
Motion Carried

 

Other: NONE

 

Abstract of Claims
On motion by Buttel, seconded by LaTourette, it was moved to approve the Abstract of Claims for March 11, 2013 as follows:
General Fund: $4029.35
Highway Fund: $19641.54
Vote: All AYEs – Motion carried.

 

Reading back of the minutes:
On motion by Layton, seconded by Buttel, it was moved not to read the minutes but to approve them through email when Michelle gets them wrote up and sent out.
Vote: All AYEs – Motion Carried

 

Meeting Adjourned at 9:31 pm

 

The meeting for April 8th, 2013 will be held at the Town Meeting Room, at 7:00pm Trout Creek, NY

 

Date: March 11, 2013
Michelle Phoenix
Town of Tompkins
Town Clerk

Town Board Meeting – February 11, 2013

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:03 pm in the Town meeting room, Trout Creek, NY.
 

Present:

  1. William Layton – Supervisor – Absent
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson – Arrived at 7:17
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor

 

Pledge to the flag was led by Carl Stuendel.

 

Guest Speakers: None

 

Minutes Approval:
On motion by Stuendel, seconded by LaTourette, it was moved to approve the minutes of the Regular Board, Organizational, Board of Health and Appointment meeting’s held on January 8, 2013.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:
Town Clerk / Tax Collector Report:
On motion by LaTourette, seconded by Stuendel, it was moved to receive, approve and place on file the Town Clerk/Tax Collector monthly report for January 2013.
Vote: All AYEs – Motion carried.
 

Supervisor’s Report:
The January 2013, Supervisor’s monthly financial Audit was present to the board by Nancy Roberts, Bookkeeper to the Supervisor.
On motion by Stuendel, seconded by LaTourette, it was moved to receive, approve and place on file the Supervisor’s monthly financial Audit for  January 2013 Financial report.
Vote: All AYEs – Motion carried.

 

Other Reports:
Planning Board – Copies of December 2012 were presented to the board for their review.
[Click HERE to view the December 13, 2012 Planning Board Minutes.]

 

Assessor – Copies of January 2013 Assessor report were presented to the board for their review.

 

Report – Highway Superintendent

  1. Ron presented the board with a purchase order for the pipe that needs to be replaced on Mormon Hollow for $6,701.55

    2. On Motion by LaTourette, Seconded by Backus to approve the purchase order presented by Ron for the purchase of a 40 ft pipe in the amount of $6701.55
    Vote: All AYES – Motion Carried

  2. EWP Projects – Rock Rift and Readburn No. 2 are 100% done. Pine Swamp and Readburn No. 1 are still in design.  The Chamberlain Brook project is still waiting to hear from City for approval.
  3. Guys have been cutting brush on Walton Mountain.
  4. Have had minor repairs on equipment.
  5. Gravel Bank permit has been renewed and is good from Jan 29, 2013 – Jan 2018
  6. Will be getting $130,118 in CHIPS money.
  7. Stone and pipe bids will be going out in the papers and will set the opening of bids at the March’s Monthly meeting.

 

Report – Dog Control Officer
NYS Ag & Markets have done a Municipal Inspection report for Crescent Pet Lodge on January 17, 2013, and the reports shows the dog shelter to be “unsatisfactory” but also does state that it will be re inspected in apx 30 days and it is anticipated that all deficiencies will be corrected by that time.
Russ is due to have Inspection on Friday February 16th and at that time they will discuss with Deb Toth what steps need to be taken if the next inspection of Crescent Pet Lodge fails.

 

Report- Supervisor

  1. Received a resignation letter from Wendy Layton for her position on the Board of Assessment of Review due to her undertaking the new Assessor position.

    2. On motion by LaTourette, Seconded by Stuendel to accept Wendy Layton’s resignation for the Board of Assessment Review.
    Vote: All AYES – Motion Carried.
    It was discussed that upon investigation there was no need to replace Wendy’s position due to there still being enough members on the board after Wendy’s resignation.

  2. There will be a letter sent out too Mr. & Mrs. Decker in regards to the damage done to the sign located on Decker’s property. It was stated in the letter that LaFever has been reminded by Lamont of this issue and that it has to be dealt with in a timely manner.

 

 

Correspondence:
On 2/11/2013 a letter was received by Robert Beebe in regards to the City of New York v Town of Tompkins, Stating that the proposals will be presented to the DEP Commissioner during the week of February 11, 2013. Thereafter, any recommended settlement will be submitted to the respective principals, the City of NY and our Town.
At this point Beebe explained in the letter that things are in a “holding pattern”, which, giving these circumstances, He believes is acceptable to CWC.

 

Other:
After review and discussion of the membership renewal for the Del. Co. Chambers of Commerce it was agreed by the Board not renew membership due to the Board feeling as if there was no reason for the Town to have such Membership.

 

Abstract of Claims
On motion by LaTourette, seconded by Backus, it was moved to approve the Abstract of Claims for February 11, 2013 as follows:
General Fund: $122,494.14
Highway Fund: $19,861.03
Vote: All AYEs – Motion carried.

 

Reading back of the minutes:
On motion by LaTourette, seconded by Buttel, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried

 

Meeting Adjourned at 8:20pm

 

The meeting for March 11, 2013 will be held at the Town Meeting Room, at 7:00pm Trout Creek, NY

 

Date: February 11, 2013
Michelle Phoenix
Town of Tompkins
Town Clerk

Town Board Meeting – January 14, 2013

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 6:52 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor
  4. Willy & Ann Wood – Town residents
  5. Joe Reynolds – Building Inspector
  6. Luther Higley – Town of Tompkins Fire Dist Commissioner
  7. James Baker – Town of Tompkins Fire Dist Commissioner
  8. Wendy Layton – Assessor

 

 

Pledge to the flag was led by Tim LaTourette.

 

Guest Speakers:  [See Below ‑‑ Item 8 of the Highway Superintendent’s Report]

 

Minutes Approval:
On motion by Layton, seconded by Stuendel, it was moved to approve the minutes of the Board meeting held on December 10, 2012.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:
Town Clerk’s Report:
On motion by Backus, seconded by Buttel, it was moved to receive, approve and place on file the Town Clerk’s monthly report for December 2012.
Vote: All AYEs – Motion carried.

 

Supervisor’s Report:
The Town’s 2012 yearly financial report was presented by Nancy Roberts and reviewed by the board during the Annual Audit of books and was accepted as the Towns Monthly report.
On motion by Backus, seconded by LaTourette, it was moved to receive, approve and place on file the Supervisor’s 2012 Annual Financial Report as the monthly report.
Vote: All AYEs – Motion carried.

 

 

Other Reports:
Planning Board – None.

 

Assessor – Wendy Presented and reviewed her monthly financial report with the board.

 

Building Inspector – Joe presented the board with a new Building Permit Fee Schedule.
Upon review from the board
On motion by Stuendel, Seconded by Buttel, to accept the fee schedule with the following changes.
Change line #3 to $175.00
On commercial Construction:
Change line #1 to $250.00
Remove line #2
Change line #3 to $100.00
Accept all other figures without change.
Vote: All AYEs – Motion carried

 

Tax Collector – Michelle provided the board with a tax collection report for the board to review.

 

Report – Highway Superintendent

  1. Questioned if the board had heard anything about the permit for the gravel bank. Bill stated he has heard nothing new but will look into.
  2. Plowing contracts will run out on August 31, 2013, Ron stated that need to be reviewed before signing new Contracts when they come.
  3. The pipe on Mormon Hollow by the Kehr residence needs to be changed. Ron stated that 40ft galvanized squash pipe costs about $6,700 and 30ft galvanized squash pipe costs about $5,200. Ron stated these are not exact prices. The Board suggested that Ron get prices and bring back to next meeting.
  4. Plowed and sanded when we had snow.
  5. Cutting brush
  6. 2006 went to Milton cat to have the ECM board replaced.
  7. They have plowed 24 times this season that is up from 14 times last season.
  8. Ron Discussed how he would like to have the Fire District get their own tanks for fuel. After much discussion between the board and Commissioners Higley and Baker. It was decided at this time things with the FD getting fuel will stay the same but the Commissioners will find all keys that FD members may have in their possession and return them. Also when FD needs fuel in an emergency and Kyle McLaughlin is on the FD Call he will assist in filling the trucks. There will also need to be two signatures on the fuel sheets, one from the FD member getting the fuel and one from the Town employee. The Board also advised the commissioners to look into getting fuel and tanks for year 2014 and add it to their budget.
  9. Ron provided the board a write up in the paper from another Delaware County town about Friendly Winter Reminders. – Carl will put the Town of Tompkins Winter Friendly Reminder on the website.

 

 

Report – Dog Control Officer – None

 

Report- Supervisor

  1. Received a letter from Bob Beebe stating that the City is in the process of approving his template. If for any reason this negotiation fails, the Town of Tompkins will want to make use of the TLAP program admistered by CWC.  The Town asked CWC for a one month extension on the enrollment deadline.  CWC and NYC granted this extension.
  2. The Town Sign was installed and it was discovered that the installer had hit the telephone wire and the sign needed to be removed and phone line fixed. The sign is now back in and if there is going to be a cost for the damaged phone line it will go to the installer of the sign. Nothing has been heard about the installation about the other sign for the other end of town.
  3. NYMER Inspector has been here and most went well though there are some minor issues to be addressed. NYMER will send a report on issues to address.
  4. Received a letter from the Delaware County Election board about the possibility of closing Kelsey’s Polling place. Carl stated he will address this with Paul Bartholomew.
  5. Bill discussed with Ron on if Ron had taken any consideration on doing something with the dust issue on Chamberlin Brook. After much discussion nothing was resolved.
  6. Bill called the Association of Towns about the FEMA event Administration fees. After much discussion between board members, they now have a better understanding how to use a portion of the awarded Administration fees to compensate town employees who do the administrative work for a FEMA event.  The board realizes they may have done things incorrectly (or at least could have done a better job of making things transparent) with regard to the payment of town employees who did the administrative work for several prior FEMA events. In the future if there is a FEMA event the board will discuss a rate of pay for administration fees for Ron and Nancy who have been appointed as the town’s FEMA Administrators for the year 2013.

 

 

Correspondence: – None

 

Other:
Amended Sub Division Regulations
On motion by Stuendel, seconded by LaTourette it was resolved that the Board of the Town of Tompkins hereby determines that the proposed Local Law No. 1 of 2013 is hereby adopted as local law entitled “Amended Town of Tompkins Land Subdivision Regulations”, and be it further Resolved that the Town Clerk is hereby directed to take such actions as are necessary to implement this resolution and effect adoption of the Local Law.
Vote: All AYES
Motion Carried

 

Michelle provided the board with copies of TC CWMP and Storm Water Retrofit Program, December 2012 and January 2013, monthly progress meeting minutes for review.

 

Abstract of Claims
On motion by Backus, seconded by Layton, it was moved to approve the Abstract of Claims for
December 2012 as follows:
General Fund: $54,512.49
Highway Fund: $15,428.87
 

January 2013 as follows:
General Fund: 25,419.93
Highway Fund: 7,246.33
Vote: All AYEs – Motion carried.

 

Reading back of the minutes:
On motion by LaTourette, seconded by Buttel, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried

 
Meeting Adjourned at 9:30pm

 

The meeting for February 11, 2013 will be held at the Town Meeting Room, at 7:00pm Trout Creek, NY

 

Date: January 14, 2012
Michelle Phoenix
Town of Tompkins
Town Clerk

Annual Audit of Books – Jan 14, 2013

The Annual Audit of the Affairs (cash books, etc) for the Supervisor, Town Clerk and Town Justice was called to order at 6:26 pm at the Town Meeting Room, Trout Creek, NY

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Timothy LaTourette – Councilperson
  4. Carl Stuendel – Councilperson
  5. Peggy Backus – Councilperson

Others:

  1. Ron VanValkenburg – Highway Superintendent
  2. Nancy Roberts – Bookkeeper
  3. Michelle Phoenix – Town Clerk
  4. Joe Reynolds – Building Inspector
  5. Willie & Anne Wood – Town Resident
  6. Wendy Layton – Assessor

 

On Motion by Backus seconded by LaTourette it was moved to take notice of the fact that the cashbooks, etc of the above mentioned officials were received and found to be satisfactory to the best of their knowledge.
Vote: All AYE’s
Motion Carried

 

On Motion by Buttel, Seconded by Stuendel to approve the minutes as read.
Vote: All AYE’s
Motion Carried

 
Meeting Adjourned at 6:45PM
 

Michelle Phoenix
Town Clerk

Annual Meeting of the Board of Health – Jan 14, 2013

The Annual Meeting of the Board of Health was called to order at 6:24 PM in the Town meeting room, Trout Creek, NY

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Timothy LaTourette – Councilperson
  4. Carl Stuendel – Councilperson
  5. Peggy Backus – Councilperson

Others:

  1. Ron VanValkenburg – Highway Superintendent
  2. Nancy Roberts – Bookkeeper
  3. Michelle Phoenix – Town Clerk
  4. Joe Reynolds – Building Inspector

 

On Motion by Layton seconded by Buttel it was moved to appoint
P. Backus and T. LaTourette as the 2013 Board of Health officers.
Vote: All AYE’s
Motion Carried

 
On Motion by Buttel, Seconded by Stuendel to approve minutes as read.
Vote: All AYE’s
Motion Carried

 
Meeting adjourned at 6:25 PM

Michelle Phoenix
Town Clerk

Annual Reorganization Meeting – Jan 14, 2013

The Annual Reorganization Meeting of the Town of Tompkins Town Board was called to order at 6:04 in the Town meeting room, Trout Creek, NY

 

Present:

  1. William Layton – Supervisor
  2. Carl Stuendel – Councilperson
  3. Peggy Backus – Councilperson
  4. Howard Buttel – Councilperson
  5. Timothy LaTourette – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Nancy Roberts – Bookkeeper to the Supervisor
  3. Michelle Phoenix – Town Clerk
  4. Joe Reynolds – Building Inspector

 

 

Designation of Banks: RESOLUTION #1 – 2013
Resolved; on Motion by Stuendel seconded by Buttel it was moved to designate:
Supervisor Layton – The National Bank & Trust Co and Community Bank NA.
Justice Johnson, Town Clerk/Tax Collector Phoenix – The National Bank of Delaware County
Vote: All AYEs
Motion Carried.

 

Official Newspaper: RESOLUTION #2 – 2013
Resolved; on Motion by Stuendel seconded by Buttel it was moved to designate the Walton Reporter as the official newspaper during the year 2013 for the purpose of legal matters.
Vote: All AYEs
Motion Carried.

 

Appointments: RESOLUTION #3 – 2013
RESOLVED:  On motion by LaTourette seconded by Stuendel it was moved to appoint the following people to their respective positions as follows:

  1. Building Inspector – Joseph Reynolds
  2. Deputy Town Clerk and Deputy Registrar – Gail Crane
  3. Historian – Helen Zandt
  4. Dog Control Officer – Russell Sprague Jr.
  5. Health Officer – Dr. Eric Dohner
  6. Deputy Supervisor – Howie Buttel
  7. Court Clerk – Linda Scott
  8. Bookkeeper to the Supervisor – Nancy Roberts
  9. Payroll Clerk – Linda Ramsey
  10. Assessor – Wendy Layton
  11. FEMA Administrator’s – Ron VanValkenberg & Nancy Roberts

 

Vote: ALL AYEs
Motion Carried.

 

Official Radio Station: RESOLUTION #4 – 2013
On motion by Stuendel seconded by Buttel it was moved to designate the Walton Radio Station as the official radio during the year 2013 for the purpose of local announcement to the Town Residents.
Vote: ALL AYEs
Motion Carried.

 

Salaries:
On motion by Layton seconded by Buttel it was moved that the Salaries of the Town officers for the year 2013 are fixed in the budget and that the Supervisor is authorized to pay the approved salaries.
Vote: All AYEs
Motion carried

 

Highway Expenditures:
On motion by Buttel seconded by Stuendel it was moved that Highway Superintendent to be authorized gasoline, oil, fuel, tires, salt, calcium, batteries and such items to be obtained through state bid contract, also dust oil for use on Town roads with a limit of up to $1,000. Any purchase greater than $1,000 must be done through the Town’s purchase order system.
Vote: All AYEs
Motion carried.

 

Meeting Dates:
On Motion by Backus seconded by LaTourette it was moved to hold regular monthly meetings on the second Monday of every month at the Town Meeting Room Trout Creek, NY except for the November meeting which will be held the first Thursday following the General Election.
Vote: ALL AYES
Motion Carried

 

 

On motion by Buttel, seconded by Stuendel to approve the minutes as read.
Vote: All AYES
Motion Carried

 

Adjourn: At 6:23

 

Michelle Phoenix
Town Clerk, Town of Tompkins

Town Board Meeting – December 10, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:05 pm in the Town meeting room, Trout Creek, NY.

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor
  4. Willy & Ann Wood – Town residents
  5. Chris Yacobucci – Lamont Engineers
  6. Chris Slonker – Mang Insurance Group

 

Pledge to the flag was led by Peggy Backus

 

Guest Speakers:
Chris Slonker – Supplied the board with the 2013 Commercial Insurance proposal for the board to review.
Chris Yacobucci – Chris discussed with the board the status of the waste water management project.

 

Minutes Approval:
On motion by Stuendel, seconded by Backus, it was moved to approve the minutes of the Board meeting held on November 8, 2012.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:
Town Clerk’s Report:
On motion by Stuendel, seconded by Backus, it was moved to receive, approve and place on file the Town Clerk’s monthly report for November 2012.
Vote: All AYEs – Motion carried.

Supervisor’s Report:
The Town’s monthly financial report was presented by Nancy Roberts and reviewed by the board.
On motion by Stuendel, seconded by Buttel, it was moved to receive, approve and place on file the Supervisor’s December 10, 2012 Financial Report.
Vote: All AYEs – Motion carried.
On motion by Stuendel to 2nd by Buttel to transfer $2815.83 from the TA200 to the General fund.
Vote: All AYEs – Motion carried.

 

Other Reports:
Report – Planning Board – Copy of the September 13, 2012, was presented to the board to review.
[Click HERE for a PDF of the PB Meeting Minutes.]


Report – Assessor – A copy of the December’s report was presented for the board to review.


Report – Highway Superintendent

  1. Colchester has picked up the 1989 International and paid $18,000.
  2. The Sander has been purchased by Deposit for $3200.00
  3. Done hauling grit for this year and have only spent half the budget for grit.
  4. All trucks have been washed and waxed and minor repairs done.
  5. Equipment has been put in the creamery.
  6. Dana Wagner is going to make some corner post for the dump boxes that are rusting out.
  7. Ron would like to have the boxes and frames painted on the 4 trucks and use the money from the sale of the 1989 international, Ron will get quotes.
  8. Ron would like to replace both 1 tons.
  9. The 2006 International (John’s Truck) the waste gate on the turbo went and they are awaiting parts.


Report – Dog Control Officer –

  1. Received a call from a resident stating she had seen a black and white dog running around on their property and was trying to get a hold of it for the DCO.  Never heard anymore back.
  2. Resident on Pines Swamp called stating they were missing a Great Dane
  3. Received a call from Del. Co. Sheriff Dept. requesting DCO assistance if needed with dogs, Sheriff called back stated no need for DCO assistance.
  4. Received another call from owners of missing Great Dane stating they feel neighbors up the road have their dog. They were told to contact Masonville DCO because the neighbors are not in Town of Tompkins District.
  5. Received a call from Resident on Dryden about their missing dog.


Report- Supervisor

  1. Received a letter from Bob Beebe stating that Mr. Paparella will be having a meeting soon about the litigation issues and issues will be resolved. Board members discussed that they need to make a decision soon on if they wanted to go with Beebe’s proposal or the CWC’s.
  2. Linda Ramsey advised Bill that employees have the option to use direct deposit if desired.
  3. 1 of the new “welcome to the Town of Tompkins” signs has been installed and is across the road from Lloyd Backus residence on 206. Bill has contacted the Walton Reporter to have a story and picture done with the sign and Hanna Wagner.
  4. Resolution 26-2012 – On motion by LaTourette, seconded by Backus. to adopt the amended subdivisions regulations after having conducted a SEQR review asserting there will be no environmental impact that result from these amendments.
    Vote: All AYEs – Motion carried.

 

EXECTIVE SESSION WAS CALLED BY SUPERVISOR LAYTON AT 9:05
RETURN FROM EXECTIVE SESSION WAS AT 9:49PM

 

Correspondence: – None

 

Other:
Town Clerk stated that she has received the new Town Clerk and Tax Collection software and training from BAS and was pleased with what she has done so far with the program. Michelle will not officially start using the program until January 1, 2013

 

Abstract of Claims
On motion by Buttel, seconded by LaTourette, it was moved to approve the Abstract of Claims for December 10, 2012 as follows:
General Fund: $12626.98
Highway Fund: $35982.85
Vote: All AYEs – Motion carried.

 

Reading back of the minutes:
On motion by Buttel, seconded by LaTourette, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried

 

Meeting Adjourned at 10:15pm
 

The meeting for January 14, 2013 will be held at the Town Meeting Room, at 6:00pm Trout Creek, NY

 

Date: December 10, 2012
Michelle Phoenix
Town of Tompkins
Town Clerk

Public Hearing Minutes – Dec 10, 2012

The Public Hearing for the Proposed Subdivision Regulation Changes for the Town of Tompkins was called to order at 7:04pm by supervisor Layton in the Town meeting room.
 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the Supervisor
  4. Willie Wood
  5. Anne Wood
  6. Chris Yacobucci – Lamont Engineers
  7. Chris Slonaker – Mang Insurance Co.

 

Questions/Comments:
None

 

Reading back of the minutes:
On motion by Layton and seconded by Stuendel, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion carried.

The meeting was adjourned at 7:05 PM

 

Michelle Phoenix
Town of Tompkins
Town Clerk

Town Board Meeting – November 8, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:03 pm in the Town meeting room, Trout Creek, NY.

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Tim LaTourette – Councilperson
4. Peggy Backus – Councilperson
5. Carl Stuendel – Councilperson

Others:
1. Ronald VanValkenburg – Hwy Superintendent
2. Michelle Phoenix – Town Clerk
3. Nancy Roberts – Bookkeeper to the supervisor
4. Willy & Ann Wood – Town residents
5. Kristin Janke Schneider – Delaware County Planning Dept

Pledge to the flag was led by Howie Buttel.

Guest Speakers:
Willie & Ann Wood – attended meeting to observe.

2013 Preliminary Budget
On motion by Buttel, seconded by LaTourette, it was moved to accept the 2013 Preliminary Budget as the Adopted Budget and place on file.
Vote: All AYES – Motion Carried

[Please click Here to view a PDF of the Adopted Budget.]

Minutes Approval:
On motion by Backus, seconded by Stuendel, it was moved to approve the minutes of the Board meeting held on October 9, 2012.
Vote: All AYEs – Motion Carried.

Monthly Financial Reports:
Town Clerk’s Report:
On motion by Buttel, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk’s monthly report for October 2012.
Vote: All AYEs – Motion carried.

Supervisor’s Report:
The Town’s monthly financial report was presented by Nancy Roberts and reviewed by the board.
On motion by Stuendel, seconded by Buttel, it was moved to receive, approve and place on file the Supervisor’s November 8, 2012 Financial Report.
Vote: All AYEs – Motion carried.

Other Reports:
Report – Planning Board – None
Report – Assessor – None

Report – Highway Superintendent
1. Trucks are all ready for Winter
2. All roadwork is done for this year, 4620 yards of gravel have been used on roads in 2012.
3. Boom mowing has been done on Hathaway Pond and Franskevicz Road.
4. Will be purchasing 8 back truck tires costing around $5,000 total; $628.13 per tire. In addition he will need front tires and rims.
5. Hurricane Sandy – Minor damage in the area; mainly just downed trees and limbs.
6. The computer in the shop has crashed and Howie has come over and took a look at it and stated that the hard drive is gone. Stuendel stated he will look into prices on a new desk top.
7. Started hauling grit.
8. Town of Colchester wants to purchase the 1989 International for $18,000 and Town of Deposit would like to purchase the Sander for $3,200. On Motion by Stuendel to accept offers for the purchase of the 1989 International to Town of Colchester and the purchase of the sander to the Town of Deposit, also the above mentioned will be sold as is, Seconded by Backus.
Vote: All AYEs – Motion carried.

Report – Dog Control Officer – None

Report- Supervisor
1. Resolution 25-2012 – On motion by Backus, seconded by LaTourette, to abolish the position of Town Tax Collector, and the Town Clerk shall assume the powers and duties of Tax Collector.
Vote: All AYEs – Motion Carried.
2. On motion by Backus to appoint Michelle Phoenix (Town Clerk) as Tax Collector, 2nd by LaTourette.
Vote: All AYEs – Motion Carried
3. On Motion by Stuendel to rescind Appointment of Wendy Layton to the position of Sole Assessor effective October 9, 2012, 2nd by Buttel.
Vote: All AYEs – Motion Carried.
4. On Motion by Stuendel to Appoint Wendy Layton as Sole assessor effective November 1, 2012, seconded by Buttel.
Vote All AYEs – Motion Carried.
5. Received a letter from NYSDEP for land acquisition on Finch Hollow. Kristen from the Del Co. Planning board was present and stated they will review this letter and take care of it. They will submit a comment letter and a public hearing will be scheduled to coincide with an upcoming Town of Tompkins Planning Board meeting.
6. Revisions of the Subdivision Regulations were reviewed by the board. On Motion by Stuendel to send the revisions to Delaware County Planning for review, 2nd by Layton.
Vote: All AYEs- Motion Carried.
7. Nancy presented the Town’s Hazard Mitigation Plan for review. Kristen from Co. Planning stated this need to be done so that the Town can receive FEMA money. The Board Commented on the plan and Nancy will make adjustments and send this off to Del Co. Planning so the book can proceed with the rest of the process.
8. After much discussion on if Ron should receive Administration fees from FEMA work he had done, on a Motion by Stuendel, seconded by Layton, to pay Ron the same amount that Nancy had received for administration fees of $950.00.
Vote: All AYEs – Motion Carried.
9. Received an email on October 7th from Deb Fleming stating she will have the signs cut and painted and put up after Halloween.
10. 12 Trees have been planted along the border of the Town Building property line, costing $1140.00
11. After much discussion, on motion by Backus, seconded by Buttel to purchase BAS town Clerk program and the BAS Tax Collection program.
Vote- All AYEs – Motion Carried.

Correspondence: – None

Other:
Abstract of Claims
On motion by Backus, seconded by Stuendel, it was moved to approve the Abstract of Claims for November 8, 2012 as follows:
General Fund: $10254.05
Highway Fund: $17560.00
Capital Fund $1140.00
Vote: All AYEs – Motion carried.

Reading back of the minutes:
On motion by Buttel, seconded by Backus, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried

Meeting Adjourned at 9:17pm

Michelle Phoenix
Town of Tompkins
Town Clerk
Date November 9, 2012