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The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. Bill Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor
  4. Joe Reynolds – Town Building Inspector
  5. Shane Strong – Cobleskill Stone Products
  6. Ducan Martin – Delaware County Planning Dept.

 

Pledge to the flag was led by Peggy Backus

 

Minutes Approval:

On motion by Stuendel, seconded by Backus, it was moved to approve the minutes of the Board meeting held on February 13, 2012.

Vote: All AYEs – Motion Carried.

Monthly Financial Reports:

Town Clerks Report:

On motion by Buttel, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk’s monthly report for February 2012.

Vote: All AYEs – Motion carried.

 

Supervisor’s Report:

The Town’s monthly financial report was reviewed with Nancy Roberts, bookkeeper to the Supervisor.

On motion by LaTourette, seconded by Stuendel, it was moved to receive, approve and place on file the Supervisor’s March 12, 2012 Financial Report.

Vote: All AYEs – Motion carried.

 

Stone & Pipe Bids

Received Stone bids from Cobleskill Stone and Carver.

On motion by Stuendel, seconded by Buttel, it was moved to accept bid of crushed limestone from Cobleskill Stone for the amounts of

Crushed limestone

1a – $19.25 ton, 1B – $17.55 ton, 1st – $17.55 ton, 1&2 Blend – $18.35 ton.

Vote: All AYEs – Motion carried.

 

Received bids for pipe from Chemung supply & Jess F. Howes

On motion by Buttel, seconded by LaTourette, it was moved to accept both bids from Chemung supply and Jess F. Howes amounts of

Chemung Supply

All pipe in 20’ Lengths -12”- $4.59/foot – Bands $5.53, 15” – $5.97 – $ Bands $7.19, 18” – $8.83 – Bands $10.64, 24” – $13.77 – Bands $16.58, 30” – $21.19 – Bands $40.80, 36” – $27.14 – Bands $52.25, 42” – $37.80 – Bands $72.80, 48” – $46.14 – Bands $88.87, 60” – $76.50 – Bands $14.33

Jess F Howes

15” – $7.10 – Bands $8.49, 18” – $10.49 – Bands $12.19, 24” – $15.95 – Bands $19.09, 30” – $25.30 – Bands $45.40, 36” – $31.26, Bands – $55.20, 48” – $52.20 – Bands Attached.

Vote: All AYEs – Motion carried.

 

Guest Speakers:

Duncan Martin – Delaware County Planning Department.

Duncan addressed the board to discuss the Flood Damage Prevention Law.

In summary, the proposed Local law repeals and supersedes Local law No. 1 of the year 1987 and adopts the new law recommended by the New York State Department of Environmental Conservation in order to maintain the community’s eligibility to participate in the National Flood Insurance program. The proposed Local Law includes updated Flood Insurance Rate Maps.

Duncan stated the board will have to set up a public hearing for April’s Town Board Meeting and that he would send the Town Clerk all necessary paperwork.

 

Other Reports:

Report – Planning Board

February minutes of the Planning Board were read by Carl.   [Click  HERE for PDF of Planning Board Minutes.]

 

Report – Assessor

None

 

Report – Highway Superintendent

  1. Ron and Nancy have met with FEMA rep. and thus far $58,000 has been approved for damages; of that the town will receive 75%. They still need to meet on damages to Readburn and Rock Rift.
  2. Ron has had Dana Wagner make a new fuel tank.  A new tank would cost $1178 and with Dana making them it will cost half of that.
  3. More Brush has been cut on Finch Hollow.
  4. Snow plowing is down for the winter season this year to about half of what it was last year.
  5. Wings have been taken off the trucks and are being painted.
  6. The grit prices are the same as last year.

Ron has received gravel crushing prices from 3 separate companies and he would like to have10,000 tons crushed at the Town’s gravel bank in Afton. On motion by Buttel, seconded by Backus, it was moved to have Seward Sand and Gravel crush 10,000 ton of gravel. This amount should be enough to hold us  until the spring of 2014.

Vote: 4 AYEs (Buttel, LaTourette, Backus, Layton) – 1 Nay (Stuendel) – Motion carried.

  1.  Ron questioned about getting internet and a computer for the shop. A motion was made by Buttel, Seconded by LaTourette, to have the internet installed and to have the spare computer from the Town office buildings moved to the shop

Vote: All AYE’s – Motion Carried.

 

Report – Dog Control Officer

  1. Received a call about a dog struck by a vehicle on 206 and another one with it running loose. Picked up deceased dog and other dog, found owners and owners picked up both at DCO’s residence.
  2. Questioned how often the board would like enumeration done. Town Clerk will call other towns and see how often they do this.
  3. DCO and Judge to meet with each other and discuss the process they will be using on the summons for unlicensed dogs.

 

Report- Supervisor

  1. Ethics policy – Board to review and bring back questions and changes at Aprils meeting
  2. Hydrofracking – Presented by the Planning Board. Bill will confer with other towns and see what they are doing with this issue. Board to review this at Aprils meeting.
  3. Town of Tompkins signs – Drawings are being drawn up by Deb Flemming and she will get back to us when they are done.
  4. New printer and copier quotes shown – Board to look into this further and bring back to Aprils meeting.
  5. Union Negotiation Fact Finder Meeting – tentative date set up for March 20, 2012 at 6:00pm.  Board Members reviewed with no changes the  summary of information that will be given to the Fact Finder.  [March 13 Update: To accommodate the Fact Finder, meeting is now scheduled for March 27, 2012 at 6:00pm]
  6. Pictures for Town building. Helen Zandt has some personal ones and if board would like to see them she would come and show what she has. Will discuss this at April’s meeting.
  7. Helen Zandt discussed with Carl her interest in the school house being used to house town memorabilia.
  8. NYSEG lighting – Board decided it would be more cost effective to have the town do this themselves if they wanted it done.
  9. Lawn Mowing bids for the 2012 Season to go out in Walton Reporter – Same as last year.
  10. On Motion by Backus to accept the Justice 2011 yearly report and to add this to the January 9, 2012 annual audit of Affairs Minutes, 2nd by Stuendel, Vote: All AYEs – Motion Carried.
  11. Sewer System easements – Working on last 4 for signatures.  Some are in the Eminent Domain process.

 

Correspondence

Joe Reynolds – Building Inspector has received a letter from an individual questioning zoning in the town of Tompkins. He is interested in purchasing property on Hathaway Pond road and using it for a Spiritual retreat. The Board stated they have no Zoning laws and the only thing they can enforce is blocking of the roadway for emergency vehicle traffic. The Individual may also have to be sure he is not breaking any NYS health and safety laws. Joe may also want to be sure to let this individual know the town has no control over neighbors contacting law enforcement due to issues with noise.

 

Other

0

 

Abstract of Claims

On motion by Buttel, seconded by LaTourette, it was moved to approve the Abstract of Claims for February 12, 2012 as follows: General Fund: $24,936.64, Highway Fund: $ 18,618.16

Vote: All AYEs – Motion carried.

 

Reading back of the minutes:

On motion by LaTourette and seconded by Backus, it was moved to accept the minutes as read back

Vote: All AYEs – Motion carried.

 

The meeting was adjourned at 10:00pm

Next meeting will be at 6pm on April 9, 2012 at the Town Meeting Room, Trout Creek, NY.

 

Michelle Phoenix
Town of Tompkins
Town Clerk

Advertisements

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:02 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. Howard Buttel – Councilperson
  2. Tim LaTourette – Councilperson
  3. Peggy Backus – Councilperson
  4. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor
  4. Joe Reynolds – Town Building Inspector

 

Pledge to the flag was led by Tim LaTourette

 

Minutes Approval:

On motion by LaTourette, seconded by Stuendel, it was moved to approve the minutes of the Board meeting held on January 9, 2012.

Vote: All AYEs – Motion Carried.

 

On motion by Stuendel, seconded by LaTourette, it was moved to approve the minutes of the Board special meeting held on January 18, 2012.

Vote: All AYEs – Motion Carried

 

Monthly Financial Reports:

Town Clerks Report:

On motion by LaTourette, seconded by Stuendel, it was moved to receive, approve and place on file the Town Clerk’s monthly report for January 2012.

Vote: All AYEs – Motion carried.

 

Supervisor’s Report:

The Town’s monthly financial report was reviewed with Nancy Roberts, bookkeeper to the Supervisor.

On motion by Stuendel seconded by LaTourette it was moved to receive, approve and place on file the Supervisor’s Financial Report.

Vote: All AYEs – Motion carried.

 

 

Guest Speakers:

Joe Reynolds

Joe approached the board to discuss a dispute that is currently going on with property owners on Apex Rd (NY 268). The neighbor to the property that is in debate had contacted Joe by letter requesting documents he would like to see related to the building process.  At that time Joe agreed to provide what he had on file to the individual that requested the information but also stated there would be a fee of $100. Joe has provided the board with the letter and the check from the individual. After much discussion on the items requested in the letter the board felt that this is not the Town’s responsibility to find and provide this information and might constitute a possible breach of privacy.  It was decided to return the check without documents.

 

 

Other Reports:

Report – Planning Board

October 2011, November 2011 and January 2012 minutes of the Planning Board were read by Michelle.
[For a single PDF containing the minutes for each of the three meetings click HERE.]

 

Report – Assessor

None

 

Report – Highway Superintendent

  1. Ron received a questionnaire from Delaware Co. Public Works for addition data collection and evaluation for Town roads with pipes having a span between 5 – 20 feet for future possible flood damage.
  2. Ron Received a letter from RAMPP stating they are working with FEMA and will be in our area to do flood studies
  3. Pipe and stone bids need to go in paper, Ron will meet with Michelle to get this done.
  4. From one of the past floods the Town had applied for grants for repairs on Pine Swamp and Chamberlin Brook, Ron stated that the one for Pine Swamp was on hold and the one for Chamberlin Brook had been put on the back burner because of      the Irene and Lee floods in September 2011. Ron inquired if the Town Board had heard any new updates on these grants.  No, they hadn’t.
  5. Ron inquired as to the Board’s thoughts on what accounts could money be drawn from for the sealing of the roads this year.
  6. Received a call from a resident on Roods Creek stating the Road was a mess from the heavy trucks and they were getting stuck. Ron investigated this and found that the trucks from Schaffer’s quarry were rutting up the road due to the warm weather we have been having. Ron met with Larry from Schaffer’s and Larry stated he would fix the road, Ron told Larry that if the repairs were not done he would have to put a weight limit on the road to spare the town in future road repair costs.
  7. Last week a large tree had come down on Carroll Hill due to the bank shifting and was taken care of.
  8. Ron inquired as to if the Board had heard anything from FEMA and if they would be sending a team for the flooding from Irene and Lee.  Nancy said she would try to contact them.
  9. John’s 2006 International had has needed to have repairs done
  10. Kyle’s 2006 International needed to have a lower half of the fuel tank and that has been repaired.
  11. Cut Brush and Chipped on Finch Hollow
  12. A check from the Insurance Company has been received for the repairs to the tailgate of the Truck that was damaged last month.
  13. Chris from the Fire Department asked if it would be ok for the Fire Department to use the Towns radio Frequency during the hours the Town is not working. Ron stated that would be ok and that it is a great opportunity for the Town and Fire Dept to have radio communication.
  14. Ron would like the Board to take into consideration the rising fuel costs when it comes to 2013 budget and how this will affect the repair of roads in the future.
  15. Ron received Gravel Crushing bids. They are as follows.
  16. Carver $2.90 per ton
    Clark $ 2.85 per ton
    Seward Sand and Gravel $ 2.75

 

 

Report – Dog Control Officer

  1. Have had Ag and Markets inspection and passed.

 

 

Report- Supervisor

  1. Bill called Gail Crane and she stated she would be Deputy Town Clerk.
  2. Boots will be purchased through Gifford’s
  3. Town Employees have to sign Labor Law forms and were passed out.
  4. A Fact Finder/Mediator was appointed and will be Zetla Elvi from Fish’s Eddy.
  5. Joe Reynolds has received drawings for sewer system buildings and has them in his office if anyone is interested.
  6. Letters have been sent out for the last 4 residents in the Sewer District that have not signed lateral easement agreements.  The letters to two of the residents were a final request to sign, and the other two were the first step of the eminent domain process.
  7. Town has received a quote from NYSEG for the new efficient lighting. Carl is going to review this and bring back to March’s meeting.
  8. The Town Justice’s yearly financial report/books were received but a difference was found between what the Town has collected and what the Justice books’ state. A motion by LaTourette to review the books again at March’s meeting until the difference can be explained, seconded by Stuendel

Vote: All AYEs – Motion Carried

 

 

Correspondence

None

 

Other

Tim approached the board asking if in the future the Fire Department could use the Towns Radio Tower to install a repeater when the Fire Department gets a frequency. The Board had no problem with this.

 

Abstract of Claims

On motion by LaTourette, seconded by Stuendel, it was moved to approve the Abstract of Claims for January 13, 2012 as follows: General Fund: $135,675.82, Highway Fund: $ 21,349.41

Vote: All AYEs – Motion carried.

 

 

Reading back of the minutes:

On motion by Stuendel and seconded by Backus, it was moved to accept the minutes as read back

Vote: All AYEs – Motion carried.

 

 

The meeting was adjourned at 9:37

Next meeting will be at 6pm on March 12, 2012 at the Town Meeting Room, Trout Creek, NY.

Michelle Phoenix
Town of Tompkins
Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board
was called to order at 7:15 pm in the Town meeting room, Trout Creek, NY.

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson


Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix ‑ Deputy Town Clerk
  3. Nancy Roberts – Bookkeeper to the Supervisor
  4. Luther Higley – Town of Tompkins Fire District
  5. Judy Pangman – Lamont Engineers
  6. Robert      A. Panasci  – Young & Sommer – Attorney      representing Lamont Engineers


Minutes Approval:

On motion by LaTourette, seconded by Stuendel, it was moved to approve the minutes of the Board meeting held on October 10, 2011.

Vote: All AYEs – Motion Carried.


Monthly Financial Reports:

Town Clerk’s Report:

On motion by Stuendel, seconded by Buttel, it was moved to receive, approve and place on file the Town Clerk’s monthly report for September.

Vote: All AYEs – Motion carried.

Supervisor’s Report:

The Town’s monthly financial report was reviewed with Nancy Roberts, bookkeeper to the Supervisor. A discussion took place on withdrawing $60,000 from the Equipment Reserve fund DA231 and depositing it into the highway fund Checking account #825 to cover highway bills for the rest of 2011 upon receiving the chips funds in late December it will be deposited into the equipment fund to replace money borrowed (see Resolution_19-2011).

On motion by Stuendel, seconded by Buttel, it was moved to receive, approve and place on file the Supervisor’s Financial Report.

Vote: All AYEs – Motion carried.


Guest Speakers:

Judy Pangman – Lamont Engineers

Judy addressed the board with the process of the Stromwater Retrofit Program. The work will include two stormwater treatment units at the highway garage site to treat roof and parking lot runoff, and a bioretention basin next to the salt shed to treat roof runoff.   This application replaces entirely the previous one that Bill signed as the scope entirely changed.  This scope is based on site visits and discussions with CWC and DEP staff and will improve stormwater treatment on Town-owned properties.  The stormwater work will be bid and constructed with the wastewater work. There will be a CWC Board Meeting in the beginning of December for final approval.

Judy also stated that the Sewer system design is 100% complete

Robert A Panasci of Young & Sommer addressed the board regarding Easements for the sewer district, Robert stated there are 5 residents of the sewer district that have not signed and the next steps that will need to be taken with them. (See Resolution_ 17-2011 Use of Eminent Domain).

Robert also provided a resolution for the Town to purchase the Higley property and giving the Town Supervisor William Layton authorization to execute on behalf of the town an agreement to purchase the property and to execute any and all documents necessary to complete the transaction. (See Resolution_20-2011)

Robert also explained there were findings of an underground fuel tank on the Higley property, after much discussion and on motion by Backus, seconded by LaTourette it was moved to hold off on the closing of the property until issues with the underground tank have been resolved. The Town will have pressure testing and Soil boring done.

Vote: All AYE’s – Motion carried.

Luther Higley addressed the board regarding issues with Fire District file storage. Luther Explained the District has files located at many locations due to the fact they have no place to store them, Luther asked the board if the Town had any location these files could be stored. The board advised Luther to have the Fire District figure out the amount of space that would be needed and to bring it back to the board and the board would discuss options for the needed storage and a location.


Other Reports:

Report – Planning Board

Michelle read to Board the August 11, 2011 report.  (See August 2011 Planning Board minutes)

Report – Assessor

None

Report – Highway Superintendent

  1. Ron explained that prior resolution (07-2010) making      Windfall Run Road a seasonal Road for 2009 – 2010 needed to be a seasonally      maintained road for all future years. On Motion by Backus, seconded by      Layton it was moved to make Windfall Run Road in the Town of Tompkins a      seasonally maintained road from December 1st to April 1st      starting past the driveway of residence tax map #2283-6-2. (See Resolution_18-2011 Windfall Lake Road_Seasonal Maintenance). Vote All AYE’s – Motion Carried
  2. Ron questioned a invoice paid to Morgan White      Admistrators found on September’s Abstract and wondered what it was for –      Nancy explained it was for Life insurance on employees.
  3. Worked on drawing grit
  4. Working Roads and cleaning mess from storms
  5. Working in shop
  6. Helped Franklin.
  7. Boom mower up and using, found some minor adjustments      that needed to be done on it.
  8. Cold patching being done.
  9. Roads are caught up.
  10. Starting to notice problems from high water from storms      and are fixing as they are being found.
  11. FEMA money should be coming in
  12. Inquired about storing equipment in creamery over      winter once the closing goes through.
  13. Received money for scrap that was taken in.


Report – Dog Control Officer

  1. No issues to report this month.


Report- Supervisor:

  1. Teamsters audit will be Monday at 9:30am
  2. NYMIR – Bill will be asking them to come and present their insurance policies for insurance on equipment, building, etc.
  3. Town has received a reimbursement check from the County Treasurer for a Forestry Violation from a property owner in Tompkins.
  4. Judge Backus will be retiring at the end of the year Bill found that anyone can be appointed would have to run for election in November and if they were not a Lawyer they can take office and get into school. There is also a school being held in December, discussed asking current judge Backus to resign as of November 30, 2011 so that a new judge can be appointed and take the classes in December.
  5. The county has paid for both boys we had for summer help this year.


Correspondence

None

 
Other

None


On motion by Buttel, seconded by Backus, it was moved to approve the Abstract of Claims for November, 2011 as follows:
General Fund: $ 13,653.44 Highway Fund: $ 29,106.99
Vote: All AYEs – Motion carried.

Reading back of the minutes:

On motion by Stuendel and seconded by Buttel, it was moved to accept the minutes as read back

Vote: All AYEs – Motion carried.

The meeting was adjourned at 10:25 PM

Next meeting will be at 7pm on December 12, 2011 at the Town Meeting Room, Trout Creek, NY.

Respectfully submitted:
Michelle Phoenix
Town Clerk

Planning Board Minutes are submitted for posting only after they’ve been approved at the planning board’s next scheduled meeting. cfs

The April Planning Board meeting was called to order at 7:00 pm by Paul Bartholomew, member.

Those Present:  Members:  Russell Thurston, Paul Bartholomew, Sebastian D’Agati, Angela Porpora, and Kristin Janke-Schneider for Delaware County.

James Fox was absent.

The following business came before the Board:

  1. Ward Mack, Land Surveyor appeared once again, on behalf of the LoGozzo family, Finch Hollow Road I/S Frank Beers Road.
  • At the last meeting Mr. Mack brought in a sketch plan for our approval.  This month, Mr. Mack has made some changes to the sketch plan.  Mr. Mack also met with the Town of Tompkins Highway Superintendant to discuss access to the property.
  • There have been no soils tests as yet.
  • Mr. Mack has agreed:
    • To let the property owner know a bridge will probably be needed for access to one parcel and that DEP/DEC will need to grant permission for same.
    • To advise the property owner a soils test will be needed ASAP in order to proceed.
    • To give notice of a public hearing to the neighboring property owners.
  • Paul Bartholomew asked Mr. Mack to give us a notarized letter from the property owner (Maria Christina) that Mr. Mack is representing her; as she is the registered owner of the property and not LoGozzo as noted in the letter given the PB last month.
  • Sebastian D’Agati motioned the sketch be accepted as submitted, 2nd by Russell Thurston.  Angela Porpora voted No.  Motion passed 3/1
  1. Kristen handed out copies of Sub-Division Regulations as corrected to date.  She also revisited a previous subject that the Planning Board has been discussing randomly – to amend the Regulations eliminating and changing the simple sub-division to a minor sub-division. She noted the majority of Delaware County Townships have eliminated the “simple”.

It was noted that the e-mail Kristen had sent to the PB was forwarded to Mr. Mack.  The e-mail contained wording that the PB felt should not have been disseminated for public viewing.  It was agreed, that future e-mail forwards must be secure.

The minutes from the March PB meeting were reviewed and an amendment was made.

With no further official business to come before the Planning Board, adjournment of the April 2011 meeting was motioned by Russell Thurston.  The meeting adjourned at 8:05 pm.

Respectfully submitted,

Angela Porpora

Planning Board Minutes are  submitted for posting only after they’ve been approved at the planning board’s next scheduled meeting.  cfs

The March Planning Board meeting was called to order at 7:05 pm by James Fox, Chairman.
Read More »

The November Planning Board meeting was called to order at 7:00 pm by James Fox, Chairman.

Those Present:  James Fox, Chairman and Planning Board members Paul Bartholomew, Sebastian D’Agati, Russell Thurston, and Angela Porpora.

The following came before the Board: Read More »

With no business to pursue at the Public Hearing the Hearing was closed.

The October Planning Board meeting was called to order at 7:00 pm by James Fox, Chairman.

Those Present:  Kristin Janke (for the County), James Fox, Chairman and Planning Board members Paul Bartholomew, Sebastian D’Agati, Russell Thurston, Angela Porpora and Nancy LaTourette.

The following came before the Board: Read More »

Present for the Planning Board: Paul Bartholomew, Sebastian D’Agati, Russell Thurston. Kristin Janke and Shelly Johnson from Delaware County Planning Department. William Layton, Carl Stuendel and Nancy Roberts from the Town of Tompkins Town Board. Absent and excused: Angela Porpora, Nancy LaTourette and James Fox

Meeting was called to order at 7:05 PM by Vice-Chairman Bartholomew

Kristin Janke is now representing the Delaware County Planning Department at the meetings and will aid the planning board with her expertise. Shelly Johnson is the Chief Planner for the county and will be available to attend the Town Board Meetings when her assistance is needed as well as aid the planning board.

This being the first time we have been together in this manner, a period of time was spent on introductions and getting to know each other.

Cark Stuendel went over some of the things that the planning board and Tom Evans had been working on over a period of time. This information was provided to make the transition to a new county representative smoother. Items included:

• Setting up the planning board’s subdivision regulations electronically
so that any changes and updates could be made easily
• Site plan review (regarding wind)
• Comprehensive plan updates
• Road specification updating
• Training availability for board members
• Wind tower regulations

The minutes for the May and June Meetings were read and approved with a minor correction to the June Minutes. Kristin Janke did not study at the University of South Carolina, but rather graduated from the State University of New York College of Environmental Science and Forestry. She did an internship in northern North Carolina. Motion to approve by D’Agati, seconded by Thurston. All ayes to approve the minutes.

There was no official planning board business, but it was productive time spent.

Meeting adjourned at 8:20 PM. Motion made by Thurston, seconded by Bartholomew.

Present for the Board: James Fox, Paul Bartholomew, Sebastian D’Agati, Angela Porpora and Tom Evans from Delaware County Planning Department. Absent and excused: Nancy LaTourette and Russell Thurston.

Visitors:  None.

Meeting was called to order at 7:00 PM by Chairman Fox.

Sebastian D’Agati motioned to approve the January 2010 minutes, Angela Porpora seconded the motion, all were in favor, motion carried.

The Board briefly discussed the new DFIRMs (i.e. flood maps).  Carl Stuendel from the Town Board has scheduled a Town meeting for Tuesday, February 16th to educate and assist any residents looking at protesting the new mapping with respect to their property.  Carl will contact Tom Evans after the meeting to discuss the outcome of the meeting.

The Board discussed the possible ramifications of gas exploration on emergency services in Tompkins and the surrounding area.  Sebastian D’Agati thought that local emergency services would not be prepared to deal with such an industry.  James Fox wasn’t necessarily in agreement and felt the area would adapt.  The Board discussed road preservation somewhat.  Discussion will continue on this more next month.  The Board will continue to research this too.

Meeting adjourned at 8:40 PM by motion from Paul Bartholomew, seconded by Angela Porpora, all were in favor, motion carried.

Present for the Board: Russell Thurston, Sebastian D’Agati, James Fox, Paul Bartholomew, Angela Porpora, Nancy LaTourette, and Tom Evans.

Visitors:  Bill Layton, Carl Stuendel, Sheri Oralls, Steve Fairchild, and Anthony and Craig Urciuoli.

Meeting was called to order at 7:00 PM by Chairman Fox.

The Public Hearing for Philip and Cheryl Sheridan’s 2-lot subdivision on Sands Creek Road was opened at 7:00 PM; Sheri Oralls representing.  Bill Layton asked if the lots had been surveyed.  The Board explained that the smaller lot to be created was recently surveyed and a waiver to not survey the larger lot was accepted since an older perimeter survey of the property existed.  No other comments were raised by the public, so the public hearing was closed at 7:10 PM by the Chairman.  The 239 referral of the application was approved with the recommendation that all soils tests be plotted on the survey map regardless of a soils test location map, so the tests will get filed with the survey map.

The Public Hearing for Luther Shelton and Steve Fairchild’s 2-lot subdivision on NYS Route 206 was opened at 7:10 PM; Steve Fairchild representing.  Bill Layton asked if the lots had been surveyed.  The Board explained that the smaller lot to be created was surveyed and a waiver to not survey the larger lot was accepted due to the large size of the lot, cost to survey, and the fact that the lot was being put into the Watershed Agricultural Council (WAC) Agricultural Easement Program, so it will be surveyed by WAC.  No other comments were raised by the public, so the public hearing was closed at 7:17 PM by the Chairman.

The Public Hearing for Anthony and Craig Urciuoli’s 3-lot subdivision on Alger Road was opened at 7:17 PM.  No comments were raised by the public, so the public hearing was closed at 7:25 PM by the Chairman.  The 239 referral of the application was approved with the recommendation that all soils tests be plotted on the survey map regardless of a soils test location map, so the tests will get filed with the survey map.

Regular meeting was opened at 7:25 PM by the Chairman.

Sheridan Subdivision:  Paul Bartholomew motioned to issue a negative declaration for SEQR for the subdivision, Angela Porpora seconded the motion, all were in favor, motion carried.  Russell Thurston motioned to approve this subdivision and allow Paul Bartholomew to sign the mylar outside a planning board meeting, Angela Porpora seconded the motion, all were in favor, motion carried.  Paul Bartholomew signed the maps (the mylar wasn’t available) and one was kept.  Paul Bartholomew will sign the mylar when Sheri Oralls contacts him with it.  The County Planning Board’s 239 recommendation was not followed, but will be in the future.  $110 was paid in cash.

Shelton and Fairchild Subdivision:  Paul Bartholomew motioned to issue a negative declaration for SEQR for the subdivision, Russell Thurston seconded the motion, all were in favor, motion carried.  Paul Bartholomew motioned to approve this subdivision, Russell Thurston seconded the motion, all were in favor, motion carried.  James Fox signed the maps and one was kept.  $110 was paid in cash.

Urciuoli Subdivision:  Paul Bartholomew motioned to issue a negative declaration for SEQR for the subdivision, James Fox seconded the motion, all were in favor, motion carried.  Russell Thurston motioned to approve this subdivision, Paul Bartholomew seconded the motion, all were in favor, motion carried.  The County Planning Board’s 239 recommendation was not followed, but will be in the future.  James Fox signed the maps and one was kept.  $45 was paid in cash.

Paul Bartholomew motioned to approve the October, November and December 2009 minutes, James Fox seconded the motion, all were in favor, motion carried.

The Board discussed road preservation and a possible Town law, road weight limits and bonding, a per mile charge versus another way to charge users, and noise and dust regulating through road preservation.  The Board will research this more for the Town and discuss it more next month.

Meeting adjourned at 9:15 PM by motion from Paul Bartholomew, seconded by Russell Thurston, all were in favor, motion carried.