Town of Tompkins in New York's Delaware County

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With P. Backus leading in the Flag salute.

Present:          

1. William Layton- Supervisor  
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

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Others:

1. Michelle Phoenix – Town Clerk
2. Nancy Roberts – Bookkeeper to supervisor
3. Ron VanValkenburg – Highway Superintendent
4. Brett French – LVDV
5. Wendy Layton – Assessor
6. Nate Sramek – Building Inspector
7. Lynne VanValkenburg – Community Committee
8. Tammy Wagner – Community Committee
9. Kathy Preston – Community Committee
10. Mike Preston – Community Committee

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Floor Time/Guests: Tammy Wagner represented the Community Committee. Tammy asked the board what their thoughts were on the Walking Trail and where they thought it would go. She advised the board that they should view the one that was put in Deposit and all the different attributes it has and to take into consideration some of those aspects. Albanese stated that they should begin with a survey to see what interest there would be with putting in a walking trail. Kathy Preston advised the board they committee will be putting in annual flower gardens at the school house location. The board agreed that would look great.

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RESOLUTION # 44 APPROVAL OF MINUTES – April 11, 2023 Regular Meetings
On motion by Backus, seconded by Buttel, approving the minutes of the Regular meeting held on
April 11, 2023.
Vote: Layton, Buttel, LaTourette and Backus in Favor. Albanese – Abstain – Motion carried

RESOLUTION # 45 ABSTRACT OF CLAIMS
On motion by Backus, seconded by Albanese, it was moved to approve the Abstract of Claims for May 9, 2023 as follows:
General Fund: $5,548.60
Highway Fund: $19,375.92
Vote: All in favor – Motion carried.

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Monthly Financial Reports:

RESOLUTION # 46 TOWN CLERKS MONTHLY REPORT
On motion by Albanese, seconded by LaTourette it was moved to receive, and place on file the Town Clerks, monthly report for April 2023
Vote: All in favor – Motion Carried

RESOLUTION # 47 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Buttel, seconded by LaTourette, it was moved to approve and place on file the supervisor’s monthly financial reports as of April 30, 2023 dated 5/9/2023.
Vote: All in favor – Motion Carried

On motion by Backus, seconded by Albanese that in August of 2022 the Board voted to use $53,295.81 of ARPA funds to pay for the new engine that had been purchased in March of 2022 for the Highway Department. In attempting to file the required annual report of ARPA money spent between March 2022 and March 2023 it was not clear if the use of the ARPA funds qualifies under the rules the Federal Govt has sent out. Consequently, the Town Supervisor, as CFO, has transferred the $53,295.81 from the Hwy Dept back to the ARPA account until clarification of its appropriateness is ascertained.
Vote: All in favor – Motion Carried

RESOLUTION # 48 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Backus, seconded by Buttel to approve the sewer districts Abstract of Claims
for May 9, 2023 as follows:
$3,221.33
Vote: All in favor – Motion carried.

RESOLUTION #49 SEWER DISTRICT FINANCIAL
On motion by LaTourette seconded by Albanese it was moved to approve and place on file the sewer districts monthly financial reports for April 30, 2023 dated 5/9/2023.
Vote: All in favor, Motion carried.

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OLD BUSINESS –
Albanese explained after contact with the individual that was going to give him a quote of Maintenance of various items of the Town bldg. The individual stating, he was too busy and was unable to quote the job at this time. The board will again ask around for quotes.

Albanese asked why the Hwy crew was starting work at 5am with it being dark at that time. He also asked if summer help would be utilized this year and if they too would be starting at 5am. VanValkenburg stated the crew gets thing ready at the shop at that time and summer help would not be starting at 5am they would start at 6am.

Nate Sramek attended the meeting to discuss how the code enforcement position was going and provided an update on the progress of taking over the position. He has requested the board to look into any ordinances or regulations they may or may not want to implement on commercial solar farms, as he has been receiving calls in regards to them.

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NEW BUSINESS –
Backus advised the board that she questioned why the Town no longer has a rabies clinic and was told by the County that due to Covid it was never scheduled and the clerk being there doing licenses in the past is why it was never scheduled. It will be checked on for 2024

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REPORTS:
Sewer District workers report – Brett was available to respond to any question or concerns on the SD. He will look into what can be done for settlement around Lateral lines caps.
Brett stated staining of the bldg. and stands should be done soon. 

Assessor – Nothing to report

Planning Board – Tim Bennett stated a replacement of Charles Kohler will need to be done.

Dog control Officer – None – Backus is going to speak to DCO again about the progress of the enumeration.

Highway Superintendent –

1. Ron stated the renewal application and $300.00 need to be done again for bulk storage of petroleum. Layton will have the application and fee sent out.
2. Ron reported he received a letter on how much the Town will receive in CHIPS. Ron stated he didn’t feel it was correct and has made contact with Broome Co and it will be looked into.
3. Ron reported the current pressure washer if faulty and a new one is needed. He figures a new one will cost between $4,000 – $5,000.
4. Ron reported that a lot of items need to be thrown out. Layton will call about dumpsters because the Town bldg. has tons also. 
5. Ron reported that a resident is putting brush and trees in ditch, this could cause issues in the future.
6. Ron reported that boom mowing, brush cutting and repairs has been done.
7. Ron reported that logos have been purchased and placed on trucks.
8. Ron reported Boom mower has been fixed and is working at this time.
9. Ron provided a paper stating the Hwy can go off piggy backing law for purchases.
10. Ron questioned Albanese if he knew the cost of a lift, Albanese stated they are between $30,000 – $35,000, he also stated it may be cheaper to rent one due to the little use. 

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Supervisor –

• Layton would like to have the following positions advertised; Planning Board Member, Deputy Clerk, Court Clerk and deputy Bookkeeper.
• Layton reported upon asking human resources for the County he found the pay $13,000 per employee, In the future the board will have to put additional expense for unemployment ins in the budget
• Layton and others went to the fire Tower and marked out where the road will go for the repairs. The rest of the board would like to view the area in the future.

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Other –
Layton will speak with the owner of Floor Fool to see if they can strip and wax the Town Bldg floors.

Received an application for 2023 4H Camp from an out of Township child. The application was denied because the child was not a resident of the Town of Tompkins

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Correspondence:
Received a thank you letter from Bo Schmidt thanking the Town for paying for his 2023 4H fees.

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Meeting adjourned at 9:27pm                         

Next meeting to be held on June 13, 2023 at 7PM
________________________________
Date: May 9, 2023
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With B. Layton leading in the Flag salute.

Present:          

1. William Layton- Supervisor  
2. Brian Albanese – Councilperson – Absent
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson-

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Others:

1. Michelle Phoenix – Town Clerk
2. Nancy Roberts – Bookkeeper to supervisor
3. Ron VanValkenburg – Highway Superintendent

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Floor Time/Guests: None

RESOLUTION # 35 APPROVAL OF MINUTES – March 21, 2023 Regular Meetings
On motion by Backus, seconded by Buttel, approving the minutes of the Regular (rescheduled) meeting held on March 21, 2023.
Vote: All in favor – Motion carried

RESOLUTION # 36 ABSTRACT OF CLAIMS
On motion by Backus, seconded by LaTourette, it was moved to approve the Abstract of Claims for April 11, 2023 as follows: General Fund: $6,865.38
Highway Fund: $80,253.79.
Vote: All in favor – Motion carried.

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Monthly Financial Reports:

RESOLUTION # 37 TOWN CLERKS MONTHLY REPORT
On motion by LaTourette, seconded by Buttel it was moved to receive, and place on file the Town Clerks, monthly report for March 2023. Noted to add that the building inspector turned in February 2023 report for March 2023, that was approved on March 21, 2023.
Vote: All in favor – Motion Carried

RESOLUTION # 38 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by LaTourette, seconded by Buttel, it was moved to approve and place on file the supervisor’s monthly financial reports as of March 31, 2023 dated 4/11/2023. Noted to add: Due to Bookkeeper error it has been found that the Town has been charging the Sewer District the administrator retirement fees, when figures of how much has been charged in retirement fees for the administrator to the sewer District that amount will be paid back to the sewer district.
Vote: All in favor – Motion Carried

RESOLUTION # 39 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by LaTourette, seconded by Backus to approve the sewer districts Abstract of Claims for April 11, 2023 as follows $2,626.37
Vote: All in favor – Motion carried.

RESOLUTION # 40 SEWER DISTRICT FINANCIAL
On motion by Buttel seconded by LaTourette it was moved to approve and place on file the sewer districts monthly financial reports for March 31, 20233 dated 4/11/2023. 
Vote: All in favor – Motion carried.

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OLD BUSINESS:
Resolution # 41 2023 MOWING AND TRIMMING OF TOWN PROPERTIES AND SEWER DISTRICT PROPERTIES
On motion by Layton, seconded by Buttel it was moved to approve the quote received by Phillip Hanley of $70 per mow and trimming of Town properties and $140 for Sewer District Properties for 2023
Vote: In favor – Motion Carried

NEW BUSINESS: None

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REPORTS:

Sewer District workers report – provided

Assessor – None

Planning Board – None. 

Dog control Officer – None

Highway Superintendent –

1. Ron asked if the Highway can go to 4 – 10 hr days for summer of 2023, working Mondays – Thursdays 5am to 3pm.
   On motion by Layton seconded by LaTourette to allow this change unless a complication arises.  
   Vote: All in favor – Motion Carried
2. Ron asked if anything came about with the highway getting a credit card. It will be looked into.   
3. Ron reported the boom mower had been fixed then 3 days later after use it broke down again.
4. Ron reported boom mowing, chipping of brush, sweeping and cutting of trees had been done.
5. During the fire that had happened on 4/10/2023 a hole was created on Peggy switch and has been repaired.
6. Ron reported that a quarry worked by Sonny & Son has been started on 67. They will be producing crusher run. Kingswood road will be being repaired this year and Ron asked if he could get the crusher run from there costing about $15 per yard. Due to the location, it will be cheaper in fuel. Board Agreed.
7. Ron asked what summer help will be paid in 2023.
   Resolution # 43 – 2023 WAGES FOR HIGHWAY SUMMER HELP
   On motion by Buttel, seconded by LaTourette the 2023 wages for highway summer help will be $15.00 an hour.
   Vote: All in favor – Motion carried
8. Ron reported there are many road signs missing again. He spoke with the County and they are making new ones that may be harder to steal.
9. Ron Reported they had received prices for a new John Deere and mower. With the trade in of the one they have the cost will be $72,493.86. Layton will check with County and see if this has to go out to bid or it can go off another bid from others. Ron was asked not to go ahead with purchase until questions are answered.
   After questions are answered, on motion by LaTourette, seconded by Buttel to purchase John Deere and mower through Cazenovia equipment at price provided.
   Vote: All in favor – Motion Carried.
10. Ron reported that Suit-Kote said the prices of the oil went down.

Supervisor –

• Layton will check with the county on the amounts the town should carry to unemployment.
• The easement for access to the fire tower has been done and filed with the County 
• Layton spoke with Stacy from DEP and Steve Brown about what needs to be done with the fire Tower. Them and others would like to get together to go to the Fire Tower and take a look and to figure out next steps will be.

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Other:
RESOLUTION # 42 – 2023 CAMP SHANKITUNK CAMPERS
Received letters from Sierra Allen for attendance 2023
On motion by Layton, seconded by LaTourette to pay for the above fore-mentioned 2023 camp fees.
Vote: All in Favor, Motioned Carried.

Board discussed getting a Court clerk, Deputy clerk, Bookkeeper clerk. Layton will look into this.

Correspondence: None

Meeting adjourned at 8:10pm                         
Next meeting to be held on May 9, 2023 at 7PM
________________________________
Date: April 11, 2023
Michelle Phoenix
Town of Tompkins Town Clerk

The rescheduled monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With T. LaTourette leading in the Flag salute.

Present:          

1. William Layton- Supervisor – Absent  
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson-

Others:

1. Michelle Phoenix – Town Clerk
2. Nancy Roberts – Bookkeeper to supervisor
3. Ron VanValkenburg – Highway Superintendent

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Floor Time/Guests: Jason Waite CPA of Mosert, Manzanero & Scott was available via video conference to review the process of the internal audit they will be doing in the future and to communicate with any questions the board may have for the upcoming review.   

Opening of bids for Stone crushing and pipes. Receive one bid for stone crushing at the gravel bank from Northern crushing. Two bids for sluice pipe. Ferguson Waterworks and Chemung Supply.

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RESOLUTION # 27 – Award of stone crushing and sluice pipe for 2023
On motion by LaTourette, second by Albanese to approve bid for crushing submitted by Northern Crushing
Vote: All in favor – Motion Carried

On Motion by Albanese, seconded by Buttel to approve the bid for sluice pipe received by Chemung supply
Vote: All in favor – Motion Carried

RESOLUTION # 28 APPROVAL OF MINUTES – February 14, 2023 Regular Meetings

On motion was made by Albanese, seconded by Backus, approving the minutes of the Regular meeting held on February 14, 2023. Vote: All in favor – Motion carried

RESOLUTION # 29 ABSTRACT OF CLAIMS

On motion by Backus, seconded by Albanese, it was moved to approve the Abstract of Claims for March 21, 2023 as follows: General Fund: $19,120.43
Highway Fund: $765,705.31
Vote: All in favor – Motion carried.

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Monthly Financial Reports:

RESOLUTION # 30 TOWN CLERKS MONTHLY REPORT
On motion by Albanese, seconded by Backus it was moved to receive, and place on file the Town Clerks, monthly report for February 2023.
Vote: All in favor – Motion Carried

RESOLUTION # 31 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Albanese, seconded by Buttel, it was moved to approve and place on file the supervisor’s monthly financial reports as of February 28, 2023 dated 3/14/2023.
Vote: All in favor – Motion Carried

RESOLUTION # 32 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Buttel to approve the sewer districts Abstract of Claims for March 14, 2023 as follows $3,487.80
Vote: All in favor – Motion carried.

RESOLUTION # 33 SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by Backus it was moved to approve and place on file the sewer districts monthly financial reports for February 28, 2023 dated 3/14/2023.  
Vote: All in favor – Motion carried.

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OLD BUSINESS:
Light Duty – Albanese contacted Tony from the Teamsters Union to discuss the towns position on an employee that is injured outside of work and the requirements to return to work. Tony advised that the town has the right not to allow any employee to return to work until they can perform their normal work duties without restriction. However, if the town was to have a written formal return to work policy, it would need to be reviewed by the union to confirm it does not conflict with the collective bargaining agreement currently in place. 

Mowing of the Town Properties and SD, The Town clerk will check with the individual that performed the Town and Sewer District mowing in 2022 to inquire what Mowing fees would be in 2023, if the amounts are the same as 2022 the board would like them to continue to mow in 2023. 

Albanese met with an insured contractor to review the list of repairs needed on the building, he will provide a quote for the April meeting.

NEW BUSINESS: None

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REPORTS:
Sewer District workers report – provided

Assessor – None

Planning Board – None 

Dog control Officer – None

Highway Superintendent –

1. Ron questioned if the Highway could get a credit card for ordering. Research will need to be done to see if this can be done. 
2. Ron reported that all the stone has been hauled in and was priced at the 2022 prices
3. Ron reported he received the statement from Carver for $50,613.13 and would like to get it paid ASAP.
4. Reported plowing has been done 14 less than 2022 times
5. Reported Repairs, Brush cutting and boom mowing has been done.
6. Reported the boom mower has mechanical issues and is awaiting parts to be repaired.
7. Reported that they will be getting quotes for existing tractor and mower due to safety.

Supervisor –
Buttel provided the board with the steps that have been taken for the Fire Tower

Albanese question the amount of funds carried for the A231 NYS Unemployment. Albanese to discuss this issue with Layton when he returns, so he can verify with the County how much is required in the fund to be sufficient with changing Unemployment rules.

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Other:
RESOLUTION # 34 – 2023 CAMP SHANKITUNK CAMPERS
Received letters from Julianne and Prestron Roy, Lena Storrer and Taylor Gransbury
On motion by LaTourette, seconded by Backus to pay for the above fore-mentioned 2023 camp fees.
Vote: All in Favor – Motioned Carried.

Albanese provided the Board with the local law of Delaware county providing real property tax exemptions for volunteer firefighters and ambulance workers pursuant to section 466-a of real property law that will be reviewed by County lawyers and sent to the County Board for approval. 

Correspondence:

Meeting adjourned at 8:35pm                         
Next meeting to be held on April 11, 2023 at 7PM
________________________________ 
Date: March 21, 2023
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With T. LaTourette leading in the Flag salute.

Present:          

1. William Layton – Supervisor
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson – Absent

Others:

1. Michelle Phoenix – Town Clerk
2. Nancy Roberts – Bookkeeper to supervisor
3. Ron VanValkenburg – Highway Superintendent
4. Tim Oralls – Highway Employee
5. Shane Strong – Cobleskill Stone       

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Floor Time/Guests: None

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Opening of bids for stone. Received bids from Carver Stone and Cobleskill Stone 

RESOLUTION # 18 – STONE BID AWARD
On motion by Buttel, seconded by Albanese to accept both bids submitted by the aforementioned.

Cobleskill: 1a – $29.95/ton; 1b – $24.95/ton; 1st – $24.95 ton; and 1&2 mixed – $24.95/ton. Bid quote good for one year from bid date.

Carver: 1a – $34.75/ton; 1b – $30.50/ton; 1st – $31.75/ton; and 1&2 mixed – $31.75/ton. Bid prices good for one year from February 2023 – February 2024.

Vote: All in favor – Motion Carried

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RESOLUTION # 19 APPROVALS OF MINUTES – January 10, 2023 Regular, Re-Organizational, and Board of Health Meetings
A motion was made by Albanese, seconded by Backus, approving the minutes of the Regular, Re Organizational, Board of Heath meeting held on January 10, 2023.
Vote: in favor – Motion carried

RESOLUTION # 20 ABSTRACT OF CLAIMS
On motion by Backus, seconded by Albanese, it was moved to approve the Abstract of Claims for February 14, 2023 as follows: General Fund: $156,208.74
Highway Fund: $19,098.90
Vote: All in favor – Motion carried.

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Monthly Financial Reports:

RESOLUTION # 21 TOWN CLERKS MONTHLY REPORT
On motion by Layton, seconded by Buttel it was moved to receive, and place on file the Town Clerks, monthly report for January 2023.
Vote: All in favor – Motion Carried

RESOLUTION # 22 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Buttel, seconded by Layton, it was moved to approve and place on file the supervisor’s monthly financial reports as of January 31, 2023 dated 2/14/2023. Also, the change the header from “yearly” to “monthly”.
Vote: All in favor – Motion Carried

RESOLUTION # 23 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Buttel to approve the sewer districts Abstract of Claims for February 14, 2023 as follows $219.77
Vote: All in favor – Motion carried.

RESOLUTION # 24 SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by LaTourette it was moved to approve and place on file the sewer districts monthly financial reports for January 31, 2023 dated 2/14/2023. 
Vote: All in favor, Motion carried.

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OLD BUSINESS:

Resolution # 16 2023 Annual Audit of Books for the Town Clerk, Code enforcer, Tax Collector, Justice / Court, Sewer District and the Supervisor
On motion by Albanese, seconded by Buttel it was moved to take notice of the fact that the 2022 reports of the above-mentioned officials were received and found to be satisfactory to the best of their knowledge. Noted that A2610 (Court) there is 13 months on Supervisors Annual report due to the 2021 report.
Vote: – All in favor – Motion Carried

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NEW BUSINESS:

Resolution # 25 2023 Shared Services for Highway Services
On Motion by Albanese, Seconded by Buttel to approve the Shared service contract for Highway Services that was provided.
Vote: All in favor – Motion Carried

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REPORTS:

Sewer District workers report – provided

Assessor – None

Planning Board – None. 

Dog control Officer – None

Highway Superintendent –

1. Ron Provided to Layton the 2023 Wage Statement to give to Meta Russel
2. Reported the Highway received a check in the amount of $5200.00 for the sale of the 1995 Pickup truck.
3. Reported how much the Town pays to plow County and City Roads. The Town does not get reimbursed from the County and City what they pay. It was discussed that the State Comptroller sets the reimbursement costs for each Town. The contract is a 5-year contract and is coming up soon.
4. Reported the Agreement to spend highway funds has been received and had been filled out. It was signed and will be sent back to County.
5. Reported plowing, Tree cutting, and equipment cleaned 
6. Reported that he would like to get a manlift for the guys to get higher in the air to cut trees and tree limbs. Albanese mentioned renting one, Ron will look into that option.
7. Reported Overhead doors needed repair and has been done.
8. Reported the Edwards mower has a new hydraulic pump on it
9. Reported an alarm went off this am and it took 8 minutes to get to 911.
10. Ron would like Board members to stop in and see how clean the shop is.

Supervisor –
On motion by Albanese seconded by Layton; Supervisor Layton will close all accounts of the Town of Tompkins Supervisor fund at community bank and transfer monies to NBT and Wayne bank. Layton will open CD’s at Wayne Bank & NBT for the good neighbor, unemployment fund and Highway equipment reserve fund. Layton to discuss terms and amounts of the CD’s available in order to set up accounts that best benefit the town and its financial requirements.
Vote: All in favor – Motion Carried

Received a donation letter from the Trout Creek Emergency. Board would like for squad to come to a meeting and explain what they are looking for.

Layton asked about “Safety Equipment “for the Highway employees. Nancy made up a form on what each employee is owed for Boots from the prior year. Tim Oralls was here and expressed how he had asked for 2 years of highway Abstracts to see what is owed to him. It was decided that those owed for $250 for the prior year to submit receipts as the contract states.

Layton asked if the Town should do a policy for Highway workers to return from a non-related work injury or illness for full duty. Albanese will email the Teamsters Agent Tony and confirm this does not conflict with the current agreement in place. 

Received the letter on January 27, 2022 for the Local American Legion dated Nov 2022 asking for a donation. The board agreed to pay $400 for 2023 and to advise them to send another request for 2024.

Layton provided and update on the fire tower.

Layton questioned hiring a handy-person as an employee for all the work that needs to be done to the Town of Tompkins Town Hall. Layton will speak to the guy he showed everything in the past if he received insurance. Board will go from there.

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Other:
RESOLUTION 26 – 2023 CAMP SHANKITUNK CAMPERS
Received letters from Bo Schmidt, Ella Beers, Lily Beers and Emma Beers
On motion by Albanese, Seconded by Buttel to pay for the above fore mentioned 2023 camp fees.
Vote: All in Favor, Motioned Carried.

Town of Tompkins Policies will be emailed to the board to review and accept at the next board meeting.

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Correspondence:

Meeting adjourned at 7:43 pm
Next meeting to be held on February 14, 2023 at 7PM

________________________________

Date: February 14, 2023
Michelle Phoenix
Town of Tompkins Town Clerk

The annual audit of books meeting of the Town of Tompkins Town Board was not held due to timing of getting all bills for 2022. The audit for 2022 be held during the regular meeting to be held February 14, 2023

On motion by Albanese, seconded by Buttel
Vote: All in favor: Motion Carried

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Present:          

1. William Layton – Supervisor
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

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Others:

1. Michelle Phoenix – Town Clerk
2. Nancy Roberts – Bookkeeper
3. Josh LaTourette – Highway Employee
4. Tim Oralls – Highway Employee

________________________________
Date: January 10, 2023
Michelle Phoenix
Town of Tompkins Town Clerk

The Appointment of Health Officers meeting of the Town of Tompkins Town Board was called to order at 8:01 pm in the Town meeting room, Trout Creek, NY.

Present:          

1. William Layton – Supervisor
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

Others:

1. Michelle Phoenix – Town Clerk
2. Nancy Roberts – Bookkeeper

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RESOLUTION #17 APPOINTMENT OF HEALTH OFFICERS FOR 2023
On Motion by Albanese seconded by Layton it was moved to appoint Peggy Backus and Timothy LaTourette as the 2023 Health officers.
Vote: All AYES; Motion Carried

Meeting adjourned at 8:03 pm                        

________________________________

Date: January 10, 2023
Michelle Phoenix 
Town of Tompkins Town Clerk

The reorganizational meeting of the Town of Tompkins Town Board was called to order at 7:44 pm in the Town meeting room, Trout Creek, NY.

Present:          

1. William Layton – Supervisor
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson   

Others:

1. Michelle Phoenix – Town Clerk
2. Nancy Roberts – Bookkeeper

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RESOLUTION #8 DESIGNATION OF BANKS FOR 2023
On Motion by Buttel seconded by Backus it was moved to designate:

Supervisor Layton – NBT / Community Bank and Wayne Bank

Justice Johnson – Community Bank NA

Town Clerk/Tax Collector Phoenix – Community Bank NA

Trout Creek Sewer District – Community Bank NA

Vote: All AYES; Motion Carried.

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RESOLUTION #9 DESIGNATION OF THE OFFICIAL NEWSPAPER
On Motion by Albanese seconded by Buttel it was moved to designate The Reporter as the official newspaper during the year 2023 for the purpose of publishing legal matters.  
Vote: All AYES; Motion Carried.

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RESOLUTION #10 APPOINTMENT OF TOWN OF TOMPKINS 2023 POSITIONS
On motion by Albanese seconded by Buttel it was moved to appoint the following people to their respective positions as follows;

a.         Building Inspector – Nathan Sramek

b.         Deputy Town Clerk’s and Deputy Registrar – To be filled

c.         Historian – Lynne VanValkenburg

d.         Dog Control Officer – Chris Bodo

e.         Health Officer – Dr. Eric Dohner

f.          Deputy Supervisor – Howie Buttel

g.         Court Clerk – Linda Scott

h.         Bookkeeper to the Supervisor – Nancy Roberts

i.          Payroll Clerk – Linda Bourn

j.          FEMA Administrators – Ron VanValkenburg & Nancy Roberts

k.         Trout Creek Sewer District Administrator – Michelle Phoenix

l.          Registrar of Vital Statistics – Michelle Phoenix

m.        Planning Board – Paul Bartholomew (Chairman), Angela Porpora, Timothy Bennett, Nancy LaTourette, Charles Kohler

n.         Board of Assessment Review – Paul Bartholomew, Angela Porpora, Timothy Bennett

Vote: ALL AYES; Motion Carried.

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RESOLUTION #11 – DESIGNATION OF OFFICIAL RADIO STATION
On motion by Albanese seconded by Buttel it was moved to designate the Big Cat Country /92.1 as the official radio during the year 2023 for the purpose of local announcement to the Town Residents.
Vote: ALL AYES; Motion Carried.

RESOLUTION#12 – SALARIES OF THE 2023 TOWN OFFICERS
On motion by LaTourette seconded by Backus it was moved that the Salaries of the Town officers for the year 2023 are fixed in the budget and that the Supervisor is authorized to pay the approved salaries.
Vote: All AYES; Motion carried

RESOLUTION #13 – HIGHWAY EXPENDITURES
On motion by Buttel seconded by Albanese it was moved that Highway Superintendent to be authorized make purchases in 2023 as per the procurement policy.
Vote:  All AYES; Motion carried.

RESOLUTION #14 – 2023 OFFICIAL MEETING DATES
On Motion by Buttel seconded by Albanese it was moved to hold regular monthly meetings for 2023 on the second Tuesday of every month at the Town Meeting Room Trout Creek, NY except for the November meeting which will be held the first Thursday following the General Election.
Vote: ALL AYES; Motion Carried

RESOLUTION #15 – 2023 MILEAGE RATE REIMBURSEMENT
On motion by LaTourette seconded by Buttel it was moved to set mileage rate at .62 cents per mile for use of private vehicle on Town Business.

*

Meeting adjourned at 7:56 pm  
________________________________

Date: January 10, 2023
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 6.05 pm in the Town meeting room, Trout Creek, NY. With T. LaTourette leading in the Flag salute.

Present:          

1. William Layton – Supervisor
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

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Others:

1. Michelle Phoenix – Town Clerk
2. Nancy Roberts – Bookkeeper to supervisor
3. Ron VanValkenburg – Highway Superintendent
4. Tim Oralls – Highway Employee
5. Josh LaTourette – Highway Employee         

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Floor Time/Guests: None

RESOLUTION # 1 APPROVALS OF MINUTES – December’s Regular Meeting
A motion was made by Backus, seconded by Buttel, approving the minutes of the Regular meeting held on December 14, 2022. Vote: All in favor – Motion carried

RESOLUTION # 2 ABSTRACT OF CLAIMS
On motion by Backus, seconded by Albanese, it was moved to approve the Abstract of Claims for January 10, 2023 as follows: General Fund: $10,621.81
Highway Fund: $78,017.66
Vote: All in favor – Motion carried.

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Monthly Financial Reports:

RESOLUTION # 3 TOWN CLERKS MONTHLY REPORT
On motion by LaTourette, seconded by Buttel it was moved to receive, and place on file the Town Clerks, monthly report for the December 2022.
Vote: All in favor – Motion Carried

RESOLUTION # 4 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Albanese, seconded by LaTourette, it was moved to approve and place on file the supervisor’s monthly financial reports as of December 31, 2022 dated 1/10/2023. Also, the change the header from yearly to monthly.
Vote: All in favor – Motion Carried

RESOLUTION # 5 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Backus, seconded by Albanese to approve the sewer districts Abstract of Claims for January 10, 2023 as follows $3,106.53
Vote: All in favor – Motion carried.

RESOLUTION #6 SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by LaTourette it was moved to approve and place on file the sewer districts monthly financial reports for December 31, 2022 dated 1/10/2023. 
Vote: All in favor, Motion carried.

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OLD BUSINESS

Sewer district Stanton Business service was returned with changes by Stanton Business. Albanese agreed to all the changes done by the Stanton Business service for this 2022/2023. Albanese advised the board the form provided to Stanton’s was not a correct form to be used as no bids were received when the work was put out for public bid. Albanese recommends the board create a form for hiring a subcontractor in the event no bids are received for work and we hire a contractor to perform the work requested.

Nothing new with Fire Tower

Albanese has been in contact with independent auditor. They will introduce themselves and answer any questions via zoom at the February 2023 meeting.

Nothing has been heard back on the contract with HANCEL. The franchise agreement will not be signed by the board until the changes agreed upon are in writing.

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NEW BUSINESS – None

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REPORTS:

Sewer District workers report – provided

Assessor – None

Planning Board – None. 

Dog control Officer – None

Highway Superintendent –

1. Reported that the Town may make less in city and county funds in 2023.
2. Reported Sue M from Delaware Co DPW called and spoke to Ron and questioned about the Towns billing for snow plowing.
3. Reported the price of stone is going up
4. Reported the Agreement to spend highway funds has been received and had been filled out. It was signed and will be sent back to County.
5. Reported shop work has been done, cleaned up trees, Sander has new parts, serviced chipper, new cutting edge went on loader
6. Reported that the wings are on the trucks
7. Reported that the 1995 Chevy is on auction site
8. Reported other stuff will go on auction site in future.
9. Reported that the highway will be putting stone and crushing bids out.

Supervisor –

Questioned 20 boxes of latex gloves for the highway crew has been purchased via Cintas.

Questioned the board if the .02 longevity for the highway crew should be given at beginning of year or the anniversary date of each employee. On motion by Albanese, seconded by Layton to give the longevity rate at the beginning of each year and not on anniversary date.
Vote – all in favor – Motion Carried

Questioned if employee personal time should be used if an employee agrees to attend to an out of Co Emergency?
Josh LaTourette explained that Delaware County contacted the FD and asked if anyone was interested to go to Buffalo with the ranger to help with the emergency they were having. Josh explained that he and 2 other men went. He asked the Town if he has to use his personal time or because it was an emergency if the Town will not take his time while he was out of work with the Town of Tompkins as personal time.
After much discussion: on motion by Layton, seconded by Buttel to not use LaTourette’s personal time while out on this emergency only and will be reviewed if this happens again in the future.
Vote – Buttel, T. LaTourette, Backus – Aye. Albanese – Nay – Motion Carried

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Other – Josh L asked if the county has contacted the town any further about the problem with the emergency communication system. Bill reported he has not heard anything back yet.

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Correspondence: – None

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Meeting adjourned at 7:43 pm                         

Next meeting to be held on February 14, 2023 at 7PM
________________________________

Date: January 10, 2023
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With M. Phoenix leading in the Flag salute.

Present:          

1. William Layton – Supervisor
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

Others:                                                                             

1. Michelle Phoenix – Town Clerk
2. Kyle McLaughlin – Highway Superintendent – Deputy
3. Nancy Roberts – Bookkeeper  
4. Josh LaTourette – TCFD Chief / Hwy Employee
5. Chayce Albanese
6. Tim Oralls – Hwy Employee

Floor Time/Guests: J. LaTourette was here to explained his frustrations with the new communication system and the Fire Department having many issues with communication to the County when the Fire Department is toned out for emergencies.  Josh LaTourette drafted a letter to send to the County in frustrations of the system and had presented it to the board. The letter was read outload and with some minor adjustments it will be sent to the County with the boards backing. Albanese also stated that we can contact the Town attorney to send a letter to the county board of supervisors stating we need the communications fixed immediately or we will be prepared to file suit against the county to protect our residents in the event of an emergency.

Bid Opening: Tim LaTourette handed in a bid/quotes for a 2023 Silverado 2500HD. Matthews fax of
$54,000 (no formal bid received), Cobleskill Chrysler (Ram 2500 Big Horn 2022) $54,255 (picture of window sticker) and DeNooyer (2023 Chevy Silverado 2500 HD Summit white) $50,380.00 and installation of running boards $1,295.00 total with tax $51,872.50 (bid assist number FAN #856351) No official bid received.

RESOLUTION # 85 – 2022
On motion by Albanese, seconded by Layton it was approved to go with the quote received from DeNooyer excluding the installing of running boards. For a 2023 Summit white Silverado 2500HD in the amount of $50380.00 tire fee of $12.50, NYS ins fee $10 and another dealer fee of $175.00 total of $50,580.50.
All in favor, Motion Carried

RESOLUTION # 86 APPROVALS OF MINUTES
On motion by Backus, seconded by Buttel, approving the minutes of the Regular meeting held on November 10, 2022.
Vote: All in favor – Motion Carried.

RESOLUTION # 87 ABSTRACT OF CLAIMS
On motion by Albanese, seconded by LaTourette, it was moved to approve the Abstract of Claims for December 13, 2022 as follows: General Fund: $ 56,235.55 Highway Fund: $81,257.72.
Vote: All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION # 88 TOWN CLERKS MONTHLY REPORT
On motion by Albanese, seconded by Backus it was moved to receive, and place on file the Town Clerks, monthly report for November 2022.
Vote: All in favor – Motion Carried

RESOLUTION # 89 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by LaTourette, seconded by Buttel it was moved to approve and place on file the supervisor’s monthly financial reports as of November 30, 2022 dated 12/13/2022.
Vote: All in favor – Motion Carried

RESOLUTION # 90 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Backus seconded by Layton to approve the sewer districts Abstract of Claims for December 13, 2022 as follows $7,378.53.
Vote: All in favor – Motion carried.

RESOLUTION # 91 – SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by LaTourette it was moved to approve and place on file the sewer districts monthly financial reports as of November 31, 2022 dated 12/13/2022.
Vote: All in favor – Motion carried.

OLD BUSINESS – None

NEW BUSINESS –
On motion by Backus, seconded by Albanese to change line item 1420.4 Attorney Personal from $12,000 to $2,000 and to add line item1320.4 (audit Contract) of $10,000. To also change Tax line levy of 2023 to $1,069,052.00 to $1,069.074.00.
Vote: All in favor – Motion Carried

Reviewed contract with Hancel that expired in 2019. Albanese would like to see section 9 – Liability and Indemnification (B-1). To increase liability to $1,000,000.00 from 500,000.00 for personal injury or death for one person. And to up the 1,000,000.00 to 2,000,000.00 for personal injury or death of any two persons. Also, to add an umbrella of $5,000,000.00. Remove a copy to go to lawyer DeGroat in Section 20 – 0.
This will be reviewed at next month meeting before approval.

(Skip resolution #92)

RESOLUTION # 93 – January 1, 2023 – December 31, 2025 Collective Bargaining Agreement
On motion by Albanese, seconded by Layton it was moved to approve and place on file the January 1, 2023 – December 31, 2025 Collective Bargaining Agreement between the Town of Tompkins and Teamsters Local 317 as presented with the signatures of all the Highway crew.
Vote: All in favor – Motion carried.

REPORTS:
Sewer District workers report – Provided

Assessor – None

Planning Board – None

Dog control Officer – None

Highway Superintendent –

1. Reported Trucks are ready
2. Reported all equipment has been cleaned and stored in creamery
3. Reported grit has been hauled
4. Reported roads have been checked
5. Reported the radiator has been changed in 2007
6. Reported that stone bids for 2023 need to go out.
7. Josh LaTourette reported he has received prices from Stevenson Equipment for replacement and or new John Deere with Mower. They expect to get approximately $40,000 in trade in value of the tractor that would be traded in.
8. Josh LaTourette reported that a new 10-wheeler truck is needed and received prices from Allegiance for a 2024 & 2025 Peterbilt. 2024 – $168,279.00, 2025 – 175,572.58. These trucks come with no box and plow which will have to be added.

Supervisor –

1. Reported he has received the permit for admittance from NYC. The permit allowed entrance from Rt 10 to fire tower. When the Town receives the right of way the permit will be modified.  
2. Reported that he was contacted by Delaware County that a resident of the Town of Tompkins had complained to them about the Town repairing the fire tower. Layton was told by the County that the County has nothing to do with the issue and they just passing this along.  

Other: Albanese was approached by C. Kinney that the Town may have the choice to adopt a local that would exempt up to 10% of assessed value for a primary home and they served at least 2 years for volunteer fire responders This is a new bill that the Governor just put out. The board discussed this and it will be looked into further.

Albanese needs the 2021 audit report to be emailed to him so that Jason Waite of Mostert, Manzanero & Scott LLP (independent auditors) and send engagement letter and start the audit.

Correspondence: None   

Meeting adjourned at 9:25PM 
Next meeting to be held on January 10, 2022 at 6PM
There will also be Annual Audit Meeting, Re-organizational Meeting, and the Health Officer Meeting. 
_______________________________
Date: December 13, 2022
Michelle Phoenix
Town of Tompkins Town Clerk