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Trout Creek’s Latest Addition

On Bridge Street in the school yard in front of the old “lock-up” is a newly refurbished swing set, a newly installed blue stone patio, and newly constructed, covered picnic table.  This was completed by Jeremy Johnson in partial fulfillment of  requirements for the rank of Eagle Scout.  Thanks, Jeremy, to you and your family, friends,  fellow scouts and their families.  Bring the kids over and have some fun.

Dedicated to the memory of Karin C. Johnson (January 23, 1962 – April 15, 2010).

Town Board Meeting Minutes – April 12, 2010

Call to Order: The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY.

Present:
1. William Layton-Supervisor
2. Carl Stuendel-Councilperson
3. Peggy Backus-Councilperson
4. Howard Buttel-Councilperson
5. Timothy LaTourette-Councilperson

Others:
1. Ronald VanValkenburg-Hwy Superintendent
2. Nancy Roberts
3. Gail Crane, Deputy Town Clerk
4. Brenda Thurston, Dog Control Officer

Pledge to the flag was led by Carl Stuendel.

Minutes Approval: On motion by Carl Stuendel seconded by Howard Buttel, it was moved to approve the minutes of the March 8, 2010 meeting as each member had received a copy.
Vote: All AYEs – Motion Carried.

Monthly Financial Reports: On motion by Howard Buttel seconded by Carl Stuendel, it was moved to receive, approve and place on file the Supervisor’s and the Town Clerks monthly reports.
Vote: All AYEs – Motion carried.

Reports – Dog Control Officer, Brenda Thurston
Brenda reported that her calculations indicate that expenses are greater than income at this point by approximately $1300. Brenda suggests the Board re-consider a suggestion made by her a few months ago of adding an enumeration fee of $1.00 to $5.00 on each dog license sold to help offset/re-coop the expenses. Town Board agreed they had debated this issue a few months ago. It was decided to leave license fees as they are without any added on enumeration fee.

Brenda indicated some additional clerical assistance from the Town Clerks office would be beneficial in sending out letters to dog owners regarding status of licenses. Letters have been developed and are awaiting Sandy Gardepes return from sick leave.

There have been several complaints of dogs creating nuisances and defecating on ballfield. The current law is vague regarding licensed dogs and free range. The current law does indicate action can be taken when nuisance or defecating is becoming a problem and tickets can be issued. The real problem is that owners are not being responsible. Ticketing dogs will require support of the courts and the Justice. Board suggests a warning be issued to dog owners and if the problem continues than to give ticket.

The Board commended Brenda on doing an excellent job and her efforts with the Dog Control issues.

Reports- Highway Superintendent, Ron VanValkenburg
1. PRC (prevailing rate case) number – Town is now required to have one before other companies can do work for the town.
2. Repairs on equipment –
a. Sam’s – Milton Cat.
b. Scott’s – Stadium fixed part of the issue.
c. Grader – fixed brakes and hydraulic pressure
d. Broom – thermostat made air take tube longer
e. John & Brian’s Internationals – put new bearing seals in power dividers
f. Changed gear oil in rears on 3 trucks. 1 truck new bearings in drive line.
g. All trucks – switched out winter tires for summer tires.
h. Press that was in the fire is now back in service
i. 2004 Chevy had rear brake job
3. Took the 930 Loader to gravel bank in Afton and hauled gravel to Highway storage yard.
4. Hauled Grit (1484 yards) from New Berlin to Highway storage yard
5. Brooming roads – all done except for Tower Mountain, Sands Creek area, and Chase Brook
6. Need to get bid for crushing gravel in the paper – On motion by Tim LaTourette, seconded by Howard Buttel, it was moved to place bid notice in paper.
7. Cutting and chipping brush on South Dry Brook. Did receive a complaint today by landowner on So. Dry Brook indicating 2 trees (50 years old in landowner’s estimation) were removed and she may want re-imbursement for replanting costs. Ron will investigate to assure the trees were within the 25 foot right away and get back to Board and Landowner.
8. Cold patching – continuing with more scheduled for next week.

Reports- Planning Board, James Fox
No report received this month

Reports- Supervisor, Bill Layton
a. Bids – crushed limestone – received two bids – one from Cobleskill and the other from Carver. Prices per ton
Description                              Carver               Cobleskill
Screenings (stone dust)                                        16.15
1A                                               18.10                  18.15
1B                                               16.10                  16.15
1s t                                             16.10                  16.15
1&2 blended                               16.10                  16.15
#2                                               16.10                  16.15
On motion by Howard Buttel seconded by Tim LaTourette, it was moved, with contingent on the stone being clean, to accept the bids from both bidders.
Vote: All AYEs – Motion Carried
b. Stadium bill – lawyer status – After further negotiation, the invoice is now $3880 which is significant decrease from the last invoice of $4770. (The original invoice was approx. $7700.) There is a legal fee of $375. Our lawyer recommended we pay the bill as it stands and have our COD status removed at Stadium. All Board members agreed.
c. Truck purchase – Tim LaTourette informed the board there was no state bid out yet this year and the way things look, there may not be one. The truck committee indicates that the 2010 Chevy at cost of $30-31K which Tim believes is the Gov’t Fleet price is the best buy. On motion by Tim LaTourette seconded by Carl Stuendel, it was moved to purchase the 2010 Chevy from Scoville Meno, Bainbridge.
Vote: All AYEs – Motion Carried
d. On motion by Tim LaTourette seconded by Carl Stuendel, it was moved to put a Notice to Bidders for the sale of the 1984 Chevy in the paper and if the truck is not sold via this action, then to take it to auction in Otego.
Vote: All AYEs – Motion Carried
e. Town Hall Addition – Architect renditions were reviewed. Bill Layton is going to schedule a meeting with Matt Lawrence. He will aim for a 7PM meeting.
f. Kingsbury summons status – Summons was served and he appeared in court. Time deadline is the 22nd (1 month). Joe Reynolds will be looking into what the next step will be.
g. Retirement Program – Standard Work Day & Reporting Resolution – the resolution has been typed and requires the Town Clerk’s signature & seal. This covers all elected officials who want to be on the retirement program. All participants were asked to keep track of the hours they each had worked in January, February & March of 2010. The hours worked can vary between individuals holding the same position. On motion by Carl Stuendel seconded by Tim LaTourette, it was moved to accept this resolution.
Vote: All AYEs – Motion Carried
h. Letter from Guntown Post 1554 was received thanking the Town for their support.
i. Letter from CWC – The grant application for recreation applied for jointly with Deposit was denied.
j. US Dept. of Commerce (Census) sent letter thanking the Town for their support in making the Town Hall available to the Census Bureau staff to conduct testing and training.
k. Trout Creek Post Office – The post office is asking for support to keep the post office open. Asking the board to spread the word.
l. The October 2009 modification to the Town Sub-division laws – letter from DEP, SEQRA Coordinator, Marilyn Shanahan to Supervisor Layton dated January 11, 2010, was submitted to the board for consideration. Carl Stuendel said he would look into the meaning of the comments that she made.
m. Lawn mowing – On motion by Tim LaTourette seconded by Carl Stuendel, it was moved to place a Notice to Bidders on lawn mowing in the paper.
Vote: All AYEs – Motion Carried
n. Shared Service Agreement – Copies of the Shared Service Agreements of Walton, Hancock, Masonville, Deposit and Hamden were reviewed. A committee of Nancy Roberts and Ron VanValkenburg was established to write up a new sharing agreement based on the Hamden’s agreement. On motion by Howard Buttel seconded by Tim LaTourette, it was moved to accept the sharing agreement as written based on the Hamden agreement.
Vote: All AYEs – Motion Carried
o. IDA (Industrial Development Agency) – Adherence to prevailing wage rate as indicated by the IDA Reform would increases costs to the town as well as cripple development and have a negative economic impact on the Town of Tompkins. On motion by Howard Buttel seconded by Peggy Backus, it was moved to accept the Resolution for Opposition for the IDA reform.
Vote: All AYEs – Motion Carried
p. The United Methodist Church (Kingswood Camp) has submitted a gift to the Town of $1100.00.
q. The Padma Sambhava Buddhist Center has submitted a gift to the Town of $750.00
r. New bid notices – A bid notice is required for crushed gravel. On motion by Tim LaTourette seconded by Howard Buttel, it was moved to place a Notice to Bidders in the paper.
s. Bill Layton to set up a meeting with CWC Attorney Tim Cox to discuss New York City’s pending lawsuit against the Town of Tompkins regarding land taxes.
t. Discussion of court clerk’s pay rate. Bill said that when Lynn was hired, he mis-communicated what the jump in pay rate would be after her first month. After an involved discussion, on motion by Carl Stuendel seconded by Howard Buttel, it was moved to adjust her March pay from $350 to $400 and start paying $500/month as of April instead of May 2010 (since she completed her training one month early). Bill will again emphasize to Lynn the Town’s request that she keep track of her hours and that next year the pay rate will be re-established with the budget process.
u. Computer – question whether to move to Hwy Garage or not. Cost for DSL would be outside the existing budget. Decision to hold off on the move and to have it shared with Joe, Brenda and Ron within the Town’s Office Building.

Abstract of Claims:
On motion by Tim LaTourette seconded by Howard Buttel it was moved to approve the Abstract of Claims for April 2010 as follows;
General Fund: $ _7,062.04_________
Highway Fund:$ __42,072.95_______
Vote: All AYEs – Motion carried.

Reading back of the minutes:
On motion by Howard Buttel seconded by Tim LaTourette it was moved to accept the minutes as read back.
Vote: All AYEs – Motion carried.

Adjourn: The meeting was adjourned at 10:45pm.

Respectfully submitted by
Gail Crane
Deputy Town Clerk

Next meeting will be on May 10, 2010; 7:00 PM at the Town Meeting Room, Trout Creek, NY.

Town Board Meeting Minutes – March 8, 2010

Call to Order:  The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:03 pm in the Town meeting room, Trout Creek, NY.

Present:

  1. William Layton-Supervisor
  2. Carl Stuendel-Councilperson
  3. Peggy Backus-Councilperson
  4. Howard Buttel-Councilperson
  5. Timothy LaTourette-Councilperson

Others:

  1. Ronald VanValkenburg-Hwy Superintendent
  2. Nancy Roberts
  3. Gail Crane, Deputy Town Clerk
  4. Kenny Reynolds, Ben Reynolds Construction
  5. Shane Strong, Cobleskill Stone

Pledge to the flag was led by Peggy Backus.

Minutes Approval: On motion by Tim LaTourette, seconded by Howard Buttel  it was moved to approve the minutes of the February  meeting as each member had received a copy.

Vote: All AYEs – Motion Carried.

Monthly Financial Reports: On motion by Howard Buttel, seconded by Timothy LaTourette,  it was moved to receive, approve and place on file the Supervisor’s and the Town Clerks monthly reports.

Vote: All AYEs – Motion carried.

BIDS –

  1. Bids reviewed for pipe from Jess Howes and Otsego.  On motion by Howard Buttel, seconded by Timothy LaTourette, it was moved to accept both bids on pipe.
  2. Bids received from Ken Reynolds, Carver Sand & Stone, and Shane Strong on stone, stone dust.    After some discussion, it was determined there were errors in the legal notice.  The legal notice needs spelling corrections, and more specific stone requirements spelled out.
    Discussion of type of stone – from Hancock (bluestone) requiring more oil.  Bill Layton will clarify with Wayne Reynolds, Commissioner of Public Works, Delaware County the differences in the stone product.

    On motion by Timothy LaTourette, seconded by Peggy Backus, it was moved to submit a new ad for the paper with criteria clarified and spelling corrected.

    On motion by Carl Stuendel, seconded by Howard Buttel, it was moved to reject the bids submitted by Reynolds, Shane and Carver Stone and resubmit bids after a new ad has been submitted to the paper.

Reports- Highway Superintendent, Ron VanValkenburg

  1. Status of  bids for stone & sluice pipe – see above BIDS
  2. Status of bids crushing gravel – see above BIDS
  3. Sealing Roads – does Town plan on sealing roads same as last year?  How many miles will Town do?   Response:  Right now only as the Chips money is budgeted for.
  4. Chips $129,573
  5. Shared agreement for working with other towns.  Does Tompkins have one?  Howard Buttel thought we had an agreement still in effect.  Bill Layton will review the Resolutions and see if one exists.  If not, he will get one made.
  6. Violence in Workplace training session on March 16, 2010 10:00 AM Town Bldg, North St. Walton.  Recommended audience is Town Clerk, Board Members, Supervisor, Highway Superintendent and crew.  Session is given by the State.  Information available from Walt Geidel, HWY Superintendent, Walton.  Board approved for Ron VanValkenburg and his crew to attend.  All the Board members have conflicts.
  7. Mandatory Hearing tests were held at County offices Friday March 5, 2010.  Town will be receiving an invoice.
  8. Snow Storms February 23rd and 25th, 2010.  Ron may have to do additional paperwork as required by Delaware County Disaster letter if the storms are declared as a disaster.
  9. Trucks – one sent to Stadium and one sent to Milton Cat for repairs.
  10. Grader – Replaced and refaced blade and serviced and repaired brakes.  Town will be getting an invoice from Dana Wagner for the repair.
  11. Regular maintenance was performed on equipment and trucks.  Cut brush, plowed and cindered,  Hauled 10 loads grit and more hauled today.
  12. Dana Wagner has been helping Highway Dept. out with problems.  Welded on grader blade.  He has been an excellent assistant to the Town.
  13. Snowplowing – We have plowed 18 fewer snows for the County and City this year than last year so we can expect less money in from the County and City than we anticipated in the 2010 budget.
  14. Press that went thru the fire is back in working order again.
  15. Boiler – United Plumbing,  who set up the system 5 years ago, sent in a sub-contractor to assist in determining the problem with the boiler.  It was determined the thermostat to run the shutters were working opposite way incorrectly.  United Plumbing changed the thermostat/shutter settings and now we have heat.
  16. John’s truck – changed bearings in drive line.  Had a vibration in transmission or somewhere.  Two more trucks were sent to Binghamton.
    Sam’s truck was sent to Milton Cat – has oil blow-by in breather pipe.  Warranty is the same of all of the trucks.
    Scott’s truck was sent to Stadium.  Called International and had to have check first.  We got the check and purchased the part, installed the replacement part but did not fix the problem.  So we took the new part back off the truck and put it into parts inventory and sent the truck in for repair.
  17. Our lawyer has been in touch with Stadium and had a discussion with Nate and Don.  Frank told Ron they are going to try to get more money from CAT.  Stadium indicated there were “too many idling hours and dirt getting into oil”.  Ron completely disagrees with that statement.   So warranty issue is not resolved and is still under discussion.

Reports- Planning Board, James Fox

The minutes of the Planning Board meeting of January 14, 2010 was read by Gail Crane, Deputy Town Clerk

Reports- Supervisor, Bill Layton

    1. Treatment plant – nothing new since last meeting.   At last Board meeting Bill ran into another lawyer who indicated that it may be a community septic system rather than a sewage treatment plant.
    2. Stadium bill – lawyer status – warranty issue is not resolved and is still under discussion.
    3. Truck purchase – Truck committee reports that Tim has requirements selection lists sample and has 2 weeks to get state bid.  Bill indicated Hancock and Kortright has same problems and they are buying older trucks.  Diesels are a quality concern. Committee will meet and make determination before next meeting.
    4. Follow-up on the Feb. 16, 2010 meeting with property owners in the newly defined floodplain:  Carl reports that he will be meeting with Tom Evans and Henry Lamont to see if affected landowners have any grounds for appeal.  Rick Wote, who has been working on floodplain map issues in neighboring communities, will also be consulted.  In addition to providing personal narratives and photographs, affected property owners can expect to pay approximately $500 to a surveyor for an elevation certificate.  If Board members are asked, they can be telling people to check with their mortgage-holding bank to see if they will be required to purchase flood insurance and to check with their home-insurance company to see what the flood insurance rates will be.  Tim is running out to file a comment and/or appeal.  March 24, 2010 is the deadline.
    5. Letter from DuMond regarding employees using Town vehicles for personal use.  Bill Layton wrote a response and the Board Members approved signed it.
    6. Building Addition – drawings A/B/C reviewed – 40 ft. option would be right over the current septic system.  Bill indicated will have plans changed.  1500 sq ft. does not require an architect stamp any longer per Joe Reynolds.  Will save Town money.
    7. Tony’s Shoe Store – Regarding our program for the Highway Crew to purchase their safety boots at Tony’s Shoe Store in Walton—All members of the highway crew have now obtained their safety boots for 2010.  Frank thanked the Town for our business.
    8. Housing Permit-Delaware Opportunities –Grants to fix up places for elderly or low income families.  Uses bid process.  Question is whether the Town will waive the building permit, approx. $185 for the Housing Grant process.  Usually the permit is obtained by the contractor.  On motion by Bill Layton, seconded by Peggy Backus, it was moved to NOT waive the building permit fee.
    9. Kingsbury –  violation hearing – someone has to serve this legal paper.  Bill will check with the sheriff to see if he can serve the papers.  If not Bill will check with Tom Mills to see what the going rate is to have papers served.  Peggy will also check her contact.  We don’t have much time as the hearing is scheduled for March 18th.
    10. Bill received letter from the Chief of Fire Dept.  They have gotten a grant for a new tank truck.  Town determined it needs to establish a “Grant Committee” to see if we can garner some money for the Town.
    11. Trout Creek Cemetery – Looks like the Town is going to have to take over this maintenance function.
    12. On motion by Carl Stuendel, seconded by Tim LaTourette, it was moved to give an increase of $50 per month to Lynn (Court Clerk) as she has completed the first month of her three month training period with flying colors.  Looks as though less hours of work per month may be required than was originally planned.  We’ll have to continue to monitor the hours.

Correspondence:

None

Other Business:

On motion by Carl Stuendel, seconded by Tim LaTourette, it was moved to purchase 2 new copies of “The Office of the Town Highway Superintendent” available from the Association of Towns at cost of $10.00/each.  The copy the Town currently has is from 1990 and is obsolete.

Abstract of Claims:

On motion by Tim LaTourette seconded by Peggy Backus it was moved to approve the Abstract of Claims for February 2009 as follows;

General Fund: $    5,616.75

Highway Fund:$ 26,208.73

Vote: All AYEs – Motion carried.

Reading back of the minutes:

On motion by Tim LaTourette seconded by Howard Buttel, it was moved to accept the minutes as read back.

Vote: All AYEs – Motion carried.

Adjourn:  The meeting was adjourned at 10:15 pm..

Respectfully submitted by

Gail Crane

Deputy Town Clerk

Next meeting will be on April 12, 2010  7:00 PM at the Town Meeting Room, Trout Creek, NY.

Planning Board Minutes – Feb 11, 2010

Present for the Board: James Fox, Paul Bartholomew, Sebastian D’Agati, Angela Porpora and Tom Evans from Delaware County Planning Department. Absent and excused: Nancy LaTourette and Russell Thurston.

Visitors:  None.

Meeting was called to order at 7:00 PM by Chairman Fox.

Sebastian D’Agati motioned to approve the January 2010 minutes, Angela Porpora seconded the motion, all were in favor, motion carried.

The Board briefly discussed the new DFIRMs (i.e. flood maps).  Carl Stuendel from the Town Board has scheduled a Town meeting for Tuesday, February 16th to educate and assist any residents looking at protesting the new mapping with respect to their property.  Carl will contact Tom Evans after the meeting to discuss the outcome of the meeting.

The Board discussed the possible ramifications of gas exploration on emergency services in Tompkins and the surrounding area.  Sebastian D’Agati thought that local emergency services would not be prepared to deal with such an industry.  James Fox wasn’t necessarily in agreement and felt the area would adapt.  The Board discussed road preservation somewhat.  Discussion will continue on this more next month.  The Board will continue to research this too.

Meeting adjourned at 8:40 PM by motion from Paul Bartholomew, seconded by Angela Porpora, all were in favor, motion carried.

Planning Board Minutes – Jan 14, 2010

Present for the Board: Russell Thurston, Sebastian D’Agati, James Fox, Paul Bartholomew, Angela Porpora, Nancy LaTourette, and Tom Evans.

Visitors:  Bill Layton, Carl Stuendel, Sheri Oralls, Steve Fairchild, and Anthony and Craig Urciuoli.

Meeting was called to order at 7:00 PM by Chairman Fox.

The Public Hearing for Philip and Cheryl Sheridan’s 2-lot subdivision on Sands Creek Road was opened at 7:00 PM; Sheri Oralls representing.  Bill Layton asked if the lots had been surveyed.  The Board explained that the smaller lot to be created was recently surveyed and a waiver to not survey the larger lot was accepted since an older perimeter survey of the property existed.  No other comments were raised by the public, so the public hearing was closed at 7:10 PM by the Chairman.  The 239 referral of the application was approved with the recommendation that all soils tests be plotted on the survey map regardless of a soils test location map, so the tests will get filed with the survey map.

The Public Hearing for Luther Shelton and Steve Fairchild’s 2-lot subdivision on NYS Route 206 was opened at 7:10 PM; Steve Fairchild representing.  Bill Layton asked if the lots had been surveyed.  The Board explained that the smaller lot to be created was surveyed and a waiver to not survey the larger lot was accepted due to the large size of the lot, cost to survey, and the fact that the lot was being put into the Watershed Agricultural Council (WAC) Agricultural Easement Program, so it will be surveyed by WAC.  No other comments were raised by the public, so the public hearing was closed at 7:17 PM by the Chairman.

The Public Hearing for Anthony and Craig Urciuoli’s 3-lot subdivision on Alger Road was opened at 7:17 PM.  No comments were raised by the public, so the public hearing was closed at 7:25 PM by the Chairman.  The 239 referral of the application was approved with the recommendation that all soils tests be plotted on the survey map regardless of a soils test location map, so the tests will get filed with the survey map.

Regular meeting was opened at 7:25 PM by the Chairman.

Sheridan Subdivision:  Paul Bartholomew motioned to issue a negative declaration for SEQR for the subdivision, Angela Porpora seconded the motion, all were in favor, motion carried.  Russell Thurston motioned to approve this subdivision and allow Paul Bartholomew to sign the mylar outside a planning board meeting, Angela Porpora seconded the motion, all were in favor, motion carried.  Paul Bartholomew signed the maps (the mylar wasn’t available) and one was kept.  Paul Bartholomew will sign the mylar when Sheri Oralls contacts him with it.  The County Planning Board’s 239 recommendation was not followed, but will be in the future.  $110 was paid in cash.

Shelton and Fairchild Subdivision:  Paul Bartholomew motioned to issue a negative declaration for SEQR for the subdivision, Russell Thurston seconded the motion, all were in favor, motion carried.  Paul Bartholomew motioned to approve this subdivision, Russell Thurston seconded the motion, all were in favor, motion carried.  James Fox signed the maps and one was kept.  $110 was paid in cash.

Urciuoli Subdivision:  Paul Bartholomew motioned to issue a negative declaration for SEQR for the subdivision, James Fox seconded the motion, all were in favor, motion carried.  Russell Thurston motioned to approve this subdivision, Paul Bartholomew seconded the motion, all were in favor, motion carried.  The County Planning Board’s 239 recommendation was not followed, but will be in the future.  James Fox signed the maps and one was kept.  $45 was paid in cash.

Paul Bartholomew motioned to approve the October, November and December 2009 minutes, James Fox seconded the motion, all were in favor, motion carried.

The Board discussed road preservation and a possible Town law, road weight limits and bonding, a per mile charge versus another way to charge users, and noise and dust regulating through road preservation.  The Board will research this more for the Town and discuss it more next month.

Meeting adjourned at 9:15 PM by motion from Paul Bartholomew, seconded by Russell Thurston, all were in favor, motion carried.

Planning Board Minutes – Dec, Nov, and Sept 2009

December 10, 2009 Town of Tompkins Planning Board Meeting

Present for the Board: Russ, Sebastian, James, Tom, Paul, and Nancy

Visitors:

Steve Fairchild, Anthony and Craig Urciuoli, and Sheri Oralls.

Meeting called to order at 7:02 by Paul.

Steve Fairchild brought a survey map for the lot he is buying from Luther Shelton for the purpose of building a storage facility. Tom will contact the state about the driveway accessing 206; they will need to take a look. Mr. Fairchild will contact adjoining property owners concerning his upcoming public hearing and intention to build a storage facility there. A public hearing was scheduled for the January meeting.  The board referred the subdivision for 239 Review.

The brothers Urciuoli submitted paperwork regarding their 3-lot subdivision, the board granted waivers for surveying only the smaller two lots proposed due to a full perimeter survey existing and not locating on their survey map soils testing on the portion of their property which is in a state logging / preservation program and will not be changed by this subdivision, Motion made by Sebastian and seconded by Russ; carried. Paul motioned to classify as a Simple Subdivision, Sebastian seconded, motion passed. A public hearing is scheduled for Jan. meeting.  The board referred the subdivision for 239 Review.

Sheri Oralls on behalf of Philip and Cheryl Sheridan of Sands Creek. Paul motioned to accept waiver to survey the smaller of the two lots proposed and to not locate on the survey map the soils tests done for the larger lot due to other mapping being provided, similar to above proposal. Paul motioned to classify as a Minor Subdivision and Sebastian seconded; carried. Public hearing scheduled for Jan. meeting.  The board referred the subdivision for 239 Review. 

James distributed a draft Road Protection Law for analysis and discussion in Jan.

Meeting adjourned at 8:30 pm by motion from Nancy, seconded by Sebastian; carried.

November meeting of the Town of Tompkins Planning Board was called to order by James Fox on Thursday, November 12, 2009 at 8:10 pm.

Present:           James Fox, Russ Thurston, Tom Evans, Sebastian D’Agati and

Angela Porpora

Absent:            Nancy LaTourette and Paul Bartholomew

Business:

  • James Fox noted two people that were at the October meeting were to be returning in November (Calabrese and Reynolds).  They did not appear.
  • Sheri Lyn Oralls from Klimchok Realty was present and represented Mr. Sheridan from Sands Creek.

Mr. Sheridan has 225.1 acres that he wants to subdivide into 3 parcels.  One of the proposed parcels did not perc (11.37 acres). However, the 8.84 acre and +/- 204 acre parcels did.

  • An option is that Mr. Merch, the adjoining landowner buying the largest lot, can perform a boundary line adjustment.  Or Mr. Merch can purchase as standalone.  Mr. Sheridan is ok in keeping the 11 acre parcel and 8.84 acre parcel together.
  • Tom Evans provided a means for the subdivision to occur by utilizing the boundary line adjustment and he advised the client do so versus subdividing, but both would work.
  • Ms. Oralls will advise her client and he should be prepared to return on December 10th for a public hearing and approval by the Planning Board.

James led a discussion regarding roads that would be traversed and possible damages that would occur if gas drilling were to take place in the Township.  It was the feeling of the board to pursue avenues for further discussion and be one step ahead for recommendations to the Town Board.  Angela will look into the insurance ramifications.

With nothing further to discuss a motion to adjourn was made by James and seconded by Russ.

Meeting adjourned at 8:45 pm

Respectfully submitted,

Angela Porpora

September 10, 2009   Minutes of the Town of Tompkins Planning Board

The Planning Board meeting was called to order by James Fox at 7 pm. James Fox, Paul Bartholomew, Russell Thurston, Nancy Laturrette, Angela Porpora and Tom Evans from Delaware County Planning Department were present for the planning board. Others present were Bruce Neuman, Bobbie Choate, Connie Fairchild, Ward Mack (LS), and John Lilholt (LS).

Public hearing opened at 7:04 pm for Bruce Neuman and Bobbie Choate’s simple subdivision. Final plat approval application and environmental assessment form and sketch plat review were handed in. No public comment. Public Hearing closed at 7:19 pm.

Regular meeting opened. Paul made the motion for a negative declaration for SEQRA for the Neuman and Choate subdivision, which was seconded by James Fox. All in favor. Motion carried. James made the motion to approve the simple subdivision. Paul seconded the motion. All in favor. Motion carried. $45 Fee paid.

John Lilholt representing Theodore Tarson, provided application materials regarding a Finch Hollow Rd. 2-lot subdivision, i.e. representation letter and waiver request letter for surveying only the small lot to be created. James made the motion to classify as a simple subdivision. Paul seconded the motion. All in favor. Motion carried. Angela made a motion to accept the waiver request. Russ seconded the motion.  All in favor. Motion carried. Public hearing scheduled for October 8th.

Connie Fairchild inquired on behalf of Steve Fairchild about subdividing a lot adjacent to Huff’s Tavern on Rt. 206, and was provided the requisite forms.

Angela Porpora is taking the place of Patri Backus on the planning board as Patri is moving to Sidney.

Surveyor Ward Mack presented materials on behalf of Lars Cedarholm concerning a boundary line adjustment on Buddha Highway (off Bullock Hill Rd.) Cedarholm is granting 15.06 acres of his land to Padmasambhava Buddhist Center, which owns the surrounding land. Angela motioned to classify this matter as a boundary line adjustment. Russ seconded the motion. All in favor. Motion carried. Ward was given requisite forms, and a public hearing is scheduled for October 8th. The Board asked that Ward locate all the structures on Cedarholm’s property on the final survey map.

The Board reviewed the final language updating the Town’s Subdivision Regulations for new roads and was ok with it.  It will be forwarded onto the Town Board for review.

James read the minutes to the August meeting. Angela motioned to accept the minutes and Russ seconded. All in favor. Motion carried.

9:10 pm the meeting adjourned upon completion of the agenda.

Town Board Meeting Minutes Feb 8, 2010

Call to Order:  The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY.

Present:

  1. William Layton-Supervisor
  2. Carl Stuendel-Councilperson
  3. Peggy Backus-Councilperson
  4. Howard Buttel-Councilperson
  5. Timothy LaTourette-Councilperson

Others:

  1. Ronald VanValkenburg-Hwy Superintendent
  2. Nancy Roberts, Bookkeeper
  3. Gail Crane, Deputy Town Clerk
  4. Joyce Ottens, Assessor
  5. Walt Ottens

Pledge to the flag was led by Supervisor Layton.

Minutes Approval: On motion by Stuendel seconded by Buttel it was moved to approve the minutes of the January 11, 2010  meeting as each member had received a copy.

Vote: All AYEs – Motion Carried.

Monthly Financial Reports: Nancy Roberts went over the monthly financials with the Board.

On motion by Buttel seconded by Stuendel it was moved to receive, approve and place on file the Supervisor’s and the Town Clerks monthly reports.

Vote: All AYEs – Motion carried.

Reports- Highway Superintendent, Ron VanValkenburg

  1. On motion by Buttel seconded by Stuendel it was moved to hire Adelbert  VanDyke to take the Towns garbage every Wednesday.  Vote: All AYEs  Motion carried
  2. The rainstorm we had minor damage. Had a small washout on Dufton Hollow Rd.
  3. Mormon Hollow Rd above George Kehr’s need to change a bad pipe.
  4. N Dry Brook Rd below Ed Vierno’s need pipes changed.
  5. Pine Swamp Rd by Toni Shelton’s the creek flooded over the Town put the creek back where it should be.
  6. Have been cutting and chipping brush on Abe Boice and Higley Roads.
  7. Right front fender by the mud flap on the red Chevy needs to be fixed. Superintendent will get two (2) estimates.
  8. On motion by LaTourette seconded by Backus it was moved to place an ad in the newspaper for bids for stone and sluice pipe. Vote: All AYEs  Motion carried.
  9. Put bids for crushing gravel in the paper next month.
  10. Make a copy of paperwork from Windfall Lake Rd for Superintendent.

Reports- Planning Board, re Town Clerk

Three reports Oct, Nov and Dec, 2009 were read by the Town Clerk.

Reports- Supervisor, Bill Layton

  1. On motion by LaTourette seconded by Layton it was moved to reappoint Paul Bartholomew to the Board of Assessment Review. Term to be 5 years October 1, 2009- September 30, 2014.  Vote: All AYEs – Motion carried.
  2. Supervisor Layton made out a paper listing Hwy employee’s names and to it to Frank at Tony’s Shoe Store where employees can get safety boots for $ 175, employee will be responsible for anything over $175.
  3. Assessor was here Joyce and Walt Ottens. Supervisor Layton ask about the property on Abe Boice Rd. There was a discussion about how the taxes are assessed. Veteran’s exemptions were discussed.
  4. Treatment Plant (land), Nate Hendricks, Doug Vandeusen, Carl Stuendel and Bill Layton went around Trout Creek and checked out properties for a sewer treatment plant. Three (3) properties are being considered:
    1. Town’s property on State Hwy 206,
    2. Sharon Gifford  & Kathy Layton’s property on County Hwy 27, and
    3. Old upturn building owned by Hank Higley on County Hwy 27.

On motion by Stuendel seconded by Buttel it was moved to keep the Town’s lot for future use, and consider the other properties for the treatment plant. All : AYEs –  Motion carried.

  1. Resolution #4 of 2010 – Local Technical Assistance Program Application was passed at a special meeting of the Town Board on January 25, 2010. Supervisor Layton read a thank you letter from the Deposit School concerning the grant Tompkins and Deposit are working on together.
  2. On motion by Buttel seconded by Backus it was moved to keep the Crescent Pet Lodge as our place to send stray dogs. Vote: All AYEs – Motion  carried.
  3. The Town will give the Vets Club $400 again this year.
  4. Stadium International added a $70 late fee to the disputed $4,770 bill. The Supervisor and the Superintendent will take the warranty to the Town’s lawyer.
  5. State bids on trucks were discussed – there are currently no 2009 or 2010 trucks available. Howie, Tim and Ron will be on the equipment committee. On motion by Stuendel seconded by Buttel it was moved to let the Committee get the Specs and go ahead and place on order a 2011 truck that will be available in the Fall, if the bids open before the regular meeting in March.  Vote: ALL AYEs – Motion carried.
  6. On motion by Layton seconded by Backus it was moved to send out letters to the Property owners in the flood plain to attend a meeting on Feb 16th concerning the appeal/protest process and flood insurance. Vote: All AYEs – motion carried.
  7. On motion by Stuendel seconded by Layton it was moved to keep Norton Security for 1 year.  Vote: All AYEs – Motion carried.
  8. On motion by LaTourette seconded by Backus it was moved to have deputy Town Clerk do 1 day per month (4 to 5 hours) while Sandy is here and 1 day per week when Sandy is gone. Vote: All AYEs – Motion carried.

The Emergency Squad needs a new heart monitor ($20,000). They have raised $8000, and have asked the O’Conner Foundation for a grant, and they want to know if the Town can help with the balance through the Good Neighbor Fund.

Abstract of Claims:

On motion by Backus seconded by Buttel it was moved to approve the Abstract of Claims for February 2010 as follows;

General Fund: $ 153,432.03

Highway Fund:$   25,962.71

Vote: All AYEs – Motion carried.

Reading back of the minutes:

On motion by LaTourette seconded by Stuendel it was moved to accept the minutes as read back.

Vote: All AYEs – Motion carried.

Adjourn:  The meeting was adjourned at 10:08 pm.

Sandra M Gardepe

Town Clerk

Next meeting will be on March 8, 2010, 7:00 PM at the Town Meeting Room, Trout Creek, NY.

Town Board Meeting Minutes January 11, 2010

Call to order:

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 6:55 pm in the Town meeting room, Trout Creek, NY.

Present:

  1. William Layton-Supervisor
  2. Carl Stuendel-Councilperson
  3. Peggy Backus-Councilperson
  4. Howard Buttel-Councilperson
  5. Timothy LaTourette-Councilperson

Others:

  1. Ronald VanValkenburg-Hwy Superintendent
  2. Nancy Roberts
  3. Gail Crane, Deputy Town Clerk
  4. Joe Reynolds, Building Inspector
  5. Lloyd Backus, Justice
  6. James Fox, Planning Board

Pledge:  Pledge to the flag was led by Peggy Backus.

Minutes Approval: On motion by Carl Stuendel seconded by Howard Buttel  it was moved to approve the minutes of the December 14, 2009 meeting as each member had received a copy.

Vote: All AYEs – Motion Carried.

Monthly Financial Reports:  On motion by Timothy LaTourette seconded by Carl Stuendel  it was moved to receive, approve and place on file the Supervisor’s and the Town Clerks monthly reports.

Vote: All AYEs – Motion carried.

Year End Financial Reports:  On motion by Howard Buttel seconded by Timothy LaTourette it was moved to receive, approve and place on file the Supervisor’s and the Town Clerks year end reports.

Vote: All AYEs – Motion carried.

Reports-Highway Superintendent – Ron VanValkenburg

  1. Maintenance – highway crew has been doing maintenance on equipment as well as the building.  They have painted walls in office, breakroom, bathroom and shop.  Bill Layton complimented the men on their job well done.   Regular maintenance of equipment has been taking place.
  2. Garbage – need carboard boxes.  Bill Layton indicated he would get “Gaylord boxes”.  Another challenge of garbage removal was discussed.   Who and how they would be paid – no cash payments would be done, only checks, for garbage removal.  Peggy Backus assigned to obtain quotes from multiple trash handlers.  In the meantime, the highway department will take the garbage to Walton when they need to go there.
  3. Comp time – Some employees interested to know if they can use ‘comp time’ in place of their overtime hours.  Peggy Backus did not know if this was legal to do this anymore.  Bill Layton indicated that there is a contract and the men can only be paid as it is spelled out in the contract.   Ron to review the contract.
  4. Pole Barn – Highway Dept. needs pole barn – at least 6 bays.  If employees were to build it, they would need crane to set the rafters.  Bill Layton to check with BOCEs to see what they can or would be willing to do.  Good experience and educational experience for them.
  5. New truck –  Discussion regarding Chevy vs Ford.  Howard Buttel has quotes on long bed $22K and short bed 21K but trucks do not have all the requirements of heavy duty equipment as specified by Ron.  Tim LaTourette presented a price of a 4 year old diesel which has the equipment Ron specified.  Discussion of gas vs diesel, old vs new, GM vs Ford ensued.  Ron prefers to stay with GM as the other trucks are all GM and the past performance and maintenance was satisfactory.  Purpose of the new truck is to ease the road maintenance during storms and to assist in transporting people and equipment to job sites.   Ron estimates new truck will be in the neighborhood of $36,000.  Committee Tim LaTourette, Howard Buttel, Ron VanValkenburg established.  Committee is to obtain prices and recommendation to the board.  Board has no preference of make – GM or Ford.

Reports- Planning Board,  James Fox

Gas drilling – There is an immediate need of 2010 Road Protection Statute.  Need the current bonding limits for roads.  Sandy will call Association of Towns to see if she can get the limits.

Wind Towers – Spanish firm (Houck Mt. LLC) does not seem to be honoring current contracts.  .  Wind towers are very tall.  Industrial towers different than personal or privately held wind towers and may have different zoning requirements. Wind seems to be a low priority with maybe 5 years before it comes active.    Joe Reynolds indicated the Houck Mt. LLC renewed their permit for Rock Riff Mountain location about 6 months ago.  Discussion of requirements for wind ensued.  A “Wind Energy Industrial and Private Zoning” requirement will be considered for Long Term resolution.

Alternate on Planning Board – Nancy LaTourette unable to attend all meeting due to conflicting commitments.  Not a problem with the Planning Board.  No action is needed.

Reports- Supervisor, Bill Layton

  1. Dog Control Officer – status Brenda Thurston will remain with Russ Thurston as Deputy.  Alternate Deputy Russell Sprague
  2. Scoville Meno crew cab pickup quote – see Highway Dept. section on new truck
  3. Motor oil – Motor oil committee reported a decision was made to stay with Kendal
  4. Lack of Planning Board Minutes – James Fox indicated the Planning Board will be turning minutes in this month.  Secretary will approve them on Thursday.
  5. Town Hall addition – remain on HOLD until spring.  Discussion of location of septic.
  6. Stadium/CAT invoice/warranty conflict – decision for Bill Layton to contact the higher up at Stadium to see if something can be worked out.  Board decision to not pay $4700 invoice at this time.  Town does not want to pay for Stadium education/learning on Town truck.  Board still feels warranty should cover the cost.  The Stadium secretary stated the original warranty should cover it.
  7. Court clerk position – 3 applications received.  Requires special meeting of Board to establish wages and what other towns do with this position.  Date set Jan. 19, 2010 6:00 PM  Board member and Supervisor to attend.
  8. Letter on moratorium – Letter was sent to Governor Patterson and DEC Jack Dahl in December
  9. Pole Barn – Highway Dept. – on HOLD for now
  10. FEMA – Carl Stuendel brought to the attention of the Board, the letter to William Layton from Kevin C. Long of FEMA, dated 12-9-2009 outlining flood map appeal process.  Distributed to each board member for review.   Indicates 90 day period for individuals to disagree with flood plain and must have town submit appeal with the individual.  The Town needs to decide on what they want to do regarding the Rt 206 flooding – should be a state responsibility to cleanout culvert.   Will discuss with Tom Evans, Delaware County Planning Board at the Planning Board Meeting Jan. 14, 2010 6:00 PM – or – will invite Tom Evans to special meeting on January 19, 2010.
  11. Employee benefit – work shoes –   Bill Layton indicated new benefit for Highway Dept. employees.  The Town will pay an allowance of up to $175 per highway dept. employee for safety shoes.  Safety shoes must be purchased at Tony’s Shoe Store, Walton.  Any cost greater than $175 is the employee’s responsibility.  Employee can present competitive pricing to Tony’s Shoe Store to try to obtain a better price. Bill Layton will set up an account with Frank at Tony’s Shoe Store this week.
  12. New computers – 2 new computers purchased.  1 Town Clerk, 1 Bookkeeper.  Old computer will be moved to a secure location for use by authorized Town personnel, perhaps a locked cabinet or desk.   Extended warranty 2 years cost $40/each computer.  Need to purchase a printer that is compatible with current systems for Town Clerk.  Estimated cost $175-200. With $20/per printer extended warranty.  Peggy Backus moved to approve purchase.  Seconded by Carl Stuendel.  VOTE:  All AYES  Motion Carried
  13. Waste Treatment System – Bill Layton to meet with Nate Hendricks, Environmental Engineering Specialist,  CWC-DEP this week to review layout of land.
  14. Assessor duties – Bill Layton indicated a problem brought to light that land is indicated VACANT on the tax records but has house on it.   Bill indicated a discussion required with the assessor.  Joe Reynolds indicated maybe a permit was not issued so would not be picked up by the assessor.  Discussion of how to review properties to assure Town is getting the proper tax money was discussed.   The assessor will be invited to the next Town Board meeting by Bill Layton.
  15. Town Clerk Deputy Training – Bill Layton asked status of training of new Deputy.  Nearing the limit of the budget.  Sandy indicated making progress but not done yet.

Abstract of Claims:

On motion by Peggy Backus seconded by Tim LaTourette it was moved to approve the Abstract of Claims for January 2010  as follows;

General Fund: $  22,000.83__________

Highway Fund:$ _42,881.70__________

Vote: All AYEs – Motion carried.

Reading back of the minutes:

On motion by Tim LaTourette seconded by Howard Buttel it was moved to accept the minutes as read back.

Vote: All AYEs – Motion carried.

Adjourn: The meeting was adjourned at 8:55 PM.

Next meeting will be on February 8, 2010;   7:00 PM at the Town Meeting Room, Trout Creek, NY.

Sandra M Gardepe

Town Clerk

Annual Audit of the Books January 11, 2010

The Annual Audit of the Affairs (cash books, etc) for the Supervisor, Town Clerk and Town Justice was called to order at 6:24 pm at the Town Meeting Room, Trout Creek, NY.

Present:

  1. William Layton-Supervisor
  2. Carl Stuendel-Councilperson
  3. Peggy Backus-Councilperson
  4. Howard Buttel-Councilperson
  5. Timothy LaTourette-Councilperson

Others:

  1. Ronald Valkenburg-Hwy Superintendent
  2. Nancy Roberts, Bookkeeper
  3. Gail Crane, Deputy Town Clerk
  4. Lloyd Backus, Justice
  5. James Fox, Planning Board

On motion by Buttel seconded by LaTourette it was moved to take notice of the fact that the cashbooks, etc of the above mentioned officials were received and found to be satisfactory to the best of their knowledge.

Vote: All AYEs

Motion carried

Meeting adjourned at 6:52 PM.

Sandra M Gardepe

Town Clerk

Annual Meeting of the Board of Health January 11, 2010

The Annual Meeting of the Board of Health was called to order at 6:20 pm in the Town meeting room, Trout Creek, NY.

Present:

  1. William Layton-Supervisor
  2. Carl Stuendel-Councilperson
  3. Peggy Backus-Councilperson
  4. Howard Buttel-Councilperson
  5. Timothy LaTourette-Councilperson

Others:

  1. Ronald Valkenburg-Hwy Superintendent
  2. Nancy Roberts, Bookkeeper
  3. Gail Crane, Deputy Town Clerk
  4. Lloyd Backus, Justice
  5. James Fox, Planning Board

On motion by Stuendel seconded by Buttel it was moved that Peggy Backus be appointed as President and Timothy LaTourette be appointed as Secretary of the Board of Health.

Vote: All

Motion carried.

Meeting Adjourned at 6:23 PM

Sandra M Gardepe

Town Clerk