Skip navigation

Category Archives: Minutes Town Board

Town Board Meeting – August 21, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 6:00 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor

 

Pledge to the flag was led by Tim LaTourette

 

Guest Speakers:
None

 

Minutes Approval:
On motion by Stuendel, seconded by Buttel, it was moved to approve the minutes of the Board meeting held on July 9, 2012.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:

Town Clerk’s Report:
On motion by Layton, seconded by Stuendel, it was moved to receive, approve and place on file the Town Clerk’s monthly report for July 2012.
Vote: All AYEs – Motion carried.

 

Supervisor’s Report:
The Town’s monthly financial report was presented by Nancy Roberts and reviewed by the board.
On motion by Backus, seconded by Stuendel, it was moved to receive, approve and place on file the Supervisor’s August 21, 2012 Financial Report.
Vote: All AYEs – Motion carried.

 

Other Reports:

Report – Planning Board
Minutes for the June 2012 and July 2012 planning board meetings were presented to the board.
[Click HERE for PDF of the June and July Planning Board Minutes.]

 

Report – Assessor
None

 

Report – Highway Superintendent

  1. Ron asked if the board would consider putting up a privacy fence at the Town building between the Town property and adjacent property.  The board will look into this.
  2. Road crew has been helping out other towns.
  3. Rip rap area on Rock Rift road has been done.
  4. Chips work complete and paperwork sent in.  This year additional paper work has needed to be sent compared to prior years.
  5. Stone done on Dryden, Walton Mt and Ferris Dean Roads
  6. A clutch kit and rear main seal has been done on Scott’s truck.  After the work was done it was noticed the seal is leaking and may need to be replaced again. Work was done by Dana Wagner and Marc Layton.
  7. New Rotors and front brakes were put on the 2010 pickup.
  8. The two 1 tons have had rotors and brakes replaced.
  9. 2004 Chevy had brake lines replaced.
  10. Excavator was skipping while idling so a new injector has been replaced, and also had a light and bracket replaced on the boom.
  11. The DEC contacted Ron and asked if our highway crew could help repair Barbour Book Rd.  We hauled about 400 yards of gravel to help the DEC out with short section of that road.
  12. Intersection of Grey Road and Finch hollow had ditch and pipe work done.
  13. Mowing, cutting limbs, Boom mowing and ditch work done on Tower Mountain.
  14. All Town roads have been mowed, some a second time.
  15. Due to the dry weather roads have not been worked but they have been filling pot holes.
  16. Placed an order with Chemung Supply for carbides costing apx $2,000, ordering this early has saved money.
  17. Ron discussed his interest on getting the frames and boxes painted on the 4 Internationals, when he looked into this he found it had cost Masonville apx $4,200 per truck, Ron would like to see this added to the budget.
  18. The new truck should have the box on Thursday and if all goes well they may have truck after Labor day, Ron wishes to take a truck and trailer and pick up the truck, wing and plow after his inspection instead of it being delivered.
  19. Ron supplied the board with a list of all the roads that have been sealed from 1997 to now.
  20. On Motion by LaTourette, seconded by Buttel, to give Ron permission to have the EWP projects’ bids put in the Walton Reporter after Soil and Water gets them drawn up.
    Vote: All AYEs – Motion carried.

 

Report – Dog Control Officer
DCO and Judge have met and tickets will start going out along with Harboring letters.

 

Report- Supervisor

  1. Town Signs – On motion by LaTourette, Seconded by Backus, to purchase 2 4×5 single faced town welcome signs at $1,600 and have installed near the White Barn and across the road from Lloyd Backus residence on 206.
    Vote: Al AYE’s – Motion Carried.
  2. While doing a tour with interested contractors of the sewer district, Bill was approached by a couple contractors with interest in renting the creamery and trailer.  Board showed interest.
  3. A special meeting will be held on August 28, 2012 at 6:00pm with Lamont to present the winning bid for the sewer district.
  4. Cornell Cooperate Extension contacted Michelle with interest in using the meeting/Board room on October 5, 2012. On Motion by Stuendel, seconded by Backus, to allow them the use the meeting room for that day.
    Vote: All AYES, Motion Carried.
  5. The pictures painted by Mr. Swartz were framed and hung.

 

 

Correspondence
None

 

Other
None

 

 

Abstract of Claims

On motion by Stuendel, seconded by Buttel, it was moved to approve the Abstract of Claims for August 21, 2012 as follows:
General Fund:   $10,164.36
Highway Fund: $127,172.13
Vote: All AYEs – Motion carried.

 

Reading back of the minutes:
On motion by Stuendel, seconded by Backus, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried.

 

The meeting was adjourned at 8:02 pm.

 

Next Regular meeting will be September 10, 2012 at7:00 in the Town Meeting Room, Trout Creek, NY.

 

Michelle Phoenix                 Date August 21, 2012
Town of Tompkins
Town Clerk

Town Board Meeting – July 9, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:04 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor

 

Pledge to the flag was led by Peggy Backus

 

Guest Speakers:
None

 

Minutes Approval:
On motion by Stuendel, seconded by Buttel, it was moved to approve the minutes of the Board meeting held on June 11, 2012.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:
Town Clerk’s Report:
On motion by Buttel, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk’s monthly report for June 2012.
Vote: All AYEs – Motion carried.

 

Supervisor’s Report:
The Town’s monthly financial report was presented by Nancy Roberts and reviewed by the board.
On motion by LaTourette, seconded by Buttel, it was moved to receive, approve and place on file the Supervisor’s July 9, 2012 Financial Report.
Vote: All AYEs – Motion carried.

 

 

Other Reports:
Report – Planning Board
Minutes for the May’s planning board meeting were read by Michelle.
[Click HERE for PDF of May 10, 2012 Planning Board meeting minutes.]

 

Report – Assessor
None

 

Report – Highway Superintendent

  1. Liquid calcium was spread on 6/22/2012 on Chamberlin Brook, Hathaway Pond Rd., and ½ of Readburn Mountain Rd. More will possibly be spread on 7/10/2012.
  2. For the EWP-funded roadwork to proceed, signatures from landowners will need to be received and notarized.
  3. Roadwork has been done on Carcass Brook and Chase Brook; will be starting on Roods Creek.
  4. 2in Top is done on Higley and East View Rd, also a spot on Dryden and Walton Mt. Roads.
  5. The new truck has been at Wayne’s Welding for 3 weeks.
  6. Mowing is going slow.
  7. Ron approached the board with estimates for sealing Walton Mt., Ferris Dean, and Dryden. This will take apx. 521 ton of stone. Board advised Ron to get figures for the board to review at the next meeting or before.
  8. Summer help has painted the Town Building inside walls.

 

Report – Dog Control Officer
DCO and Judge are attempting to meet to come up with a solution for the unlicensed dogs.

 

Report – Supervisor

  1. Bill advised the board that the Planning Board has submitted two checks to the town clerk, one check was over a year old and the other was over 4 months old. The Check that was a year old was unable to be deposited but the other was. Bill will discuss this issue with the planning board.
  2. Steve Brown had approached Bill with interest in setting up a walking trail to the Fire Tower on Rock Rift. He would like to open the fire tower for people to view. Steve will look into associations that may be able to make this possible and to keep any liability away from the town.
  3. On motion by Stuendel, seconded by Buttel, it was moved to pass Resolution 22-2012, which states that the Town of Tompkins Town Board hereby approves and accepts the Emergency Response Plan. Vote: All AYEs – Motion carried.
  4. Picture Frames – The paintings by Mr. Schwartz will be placed in frames from the frame store in Delhi.
  5. Tentative meeting date change for August’s Town board meeting will be August 9th at 6PM providing its ok with Lamont.    [Update:  Tuesday, August 21, 2012 at 6PM]
  6. Received a notice from Excellus proposing a raise in rates to 14.7%.
  7. Gravel Permits paperwork is being done; next step is to go to the gravel bank and map it out. Anyone interested in going are welcome.
  8. Carl discussed the abandonment of the portion of Rock Rift and how the process should get started.

 

 

Correspondence:
Received a letter from Joe Tarantino in response to the dust issue on his road he stated that the calcium that was laid this year did not work and he would like the entire road paved or oil be laid.
Bill will contact Joe and let him know this year nothing can be done but the board will discuss possible options for next year.
Ron stated he will lay another load of calcium this year.

 

Other:
None

 

Abstract of Claims:
On motion by Backus, seconded by Buttel, it was moved to approve the Abstract of Claims for July 9, 2012 as follows:
General Fund: $4,195.13
Highway Fund: $85,301.25
Vote: All AYEs – Motion carried.

 

Reading back of the minutes:
On motion by Backus, seconded by LaTourette, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried

 

The meeting was adjourned at 8:50 pm

 

Next meeting will be tentatively @ 6:00 pm on August 9, 2012 at the Town Meeting Room, Trout Creek, NY.    [Update:  Tuesday, August 21, 2012 at 6PM]

 

Michelle Phoenix
Town of Tompkins
Town Clerk

Town Board Meeting – June 11, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor
  4. Joe Tarantino – Town Resident
  5. John Shelton – Town Resident
  6. Duane Spilde – Town Resident

 

Pledge to the flag was led by Peggy Backus

 

Guest Speakers:
 
John Shelton – Town Resident
John approached the board questioning if the board would approve the Shelton’s haying the fields behind the Store and Creamery. On motion by Layton, seconded by LaTourette, it was moved to approve Shelton’s haying this summer season behind the Store and Creamery.

Vote: All AYE’s – Motion Carried

 

Joe Tarantino – Town Resident
Mr. Tarantino approached the board questioning what their decision was with putting dust oil on Chamberlin Brook Rd. After much discussion between the board and Mr. Tarantino it was decided that Ron will follow up on questions and will come back to board with the options available at that time Bill Layton will report to Mr. Tarantino on the decisions.

 

Duane Spilde
Duane introduced himself to the board. Duane is a resident of Granton Mountain Rd off of Faulkner Rd.

 

Minutes Approval:

On motion by LaTourette, seconded by Buttel, it was moved to approve the minutes of the Board meeting held on May 14, 2012.

Vote: All AYEs – Motion Carried.

 

 

Monthly Financial Reports:

Town Clerk’s Report:

On motion by Backus, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk’s monthly report for May 2012.

Vote: All AYEs – Motion carried.

 

Supervisor’s Report:

The Town’s monthly financial report was presented by Nancy Roberts and reviewed by the board

On motion by Buttel, seconded by LaTourette, it was moved to receive, approve and place on file the Supervisor’s June 11, 2012 Financial Report.

Vote: All AYEs – Motion carried.

 

Other Reports:

Report – Planning Board
None

 

Report – Assessor
None

 

Report – Highway Superintendent

  1. East view Rd. and Higley Rd. are ready to have a two inch topping of pug mill laid down.
  2. Pipes have been changed; running boom mower; a phone box was hit while using boom mower on Higley Rd.
  3. Hauled gravel from Afton
  4. Some odd jobs have been done.
  5. Working on Readburn and had replaced a pipe.
  6. Fixed a head wall on Mormon Hollow Rd.
  7. Purchased stacking stones for walls from Tim Bennett.
  8. Ron questioned if there was a way to find out if the water softener unit could supply water to the bays. When washing trucks, they have noticed water spots and can’t remove them.  He thinks the spotting could be mineral residues coming from the untreated water.  The board suggested that Ron test his hypothesis (wash a few trucks with treated water to see if the spotting is eliminated) before we change any plumbing in the shop.
  9. New truck is at Wayne’s Welding.
  10. Summer help – Morgan Layton and Tyler Brizzee will be starting on June 25th.
  11. Ron questioned if there was money in budget for sealing roads cost will be apx. $17,000 per mile.
  12. Graydon Dutcher (Stream Program Coordinator at Delaware County SWCD) stated that there will be 5 road projects paid for through EWP and they will be done in the fall
  13. Received FEMA paperwork (blue book) for two Tropical Storm Lee projects totaling $18,000.

 

Report – Dog Control Officer

  1. Received a report of a missing dog on Upper Loomis.
  2. Picked up a dog on June 3rd on Dryden and took it to Crescent Pet Lodge (Oneonta). The owners redeemed the dog. Questioned on who will bill the fee for picking up dogs. Board agreed the Town Clerk would do this.
  3. Tried numerous times to contact the Judge to discuss the summons that may be going out for unlicensed dogs. Unable to make contact.

 

Report- Supervisor

  1. Joe Reynolds provided a list of new fees for building permits to Bill Layton. After much discussion the board feels they can’t approve them at this time.
  2. New Flags have been purchased and hung through Town.
  3. Emergency Response Plan has been submitted to the town from Judy Pangman/Lamont. After much discussion the board could not approve it at that time.
  1. On motion by Backus, seconded by Buttel, it was moved to approve resolution 21-2012 for the Town to allow property tax map # 227.-1-5.00 located off of State Highway 206 to be used for the Wastewater Treatment Facility provided that the Town receives $38,500 from the Tompkins Sewer District pursuant to CWC and the subject property will be used and maintained by the Tompkins Sewer District. The fund used to complete this transaction is surplus funds pursuant to Town law Section 82. Vote: All AYEs – Motion Carried
  2. Town Signs – Received an email mail from Deb Flemming with sign layouts designed by Hanna Wagner. Deb would like to set up a meeting with Hanna to discuss the designs.
  3. Picture’s – Bill Contacted Rachel’s Framing in Delhi and explained what the Town was looking for. She will contact Bill back with prices.

 

 

Correspondence
None

 

Other
None

 

Abstract of Claims

On motion by LaTourette, seconded by Backus, it was moved to approve the Abstract of Claims for June 11, 2012 as follows:
General Fund: $4651.23
Highway Fund: $14,167.08

Vote: All AYEs – Motion carried.

 

Reading back of the minutes:

On motion by Backus, seconded by LaTourette, it was moved to accept the minutes as read back.

Vote: All AYEs – Motion Carried

 

The meeting was adjourned at 9:07pm

 

Next meeting will be at 7:00 pm on July 9, 2012 at the Town Meeting Room, Trout Creek, NY.

 

Michelle Phoenix
Town of Tompkins
Town Clerk

Town Board Meeting – May 14, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel- Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor
  4. Rosemary Roberts – Representative for J & P Decker
  5. Tiffany Hood – Student of Walton Central School
  6. Morgan Layton – Student of Walton Central School
  7. Carolyn Butler – Student of Walton Central School
  8. Joe Tarantino – Town Resident
  9. Mike Beers – Student of Walton Central School

 

Pledge to the flag was led by Morgan Layton

 

Minutes Approval:

On motion by Stuendel, seconded by Buttel, it was moved to approve the minutes of the Board meeting held on April 9, 2012.

Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:

Town Clerk’s Report:

On motion by Buttel, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk’s monthly report for April 2012.

Vote: All AYEs – Motion carried.

 

Supervisor’s Report:

The Town’s monthly financial report was reviewed by the board

On motion by Stuendel, seconded by LaTourette, it was moved to receive, approve and place on file the Supervisor’s May 14, 2012 Financial Report.

Vote: All AYEs – Motion carried.

 

Guest Speakers:

Joe Tarantino – Town Resident

Mr. Tarantino addressed the board with issues of dust that is covering his residence on Chamberlain Brook. Mr. Tarantino stated in the past couple year’s calcium has been applied to control the dust but it does not seem to be working and it is getting costly to clean the dust off his buildings, he asked why the Town couldn’t go back to using oil. He stated he is not looking for the town to spend a lot of money on the road just a remedy to the dust issues. Ron stated that for some reason oil is not being used much anymore by any towns. Ron also stated he would check with Suit Kote but will not guarantee anything else can be done. Bill suggested Ron get a price comparison between calcium and oil and the town could then see what the best cost effective resolution to this matter could be.

 

Rosemary Roberts – Representative for Paula and John Decker

Rosemary approached the board with maps she had received from the County and stated that she has not been able to come across a Title for the property that was sold to the state from the county.

After much discussion the board advised Rosemary Roberts to contact the state and see if they had the title she was looking for. Bill also advised Rosemary Roberts she would have to contact Rob Panasci and Chris Yaccobuci with any further matters that involve the sewer system.

 

 

Other Reports:

Report – Planning Board

Planning board Minutes for April 12, 2012 where provided for all board members to review.

(Click HERE for PDF of PB Meeting Minutes.)

 

Report – Assessor

None

 

Report – Highway Superintendent

  1. Received from FEMA or will be receiving from FEMA for disasters declared in our town:
    DR-4031‑ Hathaway Pond, Franskevicz Rd, Dryden, Readburn, Chase Brook, and LaTourette Rd.
    DR-1993(May 2011 Ice Storm) – Received for Dry Brook & Gray Rd. 4020 received apx. $22,000. Have heard nothing regarding the Pine Swamp area PW.

    The project worksheets that have been presented to FEMA for DR-1993, DR-4020 (Hurricane Irene), and DR-4031 (Tropical Storm Lee) come to a total      of $83.628.35. Federal amount $62,721.28 (75%).  We have received $48,000 in payments as of 5/14/2012.

  2. Filled out paperwork from FEMA
  3. Equipment for last month that has been worked on is the Roller and Broom.
  4. Cold Patched
  5. Cut Brush
  6. Cleaned some roads with Broom
  7. 22 road cones were stolen from Eastview Rd. Since then12 were found in a ditch.
  8. All equipment has been waxed.
  9. Gravel has been crushed
  10. Two EWP projects 100% paid: Pine Swamp $265,326 and Chamberlin Brook $45,888.  Three projects (of which Town pays 25%) are
    two on Readburn for $29,464 and $62,128 and
    one on Rock Rift for $33,722.
  11. Brush cut, Ditch work, changed pipe and laid gravel on East view Rd.
  12. Summer help – Ron questioned Board as to if one or two people will be hired. Board agreed that they will hire 2 as in the past. The County may only pay for one.
  13. Chips – if town wants partial payment paperwork needs to be mailed by May 16.
  14. Del Co Emergency Services sent out a letter stating fire departments will now only be toned out to trees down if there is a life threat.

 

 

Report – Dog Control Officer

  1. Tried to contact the Judge about summons to be issued but has yet to make contact.

 

 

Report- Supervisor

  1. Ethics policy – Are being handed out and employees need to sign when they receive them
  2. Wood Policy – After much discussion the Board agreed to use a modified version of the county policy.  The policy will be wrote up and brought back to next month’s meeting.
  3. Town employees may be able to get discount glasses through a program through Leather stocking. When more info available Bill will provide it to employees.
  4. Printer – Nancy stated she called everybody and when she went to order the printer she found it was no longer on sale. The cost is $529. On motion by LaTourette, seconded by Layton it was approved to purchase the printer.  Vote: All AYEs – Motion carried.
  5. The sign at the end of Cemetery Road was put up.
  6. Received a letter from a resident inquiring if the town would pay for their children to go to 4-H day camp for the summer with a cost of $175. The Board agreed this would be ok providing the same child going to the day camp does not also bill the town for swimming lessons.
  7. Pictures for Town Hall – Bill prices frames at AC Moore at $30 each. Bill will also check into Big M and the County Office Bldg and see where they have their pictures done and the cost.
  8. Flags – The town will purchase their own flags instead of going through the Legion.
  9. Health Insurance for Ron. On Motion by Stuendel, Seconded by LaTourette,  Ron’s contribution to health insurance will be 9% and that rate will be retroactive to the last pay period for Ron. Vote: All AYEs – Motion carried.
  10. Bill will advise Linda of the new change in Ron’s insurance.
  11. The windows in the School house had been broke out, the people that had done it had been found and a letter was received from one of the persons with his apologies. The windows have been fixed.

 

 

Correspondence

Donation letter received from Delaware County Firefighters Association. After much discussion a motion by Layton, seconded by Stuendel to send $100 after Bill checks to see if it is Legal for Towns to send out donations. Vote: All AYEs – Motion Carried.

 

Other

None

 

Abstract of Claims

On motion by Backus, seconded by Buttel, it was moved to approve the Abstract of Claims for May 14, 2012 as follows: General Fund: $7487.65, Highway Fund: $82,061.90

Vote: All AYEs – Motion carried.

 

Reading back of the minutes:

On motion by Backus, seconded by Buttel it was moved to accept the minutes as read back.

Vote: All AYEs – Motion Carried

 

The meeting was adjourned at 9:15pm

 

Next meeting will be at 7:00 pm on June 11, 2012 at the Town Meeting Room, Trout Creek, NY.

 

 

Michelle Phoenix
Town of Tompkins
Town Clerk

Town Board Meeting – April 9, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:10 pm in the Town meeting room, Trout Creek, NY.

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Peggy Backus – Councilperson
  4. Carl Stuendel – Councilperson


Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor
  4. Kristin Janke Schneider – Del. Co. Planning Dept.
  5. Chris Yacobucci – Lamont Engineers
  6. Rob Panasci – Young/Sommers
  7. Erin Neale – Ermeti Law office for D & J Siniscalchi
  8. Rosemary Roberts – Representative for J & P Decker
  9. John Decker – Town Resident

 

Pledge to the flag was led by Carl Stuendel

 

April’s meeting started off with the approval of Resolutions for the Flood Damage Prevention Law.
On motion by Stuendel, seconded by Buttel, it was moved to approve Resolution 5-2012 ‑ Determining that there are no adverse impacts on the Environment from adoption of the Flood Damage Prevention Law.

Vote: All AYEs – Motion Carried.

 

On motion by Buttel, seconded by Stuendel, it was moved to approve Resolution 6-2012 – Adopting Local Law No. 1-2012 “Flood Damage Prevention Law” and that the Town Clerk and the Attorney of the Town are hereby directed to take such actions as necessary to implement this resolution and effect adoption of the Local Law, without attachments A & B, and with a note saying “To be determined by the Town Board at a later time.”

Vote: All AYEs – Motion Carried.

 

Lawn Mowing Bids

Received Lawn Mowing bids from:

All Seasons – $95.00 per mow/trim of all areas
Corey Gransbury – $74.00 per mow/trim of all areas.
Dan Gehl – $75.00 per mow/trim of all areas.

On motion by Buttel, seconded by Stuendel, it was moved to accept bid from Dan Gehl in the amount of $75.00 per mow/trim.

Vote: All AYEs – Motion carried.

 

Minutes Approval:

On motion by Stuendel, seconded by Backus, it was moved to approve the minutes of the Board meeting held on March 12, 2012.

Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:

Town Clerk’s Report:

On motion by Backus, seconded by Buttel, it was moved to receive, approve and place on file the Town Clerk’s monthly report for March 2012.

Vote: All AYEs – Motion carried.

 

Supervisor’s Report:

The Town’s monthly financial report was reviewed by the board

On motion by Stuendel, seconded by Buttel, it was moved to receive, approve and place on file the Supervisor’s April 9, 2012 Financial Report.

Vote: All AYEs – Motion carried.

 

 

 

Guest Speakers:

Chris Yacobucci – Lamont Engineers
Chris presented the board with the status of the Town of Tompkins CWMP.
See attached Lamont Agenda  [CFS 4-26-2012: Not included/available here.]
 

Rosemary Roberts – Representative for J & P Decker approached the Board, Chris Yacobucci and Rob Panasci questioning why the latest offer to the Decker’s was withdrawn. After much discussion it was found that after the survey of the Decker property that there was a NYS Right of Way and the Decker property was no longer needed. Mrs. Roberts also asked on what was going to happen with the boundary line Adjustment? Mr. Panasci stated due to the findings from the new survey this could no longer be done.
Mr. Panasci stated they would still purchase the area described but if the Decker’s did not want to sell it that was ok too.

 

Erin Neal – Ermiti Law office representing D & M Siniscalchi, stating the Siniscalchi’s were concerned that the easement requested will interfere with their plans to rebuild at the site of the old store and the Siniscalchis would like to go back to the plan that was originally presented. Chris Yaccobuci and Rob Panasci stated they were unsure this would once again be funded and approved by the CWC, DEC and DEP. Chris Yaccobuci stated he will look into this and questioned Erin on if the Siniscalchi’s would go along with this, Erin stated that it was her understanding they would.  Rob asked Erin to contact him by Tomorrow at 12:00 with the Siniscalchi’s decision.

 

Resolutions were presented.

On motion by Stuendel, seconded by Buttel, it was moved to approve Resolution 17-2012 – Acquisition of certain Minor Easements and/or Fee Acquisitions for use in public projects – The Town of Tompkins and its Legal agents are authorized to acquire the lands of interests by use of Eminent Domain and the Town Board authorizes the Town of Tompkins and its Legal agents to make offers or reasonable compensation to acquire lands or interests that cannot be practically acquired by voluntary compliance.

Vote: All AYEs – Motion Carried.

 

On motion by Layton, seconded by Buttel, it was moved to approve Resolution 18-2012 – In the matter of a Boundary Line Adjustment for Town owned Properties. The Town’s Engineer, Lamont Engineers, is authorized to appear before the Town of Tompkins Planning Board, to present the boundary line adjustment. The Town Supervisor, William Layton is authorized to execute, on behalf of the Town, the boundary line adjustment plans and to execute any and all documents necessary to complete the transaction.

Vote: All AYEs – Motion Carried.

 

On motion by Stuendel, seconded by Buttel, it was moved to approve Resolution 19-2012 – Town of Tompkins authorizing the Trout Creek Sewer District to solicit bids for the construction of the wastewater management project. The Town of Tompkins authorizes the Town Supervisor to solicit bids from and review the qualifications of contractors able and willing to perform the task of constructing the sewer collection system, pump stations and community septic system for the Tompkins Sewer District.

Vote: All AYEs – Motion Carried.

 

 
Kristin Janke Schneider – Delaware Co. Planning Dept. – Kristin stated that there were 4 Projects from the Town of Tompkins (repairs due to flooding) that were submitted to the EWP Grant Program: one on Chamberlin Brook (inside Watershed), two areas on Readburn Road (outside watershed), and one on Rock Rift (outside Watershed). These were submitted to the EWP program through NRCS. NRCS pays 75% and the 25% left will need to be paid by a local match. If these projects are within the watershed, the NYC DEP may pay the 25%. ‑‑ The County is working on a DEC Flood Mitigation Grant through EWP to pay for the additional 25%. Kristin questioned the board wondering if they had signed off on the PWP program. The Deadline was March 31, 2012, The Board was unsure if this had been done. Kristen stated that Soil and Water said the Town has signed and she was going to proceed with submitting the grant to DEC. If unable to get match from DEC the Town will be responsible to come up with the 25% for the areas outside of the Watershed.

 

 

Other Reports:

Report – Planning Board

None

 

Report – Assessor

None

 

Report – Highway Superintendent

  1. If pipes that are purchased cost over $800, there will be no delivery charge from Chemung      Supply.
  2. Questioned if anything has been heard about hiring summer help. Bill stated nothing yet.
  3. Finch Hollow, cutting trees, brush and chipping.
  4. Using Boom mower and sweeping roads.
  5. Sweeper stopped working and Ron is going to have Dana Wagner look at it.
  6. Questioned if Town has been paid by CWMP for stone yard yet. Bill stated we had not.
  7. Ron stated that for years he has inquired about pouring a concrete pad behind the shop in order to be able to wash the trucks there. Bill stated he had found out from Delaware County Public Works if one is put in, it will have to have proper drains with a catchable basin and filtered. Bill stated that it would be more cost effective to just continue to wash trucks inside.
  8. All plows and wings are off trucks, painted and in the creamery.
  9. Sanding and painting all black areas on trucks except for frames.
  10. Dana repaired the conveyer chain on truck where it takes grit off; they had made groves and new plates needed to be replaced on 4 trucks.
  11. This winter has caused more problems with roads than expected.
  12. Hauling stone
  13. Seward is making gravel.
  14. Cell phone Ron uses he don’t use and can be canceled.
  15. Ron provided the board with a list of Expenditures of Highway moneys (CHIPS) to be sent to the County.

 

Report – Dog Control Officer

  1. Received a call from a resident complaining about neighbor’s dog chasing his animals and running on his property. After the resident spoke with the neighbors nothing was resolved so the Resident called DCO. When DCO contacted the people with the dogs it was found the dogs were not licensed and advised them to license the dogs within 10 days. Dogs were licensed. DCO continued to receive calls about dogs running on resident’s property. Resident was advised that he could call DEC and the State Police because the Town had no leash law.
  2. Rob Panasci will review our local law for Dog License and Control and see what steps the Town can take against owners who refuse to license their dog(s).

 

Report- Supervisor

  1. Ethics policy – On motion by Stuendel, seconded by Backus, it was moved to approve Resolution 20-2012 – The Town of Tompkins Town board of the Town of Tompkins hereby adopts a code of ethics presented.  All Ayes, resolution approved.  The Board will discuss at next month’s meeting the people to put on the board of Ethics Committee.
  2. Bill presented the County wood policy and would like the Board members to review and come back at next month’s meeting with questions and comments.
  3. Printer – Nancy has inquired again with Russ Card and looked at different copiers. Russ stated he would get back to us with other quotes.
  4. Resident on Cemetery Road inquired about a “children at play sign” that used to be on that road and would like it put back up. Ron will look into this.
  5. Bill looked into the issue with John Shelton’s DWI charges after contacting the district attorney it was found John was convicted of a lesser charge of reckless endangerment and the Town does not need to do anything further.
  6. Bill contacted someone in Syracuse about the Gravel Permit and they will send all paperwork and applications to fill out to continue the Gravel permit.
  7. Bill asked what Boards thoughts were on the Hay being cut behind the store. The town now owns the lot and asked the Boards thoughts on what should be done about having it cut. Board members feel it should be advertised in the paper.
  8. Bill had received a call from Cliff Crouch on the issue with the property on Sands Creek. After conversation with Mr. Crouch, Mr. Crouch seemed pleased with Bills answers.  Bill also talked to Del Co Planning Board about this and they too seem to feel the town was in their rights on what they did.
  9. Hydrofacking – Tabled until next month’s Meeting.

 

Correspondence

None

 

Other

Peggy provided Driving Record Reports for Town Highway Employees to fill out. The last time the Board had done this was 2 yrs ago. Bill will get these done.

 

Abstract of Claims

On motion by Backus, seconded by Buttel, it was moved to approve the Abstract of Claims for April 9, 2012 as follows: General Fund: $4808.42, Highway Fund: $16,619.41

Vote: All AYEs – Motion carried.

 

Reading back of the minutes:

Layton requested that due to the time that we not read back the minutes and have them typed up and sent out to board members through Email for review.

The meeting was adjourned at 10:40pm

Next meeting will be at 6pm on May 14, 2012 at the Town Meeting Room, Trout Creek, NY.
 

Michelle Phoenix
Town of Tompkins
Town Clerk

Public Hearing Minutes – April 9, 2012

 

The Public Hearing for the Flood Damage Prevention Law was called to order at 7:00pm by supervisor Layton in the Town meeting room.

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Peggy Backus – Councilperson
  4. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the Supervisor
  4. Kristin Janke Schneider – Del. Co. Planning Dept.
  5. Chris Yacobucci – Lamont Engineers
  6. Rob Panasci – Young/Sommer
  7. Erin Neale – Ermeti Law officer – for D & J      Siniscalchi
  8. Rosemarty Roberts – For J & P Decker
  9. John Decker

 

Questions/Comments:

Rosemary Roberts asked, “What are the significant provisions of this law?” Kristin Schneider explained the Law is to protect residents from potential and/or actual damages from flooding and erosion and such damage may include: destruction or loss of private and public housing, damage to public facilities, both publicly and privately owned, and injury to and loss of human life.  In order to minimize the threat of such damages and to achieve the purposes and objectives hereinafter, and to participate in the National Flood Insurance Program, and to minimize expenditure of public money for costly flood control projects this needs to be done.

 

No further questions or comments

 

Public Hearing Adjournment

On motion by Buttel and seconded by Layton, it was moved to close the public hearing at 7:10pm

Vote: All AYEs – Motion carried.

 

Michelle Phoenix

Town of Tompkins
Town Clerk

Town Board Meeting – March 12, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. Bill Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor
  4. Joe Reynolds – Town Building Inspector
  5. Shane Strong – Cobleskill Stone Products
  6. Ducan Martin – Delaware County Planning Dept.

 

Pledge to the flag was led by Peggy Backus

 

Minutes Approval:

On motion by Stuendel, seconded by Backus, it was moved to approve the minutes of the Board meeting held on February 13, 2012.

Vote: All AYEs – Motion Carried.

Monthly Financial Reports:

Town Clerks Report:

On motion by Buttel, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk’s monthly report for February 2012.

Vote: All AYEs – Motion carried.

 

Supervisor’s Report:

The Town’s monthly financial report was reviewed with Nancy Roberts, bookkeeper to the Supervisor.

On motion by LaTourette, seconded by Stuendel, it was moved to receive, approve and place on file the Supervisor’s March 12, 2012 Financial Report.

Vote: All AYEs – Motion carried.

 

Stone & Pipe Bids

Received Stone bids from Cobleskill Stone and Carver.

On motion by Stuendel, seconded by Buttel, it was moved to accept bid of crushed limestone from Cobleskill Stone for the amounts of

Crushed limestone

1a – $19.25 ton, 1B – $17.55 ton, 1st – $17.55 ton, 1&2 Blend – $18.35 ton.

Vote: All AYEs – Motion carried.

 

Received bids for pipe from Chemung supply & Jess F. Howes

On motion by Buttel, seconded by LaTourette, it was moved to accept both bids from Chemung supply and Jess F. Howes amounts of

Chemung Supply

All pipe in 20’ Lengths -12”- $4.59/foot – Bands $5.53, 15” – $5.97 – $ Bands $7.19, 18” – $8.83 – Bands $10.64, 24” – $13.77 – Bands $16.58, 30” – $21.19 – Bands $40.80, 36” – $27.14 – Bands $52.25, 42” – $37.80 – Bands $72.80, 48” – $46.14 – Bands $88.87, 60” – $76.50 – Bands $14.33

Jess F Howes

15” – $7.10 – Bands $8.49, 18” – $10.49 – Bands $12.19, 24” – $15.95 – Bands $19.09, 30” – $25.30 – Bands $45.40, 36” – $31.26, Bands – $55.20, 48” – $52.20 – Bands Attached.

Vote: All AYEs – Motion carried.

 

Guest Speakers:

Duncan Martin – Delaware County Planning Department.

Duncan addressed the board to discuss the Flood Damage Prevention Law.

In summary, the proposed Local law repeals and supersedes Local law No. 1 of the year 1987 and adopts the new law recommended by the New York State Department of Environmental Conservation in order to maintain the community’s eligibility to participate in the National Flood Insurance program. The proposed Local Law includes updated Flood Insurance Rate Maps.

Duncan stated the board will have to set up a public hearing for April’s Town Board Meeting and that he would send the Town Clerk all necessary paperwork.

 

Other Reports:

Report – Planning Board

February minutes of the Planning Board were read by Carl.   [Click  HERE for PDF of Planning Board Minutes.]

 

Report – Assessor

None

 

Report – Highway Superintendent

  1. Ron and Nancy have met with FEMA rep. and thus far $58,000 has been approved for damages; of that the town will receive 75%. They still need to meet on damages to Readburn and Rock Rift.
  2. Ron has had Dana Wagner make a new fuel tank.  A new tank would cost $1178 and with Dana making them it will cost half of that.
  3. More Brush has been cut on Finch Hollow.
  4. Snow plowing is down for the winter season this year to about half of what it was last year.
  5. Wings have been taken off the trucks and are being painted.
  6. The grit prices are the same as last year.

Ron has received gravel crushing prices from 3 separate companies and he would like to have10,000 tons crushed at the Town’s gravel bank in Afton. On motion by Buttel, seconded by Backus, it was moved to have Seward Sand and Gravel crush 10,000 ton of gravel. This amount should be enough to hold us  until the spring of 2014.

Vote: 4 AYEs (Buttel, LaTourette, Backus, Layton) – 1 Nay (Stuendel) – Motion carried.

  1.  Ron questioned about getting internet and a computer for the shop. A motion was made by Buttel, Seconded by LaTourette, to have the internet installed and to have the spare computer from the Town office buildings moved to the shop

Vote: All AYE’s – Motion Carried.

 

Report – Dog Control Officer

  1. Received a call about a dog struck by a vehicle on 206 and another one with it running loose. Picked up deceased dog and other dog, found owners and owners picked up both at DCO’s residence.
  2. Questioned how often the board would like enumeration done. Town Clerk will call other towns and see how often they do this.
  3. DCO and Judge to meet with each other and discuss the process they will be using on the summons for unlicensed dogs.

 

Report- Supervisor

  1. Ethics policy – Board to review and bring back questions and changes at Aprils meeting
  2. Hydrofracking – Presented by the Planning Board. Bill will confer with other towns and see what they are doing with this issue. Board to review this at Aprils meeting.
  3. Town of Tompkins signs – Drawings are being drawn up by Deb Flemming and she will get back to us when they are done.
  4. New printer and copier quotes shown – Board to look into this further and bring back to Aprils meeting.
  5. Union Negotiation Fact Finder Meeting – tentative date set up for March 20, 2012 at 6:00pm.  Board Members reviewed with no changes the  summary of information that will be given to the Fact Finder.  [March 13 Update: To accommodate the Fact Finder, meeting is now scheduled for March 27, 2012 at 6:00pm]
  6. Pictures for Town building. Helen Zandt has some personal ones and if board would like to see them she would come and show what she has. Will discuss this at April’s meeting.
  7. Helen Zandt discussed with Carl her interest in the school house being used to house town memorabilia.
  8. NYSEG lighting – Board decided it would be more cost effective to have the town do this themselves if they wanted it done.
  9. Lawn Mowing bids for the 2012 Season to go out in Walton Reporter – Same as last year.
  10. On Motion by Backus to accept the Justice 2011 yearly report and to add this to the January 9, 2012 annual audit of Affairs Minutes, 2nd by Stuendel, Vote: All AYEs – Motion Carried.
  11. Sewer System easements – Working on last 4 for signatures.  Some are in the Eminent Domain process.

 

Correspondence

Joe Reynolds – Building Inspector has received a letter from an individual questioning zoning in the town of Tompkins. He is interested in purchasing property on Hathaway Pond road and using it for a Spiritual retreat. The Board stated they have no Zoning laws and the only thing they can enforce is blocking of the roadway for emergency vehicle traffic. The Individual may also have to be sure he is not breaking any NYS health and safety laws. Joe may also want to be sure to let this individual know the town has no control over neighbors contacting law enforcement due to issues with noise.

 

Other

0

 

Abstract of Claims

On motion by Buttel, seconded by LaTourette, it was moved to approve the Abstract of Claims for February 12, 2012 as follows: General Fund: $24,936.64, Highway Fund: $ 18,618.16

Vote: All AYEs – Motion carried.

 

Reading back of the minutes:

On motion by LaTourette and seconded by Backus, it was moved to accept the minutes as read back

Vote: All AYEs – Motion carried.

 

The meeting was adjourned at 10:00pm

Next meeting will be at 6pm on April 9, 2012 at the Town Meeting Room, Trout Creek, NY.

 

Michelle Phoenix
Town of Tompkins
Town Clerk

Town Board Meeting – Feb 13, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:02 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. Howard Buttel – Councilperson
  2. Tim LaTourette – Councilperson
  3. Peggy Backus – Councilperson
  4. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor
  4. Joe Reynolds – Town Building Inspector

 

Pledge to the flag was led by Tim LaTourette

 

Minutes Approval:

On motion by LaTourette, seconded by Stuendel, it was moved to approve the minutes of the Board meeting held on January 9, 2012.

Vote: All AYEs – Motion Carried.

 

On motion by Stuendel, seconded by LaTourette, it was moved to approve the minutes of the Board special meeting held on January 18, 2012.

Vote: All AYEs – Motion Carried

 

Monthly Financial Reports:

Town Clerks Report:

On motion by LaTourette, seconded by Stuendel, it was moved to receive, approve and place on file the Town Clerk’s monthly report for January 2012.

Vote: All AYEs – Motion carried.

 

Supervisor’s Report:

The Town’s monthly financial report was reviewed with Nancy Roberts, bookkeeper to the Supervisor.

On motion by Stuendel seconded by LaTourette it was moved to receive, approve and place on file the Supervisor’s Financial Report.

Vote: All AYEs – Motion carried.

 

 

Guest Speakers:

Joe Reynolds

Joe approached the board to discuss a dispute that is currently going on with property owners on Apex Rd (NY 268). The neighbor to the property that is in debate had contacted Joe by letter requesting documents he would like to see related to the building process.  At that time Joe agreed to provide what he had on file to the individual that requested the information but also stated there would be a fee of $100. Joe has provided the board with the letter and the check from the individual. After much discussion on the items requested in the letter the board felt that this is not the Town’s responsibility to find and provide this information and might constitute a possible breach of privacy.  It was decided to return the check without documents.

 

 

Other Reports:

Report – Planning Board

October 2011, November 2011 and January 2012 minutes of the Planning Board were read by Michelle.
[For a single PDF containing the minutes for each of the three meetings click HERE.]

 

Report – Assessor

None

 

Report – Highway Superintendent

  1. Ron received a questionnaire from Delaware Co. Public Works for addition data collection and evaluation for Town roads with pipes having a span between 5 – 20 feet for future possible flood damage.
  2. Ron Received a letter from RAMPP stating they are working with FEMA and will be in our area to do flood studies
  3. Pipe and stone bids need to go in paper, Ron will meet with Michelle to get this done.
  4. From one of the past floods the Town had applied for grants for repairs on Pine Swamp and Chamberlin Brook, Ron stated that the one for Pine Swamp was on hold and the one for Chamberlin Brook had been put on the back burner because of      the Irene and Lee floods in September 2011. Ron inquired if the Town Board had heard any new updates on these grants.  No, they hadn’t.
  5. Ron inquired as to the Board’s thoughts on what accounts could money be drawn from for the sealing of the roads this year.
  6. Received a call from a resident on Roods Creek stating the Road was a mess from the heavy trucks and they were getting stuck. Ron investigated this and found that the trucks from Schaffer’s quarry were rutting up the road due to the warm weather we have been having. Ron met with Larry from Schaffer’s and Larry stated he would fix the road, Ron told Larry that if the repairs were not done he would have to put a weight limit on the road to spare the town in future road repair costs.
  7. Last week a large tree had come down on Carroll Hill due to the bank shifting and was taken care of.
  8. Ron inquired as to if the Board had heard anything from FEMA and if they would be sending a team for the flooding from Irene and Lee.  Nancy said she would try to contact them.
  9. John’s 2006 International had has needed to have repairs done
  10. Kyle’s 2006 International needed to have a lower half of the fuel tank and that has been repaired.
  11. Cut Brush and Chipped on Finch Hollow
  12. A check from the Insurance Company has been received for the repairs to the tailgate of the Truck that was damaged last month.
  13. Chris from the Fire Department asked if it would be ok for the Fire Department to use the Towns radio Frequency during the hours the Town is not working. Ron stated that would be ok and that it is a great opportunity for the Town and Fire Dept to have radio communication.
  14. Ron would like the Board to take into consideration the rising fuel costs when it comes to 2013 budget and how this will affect the repair of roads in the future.
  15. Ron received Gravel Crushing bids. They are as follows.

    16. Carver $2.90 per ton
    Clark $ 2.85 per ton
    Seward Sand and Gravel $ 2.75

 

 

Report – Dog Control Officer

  1. Have had Ag and Markets inspection and passed.

 

 

Report- Supervisor

  1. Bill called Gail Crane and she stated she would be Deputy Town Clerk.
  2. Boots will be purchased through Gifford’s
  3. Town Employees have to sign Labor Law forms and were passed out.
  4. A Fact Finder/Mediator was appointed and will be Zetla Elvi from Fish’s Eddy.
  5. Joe Reynolds has received drawings for sewer system buildings and has them in his office if anyone is interested.
  6. Letters have been sent out for the last 4 residents in the Sewer District that have not signed lateral easement agreements.  The letters to two of the residents were a final request to sign, and the other two were the first step of the eminent domain process.
  7. Town has received a quote from NYSEG for the new efficient lighting. Carl is going to review this and bring back to March’s meeting.
  8. The Town Justice’s yearly financial report/books were received but a difference was found between what the Town has collected and what the Justice books’ state. A motion by LaTourette to review the books again at March’s meeting until the difference can be explained, seconded by Stuendel

Vote: All AYEs – Motion Carried

 

 

Correspondence

None

 

Other

Tim approached the board asking if in the future the Fire Department could use the Towns Radio Tower to install a repeater when the Fire Department gets a frequency. The Board had no problem with this.

 

Abstract of Claims

On motion by LaTourette, seconded by Stuendel, it was moved to approve the Abstract of Claims for January 13, 2012 as follows: General Fund: $135,675.82, Highway Fund: $ 21,349.41

Vote: All AYEs – Motion carried.

 

 

Reading back of the minutes:

On motion by Stuendel and seconded by Backus, it was moved to accept the minutes as read back

Vote: All AYEs – Motion carried.

 

 

The meeting was adjourned at 9:37

Next meeting will be at 6pm on March 12, 2012 at the Town Meeting Room, Trout Creek, NY.

Michelle Phoenix
Town of Tompkins
Town Clerk

Special Board Meeting – Jan 18, 2012

The special monthly meeting of the Town of Tompkins Town Board was called to order at 6:02 pm in the Town meeting room, Trout Creek, NY.

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson


Others:

  1. Michelle Phoenix – Town Clerk
  2. Ron VanValkenburg – Town Superintendent
  3. Kyle McLaughlin – Town of Tompkins Highway Employee
  4. Rick Gerlach – Representative for Ben Funk


Topic of Meeting: Purchasing of a 10 Wheeler dump truck/ Town Highway boot purchases/ Review of historic Photos 

Flag Salute was led by Ron VanValkenburg

Truck –

The discussion on the purchase of a dump truck started with Ron VanValkenburg stating that he had looked into getting 3 quotes for a truck, Ron had spoken with Delaware County Public Works Commissioner Wayne Reynolds and Wayne had stated that due to getting a truck through state bid 3 quotes will not be required.

A quote and specifications from Ben Funk Inc. through NAVISTAR (International) was presented by Rick Gerlach. The quote was reviewed by Town Board Members and questions were presented to Rick. Rick stated that State contracts ended December 31, 2011 and that because the town had received quote prior to that date the state contract will be extended for this quote. Many more questions on the truck that is of interest to be purchased were asked by the board to Rick Gerlach and the board received satisfactory answers.

The Board also questioned Ron and Kyle on what the problems were with the 1988 truck they were looking to replace. Ron and Kyle’s reply was that the truck has over 300,000 miles on it and is getting old and they felt they needed to replace it before problems occur. Kyle stated that the 88 had received a new motor and transmission and they have about 20,000 miles on them. It was stated the trucks body was in good shape and that there should be no problem selling it.

Ron stated that if the truck is ordered this week he would expect to see it the beginning to the middle of March. Before receiving the truck it will need to go to Wayne’s Welding to have body and plow work done there after it will be sent to Ben Funk to have some minor stuff done to it.

Ron wanted to remind the board that the decision needs to be made by the end of February 2012 before the prices go up.

Rick stated that if the Town decided to go ahead with the purchase a commitment letter would need to be drawn up.

After further discussion with the board a motion was made by LaTourette to purchase a 2013 7600 SFA 2010 (SF567) truck, Seconded by Stuendel.

Vote: All AYEs – Motion Carried.

Boots –

There was a discussion on where to purchase the safety boots for the Highway crew for this year. The board asked Ron to go back to the Highway crew and inquire where they would like to purchase their boots this year and bring their decision to the next board meeting.

Pictures –

Backus had inquired with numerous residents of the Town on if they had any old pictures for the board to review. Backus did receive a couple and the board reviewed and picked out a few to have copied and blown up to display on the wall of the Town Hall, this will be done through BOCES.  There will be more pictures received in the future for the board to review.

Reading back of the minutes:

On motion by LaTourette and seconded by Buttel, it was moved to accept the minutes as read back

Vote: All AYEs – Motion carried.

The meeting was adjourned at 8:07 PM

______________________________________________________________

Michelle Phoenix
Town of Tompkins
Town Clerk

Annual Meeting of the Board of Health – Jan 9, 2012

The Annual Meeting of the Board of Health was called to order at 6:15 PM in the Town meeting room, Trout Creek, NY

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Timothy LaTourette – Councilperson
  4. Carl Stuendel – Councilperson
  5. Peggy Backus – Councilperson

 

Others:

  1. Ron VanValkenburg – Highway Superintendent
  2. Nancy Roberts – Bookkeeper
  3. Michelle Phoenix – Town Clerk

 

On Motion by Buttel seconded by Backus it was moved that Peggy Backus be appointed as President and Timothy LaTourette be appointed as Secretary of the board of Health.

Vote: All AYE’s

Motion Carried

Meeting adjourned at 6:20 PM

 

Michelle Phoenix

Town Clerk