Town of Tompkins in New York's Delaware County

The special monthly meeting of the Town of Tompkins Town Board was called to order at 6:02 pm in the Town meeting room, Trout Creek, NY.

Present:

1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Tim LaTourette – Councilperson
4. Peggy Backus – Councilperson
5. Carl Stuendel – Councilperson

Others:

1. Michelle Phoenix – Town Clerk
2. Ron VanValkenburg – Town Superintendent
3. Kyle McLaughlin – Town of Tompkins Highway Employee
4. Rick Gerlach – Representative for Ben Funk

Topic of Meeting: Purchasing of a 10 Wheeler dump truck/ Town Highway boot purchases/ Review of historic Photos 

Flag Salute was led by Ron VanValkenburg

Truck –

The discussion on the purchase of a dump truck started with Ron VanValkenburg stating that he had looked into getting 3 quotes for a truck, Ron had spoken with Delaware County Public Works Commissioner Wayne Reynolds and Wayne had stated that due to getting a truck through state bid 3 quotes will not be required.

A quote and specifications from Ben Funk Inc. through NAVISTAR (International) was presented by Rick Gerlach. The quote was reviewed by Town Board Members and questions were presented to Rick. Rick stated that State contracts ended December 31, 2011 and that because the town had received quote prior to that date the state contract will be extended for this quote. Many more questions on the truck that is of interest to be purchased were asked by the board to Rick Gerlach and the board received satisfactory answers.

The Board also questioned Ron and Kyle on what the problems were with the 1988 truck they were looking to replace. Ron and Kyle’s reply was that the truck has over 300,000 miles on it and is getting old and they felt they needed to replace it before problems occur. Kyle stated that the 88 had received a new motor and transmission and they have about 20,000 miles on them. It was stated the trucks body was in good shape and that there should be no problem selling it.

Ron stated that if the truck is ordered this week he would expect to see it the beginning to the middle of March. Before receiving the truck it will need to go to Wayne’s Welding to have body and plow work done there after it will be sent to Ben Funk to have some minor stuff done to it.

Ron wanted to remind the board that the decision needs to be made by the end of February 2012 before the prices go up.

Rick stated that if the Town decided to go ahead with the purchase a commitment letter would need to be drawn up.

After further discussion with the board a motion was made by LaTourette to purchase a 2013 7600 SFA 2010 (SF567) truck, Seconded by Stuendel.

Vote: All AYEs – Motion Carried.

Boots –

There was a discussion on where to purchase the safety boots for the Highway crew for this year. The board asked Ron to go back to the Highway crew and inquire where they would like to purchase their boots this year and bring their decision to the next board meeting.

Pictures –

Backus had inquired with numerous residents of the Town on if they had any old pictures for the board to review. Backus did receive a couple and the board reviewed and picked out a few to have copied and blown up to display on the wall of the Town Hall, this will be done through BOCES.  There will be more pictures received in the future for the board to review.

Reading back of the minutes:

On motion by LaTourette and seconded by Buttel, it was moved to accept the minutes as read back

Vote: All AYEs – Motion carried.

The meeting was adjourned at 8:07 PM

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Michelle Phoenix
Town of Tompkins
Town Clerk