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Category Archives: Minutes Town Board

Annual Audit of Books – Jan 14, 2013

The Annual Audit of the Affairs (cash books, etc) for the Supervisor, Town Clerk and Town Justice was called to order at 6:26 pm at the Town Meeting Room, Trout Creek, NY

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Timothy LaTourette – Councilperson
  4. Carl Stuendel – Councilperson
  5. Peggy Backus – Councilperson

Others:

  1. Ron VanValkenburg – Highway Superintendent
  2. Nancy Roberts – Bookkeeper
  3. Michelle Phoenix – Town Clerk
  4. Joe Reynolds – Building Inspector
  5. Willie & Anne Wood – Town Resident
  6. Wendy Layton – Assessor

 

On Motion by Backus seconded by LaTourette it was moved to take notice of the fact that the cashbooks, etc of the above mentioned officials were received and found to be satisfactory to the best of their knowledge.
Vote: All AYE’s
Motion Carried

 

On Motion by Buttel, Seconded by Stuendel to approve the minutes as read.
Vote: All AYE’s
Motion Carried

 
Meeting Adjourned at 6:45PM
 

Michelle Phoenix
Town Clerk

Annual Meeting of the Board of Health – Jan 14, 2013

The Annual Meeting of the Board of Health was called to order at 6:24 PM in the Town meeting room, Trout Creek, NY

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Timothy LaTourette – Councilperson
  4. Carl Stuendel – Councilperson
  5. Peggy Backus – Councilperson

Others:

  1. Ron VanValkenburg – Highway Superintendent
  2. Nancy Roberts – Bookkeeper
  3. Michelle Phoenix – Town Clerk
  4. Joe Reynolds – Building Inspector

 

On Motion by Layton seconded by Buttel it was moved to appoint
P. Backus and T. LaTourette as the 2013 Board of Health officers.
Vote: All AYE’s
Motion Carried

 
On Motion by Buttel, Seconded by Stuendel to approve minutes as read.
Vote: All AYE’s
Motion Carried

 
Meeting adjourned at 6:25 PM

Michelle Phoenix
Town Clerk

Annual Reorganization Meeting – Jan 14, 2013

The Annual Reorganization Meeting of the Town of Tompkins Town Board was called to order at 6:04 in the Town meeting room, Trout Creek, NY

 

Present:

  1. William Layton – Supervisor
  2. Carl Stuendel – Councilperson
  3. Peggy Backus – Councilperson
  4. Howard Buttel – Councilperson
  5. Timothy LaTourette – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Nancy Roberts – Bookkeeper to the Supervisor
  3. Michelle Phoenix – Town Clerk
  4. Joe Reynolds – Building Inspector

 

 

Designation of Banks: RESOLUTION #1 – 2013
Resolved; on Motion by Stuendel seconded by Buttel it was moved to designate:
Supervisor Layton – The National Bank & Trust Co and Community Bank NA.
Justice Johnson, Town Clerk/Tax Collector Phoenix – The National Bank of Delaware County
Vote: All AYEs
Motion Carried.

 

Official Newspaper: RESOLUTION #2 – 2013
Resolved; on Motion by Stuendel seconded by Buttel it was moved to designate the Walton Reporter as the official newspaper during the year 2013 for the purpose of legal matters.
Vote: All AYEs
Motion Carried.

 

Appointments: RESOLUTION #3 – 2013
RESOLVED:  On motion by LaTourette seconded by Stuendel it was moved to appoint the following people to their respective positions as follows:

  1. Building Inspector – Joseph Reynolds
  2. Deputy Town Clerk and Deputy Registrar – Gail Crane
  3. Historian – Helen Zandt
  4. Dog Control Officer – Russell Sprague Jr.
  5. Health Officer – Dr. Eric Dohner
  6. Deputy Supervisor – Howie Buttel
  7. Court Clerk – Linda Scott
  8. Bookkeeper to the Supervisor – Nancy Roberts
  9. Payroll Clerk – Linda Ramsey
  10. Assessor – Wendy Layton
  11. FEMA Administrator’s – Ron VanValkenberg & Nancy Roberts

 

Vote: ALL AYEs
Motion Carried.

 

Official Radio Station: RESOLUTION #4 – 2013
On motion by Stuendel seconded by Buttel it was moved to designate the Walton Radio Station as the official radio during the year 2013 for the purpose of local announcement to the Town Residents.
Vote: ALL AYEs
Motion Carried.

 

Salaries:
On motion by Layton seconded by Buttel it was moved that the Salaries of the Town officers for the year 2013 are fixed in the budget and that the Supervisor is authorized to pay the approved salaries.
Vote: All AYEs
Motion carried

 

Highway Expenditures:
On motion by Buttel seconded by Stuendel it was moved that Highway Superintendent to be authorized gasoline, oil, fuel, tires, salt, calcium, batteries and such items to be obtained through state bid contract, also dust oil for use on Town roads with a limit of up to $1,000. Any purchase greater than $1,000 must be done through the Town’s purchase order system.
Vote: All AYEs
Motion carried.

 

Meeting Dates:
On Motion by Backus seconded by LaTourette it was moved to hold regular monthly meetings on the second Monday of every month at the Town Meeting Room Trout Creek, NY except for the November meeting which will be held the first Thursday following the General Election.
Vote: ALL AYES
Motion Carried

 

 

On motion by Buttel, seconded by Stuendel to approve the minutes as read.
Vote: All AYES
Motion Carried

 

Adjourn: At 6:23

 

Michelle Phoenix
Town Clerk, Town of Tompkins

Town Board Meeting – December 10, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:05 pm in the Town meeting room, Trout Creek, NY.

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor
  4. Willy & Ann Wood – Town residents
  5. Chris Yacobucci – Lamont Engineers
  6. Chris Slonker – Mang Insurance Group

 

Pledge to the flag was led by Peggy Backus

 

Guest Speakers:
Chris Slonker – Supplied the board with the 2013 Commercial Insurance proposal for the board to review.
Chris Yacobucci – Chris discussed with the board the status of the waste water management project.

 

Minutes Approval:
On motion by Stuendel, seconded by Backus, it was moved to approve the minutes of the Board meeting held on November 8, 2012.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:
Town Clerk’s Report:
On motion by Stuendel, seconded by Backus, it was moved to receive, approve and place on file the Town Clerk’s monthly report for November 2012.
Vote: All AYEs – Motion carried.

Supervisor’s Report:
The Town’s monthly financial report was presented by Nancy Roberts and reviewed by the board.
On motion by Stuendel, seconded by Buttel, it was moved to receive, approve and place on file the Supervisor’s December 10, 2012 Financial Report.
Vote: All AYEs – Motion carried.
On motion by Stuendel to 2nd by Buttel to transfer $2815.83 from the TA200 to the General fund.
Vote: All AYEs – Motion carried.

 

Other Reports:
Report – Planning Board – Copy of the September 13, 2012, was presented to the board to review.
[Click HERE for a PDF of the PB Meeting Minutes.]


Report – Assessor – A copy of the December’s report was presented for the board to review.


Report – Highway Superintendent

  1. Colchester has picked up the 1989 International and paid $18,000.
  2. The Sander has been purchased by Deposit for $3200.00
  3. Done hauling grit for this year and have only spent half the budget for grit.
  4. All trucks have been washed and waxed and minor repairs done.
  5. Equipment has been put in the creamery.
  6. Dana Wagner is going to make some corner post for the dump boxes that are rusting out.
  7. Ron would like to have the boxes and frames painted on the 4 trucks and use the money from the sale of the 1989 international, Ron will get quotes.
  8. Ron would like to replace both 1 tons.
  9. The 2006 International (John’s Truck) the waste gate on the turbo went and they are awaiting parts.


Report – Dog Control Officer –

  1. Received a call from a resident stating she had seen a black and white dog running around on their property and was trying to get a hold of it for the DCO.  Never heard anymore back.
  2. Resident on Pines Swamp called stating they were missing a Great Dane
  3. Received a call from Del. Co. Sheriff Dept. requesting DCO assistance if needed with dogs, Sheriff called back stated no need for DCO assistance.
  4. Received another call from owners of missing Great Dane stating they feel neighbors up the road have their dog. They were told to contact Masonville DCO because the neighbors are not in Town of Tompkins District.
  5. Received a call from Resident on Dryden about their missing dog.


Report- Supervisor

  1. Received a letter from Bob Beebe stating that Mr. Paparella will be having a meeting soon about the litigation issues and issues will be resolved. Board members discussed that they need to make a decision soon on if they wanted to go with Beebe’s proposal or the CWC’s.
  2. Linda Ramsey advised Bill that employees have the option to use direct deposit if desired.
  3. 1 of the new “welcome to the Town of Tompkins” signs has been installed and is across the road from Lloyd Backus residence on 206. Bill has contacted the Walton Reporter to have a story and picture done with the sign and Hanna Wagner.
  4. Resolution 26-2012 – On motion by LaTourette, seconded by Backus. to adopt the amended subdivisions regulations after having conducted a SEQR review asserting there will be no environmental impact that result from these amendments.
    Vote: All AYEs – Motion carried.

 

EXECTIVE SESSION WAS CALLED BY SUPERVISOR LAYTON AT 9:05
RETURN FROM EXECTIVE SESSION WAS AT 9:49PM

 

Correspondence: – None

 

Other:
Town Clerk stated that she has received the new Town Clerk and Tax Collection software and training from BAS and was pleased with what she has done so far with the program. Michelle will not officially start using the program until January 1, 2013

 

Abstract of Claims
On motion by Buttel, seconded by LaTourette, it was moved to approve the Abstract of Claims for December 10, 2012 as follows:
General Fund: $12626.98
Highway Fund: $35982.85
Vote: All AYEs – Motion carried.

 

Reading back of the minutes:
On motion by Buttel, seconded by LaTourette, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried

 

Meeting Adjourned at 10:15pm
 

The meeting for January 14, 2013 will be held at the Town Meeting Room, at 6:00pm Trout Creek, NY

 

Date: December 10, 2012
Michelle Phoenix
Town of Tompkins
Town Clerk

Public Hearing Minutes – Dec 10, 2012

The Public Hearing for the Proposed Subdivision Regulation Changes for the Town of Tompkins was called to order at 7:04pm by supervisor Layton in the Town meeting room.
 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the Supervisor
  4. Willie Wood
  5. Anne Wood
  6. Chris Yacobucci – Lamont Engineers
  7. Chris Slonaker – Mang Insurance Co.

 

Questions/Comments:
None

 

Reading back of the minutes:
On motion by Layton and seconded by Stuendel, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion carried.

The meeting was adjourned at 7:05 PM

 

Michelle Phoenix
Town of Tompkins
Town Clerk

Town Board Meeting – November 8, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:03 pm in the Town meeting room, Trout Creek, NY.

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Tim LaTourette – Councilperson
4. Peggy Backus – Councilperson
5. Carl Stuendel – Councilperson

Others:
1. Ronald VanValkenburg – Hwy Superintendent
2. Michelle Phoenix – Town Clerk
3. Nancy Roberts – Bookkeeper to the supervisor
4. Willy & Ann Wood – Town residents
5. Kristin Janke Schneider – Delaware County Planning Dept

Pledge to the flag was led by Howie Buttel.

Guest Speakers:
Willie & Ann Wood – attended meeting to observe.

2013 Preliminary Budget
On motion by Buttel, seconded by LaTourette, it was moved to accept the 2013 Preliminary Budget as the Adopted Budget and place on file.
Vote: All AYES – Motion Carried

[Please click Here to view a PDF of the Adopted Budget.]

Minutes Approval:
On motion by Backus, seconded by Stuendel, it was moved to approve the minutes of the Board meeting held on October 9, 2012.
Vote: All AYEs – Motion Carried.

Monthly Financial Reports:
Town Clerk’s Report:
On motion by Buttel, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk’s monthly report for October 2012.
Vote: All AYEs – Motion carried.

Supervisor’s Report:
The Town’s monthly financial report was presented by Nancy Roberts and reviewed by the board.
On motion by Stuendel, seconded by Buttel, it was moved to receive, approve and place on file the Supervisor’s November 8, 2012 Financial Report.
Vote: All AYEs – Motion carried.

Other Reports:
Report – Planning Board – None
Report – Assessor – None

Report – Highway Superintendent
1. Trucks are all ready for Winter
2. All roadwork is done for this year, 4620 yards of gravel have been used on roads in 2012.
3. Boom mowing has been done on Hathaway Pond and Franskevicz Road.
4. Will be purchasing 8 back truck tires costing around $5,000 total; $628.13 per tire. In addition he will need front tires and rims.
5. Hurricane Sandy – Minor damage in the area; mainly just downed trees and limbs.
6. The computer in the shop has crashed and Howie has come over and took a look at it and stated that the hard drive is gone. Stuendel stated he will look into prices on a new desk top.
7. Started hauling grit.
8. Town of Colchester wants to purchase the 1989 International for $18,000 and Town of Deposit would like to purchase the Sander for $3,200. On Motion by Stuendel to accept offers for the purchase of the 1989 International to Town of Colchester and the purchase of the sander to the Town of Deposit, also the above mentioned will be sold as is, Seconded by Backus.
Vote: All AYEs – Motion carried.

Report – Dog Control Officer – None

Report- Supervisor
1. Resolution 25-2012 – On motion by Backus, seconded by LaTourette, to abolish the position of Town Tax Collector, and the Town Clerk shall assume the powers and duties of Tax Collector.
Vote: All AYEs – Motion Carried.
2. On motion by Backus to appoint Michelle Phoenix (Town Clerk) as Tax Collector, 2nd by LaTourette.
Vote: All AYEs – Motion Carried
3. On Motion by Stuendel to rescind Appointment of Wendy Layton to the position of Sole Assessor effective October 9, 2012, 2nd by Buttel.
Vote: All AYEs – Motion Carried.
4. On Motion by Stuendel to Appoint Wendy Layton as Sole assessor effective November 1, 2012, seconded by Buttel.
Vote All AYEs – Motion Carried.
5. Received a letter from NYSDEP for land acquisition on Finch Hollow. Kristen from the Del Co. Planning board was present and stated they will review this letter and take care of it. They will submit a comment letter and a public hearing will be scheduled to coincide with an upcoming Town of Tompkins Planning Board meeting.
6. Revisions of the Subdivision Regulations were reviewed by the board. On Motion by Stuendel to send the revisions to Delaware County Planning for review, 2nd by Layton.
Vote: All AYEs- Motion Carried.
7. Nancy presented the Town’s Hazard Mitigation Plan for review. Kristen from Co. Planning stated this need to be done so that the Town can receive FEMA money. The Board Commented on the plan and Nancy will make adjustments and send this off to Del Co. Planning so the book can proceed with the rest of the process.
8. After much discussion on if Ron should receive Administration fees from FEMA work he had done, on a Motion by Stuendel, seconded by Layton, to pay Ron the same amount that Nancy had received for administration fees of $950.00.
Vote: All AYEs – Motion Carried.
9. Received an email on October 7th from Deb Fleming stating she will have the signs cut and painted and put up after Halloween.
10. 12 Trees have been planted along the border of the Town Building property line, costing $1140.00
11. After much discussion, on motion by Backus, seconded by Buttel to purchase BAS town Clerk program and the BAS Tax Collection program.
Vote- All AYEs – Motion Carried.

Correspondence: – None

Other:
Abstract of Claims
On motion by Backus, seconded by Stuendel, it was moved to approve the Abstract of Claims for November 8, 2012 as follows:
General Fund: $10254.05
Highway Fund: $17560.00
Capital Fund $1140.00
Vote: All AYEs – Motion carried.

Reading back of the minutes:
On motion by Buttel, seconded by Backus, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried

Meeting Adjourned at 9:17pm

Michelle Phoenix
Town of Tompkins
Town Clerk
Date November 9, 2012

Public Hearing Minutes – Nov 8, 2012

The Public Hearing for the 2012 Preliminary Budget for the Town of Tompkins was called to order at 7:00pm by supervisor Layton in the Town meeting room.

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 
Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the Supervisor
  4. Willie Wood
  5. Anne Wood

 
 

Questions/Comments: None

 

Reading back of the minutes:
On motion by Buttel and seconded by LaTourette, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion carried.

The meeting was adjourned at 7:03 PM

 

Michelle Phoenix
Town of Tompkins
Town Clerk

Town Board Meeting – October 9, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 6:58 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Michelle Phoenix – Town Clerk
  3. Nancy Roberts – Bookkeeper to the supervisor
  4. Willy & Ann Wood – Town residents

 

Pledge to the flag was led by Howie Buttel.

 

Guest Speakers:
Willie & Ann Wood – attended meeting to observe.

 

2013 Tentative Budget
The tentative budget was reviewed by the board.
On Motion by Backus, seconded by Buttel, it was move to accept the 2013 Tentative Budget (as presented by the Bookkeeper to the Supervisor) as the Preliminary Budget.
Vote: All AYES – Motion Carried

 
A Public Hearing on the Preliminary Budget will be held on November 8, 2012 at 7pm.
[Click Here for PDF of the Preliminary Budget.]

 

Minutes Approval:
On motion by Stuendel, seconded by Buttel, it was moved to approve the minutes of the Board meeting held on September 10, 2012.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:
Town Clerk’s Report:
On motion by Layton, seconded by Buttel, it was moved to receive, approve and place on file the Town Clerk’s monthly report for September 2012.
Vote: All AYEs – Motion carried.

 

Supervisor’s Report:
The Town’s monthly financial report was presented by Nancy Roberts and reviewed by the board.
On motion by LaTourette, seconded by Buttel, it was moved to receive, approve and place on file the Supervisor’s October 9, 2012 Financial Report.
Vote: All AYEs – Motion carried.

 

Other Reports:
Report – Planning Board – Minutes for the August 9, 2012 planning board was presented to the board for review.
[Click Here for PDF of the Aug 9, 2012 Planning Board minutes.]

 

Report – Assessor – None
 

Report – Highway Superintendent

  1. Cold patch has been done on Chase Brooke and the City section by the Rainbow, Ron hopes to have that area broke up and re graveled next year.
  2. Gravel has been hauled from Afton and stocked piled at the Town property.
  3. Roads have been worked and graveled including:
    Barbour Brook took 25 loads, Chamberlain Brook took 39 loads, Faulkner Rd took 24 loads also had changed pipe, Dufton Hollow took 4 loads and has      had limbs and ditch work done, Carroll Hill took 15 loads, Kerryville Rd took 12 loads and also had limbs trimmed.
    Franskevicz Road is being worked on now and thus far has taken 10 loads.
  4. The new truck had to have a clutch fan repaired and was under warranty.
  5. 2006 International had anti freeze in the oil and was found that the oil pump went, Dana Wagner has repaired it.
  6. 2005 1 ton had the module kit and fuel pump go so that it was unable to draw off of both tanks.
  7. Ron tallied that they have used 3836 yards of gravel for the roads this year.
  8. Ron contacted Ben Funk and found that a good starting price for the 1988 truck would be $19,000.  Ron was unsure if that was bare or with Sander and Plow and he would look into it.

 

Report – Dog Control Officer

  1. 63 Summons have been mailed for unlicensed dogs.
  2. Discussed charging a $25 late fee.

 

Report- Supervisor

  1. A letter was received from the Lawyer of a land owner that disputes the right of way for the Sewer district. Rob Panasci had replied and stated they feel things were correct and will proceed with the project, he also stated they had given the land owner plenty of time to dispute the survey in question and to have it surveyed on their own.
  2. Chips Money has been received.
  3. Received a contract from Lafever for the rental of the creamery and small trailer. On motion by Stuendel, seconded by Backus, to allow rental with the stipulations in the contract.
    Vote: All AYE’s – Motion Carried
  4. Georgiana Merwin, Town of Tompkins Tax Collector, has submitted a resignation letter taking effect on December 31, 2012. Board discussed possible appointments for that position and due to classes that may need to be taken for the appointed person it may be better to ask for Georgiana to resign on November 1, 2012. There was also discussion on a retirement gathering for Georgiana.
  5. There was only one application for the Assessor position submitted.  The board interviewed the applicant.
    On motion by LaTourette, seconded by Stuendel, it was moved to appoint Wendy Layton to the Assessor position.
    Vote: All AYE’s – Motion carried
  6. Bill had spoken to Frank Morgan about a privacy fence for the Town Hall property, Frank suggested using evergreen trees due to the fact they would have less upkeep than a wooden fence.
  7. Bill took the picture of the hotel that once stood on Jacob’s Block and had it scanned, enlarged, and mounted at the Frame Shop in Walton at a cost of $100.
  8. Bill had received a late notice from the County for taxes on a property owned by the Town. Bill is going to contact the County to see what needs to be done to get this taken care of.

 

 

Correspondence:
Layton had received a letter from an individual that is requesting reimbursement for money owed back to them for their mother that was in Country Side Care Center, due to the fact they had closed down.
Layton stated that this letter was sent out to all supervisors.

 

Other:
Carl Stuendel provided the Town Board with the Planning Board’s revised Town of Tompkins Subdivision Regulations that corrected some minor issues and one major change of eliminating Simple Sub Divisions. The Board will review these changes and, if necessary, make any further modifications at the November meeting.  Before the Board adopts the changes, they will be submitted to the Delaware County Planning Board for review and a Public Hearing will be scheduled for community comment.

 

Abstract of Claims
On motion by LaTourette, seconded by Buttel, it was moved to approve the Abstract of Claims for October 9, 2012 as follows:
General Fund: $3018.57
Highway Fund: $248,993.20
Vote: All AYEs – Motion carried.

 

Reading back of the minutes:
On motion by LaTourette, seconded by Backus, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried

 

Date: October 9, 2012
Michelle Phoenix
Town of Tompkins
Town Clerk

Town Board and Budget Meeting – Sept 10, 2012

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:05 pm in the Town meeting room, Trout Creek, NY.

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Tim LaTourette – Councilperson
4. Peggy Backus – Councilperson
5. Carl Stuendel – Councilperson

Others:
1. Ronald VanValkenburg – Hwy Superintendent
2. Michelle Phoenix – Town Clerk
3. Nancy Roberts – Bookkeeper to the supervisor
4. Joyce Ottens – Town of Tompkins Assessor
5. Walt Ottens
6. John Scofield – Town resident
7. Chris Yaccubucci – Lamont Engineers
8. Henry Lamont – Lamont Engineers

Pledge to the flag was led by Carl Stuendel

Guest Speakers:
John Scofield – John addressed the board with questions on if approval was needed for him to start a small engine repair shop on Dryden Road. The Board advised John there was no ordinance in the Town of Tompkins and there is nothing further he would need to do with the Town to start his business.

Joyce Ottens – Joyce advised the board she would be retiring on December 1, 2012, and that the board would needs to start looking for a person to replace her position.

Henry Lamont & Chris Yaccubucci – Lamont Engineers
Henry advised the board that they would need to start looking into hiring individual/company for operation and maintenance of the sewer system before its completion in 2014. Henry provided a brochure of a company he would recommend.

Minutes Approval:
On motion by Stuendel, seconded by Buttel, it was moved to approve the minutes of the Board meeting held on August 21, 2012.
Vote: All AYEs – Motion Carried.

On motion by LaTourette, seconded by Layton, it was moved to approve the minutes of the Special Board meeting held on August 28, 2012.
Vote: All AYEs – Motion Carried.

Monthly Financial Reports:
Town Clerk’s Report:
On motion by Backus, seconded by Buttel, it was moved to receive, approve and place on file the Town Clerk’s monthly report for August 2012.
Vote: All AYEs – Motion carried.

Supervisor’s Report:
The Town’s monthly financial report was presented by Nancy Roberts and reviewed by the board.
On motion by LaTourette, seconded by Backus, it was moved to receive, approve and place on file the Supervisor’s September 10, 2012 Financial Report.
Vote: All AYEs – Motion carried.

Other Reports:
Report – Planning Board – None

Report – Assessor
Letter was presented by Joyce to each board member for their review.

Report – Highway Superintendent
1. $134,504 taken in by FEMA as of 9/4/2012
2. Spent a lot of time on Tower Mountain cutting limbs, boom mowing, cleaning ends of pipes and changed a driveway pipe.
3. Cold patching has been done in places
4. Hauled gravel from Afton to shop
5. Discussed how to get rid of 88 International
6. Bridge Street Bridge was taken over by the County.
7. Windfall and Abe Boice Road have had blacktop on end by RT 206
8. At the intersection of Gray and Finch Hollow Roads blacktop has been put on top of pipes.
9. Eastview and Higley Road have had gravel placed alongside of road.
10. The 2004 1 Ton engine light came on and complaints from the guys it’s not running correct so it’s been taken to Scoville Meno.
11. Chamberlin Brook, calcium had been spread on 7/12/2012 but has not been able to get the second shot done yet.
12. The new truck has arrived but has oil leak and has been sent to Oneonta to get that fixed.
13. Received a report from Councilman Buttel about a complaint from a land owner on Higley road, stating that when mowing alongside the road the crew had mowed 15 feet into the land owner’s field. Ron stated he knew his guys did not mow 15 feet into field.

Report – Dog Control Officer
Received one call in past month about lost dogs.
Harboring letters have been sent out.

Report- Supervisor
1. Town Signs – ½ the payment for the signs has been sent out.
2. LaFever would like to rent out rooms in creamery and the modular building.
3. Privacy fence at Town Building – Bill asked the Board’s thoughts on getting bushes.
4. County Pictrometry will cost the town $628.00
5. Assessor position will be put in the paper with requirements and run for one week and have resume submitted to Town Clerk prior to interviews. Interviews set up for October 9, 2012 at 6:00pm

Correspondence – None

Other:
Abstract of Claims
On motion by LaTourette, seconded by Buttel, it was moved to approve the Abstract of Claims for September 10, 2012 as follows:
General Fund: $4152.22
Highway Fund: $21,039.95
Vote: All AYEs – Motion carried.

Reading back of the minutes:
On motion by LaTourette, seconded by Backus, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried

The meeting was adjourned at 9:48 pm

Next Regular meeting will be October 9, at7:00 in the Town Meeting Room, Trout Creek, NY.

****************************************************************************

Budget meeting was called to order at 9:52PM

Tentative budget was presented by Nancy Roberts – Bookkeeper to the supervisor

On Motion by Buttel, seconded by LaTourette, it was moved to accept the tentative budget with marked changes made by the board.
Vote: All AYE – Motion Carried.

Bookkeeper will give the Town Clerk the tentative budget with changes to place on file.

Meeting adjourned at 12:06AM [Sept 11, 2012].

Date September 10, 2012
Michelle Phoenix
Town of Tompkins
Town Clerk

Special Town Board Meeting – August 28, 2012

The special meeting of the Town of Tompkins Town Board was called to order at 6:05 pm in the Town meeting room, Trout Creek, NY.

Present:
1. William Layton – Supervisor
2. Tim LaTourette – Councilperson
3. Peggy Backus – Councilperson
4. Carl Stuendel – Councilperson

Others:
1. Ronald VanValkenburg – Hwy Superintendent
2. Michelle Phoenix – Town Clerk
3. Nancy Roberts – Bookkeeper to the Supervisor
4. Chris Yacobucci – Lamont Engineers

Pledge to the flag was led by Tim LaTourette

Discussion.
Resolution 23-2012 – Authorizing Town Supervisor to sign Agreements with Del. Co. Soil and Water Conservation District.
On motion by Stuendel, seconded by LaTourette, it was moved to adopt Resolution 23-2012.
Vote: All AYEs – Motion Carried

Chris Yacobucci presented the lowest bid for the CWMP. Following this:
Resolution 24-2012 – Authorizing The Town Board of the Town of Tompkins to award the construction contract for the community sewage system to the lowest bidder to LaFever Excavating, Inc.
On motion by Stuendel, seconded by Backus, it was moved to adopt Resolution 24-2012.
Vote: All AYEs – Motion Carried
[cfs comment: This resolution marks the final decision by Town of Tompkins to go forward with the CWMP.]

Mr. Yacobucci asked on behalf of LaFever if they could start screening soil. Chris asked CWC for their input on this matter. The board agreed that if CWC approves this they would go along with CWC recommendations.
Mr. Yacobucci also presented the board with a response letter for NYCDEP on their Design Approval for the Stormwater Pollution Prevention Plan with responses to their questions. After Supervisor Layton signs this letter it will be sent out to DEP.

Reading back of the minutes:
On motion by Backus, seconded by Stuendel, it was moved to accept the minutes as read back.
Vote: All AYEs – Motion Carried

The meeting was adjourned at 7:35 pm

Date: August 28, 2012
Michelle Phoenix
Town of Tompkins
Town Clerk