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Category Archives: Minutes Town Board

The reorganizational meeting of the Town of Tompkins Town Board was called to order at 6:00 pm in the Town meeting room, Trout Creek, NY.

Present:
William Layton – Supervisor
Brian Albanese – Councilperson
Howard Buttel – Councilperson  
Peggy Backus – Councilperson – Absent
Tim LaTourette – Councilperson – Absent  

Others:
Michelle Phoenix – Town Clerk
Nancy Roberts – Bookkeeper

RESOLUTION #7 DESIGNATION OF BANKS
On Motion by Buttel seconded by Layton it was moved to designate:
a. Supervisor Layton – NBT and Community Bank
b. Justice Johnson – Community Bank NA
c. Town Clerk/Tax Collector Phoenix – Community Bank NA
d. Trout Creek Sewer District – Community Bank NA
Vote: All AYES; Motion Carried.

RESOLUTION #8 DESIGNATION OF THE OFFICIAL NEWSPAPER
On Motion by Albanese seconded by Buttel it was moved to designate The Reporter as the official newspaper during the year 2022 for the purpose of publishing legal matters. 
Vote: All AYES; Motion Carried.

RESOLUTION #9 APPOINTMENT OF TOWN OF TOMPKINS POSITIONS
On motion by Albanese seconded by Buttel it was moved to appoint the following people to their respective positions as follows:
a.  Building Inspector – Nathan Sramek
b.  Deputy Town Clerk’s and Deputy Registrar – To be filled
c.   Historian – Lynne VanValkenburg
d.   Dog Control Officer – Chris Bodo
e.   Health Officer – Dr. Eric Dohner
f.    Deputy Supervisor – Howie Buttel
g.   Court Clerk – Linda Scott
h.   Bookkeeper to the Supervisor – Nancy Roberts
i.     Payroll Clerk – Linda Bourn
j.     Assessor – Wendy Layton
k.    FEMA Administrator’s – Ron VanValkenburg & Nancy Roberts
l.     Trout Creek Sewer District Administrator – Michelle Phoenix
m.   Registrar of Vital Statistics – Michelle Phoenix
n.    Planning Board – Paul Bartholomew (Chairman), Angela Porpora,
Timothy Bennett, Nancy LaTourette, and Charles Kohler (Alternate)
o.    Board of Assessment Review – Paul Bartholomew, Angela Porpora, and Vacancy to filled at later date
Vote: ALL AYES; Motion Carried.

RESOLUTION #10 – DESIGNATION OF OFFICIAL RADIO STATION
On motion by Albanese seconded by Buttel it was moved to designate the Big Cat Country /92.1 as the official radio during the year 2022 for the purpose of local announcement to the Town Residents.
Vote: ALL AYES; Motion Carried.

RESOLUTION#11 – SALARIES OF THE 2022 TOWN OFFICERS
On motion by Albanese seconded by Buttel it was moved that the Salaries of the Town officers for the year 2022 are fixed in the budget and that the Supervisor is authorized to pay the approved salaries.
Vote: All AYES; Motion carried

RESOLUTION #12 – HIGHWAY EXPENDITURES
On motion by Buttel seconded by Albanese it was moved that Highway Superintendent to be authorized make purchases in 2022 as per the procurement policy.
Vote:  All AYES; Motion carried.

RESOLUTION #13 – 2022 OFFICIAL MEETING DATES
On Motion by Buttel seconded by Albanese it was moved to hold regular monthly meetings for 202 on the second Tuesday of every month at the Town Meeting Room Trout Creek, NY except for the November meeting which will be held the first Thursday following the General Election. 
Vote: ALL AYES; Motion Carried

RESOLUTION #14 – MILEAGE RATE REIMBURSEMENT
On motion by Buttel seconded by Albanese it was moved to set mileage rate at .56 cents per mile for use of private vehicle on Town Business.

Meeting adjourned at 6:13 pm                        

Michelle Phoenix
Town Clerk, Town of Tompkins
________________________________
Date: January 11, 2022
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Tim LaTourette leading in the Flag salute.

Present:
William Layton – Supervisor – Supervisor
Brian Albanese – Councilperson
Howard Buttel – Councilperson
Peggy Backus – Councilperson
Tim LaTourette – Councilperson

Others:
Michelle Phoenix – Town Clerk
Ron VanValkenburg – Highway Superintendent
Kyle McLaughlin – Highway Employee
Tim Oralls – Highway Employee
Brian Backus – Resident  

Floor Time/Guests: Tim Oralls – questioned the board as to if there was an issue with purchasing work boots and clothing at different places. Upon discussion it was decided at this time the employees would purchase the boots and submit receipts for reimbursement until an account can be set up somewhere.

RESOLUTION # 102 APPROVALS OF MINUTES – November’s Regular Meeting
A motion was made by LaTourette, seconded by Layton, approving the minutes of the Regular meeting held on November 4, 2021.
Vote: in favor – Motion carried

RESOLUTION # 103 ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Backus, it was moved to approve the Abstract of Claims for December 14, 2021 as follows:
General Fund: $64,342.86
Highway Fund: $83,331.93
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION # 104 TOWN CLERKS MONTHLY REPORT
On motion by LaTourette, seconded by Buttel it was moved to receive, and place on file the Town Clerks, monthly report for the month of November 2021.
All in favor – Motion Carried

RESOLUTION # 105 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Albanese, seconded by LaTourette, it was moved to approve and place on file the supervisor’s monthly financial reports as of November 30, 2021 dated 12/14/2021.
All in favor – Motion Carried

RESOLUTION # 106 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Buttel to approve the sewer districts Abstract of Claims for December 14, 2021 as follows
$7670.60
All in favor – Motion carried.

RESOLUTION #107 SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by LaTourette it was moved to approve and place on file the sewer districts monthly financial reports for November 30, 2021 dated 12/14/2021.  
All in favor, Motion carried.

OLD BUSINESS:
RESOLUTION #111-2021 – Hiring of Nate Sramek as building inspector / code enforcer
Received one application for Town of Tompkins Building Inspector / Code Enforcer
Application submission from Nate Sramek.
On motion by LaTourette seconded by Buttel it was moved to approved the application from Nathan Sramek and to hire him as the Town of Tompkins Building Inspector / Code enforcer.
All in favor – Motion Carried

RESOLUTION #112-2021To continue to pay Joe Reynolds on a month-to-month basis at the pay rate he currently receives to train Nathan Sramek
On motion by Layton, seconded by LaTourette to keep Joe Reynolds employed at a month-to-month basis at his current pay rate until Nathan Sramek us trained for the building inspector/code enforcer.
All in favor – Motion carried.

NEW BUSINESS:
RESOLUTION # 113-2021 – 2021 Sexual Harassment policy & Workplace violence policy.
On motion by Albanese, seconded by LaTourette to approve the sexual harassment & Workplace violence policy. To require all employees to receive the training and sign sheets when training is complete.
All in Favor – Motion Carried

RESOLUTION #114-2021 – Discontinue the Town Website.
On motion by LaTourette, seconded by Buttel to discontinue the use of the Town Website.
All in Favor – Motion Carried

RESOLUTION #108-2021 TOWN BOARD OF THE TOWN OF TOMPKINS IN SUPPORT OF DELAWARE COUNTY BOARD OF SUPERVISOR RESOLUTION NO.  162
On motion by Albanese, seconded by Layton supporting resolution #162 from Delaware County. DELAWARE COUNTY REQUESTS THAT A MORATORIUM ON NEW PURCHASE CONTRACTS FOR FEE TITLE AND DEP CONSERVATION EASEMENTS, BE IMPLIMENTED IN DELAWARE COUNTY PENDING A COMPREHENSIVE REVIEW OF THE LAND ACQUISTION PROGRAM TO IDENTIFY THE NEED FOR THE CONTINUATION OF LAND ACQUISTION, THE BENEFITS OF LAND ACQUISTION, THE IMPACT OF LAND ACQUISTION ON COMMUNITY SUSTAINABILITY AND THE OTHER TOOLS AVAILABLE TO ACHIEVE MOA LAND ACQUISTION OBJECTIVES. (See copy of complete resolution)
All in favor – Motion Carried

RESOLUTION #109-2021 ADOPTION OF THE DELAWARE COUNTY MULTI-JURISDICTIONAL ALL-HAZARDS MITIGATION PLAN UPDATE  
On motion by Albanese, seconded by LaTourette to adopt the Delaware County Multi – jurisdictional all hazard mitigate updated plan, as this jurisdictions Natural Hazard Mitigation Plan, and resolves to execute the actions in the Plan.
All in favor – Motion Carried

REPORTS:
Sewer District workers report – November and December 2021 provided for review

Assessor – None

Planning Board – None. 

Dog control Officer – None

Highway Superintendent
1. Kyle and Ron explained that the 2013 International is back at Allegiance for loss of power and loss of antifreeze. They think it may be a head issue. They also think that a new motor or fixing the old one. Ron stated the estimate he received for the motor to be replaced is $51,450.80. The board would like to look into using the COVID funds to pay for this purchase.
RESOLUTION 110 – 2021 To replace motor on 2013 International and start bidding process for new truck
On motion by Buttel, seconded by LaTourette to have the motor replaced and for Ron to start the bidding process for a new truck.
All in favor – Motion Carried
2. Working roads.
3. Been out plowing
4. Plow equipment is ready and has been used.
5. Questioned the Shared service contracts. Michelle states they are done just need to be sent out.
6. Had a small wind damage event and some branches had gone down, all roads were cleared  

Supervisor –
1. Have spent $4,000 thus far for legal fees on the fire tower. Bill provided the board with an agreement from Pape’s for access through their property to the tower.
2. Bill had Nancy write a letter to Cintas asking them to only fill medical cabinet with OSHA required materials.
3. Bill explained that there was almost an accident on windfall road and 206 intersection. Ron will fix the stop sign at the end of Windfall Road to be in a better sight of view.
4. Bill explained it is to late to opt out of the adult use cannabis and on site consumption site. The law has to be done by December 31, 2021
5. Received quotes on roof repair for town building from Dale McCall and Greg Kole. Greg gave a quote, for shingles. Dale McCall quoted $7,000 with the Town supplying supplies. The board questioned if McCall had liability insurance.
6. Bill received a quote from Floor Fool for the Town hall floors to be waxed.
RESOLUTION #113-2021
On motion by Albanese, seconded by LaTourette to hire the Floor Fool to strip and wax the Town hall floors at the quote he provided.
All in favor – Motion Carried  

Other:
Brian Backus asked if the Highway crew can fence off the pile of gravel at the creamery to keep snowmobiles off the piles. Ron stated they will do something to keep them off.

He also stated he fenced off the sewer beds the best he could.

The board agreed that the January meeting will start at 6pm

Correspondence: None

Meeting adjourned at 8:42pm

Next meeting to be held on January 11, 2022 at 6PM

________________________________

Date: December 14, 2021
Michelle Phoenix 
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Peggy Backus leading in the Flag salute.

Present:
William Layton – Supervisor – Supervisor
Brian Albanese – Councilperson
Howard Buttel – Councilperson
Peggy Backus – Councilperson
Tim LaTourette – Councilperson

Others:
Michelle Phoenix – Town Clerk
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper
Mallory Sprague – Resident

Floor Time/Guests: None

RESOLUTION # 95 APPROVALS OF MINUTES – October’s Regular Meeting
A motion was made by LaTourette, seconded by Backus, approving the minutes of the Regular meeting held on October 12, 2021.
Vote: In favor – Layton, Buttel, LaTourette, Backus; Abstain – Albanese

RESOLUTION # 96 ABSTRACT OF CLAIMS
On motion by Backus, seconded by Layton, it was moved to approve the Abstract of Claims for November 4, 2021 as follows:
General Fund: $4,762.74
Highway Fund: $19,375.46
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION # 97 TOWN CLERKS MONTHLY REPORT
On motion by Albanese, seconded by Backus it was moved to receive, and place on file the Town Clerks, monthly report for the month of October 2021.
All in favor – Motion Carried

RESOLUTION # 98 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Albanese, seconded by Backus, it was moved to approve and place on file the supervisor’s monthly financial reports as of October 31, 2021 dated 11/4/2021/2021.
All in favor – Motion Carried

RESOLUTION # 99 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Backus to approve the sewer districts Abstract of Claims for November 4, 2021 as follows: $5784.24
All in favor – Motion carried.

RESOLUTION #100 SEWER DISTRICT FINANCIAL
On motion by LaTourette seconded by Layton it was moved to approve and place on file the sewer districts monthly financial reports for October 2021 dated 11/4/2021.
All in favor – Motion carried.

OLD BUSINESS:
Reviewed the 2022 preliminary budget.
RESOLUTION #101 – APPROVAL OF THE 2022 BUDGET
On motion by Albanese, seconded by Buttel it was moved to approved the 2022 preliminary budget and to make it the 2022 Final Budget.
All in favor – Motion Carried

NEW BUSINESS: None

REPORTS:
Sewer District workers report – None
Assessor – None
Planning Board – None
Dog control Officer – None

Highway Superintendent  –  

  1. Hauled grit, cold patched, hauled gravel, worked on equipment, prepping equipment for winter months,
  2. With the rain events we have had we had minor to no damage
  3. Dana Wagner has worked on the grizzly
  4. Some equipment is in need of repair
  5. The 2006 repaired, had an oil leak
  6. The 2007 had a hole in exhaust and has been fixed
  7. 2020 has gone to allegiance for warranty work
  8. 2013 has been back but upon hauling it had lost power and using a lot of antifreeze. Had a repairman come out and look at it and he stated it will need to go back for repairs again and possibly some repairs will be covered by warranty
  9. End of Chamberlin brook and Walton Mountain had gravel placed in the turn around spot.
  10. Ordered Galvanized pipes from Chemung supply, they are very costly.


Supervisor –

  1. Called Dale McCall, Frank Morgan and Greg Kole about roof repairs – Received no replies from any of them.
  2. Floor Fool provided a quote on stripping and waxing the Town hall and Highway garage floors of $1500.00
  3. Contacted Young/Sommers on fees changed to Town for the Fire Tower legal services and was told by Kevin that the amount is too high and he will adjust the invoice.
  4. No luck on surrounding Town building inspectors taking over Tompkins building inspector. The position will be advertised and board members will ask around if anyone is interested in the position. 

Other:
Backus asked what the grant money is going to be used for. The board discussed options.

Backus asked why the Highway trucks no longer have the Town of Tompkins Logo’s on the door. VanValkenburg stated there is no longer a need for them seeing how the plates have town of Tompkins on it and the highway crew does not like the looks of them on the trucks.

RESOLUTION #102 – DOORS OF ALL HIGHWAY TRUCKS BE LABELED
On motion by Backus, seconded by Albanese to it was moved that all Town of Tompkins Highway trucks have a minimum 8×10 Town of Tompkins logos placed back on both doors of all highway trucks.
Vote: Ayes – Albanese, Backus, Layton; Nay’s – LaTourette, Buttel.
Motion Carried

Correspondence: None

Meeting adjourned at 8:26pm

Next meeting to be held on December 14, 2021 at 7PM
________________________________
Date: November 4, 2021
Michelle Phoenix 
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Tim LaTourette leading in the Flag salute.

Present: 
William Layton – Supervisor
Brian Albanese – Councilperson – Absent
Howard Buttel – Councilperson
Peggy Backus – Councilperson
Tim LaTourette – Councilperson

Others:
Michelle Phoenix – Town Clerk
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper
Brian Backus – Resident
Brett French – LVDV

Floor Time/Guests: Backus asked if the board was aware of the opt out option for the late hunting season and that Delaware County has approved the opt out option. Backus explained it would be difficult for the snowmobilers to ride if the extension was approved for the late hunting season.

Backus also asked if it would be okay to designate the creamery parking lot as a parking and ride area for the snowmobile season. VanValkenburg stated he seen no problem with that issue and that they hardly every use the creamery for the Winter time and it is just used for storage of equipment.

RESOLUTION # 86 APPROVALS OF MINUTES – Septembers’ Regular Meeting
A motion was made by Buttel, seconded by LaTourette, approving the minutes of the Regular meeting
held on September 14, 2021.
Vote: All in favor – Motion carried  

RESOLUTION # 87 ABSTRACT OF CLAIMS
On motion by LaTourette, seconded by Buttel, it was moved to approve the Abstract of Claims for October 12, 2021 as follows: General Fund: $4,703.42
Highway Fund: $131,921.60
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION # 88 TOWN CLERKS MONTHLY REPORT
On motion by LaTourette, seconded by Buttel it was moved to receive, and place on file the Town Clerks, monthly report for the month of September 2021.
All in favor – Motion Carried

RESOLUTION # 89 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by LaTourette, seconded by Buttel, it was moved to approve and place on file the supervisor’s monthly financial reports as of September 30, 2021 dated 10/12/2021.
All in favor – Motion Carried

RESOLUTION # 90 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by LaTourette, seconded by Backus to approve the sewer district’s
Abstract of Claims for October 12, 2021 as follows: $3770.96
All in favor – Motion carried.

RESOLUTION #91 SEWER DISTRICT FINANCIAL
On motion by LaTourette seconded by Layton it was moved to approve and place on file the sewer districts monthly financial reports for September 2021 dated 10/12/2021.
All in favor, Motion carried.

OLD BUSINESS:
Layton spoke with Building Inspector from Hancock and he is not interested in the position

Layton contacted Dale McCall, Frank Morgan and Greg Kole for quotes on roof repair for Town building. He only received a quote from Greg Kole. Upon discussion it was decided not to open quote from Greg because board agreed the roof needs to be tin, have the copula removed and placed back on for decoration only and vents need to be installed. The Town will purchase all the material they just need quotes for cost of labor for the repairs.

RESOLUTION #92 – 2021/2022 SNOW REMOVAL OF SEWER DISTRICT PROPERTIES
On motion by Backus, seconded by Buttel to award quote of snow removal to Dave Stanton in the amount of $140.00 per removal of snow of all SD properties.
All in Favor, Motion Carried

Review of the 2022 tentative budget and the following changes were made All positions excluding DCO and Safety / Code enforcer to receive a 3% raise, to have A1910.4 Insurance fund stay at $31,000.

To change legal fees on the sewer district budget at $2100.

RESOLUTION #93 – 2022 BUDGET – MAKING TENTATIVE BUDGET THE PRELIMINARY, SETTING UP PUBLIC HEARING ON NOVEMBER 4, AT 6:45pm
On motion by LaTourette, seconded by Buttel to make the 2022 tentative budget with changes the 2022 preliminary budget and to set up public hearing for preliminary budget on Thursday, November 4th 2021 at 6:45PM.
All in favor Motion Carried

  

NEW BUSINESS:
VanValkenburg asked the board were and how the highway employees are to get their boots. Layton stated if the guys purchase them to submit a bill for reimbursement and that if they know of a place were an account can be set up to let the board know and they can look into setting up an account.

REPORTS:
Sewer District workers report – Provided – Brett French was here to provide report and to answer any questions.

Assessor – None

Planning Board – None. 

Dog control Officer – None

Highway Superintendent –
1. Next year the highway would like to use the grindings and for that to be done they would need to get a crusher to grind, that most likely would need to be bid out. They would also have to mix oil in with the grindings.

2. Been out cutting trees, boom mowing, pipes have been changed on South Dry Brook, would like to seal that road next year, working on equipment, Ditch work, hauled gravel, Chamberlin Brook has received rip rap.

3. Helped Walton and Franklin

4. 1995 chevy had tie rod and shocks replaced.

5. 2013 is back from repairs

6. Pug Milling will be done on Readburn road in 2023 it will need pipes changed

7. Priced pipes at Chemung supply and they will cost about $61,000.

Supervisor –
1. Spoke with Joe Castaline from Young / Summers about the property right of way for the fire tower and he will need a survey map.
2. Called Gary Hawk about stripping floors in Town Building and he has yet to get back with a quote. Layton will contact floor fool for a quote.

Other – None

Correspondence: None

Meeting adjourned at 8:45 pm

Next meeting to be held on Thursday November, 12 2021 at 7PM

________________________________

Date: October 12, 2021
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:01 pm in the Town meeting room, Trout Creek, NY. With Tim LaTourette leading in the Flag salute.

Present:
William Layton – Supervisor – Absent
Brian Albanese – Councilperson
Howard Buttel – Councilperson
Peggy Backus – Councilperson – Absent
Tim LaTourette – Councilperson

Others:
Michelle Phoenix – Town Clerk
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper
Jerry Brayman


Floor Time/Guests: None

RESOLUTION # 80 APPROVALS OF MINUTES – August’s Regular Meeting
A motion was made by LaTourette, seconded by Buttel, approving the minutes of the Regular meeting held of August 10, 2021.
Vote: Buttel, LaTourette – Aye, Albanese – Abstain, Motion Carried

RESOLUTION # 81 ABSTRACT OF CLAIMS
On motion by Albanese, seconded by LaTourette, it was moved to approve the Abstract of Claims for September 14, 2021 as follows:
General Fund: $6,193.86
Highway Fund: $18,162.10
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION # 82 TOWN CLERKS MONTHLY REPORT
On motion by LaTourette, seconded by Albanese it was moved to receive, and place on file the Town Clerks, monthly report for the month of August 2021.
All in favor – Motion Carried

RESOLUTION # 83 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Albanese, seconded by Buttel, it was moved to approve and place on file the supervisor’s monthly financial reports as of August 31, 2021 dated 9/14/2021.
All in favor – Motion Carried

RESOLUTION # 84 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by LaTourette, seconded by Buttel to approve the sewer districts Abstract of Claims for September 14, 2021 as follows: $2772.71
All in favor – Motion carried.

RESOLUTION #85 SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by Buttel it was moved to approve and place on file the sewer districts monthly financial reports for August 2021 dated 9/14/2021.
All in favor – Motion carried.

OLD BUSINESS – 
Code Enforcer / Building Inspector position – Joe Reynolds will be done the end of 2021. The Position will need to be filled. Layton asked Nancy to let the board know he has spoken to the Town of Hancock Code Enforcer to see if he would be interested in the position. The board decided that all surrounding Towns code enforcers should be advised of the position and to see if any of then would be interested. If they get no interests the position will need to be advertised.

Albanese reported on the meeting him and Layton had with the resident on Tower Mountain with the request of getting a right of way to the Fire Tower for repairs. Albanese stated the property owner is still not willing to give the town the right of way. Albanese stated he had ideas for different options along the lines of the fire Tower.

NEW BUSINESS
It was found the Town of Tompkins Town Hall is in need of a new roof. Albanese will look into getting quotes to see if it can be done for under $20,000 to avoid the bid process. He will come back to the board with the quotes.

The board reviewed the 2022 budget worksheets. At the October 12th meeting the 2022 budget will be presented.

REPORTS:
Sewer District workers report – Provided  

Assessor – None

Planning Board – None 

Dog control Officer – None

Highway Superintendent
1. Ron provided the board with an equipment list with their ages.
2. Cold patching, cutting and chipping of trees, Boom mowing, ditching with pipe replacement, equipment worked on all has been done.
3. Stoning and oiling has been done.
4. Helped Deposit and Walton.
5. The 2006 International needed walking beams and shocks.
6. There is still a delay on Trucks and ordering of them, Ron has heard it is backed up possible 2 years.

Supervisor –
Delaware County Fair Board wants to thank the Town of Tompkins for their help with the grindings.


Other:
RESOLUTION #86
On motion by Albanese, seconded by Buttel, it was approved to advertise the snow removal for the Sewer district and to award bids at the October 12th meeting.
All in favor – Motion Carried

Correspondence: None

Meeting adjourned at 8:51 pm                         

Next meeting to be held on Tuesday October 12, 2021 at 7PM
_______________________________
Date: September 14, 2021
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Howie Buttel leading in the Flag salute.

Present:         

  1. William Layton – Supervisor
  2. Brian Albanese – Councilperson – Absent
  3. Howard Buttel – Councilperson   
  4. Peggy Backus – Councilperson
  5. Tim LaTourette – Councilperson – Arrived 7:08


Others:

  1. Michelle Phoenix – Town Clerk
  2. Ron VanValkenburg – Highway Superintendent
  3. Nancy Roberts – Bookkeeper 


Floor Time/Guests: None

RESOLUTION # 74 APPROVAL OF MINUTES – July’s Regular Meeting
A motion was made by Backus, seconded by Buttel, approving the minutes of the regular meeting held on July 13, 2021.
Vote: Motion Carried

RESOLUTION # 75 ABSTRACT OF CLAIMS
On motion by Buttel, seconded by Backus, it was moved to approve the Abstract of Claims for August 10, 2021 as follows:
General Fund: $5,366.91
Highway Fund: $24,784.06
All in favor – Motion carried.


Monthly Financial Reports:
RESOLUTION # 76 TOWN CLERKS MONTHLY REPORT
On motion by Backus, seconded by Buttel it was moved to receive, and place on file the Town Clerks, monthly report for the month of July 2021.
All in favor – Motion Carried

RESOLUTION # 77 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Backus, seconded by Buttel, it was moved to approve and place on file the supervisor’s monthly financial reports as of July 31, 2021 dated 8/10/2021.
All in favor – Motion Carried

RESOLUTION # 78 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Buttel, seconded by LaTourette to approve the sewer districts Abstract of Claims for August 10, 2021 as follows $3749.71
All in favor – Motion carried.

RESOLUTION #79 SEWER DISTRICT FINANCIAL
On motion by LaTourette seconded by Backus it was moved to approve and place on file the sewer districts monthly financial reports for July 2021 dated 8/10/2021.
All in favor, Motion carried.


OLD BUSINESS  None

NEW BUSINESSNone


REPORTS:
Sewer District workers report – Provided  

Assessor – None

Planning Board – None. 

Dog control Officer – None

Highway Superintendent

  1. The heavy rain in July caused some road damage and all has been fixed
  2. Hauled Grindings, sealed roads, Hauled in some gravel.
  3. Repairs have been done to broom.
  4. Expect the 2013 to come back from repairs tomorrow (Wednesday August 11, 2021). It has been out over a month getting repaired.
  5. With the help from County Planning department the two grants from repairs that need to be done on Dryden Rd and Dry Brook have been completed and sent in. Hopefully they get approved

Supervisor –

  1. Bill has spoke with other supervisors on the cannabis related business and the ones he has spoke with have no clear answers to questions that arise. The board tabled discussion.
  2. Bill and Brian have once again spoke with resident on tower mountain about right of way to fire tower and still made no progress. Bill spoke with lawyer on easement situation and is awaiting to hear back.
  3. Received a letter from Campanelli  & Associates attorney offering to review our zoning laws in reference to the g rollout and cell towers. It was explained we don’t need their assistants because the Town has no zoning and we have our own lawyers to review these matters.

Other – None

Correspondence: None

Meeting adjourned at 7:54 pm 
Next meeting to be held on Tuesday September 14, 2021 at 7PM
________________________
Date: August 10, 2021
Michelle Phoenix                                                                                         
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Howie Buttel leading in the Flag salute.

Present:
William Layton – Supervisor
Brian Albanese – Councilperson
Howard Buttel – Councilperson
Peggy Backus – Councilperson
Tim LaTourette – Councilperson

Others:
Michelle Phoenix – Town Clerk
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper 

Floor Time/Guests: None

RESOLUTION # 66 APPROVALS OF MINUTES – June’s Regular Meeting
A motion was made by LaTourette, seconded by Backus, approving the minutes of the Regular meeting held on June 8, 2021.
Vote: Buttel -Abstain. Layton, LaTourette, Albanese and Backus in favor – Motion Carried

RESOLUTION # 67 ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Buttel, it was moved to approve the Abstract of Claims for July 13, 2021 as follows:
General Fund: $7,232.04
Highway Fund: $87,529.17
All in favor – Motion carried.

Monthly Financial Reports:

RESOLUTION #68  TOWN CLERKS MONTHLY REPORT
On motion by LaTourette, seconded by Buttel it was moved to receive, and place on file the Town Clerks, monthly report for the month of June 2021.
All in favor – Motion Carried

RESOLUTION # 69 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by LaTourette, seconded by Backus, it was moved to approve and place on file the supervisor’s monthly financial reports as of June 30, 2021 dated 7/13/2021.
All in favor – Motion Carried

RESOLUTION # 70 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Backus, seconded by Albanese to approve the sewer districts Abstract of Claims for July 13, 2021 as follows: $3664.58
All in favor – Motion carried.

RESOLUTION #71 SEWER DISTRICT FINANCIAL
On motion by LaTourette seconded by Buttel it was moved to approve and place on file the sewer districts monthly financial reports for June 2021 dated 7/13/2021.
All in favor, Motion carried.

OLD BUSINESS
RESOLUTION #72 Approval for Kia Storrer, Lena Storrer, Carter Magann and Vivian Magann for payment to attend 2021 4-H camp. It was great to read the children’s essays.

NEW BUSINESS
Albanese spoke with Phil Hanley about what it would cost to get the stumps from the falling trees taken out around the Town Building. Phil stated he would get back to him next month with a price.

A discussion took place on completing a dog enumeration –
RESOLUTION #73 – On motion by Backus seconded by Albanese it was moved to do the post card enumeration to residents in Tompkins
All in Favor – Motion Carried

REPORTS:
Sewer District workers report – Provided
Assessor – None
Planning Board – Received a payment for a boundary line adjustment. 
Dog control Officer – None

Highway Superintendent –  
1. Been out mowing roads
2. Getting roads ready to seal.
3. There was road damage to some roads from the July 12, 2021 rain storm, been out doing repairs but still a lot to go. 4. Been out checking for downed trees from wind storms
5. All the gravel has been crushed
6. The 2013 International (Scott’s Truck) is back in getting repairs. This truck keeps having issues and thus far the Town has spent over $20,000 in repair work on it.
7. Will be getting together with Tim and Howie to spec out a truck in the future.

Supervisor –

  1. Nancy and Bill have sent in the application for the American rescue plan. The Town expects to receive about $116,000.
  2. Bill wanted to explain the law on him voting during meetings. The law states his vote is a legal vote and that he is not only a tie breaker vote.
  3. The grant for the stream bank stabilization on Dry Brook, has been sent to Delaware County Planning for review.
  4. Bill is going to ask Joe Reynolds to stay.
  5. Have not been able to meet with Hank Dester.
  6. Bill was approached by Dave Stanton asking of the Town would write up a letter for them to get a liquor license faster. Upon consulting the board, A letter has been made from the Town of Tompkins in support for a liquor license for Rhonda’s Grill & Roadhouse (Former Huffs)
  7. Board reviewed the paperwork for adult use Cannabis retail dispensaries and on-site consumption sites. And the law to opt out of the Town of Tompkins to disallow cannabis retail dispensaries and on-site consumption sites. At this time the board decided to table the discussion and come back to it at a later time when they have more information.

Other
RESOLUTION #74
On motion by Albanese, seconded by Buttel, to approve and sign the agreement between the Town and Heart of the Catskills Humane Society for 2021 with the removal of Cats and to stipulate that if the owners are the pick up a dog, they are to pay the $40.00 fee for dog(s) brought in to their facility.
All in Favor – Motion Carried 

Correspondence: None

Meeting adjourned at 8: 15 pm                         

Next meeting to be held on Tuesday August 9, 2021 at 7PM
_______________________________
Date: July 13, 2021
Michelle Phoenix 
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With William Layton leading in the Flag salute.

Present:  William Layton – Supervisor
Brian Albanese – Councilperson
Howard Buttel – Councilperson – Absent
Peggy Backus – Councilperson
Tim LaTourette – Councilperson

Others: Michelle Phoenix – Town Clerk
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper 

 

AWARD OF 2500 HD TRUCK
No bids received.
Discussion to place on what was advertised and the bid specs that were drawn up. It was decided to rebid the Truck with the truck committee getting together and bringing back to July’s meeting the specs they come up with for the board to approve prior to advertisement.

Floor Time: None

RESOLUTION # 59 APPROVALS OF MINUTES May’s Regular Meeting
A motion was made by Albanese, seconded by Layton, approving the minutes of the Regular meeting held on May 11, 2021.
Vote: All in favor – Motion Carried

RESOLUTION # 60 ABSTRACT OF CLAIMS
On motion by Backus, seconded by LaTourette, it was moved to approve the Abstract of Claims for June 8, 2021 as follows:
General Fund: $3,831.47
Highway Fund: $128,262.05
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION #61  TOWN CLERKS MONTHLY REPORT
On motion by LaTourette, seconded by Backus it was moved to receive, and place on file the Town Clerks, monthly report for the month of May 2021.
All in favor – Motion Carried

RESOLUTION # 62 SUPERVISOR’S MONTHLY FINANCIAL REPORT
On motion by Albanese, seconded by Layton, it was moved to approve and place on file the supervisor’s monthly financial reports as of May 31, 2021 dated 6/8/2021.
All in favor – Motion Carried

RESOLUTION # 63 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Albanese, seconded by LaTourette to approve the sewer districts Abstract of Claims for June 8, 2021 as follows: $530.81.
All in favor – Motion carried.

RESOLUTION #64 SEWER DISTRICT FINANCIAL
On motion by Backus seconded by Albanese it was moved to approve and place on file the sewer districts monthly financial reports for May 2021 dated 6/8/2021.  
All in favor, Motion carried.

OLD BUSINESS
Albanese contacted Velten’s law care to discuss the Hold harmless agreement. Velten stated he would speak with his insurance company and get back to Albanese. Albanese has yet to hear back from Velten’s.
It was decided to let them continue to mow for 2021 with the agreement that Velten’s are asked not to bid on the project if they are going to refusing to sign required paperwork.

Layton stated the money for the sale of the Kelsey house has been received.

Approval of Emile Bregenborg, Delana Wood, Richelle Wood to go to 2021 4-H camp. Still need an essay from others before approval.

NEW BUSINESS –  

REPORTS:
Sewer District workers report – Provided  

Assessor – None

Planning Board – Layton received reports from the beginning of 2020 until present. They were reviewed. 

Dog control Officer – None

Highway Superintendent
1. Three miles of Tower Mountain has been paved. The county will help with shoulder work with their machine and an operator.
2. There has been an issue with a beaver on Tower Mountain and is being taken care of.
3. Working roads, boom mowing, ditching and mowing
4. Work has been done on Readburn Rd
5. Have been out helping other Towns
6. The 2013 International (Scotts Truck) is once again at allegiance for repairs. It has been losing power.
7. The Town will be receiving more money in CHIPS this year ( Apx $330,000)

Supervisor –
1. The new secure mail boxes are in for drop off mail, one will go to Court room and one for Town clerk’s office. Frank Morgan has been contacted for insulation.
2. Was approached by a community committee member questioning as to the status of the new swing set for the school house lawn. Layton stated he thought the committee was getting back to the board with a smaller size set so they could look into placement on the property due to limited space.
3. Layton questioned summer help. As of now Ron has not received any applications yet he has not advertised for it. The board will ask around and see if they have any inquires.
4. Layton stated that the airport on South dry brook has opening for fund raisers.
5. Delaware Co has looked into old right of ways the state may have had for the fire tower and found none. Layton spoke to the County Lawyer as to the right of way for the fire tower. Layton and Albanese will go and once again approach the land owner for a right away. 

Other – None

Correspondence: – None

Meeting adjourned at 8:50 pm 
Next meeting to be held on Tuesday July 13, 2021 at 7PM
________________________________
Date: June 8, 2021
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Brian Albanese leading in the Flag salute.

Present: 
William Layton – Supervisor
Brian Albanese – Councilperson
Howard Buttel – Councilperson
Peggy Backus – Councilperson – Arrived at 7:21
Tim LaTourette – Councilperson

Others:
Michelle Phoenix – Town Clerk
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper – Via Zoom
Wendy Layton – Assessor
Brian Backus – Resident

RESOLUTION # 51AWARD OF 6×4 International
Received bids from Allegiance Trucks in the amount of 264,122.00 for a International HX 520 SFA 6×4 (Per bid Specifications) 
On motion by Albanese, seconded by LaTourette it was moved to accept the bid of 264,122.00 from Allegiance Trucks
Vote: All in favor – Motion carried.  

Floor Time: None

RESOLUTION # 52 APPROVALS OF MINUTES – April’s Regular Meeting
A motion was made by LaTourette, seconded by Buttel, approving the minutes of the Regular meeting held on April 13, 2021.
Vote: All in favor – Motion Carried

RESOLUTION # 53 ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Buttel, it was moved to approve the Abstract of Claims for May 11, 2021 as follows:
General Fund: $7,781.28
Highway Fund: $49,062.70
All in favor – Motion carried.

Monthly Financial Reports:

RESOLUTION #54  TOWN CLERKS MONTHLY REPORT
On motion by Albanese, seconded by Layton it was moved to receive, and place on file the Town Clerks, monthly report for the month of April 2021.
All in favor – Motion Carried

RESOLUTION # 55 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Buttel, seconded by Albanese, it was moved to approve and place on file the supervisor’s monthly financial reports as of April 30, 2021 dated 5/11/2021.
All in favor – Motion Carried

RESOLUTION # 56 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Layton to approve the sewer districts Abstract of Claims for May 11, 2021 as follows $3955.05
All in favor – Motion carried.

RESOLUTION #57 SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by Layton it was moved to approve and place on file the sewer districts monthly financial reports for April 2021 dated 5/11/2021.  
All in favor, Motion carried.

OLD BUSINESS
RESOLUTION #59 – AUTHORIZING SALE OF KELSEY
On Motion by LaTourette, Seconded by Buttel.
BE IT RESOLVED, by the Town Board of the Town of Tompkins, that Deputy Town Supervisor Buttel is hereby authorized to execute the bargain and sale deed and all other closing documents necessary to complete the closing and to deliver the deed and transfer documents to the Buyers and to collect the sale proceeds of $12,561 on behalf of the Town.
All in favor – Motion Carried

NEW BUSINESS –  
Resolution #59 [sic-cfs2021.06.10]PERSONAL VEHICLE USE MILEAGE REIMBURSEMENT AMOUNT  

On motion by Layton, seconded by Buttel it was approved to change the mileage reimbursement to .56 for use of personal vehicles while conduction Town Business.
All in Favor – Motion Carried

REPORTS:
Sewer District workers report – Provided  

Assessor – Nothing new to report

Planning Board – None

Dog control Officer – None

Highway Superintendent

  1. Been out working roads
  2. Tower Mountain / Fish Brook is ready to be paved
  3. The Backhoe needed a new radiator
  4. Broom needed an alternator
  5. The 2006 International has new brakes
  6. The 2013 International has been out for a lot of repairs
  7. Received news that we may possible be getting more chips money then original amount we were getting
  8. Will be sealing the roads that were on the agreement of expenditures. 
  9. Discussed purchasing a new ¾ ton Truck to replace the 1995.
    RESOLUTION #60
    On motion by Layton, seconded by Albanese, it was approved to start the bidding process for a new ¾ ton.
    All in Favor – Motion Carried

Supervisor –
Bill is still working on the Fire Tower information. Del Co Tax and mapping are going to see if they hold a old right of way to the Tower and get back to him.


Other – Received a letter from E. Bregenburg with interest in going to 4-H Camp this year.
The Town has heard no further information if the camp will be held in 2021

Brian is going to contact Veltens landscaping asking why they do not want to sign the hold harmless agreement.

Correspondence: – None

Meeting adjourned at 8:30 pm 
Next meeting to be held on Tuesday, June 8, 2021 at 7PM
________________________________

Date: May 11, 2021
Michelle Phoenix 
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:01 pm in the Town meeting room, Trout Creek, NY. With Peggy Backus leading in the Flag salute.

Present:  
William Layton – Supervisor
Brian Albanese – Councilperson
Howard Buttel – Councilperson
Peggy Backus – Councilperson
Tim LaTourette – Councilperson

Others:
Michelle Phoenix – Town Clerk
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper – Via Zoom
Brett French – SD – LVDV

RESOLUTION #41 – AWARD OF 2021 TOWN LAWN CARE
Received bids from Phillip Hanley and Velten’s lawn care
On motion by Albanese, seconded by Buttel it was moved to accept the low bid from Phillip Hanley of $60 per occurrence.
Vote: All in favor – Motion carried.  

RESOLUTION #42 – AWARD OF 2021 SEWER DISTRICT PROPERTIES LAWN CARE
Received bids from Veltens Lawn Care in the amount of $125.00 per occurrence.
On motion by Albanese, seconded by LaTourette to accept bid from Velten’s lawn care providing they submit proof of liability insurance.
Vote: All in favor – Motion carried

Floor Time: None

RESOLUTION # 43 APPROVALS OF MINUTES – March’s Regular Meeting
A motion was made by LaTourette, seconded by Backus, approving the minutes of the Regular meeting held on March 9, 2021.

RESOLUTION # 44 ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Backus, it was moved to approve the Abstract of Claims for April 13, 2021 as follows:
General Fund: $7,941.08
Highway Fund: $62,460.65
All in favor – Motion carried.

Monthly Financial Reports:

RESOLUTION #45  TOWN CLERKS MONTHLY REPORT
On motion by Albanese, seconded by Backus it was moved to receive, and place on file the Town Clerks, monthly report for the month of March 2021.
All in favor – Motion Carried

RESOLUTION # 46 SUPERVISOR MONTHLY REPORT
On motion by LaTourette, seconded by Buttel, it was moved to approve and place on file the supervisor’s monthly financial reports as of March 31, 2021 dated 4/13/2021.
All in favor – Motion Carried

RESOLUTION # 47 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Backus, seconded by Albanese to approve the sewer districts Abstract of Claims for April 13, 2021 as follows $3,525.15.
All in favor – Motion carried.

RESOLUTION #48 SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by Backus it was moved to approve and place on file the sewer districts monthly financial reports for March dated 4/13/2021.
All in favor, Motion carried.

OLD BUSINESS
Joe Reynolds stated he will be retiring at the end of 2021 as building inspector/code enforcer and a member of the board of assessment review. The board agreed to start advertising for those positions.

 

NEW BUSINESS –  

Resolution #49 – APPOINTMENT OF BOARD OF ASSESSMENT REVIEW MEMBERS
On motion by Buttel, seconded by Backus to appoint Paul Bartholomew and Joseph Reynolds for 2021 as members of the Board of assessment review.

The flag pole rope has broken, between Forno Enterprises and the Highway crew we have come up with a plan to fix it.

REPORTS:
Sewer District workers report – Brett was here to answer any questions for the board they may have.

Assessor – Grievance day will be May 28th 4pm-8pm

Planning Board – None

Dog control Officer – None

Highway Superintendent
1. Winter equipment has been clean/painted and stored in the creamery
2. Fixed minor washout from rain / snow melt
3. Been out sweeping and cutting brush
4. Fixed pot holes on Roods Creek
5. Gravel crushing should start at any time
6. There is a beaver issue on Readburn. Have contacted the city about trapping and found trapping may only be done on left side of the road and the issue is on the Right. Spoke with a trapper and he has trapped on the left to hope to help the issue but if flooding starts, they may have to find another way to remove nuisance beaver.
7. Would like to talk to Suit Kote about crushing the grindings piled behind the salt shed. Would like to use the on-Tower Mountain but wants to test using them on a portion of little Dryden. Also asked if they would be able to pile the grindings after crushing behind the Leach fields on SD property. Also, may be able to receive more grindings from NYSDOT.
8. Would like to use pug mill on 4.4 miles of Readburn Rd.
9. Provided specs for new 10-wheeler and box / plow equipment. Wont be here until a year after winning bidder receives purchase order.
Resolution #50 – On motion by LaTourette, seconded by Buttel to start the bidding process and to run in paper for 2 weeks and to be awarded at May 11th meeting.
Vote: Ayes – Layton, Buttel, LaTourette, Backus. Opposed – Albanese. Motion Carried
10. Ron questioned the Board as to how often they want to turn over the 1Tons.

Supervisor –
1. Bill is looking into the American rescue plan and its stipulations
2. Still no access to fire Tower. Bill contacted a state senator for help. Bill found there may be a way the County can give the town access through a right of way with them.
3. The contract for the sale of Kelsey has been signed by Buttel and was returned to lawyer.

Other – None

Correspondence: – None

Meeting adjourned at 8:35 pm                         
Next meeting to be held on Tuesday, May 11, 2021 at 7PM
________________________________

Date: April 13, 2021
Michelle Phoenix
Town of Tompkins Town Clerk