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The Annual Audit of the Affairs (cash books, etc) for the supervisor, Town Clerk, Town Justice and Sewer District was called to order at 8:29  pm at the Town Meeting Room, Trout Creek, NY

Present:
William Layton – Supervisor
Howard Buttel – Councilperson
Timothy LaTourette – Councilperson
Brian Albanese – Councilperson
Peggy Backus – Councilperson -Absent

Others:
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper -Via Zoom
Michelle Phoenix – Town Clerk
Pam Scofield – Deputy Clerk

RESOLUTION # 18
On Motion by Layton seconded by Buttel it was moved to take notice of the fact that the 2021 annual reports of the above Supervisor, Town Clerk, Town Justice and  Sewer District offices were received and found to be satisfactory to the best of their knowledge.
Vote: All AYEs. Motion Carried.

Meeting Adjourned at 8:33 PM

Michelle Phoenix
Town Clerk

The Annual Reorganization meeting of the Town of Tompkins Town Board was called to order at 8:23 pm in the Town meeting room, Trout Creek, NY

Present:
William Layton -Supervisor
Brian Albanese -Councilperson
Peggy Backus -Councilperson -Absent
Howard Buttel -Councilperson
Timothy LaTourette -Councilperson

Others:
Ronald VanValkenburg -Hwy Superintendent
Nancy Roberts -Bookkeeper to the Supervisor -Via Zoom
Michelle Phoenix -Town Clerk
Pamela Scofield -Deputy Clerk

Designation of Banks: RESOLUTION # 10
Resolved: on Motion by Layton seconded by Buttel it was moved to designate:
Supervisor Layton – NBT and Community Bank
Justice Johnson – Community Bank NA
Town Clerk/Tax Collector Phoenix – Community Bank NA
Trout Creek Sewer District – Community Bank NA
Vote: All AYEs. Motion Carried.

Official Newspaper: RESOLUTION #11
Resolved: on Motion by Layton seconded by Buttel it was moved to designate The Reporter as the official newspaper during the year 2021 for the purpose of legal matters.
Vote: All AYEs. Motion Carried.

Appointments: RESOLUTION # 12
RESOLVED:  On motion by Layton seconded by Buttel it was moved to appoint the following people to their respective positions as follows:

a. Building Inspector – Joseph Reynolds
b. Deputy Town Clerk’s and Deputy Registrar – Pamela Scofield
c. Historian – Lynne VanValkenburg
d. Dog Control Officer – Chris Bodo
e. Health Officer – Dr. Eric Dohner
f. Deputy Supervisor – Howie Buttel
g. Court Clerk – Linda Scott
h. Bookkeeper to the Supervisor – Nancy Roberts
i. Payroll Clerk – Linda Bourn
j. Assessor – Wendy Layton
k. FEMA Administrator’s – Ron VanValkenburg & Nancy Roberts
l. Trout Creek Sewer District Administrator – Michelle Phoenix
m. Registrar of Vital Statistics – Michelle Phoenix
n. Planning Board:
*Chairman – Paul Bartholomew
*Angela Porpora
*Timothy Bennett
*Nancy LaTourette
*Charles Kohler

Vote: ALL AYEs. Motion Carried.

Official Radio Station: RESOLUTION #13
On motion by Albanese seconded by Layton it was moved to designate the Walton Radio Station WDLA/92.1 Big Cat Country as the official radio during the year 2021 for the purpose of local announcement to the Town Residents.
Vote: ALL AYEs. Motion Carried.

Salaries: RESOLUTION #14
On motion by Albanese seconded by Layton  it was moved that the Salaries of the Town officers for the year 2021 are fixed in the budget and that the Supervisor is authorized to pay the approved salaries.
Vote: All AYEs. Motion carried.

Highway Expenditures: RESOLUTION#15
On motion by Albanese seconded by Layton it was moved that Highway Superintendent to be authorized make purchases as per the procurement policy.
Vote:  All AYEs. Motion carried.

Meeting Dates: RESOLUTION #16
On Motion by Albanese seconded by Layton  it was moved to hold regular monthly meetings for 2021 on the second Tuesday of every month at the Town Meeting Room Trout Creek, NY except for the November meeting which will be held the first Thursday following the General Election. 
Vote: ALL AYEs. Motion Carried

 Mileage rate: RESOLUTION #17
On motion by Albanese seconded by Layton  it was moved to set mileage rate at 50.5 cents per mile for use of private vehicle on Town Business.

Adjourn: At 8:29 pm

Michelle Phoenix
Town Clerk, Town of Tompkins

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Howie Buttel leading in the Flag salute.

Present:  
William Layton – Supervisor
Brian Albanese – Councilperson
Howard Buttel – Councilperson
Peggy Backus – Councilperson -Absent
Tim LaTourette – Councilperson

Others:
Michelle Phoenix – Town Clerk
Pamela Scofield – Deputy Clerk
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper – Via Zoom

Bid Opening for Stone crushing
RESOLUTION #1 On motion by LaTourette seconded by Buttel to accept stone crushing bid received from Northern/Carver at $4.00 a yard and bid received from Clark at $4.45 a ton and to leave the discretion of what company will crush up to Ron.
All in favor – Motion carried

Floor Time: None

RESOLUTION # 2 APPROVAL OF MINUTES
A motion was made by Albanese, seconded by Layton, approving the minutes of the regular meeting for November 5, 2020. (No meeting in December 2020 due to COVID 19.)
All in favor – Motion Carried.

RESOLUTION # 3   ABSTRACT OF CLAIMS
On motion by LaTourette, seconded by Buttel, it was moved to approve the Abstract of Claims for
December 2020 –
General Fund: $35,900.59
Highway Fund: $32,941.82
and January 12, 2021 –
General Fund $4,859.67
Highway Fund: $ 17,809.20
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION #4    TOWN CLERKS
On motion by Albanese, seconded by Layton it was moved to receive, and place on file the Town Clerks, monthly report for the months of November 2020 with corrections and December 2020’s.
All in favor – Motion Carried

RESOLUTION # 5   SUPERVISOR REPORT
On motion by Albanese seconded by LaTourette, it was moved to approve and place on file the supervisor’s monthly financial reports as of December 31, 2020 dated 1/12/2021 and to except as the 2020 year-end report.
All in favor – Motion Carried

RESOLUTION # 6   SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by LaTourette, seconded by Buttel to approve the sewer districts Abstract of Claims for December 2020 as follows $8,002.05; and for January 2021 as follows: $2,607.56.
All in favor – Motion carried.

RESOLUTION #7 SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by Layton it was moved to approve and place on file the sewer districts monthly financial reports for November 2020 and December 2020 dated 1/12/2021.
 All in favor, Motion carried.


OLD BUSINESS
Kelsey Community house Layton had nothing to report. Albanese stated he will ask Neighbors to the property if there is any interest in a purchase. Layton will look into a realtor for advice on sale.

NEW BUSINESS
Resolution# 8:
On motion by LaTourette Seconded by Buttel to move $8,835.00 from Account A1620.2 to building reserve fund A230.
All in favor, motion carried.
A discussion took place of independent contractors vs. employee coding and it was decided it will remain the same.


REPORTS:
Sewer District workers report – December and January 2021 report was provided
Assessor – None
Planning Board – None
Dog control Officer – None
Highway Superintendent
1. Plowing, running a boom mower, working on equipment.
2. Fixed wash out after rain/snow melt.
3. The new 1 ton needs to go to Scoville Meno for repair.
4. Received gravel from Robinsons and happy with it.
5. Wants to replace the 2010 crew cab.
6. He would like to start the process for the purchase of a 1 ton that will be up in 2022.
7. Need to make a quicker turn with the trucks to get a better turn over Value for trade in.
8. Ron wanted to point out that the permit for the gravel bank is only good until 2023.
Supervisor –
1. Resolution #9: On motion by Albanese seconded by Buttel to set up fire tower account for donations. A200 was set up.
2. Ed Engleman donated $50.00
3. Nancy is working on the COOP plan worksheet requested by Delaware County department of planning.
4. Advised the property owner of Wagon wheel road that would like the road abandoned the process he needs to go through.
5. Need to update shared services contract will discuss next month.

Other

Correspondence: – None

Meeting adjourned at 8:21pm                         
Next meeting to be held on Tuesday, February 9, 2021 at 7PM
________________________________
Date: January 12, 2021
Michelle Phoenix
Town of Tompkins Town Clerk

The Tuesday Dec 15, 2020 board meeting was cancelled.

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:04 pm in the Town meeting room, Trout Creek, NY. With William Layton leading in the Flag salute.

Present:
William Layton – Supervisor
Brian Albanese – Councilperson
Howard Buttel – Councilperson
Peggy Backus – Councilperson
Tim LaTourette – Councilperson – Absent

Others:
Michelle Phoenix – Town Clerk
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper – Via Zoom
Craig Manno – property owner on Wagon Wheel Rd

Bid Opening for Kelsey Community House – None submitted
A discussion took place on the sale of the property and it was decided to advertise it through a real estate broker and to get their opinion on the sales price. Michelle will give bill the name of the real estate broker in Hancock that contacted her for the bid specifications.

Bid Opening Snow Removal of the Sewer District properties – None received
Contact Sam Galley and see if he is interested.

Floor Time: The property owner Craig Manno on Wagon Wheel Road approached the board asking if he could purchase the road because he is the only owner on the road. The board stated he could not purchase the property but the board showed interest in adornment of the road and would seek the avenues on the process and get back to the owner and advise him as to the requirements.

RESOLUTION # 75     APPROVAL OF MINUTES
A motion was made by Buttel, seconded by Albanese, approving the minutes of the regular meeting for October 13, 2020,
Albanese – All others in favor.   Motion Carried.

RESOLUTION # 76 ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Buttel, it was moved to approve the Abstract of Claims for November 5, 2020 as follows:
General Fund: $22,190.80
Highway Fund: $70,287.49
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION #77  TOWN CLERK
On motion by Backus, seconded by Albanese, upon finding discrepancy with the Town Clerk Report and the Code enforcers report. To have it fixed and the Town Clerk and the code enforcers report for October 2020 will be presented at the November 2020 meeting.
All in favor – Motion Carried

RESOLUTION # 78 SUPERVISOR REPORT
On motion by Buttel seconded by Albanese, it was moved to approve and place on file the supervisor’s monthly financial reports as of 10/30/2020 dated 11/5/2020.
All in favor – Motion Carried

RESOLUTION # 79 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Backus to approve the sewer districts Abstract of Claims for November 5, 2020 as follows $5,213.58
All in favor – Motion carried.

RESOLUTION #80 SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by Backus it was moved to approve and place on file the sewer districts monthly financial report as of 10/30/2020 dated 11/5/2020.
All in favor, Motion carried.

OLD BUSINESS
RESOLUTION #81 2021 Town/SD Budget
On motion by Albanese, seconded by Backus it was moved to make the presented 2021 preliminary budget to the final 2021 Town / SD budget.
All in favor, Motion Carried

RESOLUTION #82
On motion by Albanese, seconded by Layton it was moved to hire Floor Fool for cleaning of the Town building for $75.00 per cleaning and Highway garage at $50.00, being done 2 times in the Winter and 1 time in the summer per month.
All in Favor, Motion Carried

A Short discussion took place on the Emergency Management Plan that is required per the State. Michelle stated she will start working on it and present a draft at one of the upcoming meetings.

NEW BUSINESS – None

REPORTS:
Sewer District workers report – Novembers report was provided

Assessor – None

Planning Board – None

Dog control Officer – None

Highway Superintendent

  1. Working roads, been cutting brush
  2. Ron stated he had Suit Kote here to review roads that he would like to seal in 2021. Suit Kote will send a quote.
  3. All the grit has been hauled in
  4. All the trucks are dressed for the winter weather.
  5. There has been some repair work done on the trucks.
  6. The 2014 1 ton sold for $23,000
  7. Been out 1 time to sand/salt the roads so far
  8. Would like to start the spec process for a 10-wheeler soon.

Supervisor –

  1. Bill got together with Steve Hood, Ed Engelman, and the engineer to review the fire tower and what needs to be done. The engineer will send back his report in about a month.
  2. Bill looked into placing a play set on the school house property and didn’t realize that it could be in the way of digging up the time capsule in 6 years, Bill didn’t realize it was as large as it was until he viewed pictures. A Backhoe will need to be brought in to dig it up. Upon further discussion the Board didn’t feel it was in their best interest to move the picnic table to another location because it was set up as a memorial for a Town resident. Also, the removal of the old swing set takes away from the historical value of the property. There was also the discussion as to which who would be responsible for the new piece of equipment years on down the road. And to what requirements would have to be addressed with the insurance company for “safety issues”. At this time the Board does not feel it would be in their best interest to place a play set on the school house property.
  3. Bill would like to get the process started to get rid of all the Towns surplus property.

Other – Albanese state the Towns generators have started to be serviced by Trimbell electric but there are some parts they need to complete the service.

Correspondence: – None

Meeting adjourned at 8:20pm                         

Next meeting to be held on Tuesday, December 8, 2020 at 7PM
________________________________
Date: November 5, 2020
Michelle Phoenix                                                                                       
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With William Layton leading in the Flag salute.

Present: 
William Layton – Supervisor
Brian Albanese – Councilperson
Howard Buttel – Councilperson
Peggy Backus – Councilperson
Tim LaTourette – Councilperson – Absent

Others:
Michelle Phoenix – Town Clerk
Ron VanValkenburg – Highway Superintendent
Nancy Roberts – Bookkeeper – Via Zoom
Toro Ruben – Resident
Pam Lakin – Community Committee
Tammy Wagner – Community Committee
Kathy Preston – Community Committee
Lynne VanValkenburg – Community Committee
Mike Preston – Community Committee

Bid Opening for Kelsey Community House – None submitted
A discussion took place on lowering the starting bid for the Kelsey Community house.

RESOLUTION # 66. On motion by Albanese, Seconded by Buttel it was approved to rebid the Kelsey community house with the starting bid of $18,000 due to the state of the building. Bids will be opened at next month’s meeting.
All in Favor – Motion Carried.

Floor Time: Trout Creek community committee representative Lynn VanValkenburg presented to the board different types of play sets to be placed on the Trout Creek School house yard the cost of about $7,800.00. She stated they had contacted the company and they would need a deposit of $3,900 and questioned the Board if they would cover that with the funds not used in the 2020 budget used to send kids to the 4-H camp. Lynn also stated that they would like the picnic table possibly moved to the Town Hall Property and the old swing set removed so that the new equipment can be placed. Upon discussion of there was concerns of Insurance coverage for the play set and losing the historical value of the property. Bill will look into Insurance.
RESOLUTION # 67. On motion by Layton, seconded by Buttel to give the deposit of $3,900 from line item A3710.4 of the 2020 budget, after stipulations are looked into and answered.
All in favor – Motion Carried

RESOLUTION # 68.      APPROVAL OF MINUTES
A motion was made by Albanese, seconded by Buttel, approving the minutes of the regular meeting for September 8, 2020.  
Albanese – All others in favor.   Motion Carried.

RESOLUTION # 69. ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Buttel, it was moved to approve the Abstract of Claims for October 13, 2020 as follows:
General Fund: $6,336.14
Highway Fund: $124,127.99
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION #70.  TOWN CLERK
On Motion by Backus, seconded by Albanese it was moved to receive, approve and place on file the Town Clerks September 2020 monthly report.
All in favor – Motion Carried

RESOLUTION # 71. SUPERVISOR REPORT
On motion by Albanese seconded by Buttel, it was moved to approve and place on file the supervisor’s monthly financial reports as of 9/30/2020 dated 10/13/2020.
All in favor – Motion Carried

RESOLUTION # 72. SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Layton to approve the sewer districts Abstract of Claims for October 13, 2020 as follows $2,878.33
All in favor – Motion carried.

RESOLUTION # 63 [sic] 73.   SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by Buttel it was moved to approve and place on file the sewer districts monthly financial report as of 9/30/2020 dated 10/13/2020.
All in favor, motion carried.

OLD BUSINESS
RESOLUTION # 74. 2021 Tentative Town/SD Budget
On motion by Backus, seconded by Buttel it was moved to make presentative budget the 2021 preliminary budget and to set up and advertise public hearing for November 5, 2020.
All in Favor – Motion carried.

Layton stated that the name change for Sherruck Brook was denied.

Albanese found a cleaner (Floor Fool) that has all insurance and would be an interest for the cleaning of the Town and Highway garage. Layton will contact the company and get an estimate and bring it back to next months meeting.

NEW BUSINESS
Nancy stated the Town needs to update the Towns comprehensive plan. Nancy has contacted Sean L from Del Co Planning and is working with him on what needs to be updated. Layton will be contacting Paul Bartholomew from the Towns planning board and will discuss with him about the plan and changes needing to be made.

Layton attended the Hazmat mitigation meeting in Masonville as well as Nancy via Zoom. They discussed Carrol Hill has a possible area needing help to receive grants for proper repair.

REPORTS:
Sewer District workers report – Brett was in attendance to answer any questions the board may have and to discuss the report with the October report

Assessor – None

Planning Board – None

Dog control Officer – None

Highway Superintendent

  1. Working roads, should work done, cold patching, cut up trees from a storm, changed pipes, boom mowing, worked on equipment,
  2. Rip Rap was done on Dry Brook.
  3. Boom Mower needs repair.
  4. 2016 International (Kyle’s) needed a new oil pan. It was replaced with a stainless steel one.
  5. Scotts truck had the tilt cylinder changed.
  6. Been Hauling Grit.
  7. There was a barn fire on 206 and the Trout Creek FD had run low on fuel so they came to the Highway garage and filled up. A Bill was submitted the fire district for fuel.
  8. Will be putting out gravel crushing for bid.
  9. Hanks warehouse is going out of business and this is where the guys get their work boots etc. The guys will go else ware and submit a bill to the Town for reimbursement.

Supervisor –
1. Bill stated that the Town needs to get the engineer to the fire tower but we have no access and he had been trying to contact Steve Hood from Delaware County Emergency Services to help us seeing how they are the only ones with the Right of Way.
2. The Stormwater retrofit account at the bank has been inactive for over a year. Nancy will transfer money to keep it active.

Other – Albanese state that we need to advertise snow removal for bids and open at next month meeting.

Correspondence: – None

Meeting adjourned at 9:15pm                         

Next meeting to be held on Thursday, November 5, 2020 at 7PM
________________________________
Date: October 13, 2020
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With William Layton leading in the Flag salute.

Present:          

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson 
  3. Peggy Backus – Councilperson – Absent
  4. Tim LaTourette – Councilperson
  5. Brian Albanese – Councilperson

Others:

  1. Michelle Phoenix – Town Clerk
  2. Ron VanValkenburg – Highway Superintendent
  3. Nancy Roberts – Bookkeeper – Via Zoom
  4. Toro Ruben

Floor Time: Mr. Ruben was here to inquire about the sale of the Kelsey Community House.

RESOLUTION # 57      APPROVAL OF MINUTES

A motion was made by Buttel, seconded by Layton, approving the minutes of the regular meeting for August 11, 2020

Albanese – Abstain, All others in favor.   Motion Carried.

RESOLUTION # 58 ABSTRACT OF CLAIMS

On motion by Albanese, seconded by Buttel, it was moved to approve the Abstract of Claims for September 8, 2020 as follows:

General Fund: $5,297.02

Highway Fund: $20,614.52

All in favor – Motion carried.

Monthly Financial Reports:

RESOLUTION #59  TOWN CLERK

On Motion by LaTourette, seconded by Albanese it was moved to receive, approve and place on file the Town Clerks August 2020 monthly report.

All in favor – Motion Carried

RESOLUTION # 60 SUPERVISOR REPORT

On motion by LaTourette seconded by Layton, it was moved to approve and place on file the supervisor’s monthly financial reports as of 8/31/2020 dated 9/8/2020.  

All in favor – Motion Carried

RESOLUTION #61  SEWER DISTRICT ABSTRACT OF CLAIMS

On motion by LaTourette, seconded by Buttel to approve the sewer districts Abstract of Claims for September 8, 2020 as follows $4285.67

All in favor – Motion carried.

RESOLUTION #62  SEWER DISTRICT FINANCIAL

On motion by Albanese seconded by LaTourette it was moved to approve and place on file the sewer districts monthly financial report as of 8/31/2020 dated 9/8/2020.

 All in favor, motion carried.

OLD BUSINESS

RESOLUTION #63

Kelsey Community House – On motion by Albanese, seconded by LaTourette it was moved to sell the Kelsey Community House with the Bid process at a starting bid of 30,000. For bids to be accepted up top 7PM at next month meeting and the bids opened and awarded thereafter.

All in Favor – Motion carried.

The 2021budget worksheet for the Town and Sewer district was provide for the board to review and to start discussion  

NEW BUSINESS

The parking lot for the Town building was resurfaced and it will have to wait until next year for the lines to be redone.

REPORTS:

Sewer District workers report – September’s report provided

Assessor – None

Planning Board – None

Dog control Officer – None

Highway Superintendent

  1. Stoning and oiling of roads has been done.
  2. Mowed the back sides of the leach fields
  3. Have had many complaints about the intersection of Herrick Hollow and Bride street on obstruction of view due to the Pine trees owned by H. Buttel growing out in the road. These trees need trimming and was agreed upon by Buttel but he will get with the Town boys and they will discuss the trimming.   

Supervisor –

  1. Received an invoice from Young/ Sommers for $187 on a short conversation Bill had with a lawyer about the fire tower. Nancy called them and they deleted the invoice and there will be no charge.  
  2. Received the check for the fire tower grant in the amount of $4,000 for the engineer charge.
  3. On motion by Layton, seconded by Buttel to approve the charges for the box that is being built by Wagner welding for the box of one of the Town Truck in the amount of $7,200. Vote – All in favor. Motion carried. – RESOLUTION #64
  4. RESOLUTION #65. On motion by Layton seconded by LaTourette to approve the completed Standard work day reporting for elected and appointed officials for 2020. Vote – All Ayes, Motion Carried

Other – None

Correspondence: – None

Meeting adjourned at 9:14pm                         

Next meeting to be held on Tuesday, October 13, 2020 at 7PM

________________________________

Date: September 8, 2020
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:10 pm in the Town meeting room, Trout Creek, NY. With William Layton leading in the Flag salute.

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson
4. Tim LaTourette – Councilperson

Others:
1. Michelle Phoenix – Town Clerk
2. Ron VanValkenburg – Highway Superintendent
3. Nancy Roberts – Bookkeeper – Via Zoom

Floor Time: None

RESOLUTION # 48 APPROVAL OF MINUTES
A motion was made by Buttel, seconded by LaTourette, approving the minutes of the regular meeting for July 14, 2020
All in Favor – Motion Carried.

RESOLUTION # 49 ABSTRACT OF CLAIMS
On motion by Backus, seconded by Buttel, it was moved to approve the Abstract of Claims for August 11, 2020 as follows:
General Fund: $2,540.87
Highway Fund: $25,995.61
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION #50 TOWN CLERK
On Motion by Backus, seconded by Buttel it was moved to receive, approve and place on file the Town Clerks July, 2020 monthly report.
All in favor – Motion Carried

RESOLUTION # 51 SUPERVISOR REPORT
On motion by LaTourette seconded by Backus, it was moved to approve and place on file the supervisor’s monthly financial reports as of 7/31/2020 dated /11/2020.
All in favor – Motion Carried

RESOLUTION #52 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Backus, seconded by Buttel to approve the sewer districts Abstract of Claims for August 8, 2020 as follows $2,968.85
All in favor – Motion carried.

RESOLUTION #52 SEWER DISTRICT FINANCIAL
On motion by LaTourette seconded by Buttel it was moved to approve and place on file the sewer districts monthly financial report as of 7/31/2020 dated 8/11/2020.
All in favor, motion carried.

OLD BUSINESS –
Michelle forgot to advertise the permissive referendum for Kelsey Community house / property. It will be advertised.

NEW BUSINESS –
The 2021 Budget process is started.
Resolution #53 – On motion by Layton seconded by Buttel to approve the Heart of the Catskills humane society yearly agreement
All in favor, motion carried

REPORTS:
Sewer District workers report – August’s report provided
Assessor – None
Planning Board – None
Dog control Officer – DCO was called out to a dog bite complaint.

Highway Superintendent –
1. Summer help is done
2. We had a heavy rain even and Barbour Brook and Dry brook had pipes and ditches were filled with debris. Guys cleaned all out.
3. Been getting things ready to seal roads
4. Working roads, cut trees, worked on equipment
5. Hauled some grindings from State Highway 10, from repairs NYS DOT are doing to the road.
6. Found a hole on Herrick Hollow road just past lake Cecil road, it has been fixed.
7. Ron had contacted a lady in Binghamton on the chips money and she stated thus far any bills that have been submitted have been approved and paid. She stated at this time she is not sure how much of the to cover any CHIPS money that may be withheld. Ron asked the board why he couldn’t use the funds from DA5110.2 to complete the work of roads if some of any CHIPS funds are withheld.
RESOLUTION 54- Motion made by Layton seconded by Buttel to use funds from DA5110.2 to cover any CHIPS funds that may be withheld from the state to finish roads.
All in Favor, Motion Carried

Supervisor –
1. Received an email stating The U.S. Board on Geographic Names (BGN) has received a proposal from the proponent of Tompkins to change the name of Sherruck Brook to Parnassus Brook. The stream begins in the Town of Masonville and flows through Steam Mill State Forest and NYCDEC lands in the Town of Tompkins. Bill stated that in the email the brook has been named Sherruck Brook sense 1880 and feels there is no need to change it. All maps Town, County and State have the brook named Sherruck Brook.
RESOLUTION 55 – On motion by Layton, Seconded by Backus to deny the said proposal, All in Favor – Motion Carried.

2. The Town of Tompkins has been awarded a $4,000 grant to hire an engineer service to inspect and to see all what’s needed to make the fire tower safe for public use. This is a matching grant and the Town of Tompkins needs to match the grant with $1,000. RESOLUTION 56 – On motion by Buttel, seconded by LaTourette to approve using $1,000 out of the building fund for the grant. All in Favor – Motion Carried.

Other – Ron Questioned if they could take out the paint and supplies for the salt shed out of the Building fund and not his budget. Bill stated he didn’t see why not.

Correspondence: None

Meeting adjourned at 8:11pm
Next meeting to be held on Tuesday, September 8, 2020 at 7PM
________________________________
Date: August 11, 2020
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Howie Buttel leading in the Flag salute.

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson
4. Tim LaTourette – Councilperson – Arrived 7:28PM
5. Brian Albanese – Councilperson

Others:
1. Michelle Phoenix – Town Clerk
2. Ron VanValkenburg – Highway Superintendent

Floor Time: None

RESOLUTION # 42 APPROVAL OF MINUTES
A motion was made by Backus, seconded by Buttel approving the minutes of the regular meeting for June 9, 2020
All in Favor – Motion Carried.

RESOLUTION # 43 ABSTRACT OF CLAIMS
On motion by Backus, seconded by Buttel, it was moved to approve the Abstract of Claims for July 14, 2020 as follows:
General Fund: $3,850.25
Highway Fund: $112,425.80
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION #44 TOWN CLERK
On Motion by Albanese, seconded by Layton it was moved to receive, approve and place on file the Town Clerks July, 2020 monthly report.
All in favor – Motion Carried

RESOLUTION # 45 SUPERVISOR REPORT
On motion by Albanese seconded by Backus, it was moved to approve and place on file the supervisor’s monthly financial reports as of 6/30/2020 dated 7/14/2020.
All in favor – Motion Carried

RESOLUTION #46 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Backus, seconded by Albanese to approve the sewer districts Abstract of Claims for July 14, 2020 as follows $2,537.37
All in favor – Motion carried.

RESOLUTION #47 SEWER DISTRICT FINACIAL
A motion was made by Albanese seconded by LaTourette it was moved to approve and place on file the sewer districts monthly financial report as of 6/30/2020 dated 7/14/2020.
All in favor, motion carried.

OLD BUSINESS –
Need to advertise the permissive referendum for Kelsey Community house / property.
The grant for the Creamery is a complete mess and Brian has done everything he can to straited it out with the state but they can’t understand the changes.

NEW BUSINESS – NONE

REPORTS:
Sewer District workers report – July’s report provided

Assessor – None
Planning Board – None
Dog control Officer – None

Highway Superintendent –
1. Ron stated we are due $ 234,729.50 in Chips funds but they will possibly hold back 20% of those funds.
2. Ron explained that they pug milled and stoned $161,568 on Tower Mountain roads leaving about $73,161.50 of the chip’s funds. Ron figures they will use about $96,000 to get the rest of what he wants to do on those roads.
3. Working roads, mowing and weed whacking, boom mowing, cut brush, shoulder work done on Pine Swamp, Minor equipment repairs have been done.
4. Would like to look into getting grindings ground smaller.
5. Summer help has painted the salt shed; it was noticed that the peek of the salt shed Roof will soon need attention.
6. Hauled the rest of the gravel, more gravel needs to be crushed
7. Boom mower needs a repair that could be costly
8. Ron explained how he was not happy with Robert Greene Inc.

Supervisor –
1. Nothing to report

Other – None

Correspondence: None

Meeting adjourned at 8:18pm
Next meeting to be held on Tuesday, August 11, 2020 at 7PM
_______________________________
Date: July 14, 2020
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Tim LaTourette leading in the Flag salute.

Present:
1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson
4. Tim LaTourette – Councilperson

Others:
1. Michelle Phoenix – Town Clerk
2. Ron VanValkenburg – Highway Superintendent
3. Nancy Roberts – Bookkeeper – Attended via Zoom Meeting
4. Brian Backus – Resident

Floor Time: None

RESOLUTION # 35 APPROVAL OF MINUTES
A motion was made by Buttel, seconded by LaTourette approving the minutes of the regular meeting for May 12, 2020
All in Favor – Motion Carried.

RESOLUTION # 36 ABSTRACT OF CLAIMS
On motion by Backus, seconded by Buttel, it was moved to approve the Abstract of Claims for June 9, 2020 as follows:
General Fund: $13,874.33
Highway Fund: $71,755.13
All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION # 37 TOWN CLERK
On Motion by Buttel, seconded by Layton it was moved to receive, approve and place on file the Town Clerks May 2020 monthly report.
All in favor – Motion Carried

RESOLUTION # 38 SUPERVISOR REPORT
On motion by Buttel seconded by Backus, it was moved to approve and place on file the supervisor’s monthly financial reports as of 5/31/2020 dated 6/9/2020.
All in favor – Motion Carried

RESOLUTION # 39 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by LaTourette, seconded by Buttel to approve the sewer districts Abstract of Claims for June 9, 2020 as follows $6,980.95
All in favor – Motion carried.

RESOLUTION # 40 SEWER DISTRICT FINACIAL
A motion was made by LaTourette seconded by Buttel it was moved to approve and place on file the sewer districts monthly financial report as of 5/31/2020 dated 6/9/2020.
All in favor, motion carried.

OLD BUSINESS:
Resolution #41- 2020, DECLARING TOWN OF TOMPKINS TAX MAP #369.-1-21 SURPLUS PROPERTY THAT IS SUBJECT TO PERMISSIVE REFERENDUM
On a motion by LaTourette seconded by Buttel the Town of Tompkins Town Board hereby approves the following resolution.
WHEREAS, the Town of Tompkins acquired a parcel of land Tax Map 369.-1-21 located on 8586 County Highway 67 in the Town of Tompkins, and
WHEREAS, it is no longer necessary for the Town of Tompkins to retain said property, and
NOW THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Tompkins, in regular session duly convened, does hereby authorize and direct the Town Supervisor of said Town to execute and advertise the sale of property Tax Map 369.-1-21 located on 8586 County Highway 67 in the Town of Tompkins that is subject to permissive referendum as permitted by law.
All in favor – Motion carried

The school house deck has been stained and it looks great.

NEW BUSINESS: NONE

REPORTS:
Sewer District workers report – June’s report provided

Assessor – None

Planning Board – None – Will return to Meeting’s in July

Dog control Officer – None

Highway Superintendent –
1. Ron has been sent the posting my NYS DOT about Chips funding for 2020. This year’s funding could be reduced up to 20% so they will reimburse no less then 80% of allocations. We are allocated about $166,000 for chips and $37,835.33 for Pave NY.
Ron stated they have a tentative date to start Tower mountain with the pug mill on June 15,2020

2. Working Roads, Hauling Gravel, Cutting Brush

3. Received about 200 loads of grindings for use on roads.

4. Some of the roads have received the calcium chloride on them

5. Having an issue with a resident putting up cones on the Chamberlin brook road, Ron is afraid if people hit the cones and damage their vehicles it will come back on the Town.

6. Al has been out mowing and hasn’t been having luck with the equipment, He got a fence wire that was thrown in the ditch caught up in the mower.

7. May have to crush more gravel

8. Helped the County with the Athey Machine

9. Sold the 2006 for $25,000

10. Sold 4 tires for $1,400

11. The 2020, 1 ton has been delivered, Ron was not happy with the control handle to run the plow and its not what he asked for. The never called to confirm delivery and no one was at the shop when they came. Just by chance someone drove by and see then sitting there and contacted Ron.

12. Would like to make airport road a seasonal road, no one is living on the road.

Supervisor –
1. Cleaning company has gone out of business and when asked for recommendations they stated they knew no one that carried the insurance. So, we will have to do the cleaning of the buildings our self.

2. Summer helps starts tomorrow and it’s the same students that were here last year.

Other – None

Correspondence: None

Meeting adjourned at 7:55pm

Next meeting to be held on Tuesday, July 14, 2020 at 7PM
________________________________
Date: June 9, 2020
Town of Tompkins Town Clerk – Michelle Phoenix