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Click HERE for a PDF of the Adopted Budget (also referred in the Nov 6, 2014 Board Meeting minutes as the Final Budget).

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:08 pm in the Town meeting room, Trout Creek, NY. With Brian Albanese leading in the Flag salute.
 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Peggy Backus – Councilperson
  4. Brian Albanese – Councilperson
  5. Tim LaTourette – Councilperson

 

Others:

  1. Michelle Phoenix – Town Clerk
  2. Nancy Roberts – Bookkeeper to the supervisor
  3. Ronald VanValkenburg – Highway Superintendent
  4. Wendy Layton – Town Assessor
  5. Town Residents – See list of 26 [Town Clerk’s office]

 

Guest Speakers:
Many residents of the Kelsey, Apex , Roods Creek and Chamberlin Brook area approached the board questioning the board’s decision on not paying for the 2015 Hancock Transfer station fees. After much discussion a committee of community members was formed of the following residents, Monica Tariantino, Pat Winners and Louanne Berg. The committee will investigate and bring back to the board as to how many Town residents garbage is picked up by haulers and haul to the transfer station and as to how many permits were given to Town of Tompkins residents for the use of the transfer station.  When this and other information is received the Board will take into consideration the concerns and try to come up with a resolution to solve the issue.
Faruq Baqi – Questioned the board on how to get Roods Creek Road paved. The superintendant and Board explained the cost of having this done and also explained that due to the heavy trucks that the road road on a daily basis that all work that would be put into the road would just get destroyed.

 

Minutes Approval:
On motion by Buttel, seconded by Layton, it was moved to approve the minutes of the regular board meeting held on October 14, 2014.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:
Town Clerk –
On motion by Albanese, seconded by Layton, it was moved to receive, approve and place on file the Town Clerk monthly report for October 2014.
Vote: All AYEs – Motion carried.

Supervisor’s Report –
On motion by Albanese, seconded by Backus, it was moved to approve and place on file the supervisor’s financial report for October 2014.
Vote: All AYEs – Motion carried.

 

Other Reports:
Planning Board – Bill stated that Paul approached him and stated that the Planning Board will not have monthly meetings if they have no business on the schedule.
 

Assessor – Wendy stated she had heard that her responsibility as an Assessor to draw fire district lines. Wendy stated this was not true and provided the Board with the Laws that involve this subject.
 

Highway Superintendent –

  1. Received a grant for 50,000 from State & Municipal Facilities Capital Program through Bonacic’s office for the purchase of a building to store the town highway equipment.
  2. Ron discussed with the board the need to have gravel crushed. The board agreed to allow requests for bids to be put out. All bids will be read at December’s meeting.
  3. Did some shoulder work
  4. Repaired some roads with holes in them with cold patch.
  5. Stored summer equipment in Creamery.
  6. All of the grit has been hauled with some other Towns helping in hauling
  7. Have done some repairs on trucks
  8. Helped Franklin haul gravel in repayment for their help with us.
  9. All trucks are ready for the winter snow season
  10. The seasonal road closure needs to be posted in the paper along with the Friendly reminder.
  11. Bill checked into the cost of using a company out of PA to get grit from and found it would end up costing more then what we pay now.

 

Dog Control Officer – Received one call this month
 

Supervisor –

  1. Received from Christa Shafer the amount that will be collected by Tompkins Tax Collector from the taxpayers on the other side of the reservoir 2015 Town and County Tax bills and will be paid to Hancock Fire District in the amount of approximately 24,000, this has went up about $5000 from last year.
  2. Rock Rift Road Closure – On motion by Buttel, Seconded by LaTourette it was moved to approve a 100% abandonment of Rock Rift – Vote All Ayes – Motion Carried
  3. Bill provided a new form to be filled purchase request form to be filled out for any items purchased over $1000.00.
  4. The Union Contract paperwork has been completed. On Motion by Layton, Seconded by LaTourette it was moved to approved contract and send off to Union Rep, Roberta Dunker, Vote – All Ayes – Motion Carried.

 

 

Correspondence: Received a request for donation by the Delaware County Historical Society. On Motion by Layton, Seconded by Albanese to give the society a donation of $75.00, Vote – All Ayes, Motion Carried.
 

 

Other: Budget
Review of Preliminary Budget
Changes to
816.4 [A8160.4] from $0 to $2200
A599 from $19398 to $18583
DA599 from $25302 to $22768
On Motion by LaTourette, Seconded by Buttel to accept the Preliminary Budget with said changes and to make it the Final Budget. Vote – All Ayes – Motion Carried.
 

 

Sewer District:
On motion by LaTourette, Seconded by Backus to approve the Abstract of Claims for November 6, 2014 for the sewer district in the amount of $1585.79
Vote – Ayes – Buttel, LaTourette, Backus, Abstain – Albanese, Layton. Motion Carried.
This amount excludes payment to LVDV.
 
A monthly report was provided to the board by LVDV.

Michelle provided the board with a budget made up by LVDV and K. Young’s office. The board felt there was not enough information on the budget to approve it at this time. Michelle will contact LVDV and K Young’s office again and get unanswered questions answered and bring it back to December’s meeting.
 
Michelle Provided the Board with the Updated Emergency Response Plan – Upon Reviewing, On Motion by Albanese, Seconded by Layton to approve the ERP provided.
Vote – All Ayes – Motion Carried.
 

 

Abstract of Claims:
On motion by Backus, seconded by Layton, it was moved to approve the Abstract of Claims for November 6, 2014 as follows:
General Fund: $6111.88
Highway Fund: $26430.88
Vote: All AYEs – Motion carried.
 
 

Meeting adjourned at 10:34PM
 

Next Meeting to be held on December 8, 2014
________________________________
Date: November 6, 2014
Michelle Phoenix
Town of Tompkins
Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board [Public Hearing for the 2015 Town of Tompkins Preliminary Budget_cfs] was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY.
 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Peggy Backus – Councilperson
  4. Brian Albanese – Councilperson
  5. Tim LaTourette – Councilperson

Others:

  1. Michelle Phoenix – Town Clerk
  2. Nancy Roberts – Bookkeeper to the supervisor
  3. Ronald VanValkenburg – Highway Superintendent
  4. Wendy Layton – Town Assessor
  5. Town Residents – See list of 25 [at Town Clerk’s office]

 

Public Comment:
None
 

Meeting adjourned at 7:05PM
________________________________
Date: November 6, 2014
Michelle Phoenix
Town of Tompkins
Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:01 pm in the Town meeting room, Trout Creek, NY. With Brian Albanese leading in the Flag salute.

 

Present:         

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Peggy Backus – Councilperson
  4. Brian Albanese – Councilperson
  5. Tim LaTourette – Councilperson

 

Others:

  1. Michelle Phoenix – Town Clerk
  2. Nancy Roberts – Bookkeeper to the supervisor
  3. Ronald VanValkenburg – Highway Superintendent

 

Guest Speakers: None

 

Minutes Approval:
On motion by LaTourette, seconded by Buttel, it was moved to approve the minutes of the regular board meeting held on September 8, 2014.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:
Town Clerk –
On motion by Buttel, seconded by Backus, it was moved to receive, approve and place on file the Town Clerk monthly report for September 2014.
Vote: All AYEs – Motion carried.
 

Supervisor’s Report –
On motion by LaTourette, seconded by Backus, it was moved to approve and place on file the supervisor’s financial report for September 2014.
Vote: All AYEs – Motion carried.
 

 

Other Reports:
Planning Board – None. The planning board had stated to Bill that they may not have meetings if there is no business.
 

Assessor – None
 

Highway Superintendent –

  1. Received $1996 in money for scrap metal.
  2. Working roads
  3. Various loads of gravel have been put on roads.
  4. All gravel from gravel bank has been hauled over to gravel pile.
  5. Approximately have 50 loads left to crush and Ron asked if there was money to have this done.
  6. All working of roads for 2014 has been completed.
  7. Some repairs have been done on trucks
  8. Ron stated that grit may be used this year with the salt for the County Roads.

 

Dog Control Officer – None
 

Supervisor –  

  1. Our bill for the use of the Transfer Station in Hancock for Town of Tompkins residents in prior years has been $2200. This year we had received a bill for $5000. Bill had looked into this and had been told that only 68 residents of Tompkins had used the transfer station. On motion by Albanese to cease participation in the use of the Hancock transfer station due to rate increase for all Town of Tompkins residents, Seconded by Backus. Vote: All Ayes
  2. Closure of Rock Rift Road – Bill is going to contact Wayne Reynolds and discuss steps on doing a total abandonment or a 90 – 10 split.
  3. Discussion took place on the issue with the fire district coverage between Hancock and Tompkins. Bill will contact Luther Higley to discuss this again.

 

 

Correspondence: None

 

Other:
The Board reviewed and discussed figures on the Tentative budget for 2015. On motion by Layton, seconded by Buttel to accept the tentative budget tonight with discussed changes and make it the preliminary budget.
Vote: All AYEs – Motion carried.
 

 

Sewer District:
On motion by Albanese, Seconded by Layton it was moved to approve and for the supervisor to sign pay application #18.
Vote: All Ayes
 

On motion by Backus, Seconded by Albanese to approve the Abstract of Claims for October 14, 2014 for the sewer district in the amount of $21,982.14
Vote: All Ayes
 

There has been a walkthrough of the sewer district and a punch list has been compiled of items that needed to be complete before final payment can be made. After all items on the punch list are completed and are satisfactory Lamont will approve final payment. Lawn settlement will be exempt from this punch list and will be again reviewed in the spring of 2015.
 

Resolution 11-2014
On motion by Backus to authorize the sewer use assessment to be included on the real property tax bills and authorizing the Town Clerk to file the 2015 sewer rates of the Trout Creek Sewer District with Delaware County, 2nd by Buttel
Vote: All Ayes – Motion Carried.
 

 

Abstract of Claims
On motion by Layton, seconded by LaTourette, it was moved to approve the Abstract of Claims for October 14, 2014 as follows:
General Fund: $9951.99
Highway Fund: $102,134.75
Vote: All AYEs – Motion carried.
 

Meeting adjourned at 9:35PM
 

Next Meeting to be held on November 6, 2014
________________________________
Date: October 14, 2014
Michelle Phoenix
Town of Tompkins
Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:21 pm in the Town meeting room, Trout Creek, NY. With Tim LaTourette leading in the Flag salute.
 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Peggy Backus – Councilperson
  4. Brian Albanese – Councilperson
  5. Tim LaTourette – Councilperson

 

Others:

  1. Michelle Phoenix – Town Clerk
  2. Nancy Roberts – Bookkeeper to the supervisor
  3. Ronald VanValkenburg – Highway Superintendent
  4. Wendy Layton – Town of Tompkins Assessor
  5. Rick Roberts – Finger lakes Trails.

 

 

Guest Speakers:
Rick Roberts, The Finger Lakes Trail coordinator for our area, Mr. Roberts was here to discuss the hiking trail that is in our area named “The Rock Rift Rail Trail”. Rick explained that a new marked portion of the trail goes from St Rt. 10 to the Rock Rift Fire Tower and back to St Rt.  10. Mr. Roberts provided maps and pamphlets for anyone interested.

 

Minutes Approval:
On motion by LaTourette, seconded by Buttel, it was moved to approve the minutes of the regular board meeting held on July 14, 2014 and the special meeting held July 17, 2014
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:
Town Clerk –
On motion by Buttel, seconded by Backus, it was moved to receive, approve and place on file the Town Clerk monthly report for August 2014.
Vote: All AYEs – Motion carried.
 

Supervisor’s Report –
On motion by LaTourette, seconded by Buttel, it was moved to approve and place on file the supervisor’s financial report, dated September 8, 2014.
Vote: All AYEs – Motion carried.
 

 

Other Reports:
Planning Board – None
 

Assessor – Provided.  Wendy was also here to explain the States equalization rates and how it will affect tax bills.
 

Highway Superintendent –

  1. 3/10 of a mile on Chase Brook was torn up and approximately 80 loads of Gravel and Mag Chloride have been put down.
  2. Helped the Towns of Deposit, Franklin and Walton.
  3. Cut brush on Carrol Hill.
  4. Finished stoning and oiling.
  5. Received money for scrap.
  6. We were turn down for the grant through the State & Municipal Facilities Capital Program. Next year we will try again and see if you can get money to purchase a storage building of some sort.

 

Dog Control Officer –

  1. Received a call from NYSEG about one of the linemen getting bit by a dog on Lower Loomis. The dog has been identified and Russ has supplied NYSEG with the rabies paperwork on said dog.
  2. Received a call from an investigator from Delaware County requesting any information the Town may have on the 2 Huskies that had been killed for the upcoming court case.
  3. Talked to Linda the Court Clerk, her and DCO have come up with an agreement on the summons process for unlicensed dogs.

 

Supervisor –
Bill brought up the Towns website and if there was a desire to keep it. Nancy Roberts stated that Carl would continue to put the Town minutes on the site and charge the Town $50.00 a month. The Board made no decision on keeping the website or not.
 

 

Correspondence:
Received an anonymous letter from residence on Tower Mountain stating that there was a person that has Fresh eggs sales. The complainant stated when they had purchasing their property it stated that there is a stipulation restricting this type of endeavor and they would like the Town to put a stop to sales of fresh eggs.
 

 

Other:

  1. A discussion took place about transactions taking place in the Town of Tompkins and that a receipt should be given for any and all transactions taking place with any official of the Town of Tompkins – See Resolution 10- 2014.
  2. The Board reviewed and discussed figures on the Tentative budget for 2015.

 

 

Sewer District:

  1. On motion by Buttel, Seconded by LaTourette it was moved to approve and for the supervisor to sign pay application #17 upon receiving official signed copies from Lamont.
    Vote – All Ayes
  2. On motion by Backus, Seconded by LaTourette to approve the Abstract of Claims for August 19, 2014 for the sewer district in the amount of $817.94.
    Vote – All Ayes
  3. The Court Room office will now be used by the Sewer District operators they were given a key to the Town building so they have access to their office.

 

 

Abstract of Claims:
On motion by Buttel, seconded by LaTourette, it was moved to approve the Abstract of Claims for September 8, 2014 as follows:
General Fund: $9311.65
Highway Fund: $150,469.51
Vote: All AYEs – Motion carried.

 

Meeting adjourned at 10:20PM

 

Next Meeting to be held on October 13, 2014
________________________________
Date: September 8, 2014
Michelle Phoenix
Town of Tompkins
Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Tim LaTourette leading in the Flag salute.
 

Present:         

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Peggy Backus – Councilperson
  4. Brian Albanese – Councilperson
  5. Tim LaTourette – Councilperson

 

Others:

  1. Michelle Phoenix – Town Clerk

 

Minutes Approval:
On motion by LaTourette, seconded by Buttel, it was moved to approve the minutes of the regular board meeting held on July 14, 2014 and the special meeting held July 17,2014
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:
Town Clerk:
On motion by Buttel, seconded by Backus, it was moved to receive, approve and place on file the Town Clerk monthly report for July 2014.
Vote: All AYEs – Motion carried.

Supervisor’s Report:
On motion by Backus, seconded by LaTourette, it was moved to approve and place on file the supervisor’s financial report, dated July 31, 2014.
Vote: All AYEs – Motion carried.
 

 

Other Reports:
Planning Board – None

Assessor – None
 

Highway Superintendent

  1. 2 inch has been done on Windfall and Dry Brook Road. Also did portions of Bobs Brook and Dryden Road.
  2. More Ditch work, Boom mowing, and Cold Patch has been done on various roads. Also have hauled more gravel.
  3. Summer help has been weed eating, painted the picnic table by the school house and have washed and painted the fuel bay.
  4. Scotts 10 wheeler is at cat getting the turbo fixed
  5. Sam’s truck has had the rear suspensions rubber blocks replaced.
  6. Turbo lines on one of the 2006 have been changed
  7. The A/C on the Excavator needed recharging and the only place to get it done was in Binghamton.
  8. Noticed that some roads this past year have gotten low spots and have been repaired.
  9. 3/10 of a mile on road by Rainbow is getting repaired.
  10. Ron requested looking into purchasing an Athey Machine for shoulder work on roads.
  11. Dealing with some issues with FEMA for the rain event that damaged Carrol Hill Road.

 

Report – Dog Control Officer

  1. Received 3 dog calls all have been resolved.

 

Report- Supervisor

  1. Tentative Budget will be worked on and turned into the Clerk’s office by 9/30/14.
  2. Ogden reality will be used for putting the creamery on the market.
  3. Public hearing is set for September 8, 2014 for abandonment of a portion of Rock Rift Mountain road.
  4. A lengthy discussion took place on the procedure with the Court when it comes to unlicensed dogs. The DCO will contact the court to discuss the way they would like tickets wrote out.
  5. From here on out all Sub contractors will have to sign a hold harmless release and an Independent contractor statement.
  6. Mr. Engleman from BOCES Science class will be in the stream behind the stone pile on 206 to do sampling.
  7. Discussion took place on if the Highway crew would be interested in plowing and shoveling around the pump stations for the winter season. Ron will think about it and let the board know.
  8. Bill showed the board a letter for Roberta Dunker with the agreement from negotiations   meeting held 8/17/14. The board agreed with the letter and agreed to have it sent off to Roberta.

 

Correspondence: – Received a letter from NYMER stating they have applied for a rate Decrease.

 

Other – There will be a sewer district informational meeting held at the Town building for any residence on the system to be held September 11, 2011 at 7:00 PM

 

Sewer District:
On motion by Albanese, Seconded by Layton it was moved to approve and for the supervisor to sign pay application #16.
Vote – All Ayes

On motion by LaTourette, Seconded by Backus to approve the Abstract of Claims for August 19, 2014 for the sewer district in the amount of $1575.64
Vote – All Ayes

The invoice received by Ben Reynolds Construction in the amount of $8,200.00 has been paid and the work has been done at the fire hall.

 

Abstract of Claims
On motion by Backus, seconded by LaTourette, it was moved to approve the Abstract of Claims for August 19, 2014 as follows:
General Fund: $5270.93
Highway Fund: $15,388.88
Vote: All AYEs – Motion carried.
 

Meeting adjourned at 8:50PM
 

Next Meeting to be held on September 8, 2014
________________________________
Date: August 19, 2014
Michelle Phoenix
Town of Tompkins
Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With William Layton leading in the Flag salute.

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Peggy Backus – Councilperson
  4. Brian Albanese – Councilperson
  5. Tim LaTourette – Councilperson


Others:

  1. Michelle Phoenix – Town Clerk
  2. Nancy Roberts – Bookkeeper

 

Opening of mowing bids for sewer district/award:
Received 3 bids.
On motion by LaTourette, seconded by Buttel, it was moved to accept lowest bid of $599 per mow from Luther Higley J.R.
Vote: All AYEs – Motion Carried.

Mr. Higley will need to sign a Hold Harmless agreement prior to work being started.

 

Minutes Approval:
On motion by Buttel, seconded by Backus, it was moved to approve the minutes of the regular board meeting held on June 9, 2014.
Vote: All AYEs – Motion Carried.
 

Monthly Financial Reports:
Town Clerk –
On motion by Backus, seconded by Buttel, it was moved to receive, approve and place on file the Town Clerk monthly report for June 2014.
Vote: All AYEs – Motion carried.

Supervisor –
On motion by Albanese, seconded by Buttel, it was moved to approve and place on file the supervisor’s financial report, dated July 14, 2014.
Vote: All AYEs – Motion carried.
 

 

Other Reports:
Planning Board – None

Assessor – July 2014 Monthly report was provided for Board to review.

Highway Superintendent –

  1. Some roads have received cold patch.
  2. Magnesium Chloride has been put on all dirt roads and extra was put on in front of homes.
  3. Windfall and Dry Brook are ready to have 2 inch put on. There may a delay on Windfall due to clear cutting of pines being done on a property on the road. Ron doesn’t want the equipment to damage the new stone.
  4. Damage from recent storm was minimal with exception of [Carcass Brook and Carroll Hill].
  5. Preparation and cutting back brush has been done on the road from Rainbow lodge to city property to prepare it to get redone.
  6. Summer help has been weed eating, washed outside of Town building, Stained deck at Kelsey house.
  7. 2.6 miles on Dryden Rd needs to be resealed.
  8. Next year Ron would like to seal roads, Depending on funds received from CHIPS. They have gotten behind with the sealing of roads. Ron estimates the cost to be someone where around $16,000 – $17,000.
  9. Ron requested the summer help to be able to continue to work an addition 3.5 weeks. On motion by LaTourette, Seconded by Backus to approve an addition 3.5 weeks of work for the summer help. Vote: All AYEs – Motion carried.
  10. Ron discussed with the Board the need for an additional Employee; Ron stated things are getting behind because of not having enough men to finish jobs.

 Dog Control Officer –

  1. Received [two] calls this past month.
    • There keeps being an issue with the same dog on Dryden being picked up and taken to the pound.
    • Received a call about a missing pit bull / lab mix – Dog was found by someone in Walton.
  2. Received the HCHS 2014-2015 contract – Michelle will call them about unanswered questions.

 

Supervisor –

  1. Received an agreement from CWC for the Town of Tompkins to sign for reimbursement of fees, and expenses of professional consultants and/or attorneys retained by the Town to review, analyze and/or assist in the administration of real property taxes paid by NYC or City-owned land up to Four Thousand Four Hundred Dollars$4,400.00 On motion by Albanese, seconded by LaTourette, to make said agreement Resolution 9-2014 and have William Layton sign and to act on behalf of The Town of Tompkins. Vote: All AYEs – Motion Carried.
  2. Flood committee meeting is set up for Tuesday July 15th 2014.
  3. A Grant has been applied for to help purchase a truck.

 

Correspondence: – NONE

  

Other:
The Cannonsville Reservoir reunion will be held at the Town of Tompkins Town hall on July 27th 2014.

 

 

Sewer District:
On motion by Layton, seconded by Buttel, it was moved to approve change order #9.
Vote: All AYEs – Motion Carried.
 

On motion by Layton, seconded by LaTourette, it was moved to approve and for the supervisor to sign pay application #15.
Vote: All AYEs – Motion Carried.
 

On motion by Layton, seconded by Backus, to approve the Abstract of Claims for July 14, 2014 for the sewer district in the amount of $313.19.
Vote: All AYEs – Motion Carried.
 

The invoice received by Ben Reynolds Construction in the amount of $8,200.00 will not be approved until the work is completed at the Fire hall. Bill will inquire about this issue. After the work is complete the bill will be sent to CWC to be paid.
 

 

Abstract of Claims
On motion by Backus, seconded by Layton, it was moved to approve the Abstract of Claims for July 14, 2014 as follows:
General Fund: $4396.33
Highway Fund: $23406.37
Vote: All AYEs – Motion carried.
 

 

Meeting adjourned at 9:58PM

 

Next Meeting to be held on [Tuesday August] 19, 2014

________________________________
Date: July 14, 2014
Michelle Phoenix
Town of Tompkins
Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:07 pm in the Town meeting room, Trout Creek, NY. With William Layton leading in the Flag salute.

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Peggy Backus – Councilperson
  4. Brian Albanese – Councilperson
  5. Tim LaTourette – Councilperson

 

Others:

  1. Michelle Phoenix – Town Clerk
  2. Nancy Roberts – Bookkeeper
  3. Wayne Reynolds – Delaware County DPW

 
 

Guest Speakers: Mr. Reynolds addressed the board with the proper procedures for abandonment of Town roads.

 

Minutes Approval:
On motion by LaTourette, seconded by Buttel, it was moved to approve the minutes of the regular board meeting held on May 12, 2014.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:
Town Clerk / Tax Collector Report –
On motion by Albanese, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk/Tax Collector monthly report for May 2014.
Vote: All AYEs – Motion carried.
 

Supervisor’s Report –
Supervisor’s monthly report was reviewed with the Board by Nancy Roberts/Bookkeeper to the Supervisor. On motion by LaTourette, seconded by Buttel, it was moved to approve and place on file the financial report, dated June 9, 2014.
Vote: All AYEs – Motion carried.

 
 

Other Reports:
Planning Board – None
 

Assessor – June 2014 Monthly report was provided for Board to review.
 

Highway Superintendent –

  1. Received reimbursement check from the Trout Creek Fire District for part that was purchased to repair one of the Fire Trucks. Layton will take the check and the bill to the Fire district commissioners and having them void the check made out in the Towns name and pay the bill directly.
  2. Received a letter from Chemung Supply stating the Town had a credit $554.10 and we should be receiving a check for that amount.
  3. Working on equipment
  4. Hauled in gravel
  5. Did some cold patching
  6. Mowing shoulders of roads
  7. Boom mowed.
  8. Have cleared brush, boom mowing and ditch work on Dry Brook.
  9. Summer help has been weed eating, painting, cleaning, chipping brush.
  10. On motion by LaTourette, Seconded by Buttel to raise summer help pay to $10.00/hrly
    Vote:
    Buttel – Aye
    LaTourette – Aye
    Albanese – Aye
    Backus – Aye
    Layton – Abstain
    Motion Carried.

 

Dog Control Officer –

  1. Received a call from NYSP with a complaint of a dog living in poor conditions – This issue was addressed by DCO.
  2. Had numerous dog complaints – all have been handled by DCO.
  3. Walton DCO stated he had picked a dog up in our district and has taken it to pound.
  4. There is a rabies clinic this Friday at 5pm – 7pm

 

Supervisor –

  1. Joe Reynolds approached Layton with the issue of the same property owners not mowing their lawns yearly. Joe Stated this is a NYS law anything over 10 in must be mowed. After much discussion the Board agreed that Mr. Reynolds should come up with a letter stating state code and that there could be fee charged by the Town to mow the lawns.
  2. Layton discussed the new flood maps that were just done and because of the new changes in the maps and the properties that a committee should be formed to challenge this issue. Layton also found that there may be grants to get a study done.
    On motion by Buttel, seconded by Layton to form a flood advisory committee/commission, consisting of Bill Layton, Ron VanValkenburg, Joe Reynolds, Howard Buttel, and Chris Kinney as committee members.
    Vote – All ayes

 
 

Correspondence: None
 

Sewer District:
On motion by Layton, Seconded by Buttel it was moved to approve change order #8
Vote – All Ayes
On motion by Layton, Seconded by LaTourette it was moved to approve and for the supervisor to sign pay application #14 in the amount of $71,557.11
Vote – All Ayes
On motion by Layton, Seconded by Backus to approve the Abstract of Claims for June 9, 2014 for the sewer district in the amount of $582.89
Vote – All Ayes
 

Lawn mowing bids for the beds and around the buildings need to go out. Layton placed a call to Mike Jonker from LVDV obtaining the requirements for mowing of the beds and has not received a call back. When this is all figured out, it will be put in the paper and run for 2 weeks and will be opened at next month’s regular meeting.
 

Other:
Layton brought up that Dan Gehl will be mowing more now that the new garden has gone in by the salt shed. On motion by Layton, Seconded by Buttel to increase Dan’s pay an extra $5.00 to cover the extra mowing.
Vote – All Ayes
 

Abstract of Claims:
On motion by Backus, seconded by Albanese, it was moved to approve the Abstract of Claims for June 9, 2014 as follows:
General Fund: $5354.69
Highway Fund: $26984.44
Vote: All AYEs – Motion carried.
 

Meeting adjourned at 9:06PM
 

Next Meeting to be held on July 14, 2014
________________________________
Date: June 9, 2014
Michelle Phoenix
Town of Tompkins
Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:05 pm in the Town meeting room, Trout Creek, NY. With Peggy Backus leading in the Flag salute.
 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Peggy Backus – Councilperson
  4. Brian Albanese – Councilperson – Arrived at 7:30pm
  5. Tim LaTourette – Councilperson

 

Others:

  1. Michelle Phoenix – Town Clerk
  2. Nancy Roberts – Bookkeeper
  3. Scott Polomcean – Resident

 
 

Guest Speakers: Scott Polomcean – Scott questioned the Board on the reasoning why his child was turned down for payment to attend 4-H Camp this summer. Scott explained he was a resident of the Town of Tompkins and has his son 3 days a week and that his son attends the local 4-H Group. The board advised Scott they will take those circumstances into consideration and contact Scott with their decision after this evenings meeting.
 

Minutes Approval:
On motion by Buttel, seconded by LaTourette, it was moved to approve the minutes of the regular board meeting held on April 14, 2014.
Vote: All AYEs – Motion Carried.
 

Monthly Financial Reports:
Town Clerk / Tax Collector Report –
On motion by Buttel, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk/Tax Collector monthly report for April 2014.
Vote: All AYEs – Motion carried.
 

Supervisor’s Report –
Supervisor’s monthly report was reviewed with the Board by Nancy Roberts/Bookkeeper to the Supervisor. On motion by Buttel, seconded by Backus, it was moved to approve and place on file the financial report, dated April 30, 2014.
Vote: All AYEs – Motion carried.
 

 

Other Reports:
Planning Board – March 2014 report provided for Board to review
 

Assessor – May 2014 Monthly report was provided for Board to review.
 

Highway Superintendent –

  1. Due to the harsh winter there was more road damage then past years. Crew is starting to fix bad spots with patch. When the pug mill is here they will be going over those spots again.
  2. Need to re – seal a portion of Dryden Road starting at Walton Mt Rd and ending around Jim Gardepe’s residence.
  3. Ron had contacted John Reynolds about the abandonment of Rock Rift Road. John stated there was a procedure that needs to be followed and that he would review that with Ron so that the process could get started.
  4. Ron questioned about hiring summer help – Bill stated he has not heard from the County yet on if there will be an approval.
  5. Guys have been hauling gravel
  6. Been changing pipes on roads and have changed 4 driveway pipes
  7. Ron questioned if Bill had received any information in the past about the grants that other Towns are receiving. Ron stated if it is something we can get he would like to try to get a truck box. Bill stated he will look into it.
  8. Ron pointed out the cost to get Johns truck box repaired. Ron stated there is another truck that needs to get done and asked the board if they want to get it repaired or wanted to get a steel box.

 
Dog Control Officer –

  1. OVVA and West Brook Vet Clinic agreed to be the Towns on Call Vet in case of emergency. The Board decided to use both of them incase on is closed when needed.

 

Supervisor –

  1. 4-H Camp – Upon reviewing the circumstances of Mr. Polomceans son. The Board agreed to pay the fee for his son to attend 4-H Camp. The Board also discussed they need to go back and review reasoning for the Town of Tompkins paying for Towns Children to attend camp. This will be looked into and discussed at next month’s meeting.
  2. Received a signed stipulation (signed by Judge Lambert) from Beebe for 2013-2014.
  3. Bill sent a letter to Roberta Dunker requesting a date for negotiations of the union contract. The contract is up for renewal.
  4. FEMA flood maps have been changed and now all 3 sewer district beds are in flood area also some town residence homes. Bill has contacted Graydon Dutcher and Kristen Jenyke to see what process will need to be done to get the maps changed. In turn Bill did find out that the Town will have to pay for this process to get done. But was told by Kristen that there may be help to pay for this and she would look into it. Spencer Duvall from Del Co stated he will set up a meeting with Bill to discuss the changes in the new flood maps.

 
 

Correspondence: – NONE
 

 

Other:
Sewer District
Change order #8 has not been received for the Board to sign.
1 Resident has not signed or sent payment for Lateral’s – Board discussed the next step that will need to be done. Kevin Young will take care of the legal matter with this.
DEP has approved and accepted functional completion on 4/23/2014 – It is now the Towns responsibility to take over any bills (utility).
 

Local 4-H group sent a letter requesting storage space for their supplies. Bill will ask them exactly how much space is needed due the building space is getting limited.
 
Resolution 8-2014 – To establish a reduced speed zone on NYS Route 206 through the hamlet of Trout Creek.
Motion to approve Resolution 8-2014 by Albanese, Seconded by Layton
Vote: Aye – LaTourette, Albanese, Layton
Abstain – Backus
Nay – Buttel
Motion Carried.
 
 

Abstract of Claims:
On motion by Layton, seconded by Backus, it was moved to approve the Abstract of Claims for May 12, 2014 as follows:
General Fund: $3280.32
Highway Fund: $33267.57
Vote: All AYEs – Motion carried.
 
 

Meeting adjourned at 9:48PM
 

Next Meeting to be held on June 9, 2014
________________________________

Date: May 12, 2014
Michelle Phoenix
Town of Tompkins
Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Peggy Backus leading in the Flag salute.

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Peggy Backus – Councilperson
  4. Brian Albanese – Councilperson
  5. Tim LaTourette – Absent

 

Others:

  1. Nancy Roberts – Bookkeeper
  2. Carol Zandt – Deputy Clerk
  3. Dave Stanton – Property Owner
  4. Junie Stanton – Observer

 

 

Opening of 2014 Lawn Mowing bids
Received bids for Dan Gehl, All Season, Keven Stanton, George Stanton – Helmes and Adam Stanton
On motion by Buttel, seconded by Backus it was moved to accept the bid received from Dan Gehl.
Vote: All AYES – Motion Carried

 

Guest Speakers: Dave Stanton – Dave stated he purchased land on the corner of Abe Boice Road and State Highway 206 and the corner of the lots is always wet due to water running into it. Dave asked if there would be a problem with him taking out a tree and extending the existing ditch to extend to State Highway 206 so that the water does not always accumulate in the corner of the lot. The Board and Superintendent VanValkenburg stated it was not a problem for Dave to do this.

 

Minutes Approval:
On motion by Buttel, seconded by Albanese, it was moved to approve the minutes of the regular board meeting held on March 10, 2014.
Vote: All AYEs – Motion Carried.

 

 

Monthly Financial Reports:
Town Clerk / Tax Collector Report –
On motion by Buttel, seconded by Backus, it was moved to receive, approve and place on file the Town Clerk/Tax Collector monthly report for March 2014.
Vote: All AYEs – Motion carried.

 

Supervisor’s Report –  
Supervisor’s monthly report was reviews with the Board by Nancy Roberts/Bookkeeper to the Supervisor. On motion by Albanese, seconded by Backus, it was moved to approve and place on file the financial report, dated March 31, 2014.
Vote: All AYEs – Motion carried.

 

 

Other Reports:
Planning Board – None

 

Assessor – April’s Monthly report was provided for board to review.

 

Highway Superintendent –

  1. Chips increase of $19171.07 with a total of 185,278.07
  2. County and city plowing – 72 times in 2014 & 43 times in 2013
  3. Backhoe thumb has been put on Dana also did cylinders, hose and new metal.
  4. Johns 2006 is at paint shop
  5. The plastic pipes last longer than the galvanized – 90% are plastic and most has been paid for through FEMA.
  6. Roads are broke up from winter.
  7. Suit – Kote will be coming out to ride with Ron to inspect roads.
  8. Road crew went to safety class last Tuesday.
  9. Ron requested replacing the 2005 1 Ton. Nancy provided Ron and the board with a chart for replacement of Town highway equipment. After much discussion the Board agreed to go by the chart and replace the vehicles as they are shown on chart.
  10. Working on equipment
  11. Hauling grit and gravel
  12. Ron presented the board for the Agreement for Expenditure of Highway moneys for 2014 from the County. General repairs amount of $200,000.00 and permanent Improvements of Windfall Road, 1.2 mile, pug mill width of 18ft with 2in thickness of stone and oil on top of gravel in the amount of $90,264.22. Dry Brook Road– 1.5 mile, pug mill with a width of 18ft and thickness of 2in of stone and oil on top of gravel in the amount of $101,264.22. All agreed upon and signed by Board in attendance. Albanese brought up getting another contractors quote for the road work to see how competitive Suit-Kote’s price is, Howie agreed it was a good idea. Ron was going to contact another company in the Vestal area.
  13. Ron will talk to Suit – Kote on resealing other end of Windfall and Dry brook.
  14. Rock Rift Road abandoning – Ron will talk to John Reynolds about how to get started with this process. In mean time he will continue to maintain the good section of the road.

 

Dog Control Officer –

  1. Discussion on the process of sending out summons. Court states it is not legal to do it this way.
  2. Discussion took place on adding a late fee for license renewals.
  3. Bill will discuss with the Judge and Court Clerk about repeat offenders.
  4. Backus will contact Valley Vet in regards to having a vet on standby in case of the DCO picking up injured dog.
  5. 3 Complaints – 2 Dogs taken to shelter.

 

Supervisor –  

  1. Bill stated that there were four cars at the highway garage after hours and noticed that inside, widows of a private vehicle were being detailed. – Ron stated he gave those people permission to use building and that Sam was with there.
  2. On motion by Backus, Seconded by Buttel to have Nancy Roberts do the manual / template for the NYC Stipulation at a rate of $25.00 an hour. Vote: All AYEs, Motion Carried. Nancy stated she had found holes in the current stipulation. Kevin Young’s stated we have the right to request a fee from other Towns want copies of the manual.

 

 

 

Correspondence:

  1. It was agreed upon by the board that the Fire District will need to get their own fuel tanks in 2015. Layton will contact Luther Higley and advice him of this.
  2. The sewer district storage building behind the store needs repair, siding is falling off, the door will not close from the cement on the floor heaving. Bill reviewed the email that was sent from Chris Yacobucci on options for repair the board had decided to go with option 2. On motion by Buttel, seconded by Albanese, it was moved to Revise the entrance door so that the door opens outward. Remove the concrete slab and approximately 2 feet of fill below the slab. Install rigid board insulation along the foundation wall interior perimeter. Install approximately 2 feet of #2 stone. Install rigid board insulation to cover the stone. Pour a new concrete slab over the rigid board insulation. The stone should allow water to drain easier and the insulation should lessen the effect of freeze thaw. Note however, there is no guarantee that the floor won’t heave. Vote: All AYEs – Motion Carried
  3. On motion by Layton seconded by Buttel, that in furtherance of the above goal, the Town of Tompkins Town Board hereby declares its support for awarding a casino license to destination resort in Broome County – Vote: All AYEs – Motion Carried – (See resolution 7-2014)

 

 

Other:

  1. Approval of 2 more camper registrations for 4-H camp.
  2. Received 1 Invoice for Sewer District – will be paid out of sewer district account.

 

 

 

Abstract of Claims:
On motion by Backus, seconded by Layton, it was moved to approve the Abstract of Claims for April 14, 2014 as follows:
General Fund: $7780.67
Highway Fund: $93,443.36
Vote: All AYEs – Motion carried.

 

Meeting adjourned at 9:20PM

 

Next Meeting to be held on May 12, 2014
________________________________
Date: April 14, 2014
Carol Zandt
Town of Tompkins
Deputy Town Clerk

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