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The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:07 pm in the Town meeting room, Trout Creek, NY. With William Layton leading in the Flag salute.

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Peggy Backus – Councilperson
  4. Brian Albanese – Councilperson
  5. Tim LaTourette – Councilperson

 

Others:

  1. Michelle Phoenix – Town Clerk
  2. Nancy Roberts – Bookkeeper
  3. Wayne Reynolds – Delaware County DPW

 
 

Guest Speakers: Mr. Reynolds addressed the board with the proper procedures for abandonment of Town roads.

 

Minutes Approval:
On motion by LaTourette, seconded by Buttel, it was moved to approve the minutes of the regular board meeting held on May 12, 2014.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:
Town Clerk / Tax Collector Report –
On motion by Albanese, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk/Tax Collector monthly report for May 2014.
Vote: All AYEs – Motion carried.
 

Supervisor’s Report –
Supervisor’s monthly report was reviewed with the Board by Nancy Roberts/Bookkeeper to the Supervisor. On motion by LaTourette, seconded by Buttel, it was moved to approve and place on file the financial report, dated June 9, 2014.
Vote: All AYEs – Motion carried.

 
 

Other Reports:
Planning Board – None
 

Assessor – June 2014 Monthly report was provided for Board to review.
 

Highway Superintendent –

  1. Received reimbursement check from the Trout Creek Fire District for part that was purchased to repair one of the Fire Trucks. Layton will take the check and the bill to the Fire district commissioners and having them void the check made out in the Towns name and pay the bill directly.
  2. Received a letter from Chemung Supply stating the Town had a credit $554.10 and we should be receiving a check for that amount.
  3. Working on equipment
  4. Hauled in gravel
  5. Did some cold patching
  6. Mowing shoulders of roads
  7. Boom mowed.
  8. Have cleared brush, boom mowing and ditch work on Dry Brook.
  9. Summer help has been weed eating, painting, cleaning, chipping brush.
  10. On motion by LaTourette, Seconded by Buttel to raise summer help pay to $10.00/hrly
    Vote:
    Buttel – Aye
    LaTourette – Aye
    Albanese – Aye
    Backus – Aye
    Layton – Abstain
    Motion Carried.

 

Dog Control Officer –

  1. Received a call from NYSP with a complaint of a dog living in poor conditions – This issue was addressed by DCO.
  2. Had numerous dog complaints – all have been handled by DCO.
  3. Walton DCO stated he had picked a dog up in our district and has taken it to pound.
  4. There is a rabies clinic this Friday at 5pm – 7pm

 

Supervisor –

  1. Joe Reynolds approached Layton with the issue of the same property owners not mowing their lawns yearly. Joe Stated this is a NYS law anything over 10 in must be mowed. After much discussion the Board agreed that Mr. Reynolds should come up with a letter stating state code and that there could be fee charged by the Town to mow the lawns.
  2. Layton discussed the new flood maps that were just done and because of the new changes in the maps and the properties that a committee should be formed to challenge this issue. Layton also found that there may be grants to get a study done.
    On motion by Buttel, seconded by Layton to form a flood advisory committee/commission, consisting of Bill Layton, Ron VanValkenburg, Joe Reynolds, Howard Buttel, and Chris Kinney as committee members.
    Vote – All ayes

 
 

Correspondence: None
 

Sewer District:
On motion by Layton, Seconded by Buttel it was moved to approve change order #8
Vote – All Ayes
On motion by Layton, Seconded by LaTourette it was moved to approve and for the supervisor to sign pay application #14 in the amount of $71,557.11
Vote – All Ayes
On motion by Layton, Seconded by Backus to approve the Abstract of Claims for June 9, 2014 for the sewer district in the amount of $582.89
Vote – All Ayes
 

Lawn mowing bids for the beds and around the buildings need to go out. Layton placed a call to Mike Jonker from LVDV obtaining the requirements for mowing of the beds and has not received a call back. When this is all figured out, it will be put in the paper and run for 2 weeks and will be opened at next month’s regular meeting.
 

Other:
Layton brought up that Dan Gehl will be mowing more now that the new garden has gone in by the salt shed. On motion by Layton, Seconded by Buttel to increase Dan’s pay an extra $5.00 to cover the extra mowing.
Vote – All Ayes
 

Abstract of Claims:
On motion by Backus, seconded by Albanese, it was moved to approve the Abstract of Claims for June 9, 2014 as follows:
General Fund: $5354.69
Highway Fund: $26984.44
Vote: All AYEs – Motion carried.
 

Meeting adjourned at 9:06PM
 

Next Meeting to be held on July 14, 2014
________________________________
Date: June 9, 2014
Michelle Phoenix
Town of Tompkins
Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:05 pm in the Town meeting room, Trout Creek, NY. With Peggy Backus leading in the Flag salute.
 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Peggy Backus – Councilperson
  4. Brian Albanese – Councilperson – Arrived at 7:30pm
  5. Tim LaTourette – Councilperson

 

Others:

  1. Michelle Phoenix – Town Clerk
  2. Nancy Roberts – Bookkeeper
  3. Scott Polomcean – Resident

 
 

Guest Speakers: Scott Polomcean – Scott questioned the Board on the reasoning why his child was turned down for payment to attend 4-H Camp this summer. Scott explained he was a resident of the Town of Tompkins and has his son 3 days a week and that his son attends the local 4-H Group. The board advised Scott they will take those circumstances into consideration and contact Scott with their decision after this evenings meeting.
 

Minutes Approval:
On motion by Buttel, seconded by LaTourette, it was moved to approve the minutes of the regular board meeting held on April 14, 2014.
Vote: All AYEs – Motion Carried.
 

Monthly Financial Reports:
Town Clerk / Tax Collector Report –
On motion by Buttel, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk/Tax Collector monthly report for April 2014.
Vote: All AYEs – Motion carried.
 

Supervisor’s Report –
Supervisor’s monthly report was reviewed with the Board by Nancy Roberts/Bookkeeper to the Supervisor. On motion by Buttel, seconded by Backus, it was moved to approve and place on file the financial report, dated April 30, 2014.
Vote: All AYEs – Motion carried.
 

 

Other Reports:
Planning Board – March 2014 report provided for Board to review
 

Assessor – May 2014 Monthly report was provided for Board to review.
 

Highway Superintendent –

  1. Due to the harsh winter there was more road damage then past years. Crew is starting to fix bad spots with patch. When the pug mill is here they will be going over those spots again.
  2. Need to re – seal a portion of Dryden Road starting at Walton Mt Rd and ending around Jim Gardepe’s residence.
  3. Ron had contacted John Reynolds about the abandonment of Rock Rift Road. John stated there was a procedure that needs to be followed and that he would review that with Ron so that the process could get started.
  4. Ron questioned about hiring summer help – Bill stated he has not heard from the County yet on if there will be an approval.
  5. Guys have been hauling gravel
  6. Been changing pipes on roads and have changed 4 driveway pipes
  7. Ron questioned if Bill had received any information in the past about the grants that other Towns are receiving. Ron stated if it is something we can get he would like to try to get a truck box. Bill stated he will look into it.
  8. Ron pointed out the cost to get Johns truck box repaired. Ron stated there is another truck that needs to get done and asked the board if they want to get it repaired or wanted to get a steel box.

 
Dog Control Officer –

  1. OVVA and West Brook Vet Clinic agreed to be the Towns on Call Vet in case of emergency. The Board decided to use both of them incase on is closed when needed.

 

Supervisor –

  1. 4-H Camp – Upon reviewing the circumstances of Mr. Polomceans son. The Board agreed to pay the fee for his son to attend 4-H Camp. The Board also discussed they need to go back and review reasoning for the Town of Tompkins paying for Towns Children to attend camp. This will be looked into and discussed at next month’s meeting.
  2. Received a signed stipulation (signed by Judge Lambert) from Beebe for 2013-2014.
  3. Bill sent a letter to Roberta Dunker requesting a date for negotiations of the union contract. The contract is up for renewal.
  4. FEMA flood maps have been changed and now all 3 sewer district beds are in flood area also some town residence homes. Bill has contacted Graydon Dutcher and Kristen Jenyke to see what process will need to be done to get the maps changed. In turn Bill did find out that the Town will have to pay for this process to get done. But was told by Kristen that there may be help to pay for this and she would look into it. Spencer Duvall from Del Co stated he will set up a meeting with Bill to discuss the changes in the new flood maps.

 
 

Correspondence: – NONE
 

 

Other:
Sewer District
Change order #8 has not been received for the Board to sign.
1 Resident has not signed or sent payment for Lateral’s – Board discussed the next step that will need to be done. Kevin Young will take care of the legal matter with this.
DEP has approved and accepted functional completion on 4/23/2014 – It is now the Towns responsibility to take over any bills (utility).
 

Local 4-H group sent a letter requesting storage space for their supplies. Bill will ask them exactly how much space is needed due the building space is getting limited.
 
Resolution 8-2014 – To establish a reduced speed zone on NYS Route 206 through the hamlet of Trout Creek.
Motion to approve Resolution 8-2014 by Albanese, Seconded by Layton
Vote: Aye – LaTourette, Albanese, Layton
Abstain – Backus
Nay – Buttel
Motion Carried.
 
 

Abstract of Claims:
On motion by Layton, seconded by Backus, it was moved to approve the Abstract of Claims for May 12, 2014 as follows:
General Fund: $3280.32
Highway Fund: $33267.57
Vote: All AYEs – Motion carried.
 
 

Meeting adjourned at 9:48PM
 

Next Meeting to be held on June 9, 2014
________________________________

Date: May 12, 2014
Michelle Phoenix
Town of Tompkins
Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Peggy Backus leading in the Flag salute.

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Peggy Backus – Councilperson
  4. Brian Albanese – Councilperson
  5. Tim LaTourette – Absent

 

Others:

  1. Nancy Roberts – Bookkeeper
  2. Carol Zandt – Deputy Clerk
  3. Dave Stanton – Property Owner
  4. Junie Stanton – Observer

 

 

Opening of 2014 Lawn Mowing bids
Received bids for Dan Gehl, All Season, Keven Stanton, George Stanton – Helmes and Adam Stanton
On motion by Buttel, seconded by Backus it was moved to accept the bid received from Dan Gehl.
Vote: All AYES – Motion Carried

 

Guest Speakers: Dave Stanton – Dave stated he purchased land on the corner of Abe Boice Road and State Highway 206 and the corner of the lots is always wet due to water running into it. Dave asked if there would be a problem with him taking out a tree and extending the existing ditch to extend to State Highway 206 so that the water does not always accumulate in the corner of the lot. The Board and Superintendent VanValkenburg stated it was not a problem for Dave to do this.

 

Minutes Approval:
On motion by Buttel, seconded by Albanese, it was moved to approve the minutes of the regular board meeting held on March 10, 2014.
Vote: All AYEs – Motion Carried.

 

 

Monthly Financial Reports:
Town Clerk / Tax Collector Report –
On motion by Buttel, seconded by Backus, it was moved to receive, approve and place on file the Town Clerk/Tax Collector monthly report for March 2014.
Vote: All AYEs – Motion carried.

 

Supervisor’s Report –  
Supervisor’s monthly report was reviews with the Board by Nancy Roberts/Bookkeeper to the Supervisor. On motion by Albanese, seconded by Backus, it was moved to approve and place on file the financial report, dated March 31, 2014.
Vote: All AYEs – Motion carried.

 

 

Other Reports:
Planning Board – None

 

Assessor – April’s Monthly report was provided for board to review.

 

Highway Superintendent –

  1. Chips increase of $19171.07 with a total of 185,278.07
  2. County and city plowing – 72 times in 2014 & 43 times in 2013
  3. Backhoe thumb has been put on Dana also did cylinders, hose and new metal.
  4. Johns 2006 is at paint shop
  5. The plastic pipes last longer than the galvanized – 90% are plastic and most has been paid for through FEMA.
  6. Roads are broke up from winter.
  7. Suit – Kote will be coming out to ride with Ron to inspect roads.
  8. Road crew went to safety class last Tuesday.
  9. Ron requested replacing the 2005 1 Ton. Nancy provided Ron and the board with a chart for replacement of Town highway equipment. After much discussion the Board agreed to go by the chart and replace the vehicles as they are shown on chart.
  10. Working on equipment
  11. Hauling grit and gravel
  12. Ron presented the board for the Agreement for Expenditure of Highway moneys for 2014 from the County. General repairs amount of $200,000.00 and permanent Improvements of Windfall Road, 1.2 mile, pug mill width of 18ft with 2in thickness of stone and oil on top of gravel in the amount of $90,264.22. Dry Brook Road– 1.5 mile, pug mill with a width of 18ft and thickness of 2in of stone and oil on top of gravel in the amount of $101,264.22. All agreed upon and signed by Board in attendance. Albanese brought up getting another contractors quote for the road work to see how competitive Suit-Kote’s price is, Howie agreed it was a good idea. Ron was going to contact another company in the Vestal area.
  13. Ron will talk to Suit – Kote on resealing other end of Windfall and Dry brook.
  14. Rock Rift Road abandoning – Ron will talk to John Reynolds about how to get started with this process. In mean time he will continue to maintain the good section of the road.

 

Dog Control Officer –

  1. Discussion on the process of sending out summons. Court states it is not legal to do it this way.
  2. Discussion took place on adding a late fee for license renewals.
  3. Bill will discuss with the Judge and Court Clerk about repeat offenders.
  4. Backus will contact Valley Vet in regards to having a vet on standby in case of the DCO picking up injured dog.
  5. 3 Complaints – 2 Dogs taken to shelter.

 

Supervisor –  

  1. Bill stated that there were four cars at the highway garage after hours and noticed that inside, widows of a private vehicle were being detailed. – Ron stated he gave those people permission to use building and that Sam was with there.
  2. On motion by Backus, Seconded by Buttel to have Nancy Roberts do the manual / template for the NYC Stipulation at a rate of $25.00 an hour. Vote: All AYEs, Motion Carried. Nancy stated she had found holes in the current stipulation. Kevin Young’s stated we have the right to request a fee from other Towns want copies of the manual.

 

 

 

Correspondence:

  1. It was agreed upon by the board that the Fire District will need to get their own fuel tanks in 2015. Layton will contact Luther Higley and advice him of this.
  2. The sewer district storage building behind the store needs repair, siding is falling off, the door will not close from the cement on the floor heaving. Bill reviewed the email that was sent from Chris Yacobucci on options for repair the board had decided to go with option 2. On motion by Buttel, seconded by Albanese, it was moved to Revise the entrance door so that the door opens outward. Remove the concrete slab and approximately 2 feet of fill below the slab. Install rigid board insulation along the foundation wall interior perimeter. Install approximately 2 feet of #2 stone. Install rigid board insulation to cover the stone. Pour a new concrete slab over the rigid board insulation. The stone should allow water to drain easier and the insulation should lessen the effect of freeze thaw. Note however, there is no guarantee that the floor won’t heave. Vote: All AYEs – Motion Carried
  3. On motion by Layton seconded by Buttel, that in furtherance of the above goal, the Town of Tompkins Town Board hereby declares its support for awarding a casino license to destination resort in Broome County – Vote: All AYEs – Motion Carried – (See resolution 7-2014)

 

 

Other:

  1. Approval of 2 more camper registrations for 4-H camp.
  2. Received 1 Invoice for Sewer District – will be paid out of sewer district account.

 

 

 

Abstract of Claims:
On motion by Backus, seconded by Layton, it was moved to approve the Abstract of Claims for April 14, 2014 as follows:
General Fund: $7780.67
Highway Fund: $93,443.36
Vote: All AYEs – Motion carried.

 

Meeting adjourned at 9:20PM

 

Next Meeting to be held on May 12, 2014
________________________________
Date: April 14, 2014
Carol Zandt
Town of Tompkins
Deputy Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:05 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson – Arrived at 8:10
  5. Brian Albanese – Councilperson

 

Others:

  1. Nancy Roberts – Bookkeeper
  2. Michelle Phoenix – Town Clerk

 

 

Opening of Stone and Pipe bids:
Received bids for Stone from Cobleskill Stone and Carver Sand and Gravel LLC
On motion by Buttel, seconded by Albanese it was moved to accept the bid received from Carver Sand and Gravel LLC.
Vote: All AYES – Motion Carried

Received bids for pipe from Jess F Howes, Chemung Supply Corp. and Steel Sales Inc.
On Motion by LaTourette, seconded by Albanese it was moved to accept the bid received from Chemung Supply Corp, but in case of Emergency to allow purchase of pipe from Jess F. Howes.
Vote: All AYEs – Motion Carried

 

Guest Speakers: None

 

Minutes Approval:
On motion by LaTourette, seconded by Buttel, it was moved to approve the minutes of the regular board meeting held on February 10, 2014.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:
Town Clerk / Tax Collector Report –
On motion by Buttel, seconded by Layton, it was moved to receive, approve and place on file the Town Clerk/Tax Collector monthly report for February 2014.
Vote: All AYEs – Motion carried.

 

Supervisor’s Report –
Supervisors monthly report was reviews with the Board by Nancy Roberts/Bookkeeper to the Supervisor. On motion by LaTourette, seconded by Buttel, it was moved to approve and place on file the financial report, dated February 28, 2014.
Vote: All AYEs – Motion carried.

 

 

Other Reports:
Planning Board – None

 

Assessor – March’s Monthly report was provided for board to review.

 

Highway Superintendent –

  1. Have been plowing and sanding. Thus far they have plowed 68 times this winter season
  2. Working on equipment / Cleaning shop
  3. Helped Hamden draw grit for 3 days, they will return the favor.
  4. Have done a small amount of sweeping of roads.
  5. Dana Wagner is putting a thumb on the backhoe
  6. Dana Wagner is working on one of the 2006 truck box’s
  7. Ron asked the board if after they are done drawing the rest of last year’s gravel if Carver could crush some more.
  8. Ron discussed with the board if they would consider replacing the 2005 1 ton.
  9. Ron provided pictures of the frozen chunks of grit on the grit pile.

 

Dog Control Officer –

  1. NYS Ag & Markets have come and inspected the DCO – Passed
  2. More summons will be mailed out.
  3. A discussion took place on how the board would like to handle the summons for those that have not licensed dogs.
  4. Received a letter from Ag & Markets stating that Towns are responsible to have a Veterinarian on standby incase of the DCO picking up a injured dog.

 

Supervisor – None

 

 

Correspondence:
1.   Received a donation check from Kingswoods in lieu of taxes.

 

 

Other:
1. Received email from Camp Shankitunk requesting approval for 6 campers – All approved.
A discussion took place about the different fees that were being charged to the Town. It was decided that the Town will only pay for the base fees for campers and not the additional class fees, any extra fees will be the responsibility of the parents. Michelle will advise Camp Shankitunk of this.

2.   Bids for Lawn mowing will need to go out.

3.   A meeting will need to be set up with the Town of Tompkins Fire Commissioners to discuss the fuel situation.

 

 

Abstract of Claims:
On motion by Backus, seconded by Layton, it was moved to approve the Abstract of Claims for March 10, 2014 as follows:
General Fund: $5108.68
Highway Fund: $29154.05
Vote: All AYEs – Motion carried.

 

Meeting adjourned at 9:00PM

 

Next Meeting to be held on April 14, 2014

_______________________________
Date: March 10, 2014

Michelle Phoenix
Town of Tompkins
Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:05 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. Howard Buttel – Deputy Supervisor/Councilperson
  2. Tim LaTourette – Councilperson
  3. Peggy Backus – Councilperson
  4. Brian Albanese – Councilperson
  5. William Layton – Absent

 

Others:

  1. Nancy Roberts – Bookkeeper
  2. Michelle Phoenix – Town Clerk
  3. Carole Zandt – Deputy Town Clerk

 

 

Guest Speakers: None

 

Minutes Approval: Annual Audit of Books, Annual Board of Health, Annual Reorganizational and Regular monthly meeting.
On motion by LaTourette, seconded by Backus, it was moved to approve the minutes of all meetings held on January 13, 2014.
Vote: All AYEs – Motion Carried.

 

 

Monthly Financial Reports:
Town Clerk / Tax Collector Report –
On motion by LaTourette, seconded by Backus, it was moved to receive, approve and place on file the Town Clerk/Tax Collector monthly report for January 2014.
Vote: All AYEs – Motion carried.

 

Supervisor’s Report –
Supervisors monthly report was reviews with the Board by Nancy Roberts/Bookkeeper to the Supervisor. On motion by LaTourette, seconded by Buttel, it was moved to approve and place on file  the financial report, dated February 10, 2014.
Vote: All AYEs – Motion carried.

 

Other Reports:
Planning Board – None

 

Assessor – February’s Monthly report was provided for board to review.

 

Highway Superintendent –

  1. Ron wanted the Board members to take note of the amount of grit that has been used this winter season and to take in to account it will need to be built back up and the budget amount of $15,000 will not cover the replacement cost. Ron expects at that point to be hauling back in about 4500 – 5000 yard to get the pile built back up for next season. This could be more depending on how the rest of the winter season goes.
  2. Stone and pipe bids will need to go out.
  3. Scott’s truck is at Stadium and the heating core needs to be replaced.
  4. The guys have been working on trucks and replacing hydraulic hoses and replacing carbides on the wings.
  5. They have unplugged some frozen pipes that go under the roads to keep from water back up into roads.
  6. Been plowing and sanding.
  7. The switch on the fuel pump needs replacement.
  8. Ron wanted to point out the prices of diesel fuel is rising more and more each week.

 

Dog Control Officer –

  1. 24 Summons have gone out for unlicensed dogs
  2. Have received numerous calls from and unknown caller with complaints on conditions of dogs in the caller’s areas not being fed or having adequate shelter. All complains have been checked out and the dogs had adequate shelter and food.
  3. Harboring letters will be sent out within the next couple of weeks for residents that are harboring unlicensed dogs.

 

Supervisor – None

 

 

 

Correspondence –

  1. Received a donation check from Padmasambhava Buddhist Center in the amount of $750.00.
  2. Received a request for donation in the amount of $100 for the Delaware County fair 5K Run/Walk and 10K Run. After much discussion and on Motion by Backus, Seconded by Albanese it was decided not to donate this year.
    Vote: All Aye’s – Motion Carried

 

Other:

  1. Resolution 6-2014 – Town Supervisor and Town Attorney are hereby authorized to and directed to obtain a release of liability from Mr. Tomao and then to reimburse Mr. Tomao for the claimed in the amount of $469.40
    On Motion by LaTourette so moved; Town Board Member Buttel Seconded.
    Vote: All Aye’s – Motion Carried
  2. The Sewer district budget was submitted to DEP and approved by Tim Stalter.
  3. Michelle received a call from 4-H Camp Shankitunk and they stated the prices will be rising this year and they would like to see the Town of Tompkins to have more control over campers the Town sends to camp.
    After much discussion On Motion by Albanese, Seconded by Backus, the Board will have the Town of Tompkins applicants submit their application to the Town Board, the Board will review applicants and be sure they are Town Residents and it will be a first come first serve basis once funds are exhausted applications could be turned down. After the board approves the application they will be sending to Camp Shankitunk and applicants will be notified of approval.
    Vote: All Ayes – Motion Carried
    Michelle is to call Camp Shankitunk and find out what the 2014 fees are and to notify them of the process the Town will be doing for Town of Tompkins applicants.
  4. On Motion by LaTourette, Seconded by Backus it was passed to approved pay application #13 for the CWMP and Stormwater Retrofit.
    Vote: All Ayes – Motion Carried.

 

 

Abstract of Claims
On motion by Buttel, seconded by Backus, it was moved to approve the Abstract of Claims for February 10, 2014 as follows:
General Fund: $124,657.78
Highway Fund: $24,269.08
Vote: All AYEs – Motion carried.

 

 

Meeting adjourned at 8:36PM

 

Next Meeting to be held on March 10, 2014

________________________________
Date: February 10, 2013
Michelle Phoenix
Town of Tompkins
Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:02 PM in the Town meeting room, Trout Creek, NY.
 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Councilperson
  4. Peggy Backus – Councilperson
  5. Brian Albanese – Councilperson

 

Others:

  1. Nancy Roberts – Bookkeeper
  2. Michelle Phoenix – Town Clerk
  3. Wendy Layton – Assessor
  4. Sarah Layton – Walton Central School Student

 

Guest Speakers: None.
 

Minutes Approval:
On motion by LaTourette, seconded by Backus, it was moved to approve the minutes of the December 9, 2013 Board Meeting.
Vote: All AYEs – Motion Carried.
 

On motion by Buttel, seconded by LaTourette, it was moved to approve the minutes from the special Meeting held on December19, 2013, with the change of
(Wrong billing for Sewer district being sent out). Include : Lamont and Kevin Young will pay the district the difference of the wrong bills sent to business’s and two family homes.
Vote: All AYEs – Motion Carried.

 

Monthly Financial Reports:
Town Clerk / Tax Collector Report:
On motion by Backus, seconded by LaTourette, it was moved to receive, approve and place on file the Town Clerk/Tax Collector monthly report for December 2013. With up to this date figures for Tax Collection
Vote: All AYEs – Motion carried.

 

Supervisor’s Report: Reviewed with Nancy Roberts – Bookkeeper
On motion by LaTourette, seconded by Buttel, it was moved to accept the Annual Financial Audit as December 2013 Supervisors report.
Vote: All AYEs – Motion carried.
 

 

Other Reports:
Planning Board – None
 

Assessor – January’s Monthly report was provided for board to review.
 

Highway Superintendent

  1. Received the agreement to spend highway funds from the County, Ron will fill it out and send it back.
  2. Luther Higley stopped in and dropped off a copy of the sheet of fuel purchase by the Fire Department and stated that the Town had put the money received from the District for the purchase of the fuel in the general fund and it should of went in the highway fund. After further investigation it was found the money from the District was put in the Highway fund. The board thinks the confusion came from the Fire District and the form that had submitted with the check stated “Town of Tompkins General Fund”. This is something the Fire District had written and had nothing to do with the Town and it was assured that the reimbursement that came from the District went into the Highway fund.
  3. Received a warranty extension from Milton cat. After much discussion the board feels they will not extend the warranty.
  4. Ron was approached by Carver and they would like to propose crushing gravel for the same price that was paid in 2013. Ron will get estimate of cost of road repairs for 2014 and get back to board before a decision is made.
  5. Hauled 3440 yards of grit costing $13,695. Had the help from Walton, Franklin, Hamden and Deposit to draw grit. Thus far we have used a bit of that grit and would like the pile to get built back up next year.
  6. Have had a lot of small repairs on equipment.
  7. Have plowed and sanded thus far this year 42 times.
  8. The 2014 truck and all the extras to it has cost 48,062 after selling the other one we have approximately  33,000 invested in the truck.
  9. Ron would like the board to look into replacing the 2005 while we can still get a good amount out of it if it were to be sold.

 

Report – Dog Control Officer

  1. Some tickets for non renewal dog license will be going out this week.
  2. Questioned doing Enumeration in 2014. The board decided that it will not be done this year but possibly next.

 

Report- Supervisor

  1. Received a Resignation from the Deputy Town Clerk Gail Crane.
  2. Received a Resignation from James Fox for Planning Board. Paul Bartholomew stated that Tim Bennett would like to fill that position.
  3. The under drain problem at Tomao’s has been fixed and a bill was received for about $469 for his furnace repair and sump pump. The new drain pipe is in and no further problem has happened. Mr. Tomao has also signed the release.
  4. Discussed the Town of Tompkins Lateral agreement for the School House and the highway garage. The Board agreed they will pay the $250 fee even though the lateral letters were sent out incorrectly with the fee of $100.
  5. The litigation with NYC. After the stipulation and template has been reviewed a decision has been made to come to an agreement.
    Be it Resolved, on motion by Layton seconded by Buttel, the Town of Tompkins Town Board hereby approves proposed settlement and be it further
    Resolved, that counsel is hereby authorized to sign the proposed settlement on behalf of the Town Board of the Town of Tompkins
    Vote: All AYEs – Motion Carried.

    See Resolution 5-2014 – With Stipulation

 

Correspondence: -
CWC Nominations – It was found that The Supervisor is to nominate. Layton will take care of it and send it in.

 

Other:
Received a request from Janet Aldrich from Cornell requesting the use of the Town Building on May 1, 2014 at 10:00am – 1:00pm
Board agreed to let them use the building on said day.
 

George Kehr approached Michelle to ask the board if they would pay to have the electric service to his barn that was taken down in 2006 by the Town during flood repair, Certified Electric Inspected.
In 2006 while repairing flood damage on the road by Mr. Kehrs home the electric was taken down and at that time the Town had paid to have it repaired. Recently NYSEG has sent Mr. Kehr a letter stating he needs to get said repairs a certified inspection.
It was decided that the electrician that repaired the service should have known this was going to have to be done and if the electrician failed to have it done in 2006 it is not the Towns responsibility now 7 years later.
 

Discussion took place on the Town of Tompkins Fire District getting their own fuel tanks. This was talked about last year and it is once again time to discuss this issue with the Commissioners to see if they have come up with any ideas on this matter.

A meeting will be set up some time in March or April to discuss again the situation with the Hancock Fire District and coverage. The Town has come up with much information on this matter and is gathering more.

 

Abstract of Claims
On motion by Buttel, seconded by Backus, it was moved to approve the Abstract of Claims for December 9, 2013 as follows:
General Fund: $27073.65
Highway Fund: $36843.22
Vote: All AYEs – Motion carried.

 

Meeting adjourned at 8:37 PM
 

Next Meeting to be held on February 10, 2014

____________________
Date: January 13, 2013
Michelle Phoenix
Town of Tompkins
Town Clerk

The Annual Audit of the Affairs (cash books, etc) for the Supervisor, Town Clerk and Town Justice was called to order at 6:12 PM at the Town Meeting Room, Trout Creek, NY

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Timothy LaTourette – Councilperson
  4. Brian Albanese – Councilperson
  5. Peggy Backus – Councilperson

Others:

  1. Ron VanValkenburg – Highway Superintendent
  2. Nancy Roberts – Bookkeeper
  3. Michelle Phoenix – Town Clerk

 

On Motion by Backus seconded by Buttel it was moved to take notice of the fact that the cashbooks, etc of the above mentioned officials were received and found to be satisfactory to the best of their knowledge.
Vote: All AYE’s, Motion Carried.

 
Meeting Adjourned at 6:54 PM

 
Michelle Phoenix
Town Clerk, Town of Tompkins

The Annual Meeting of the Board of Health was called to order at 6:10 PM in the Town meeting room, Trout Creek, NY

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Timothy LaTourette – Councilperson
  4. Brian Albanese – Councilperson
  5. Peggy Backus – Councilperson

 

Others:

  1. Ron VanValkenburg – Highway Superintendent
  2. Nancy Roberts – Bookkeeper
  3. Michelle Phoenix – Town Clerk

 

On Motion by Layton seconded by Buttel it was moved to appoint P. Backus and T. LaTourette as the 2014 Board of Health officers.
Vote: All AYE’s, Motion Carried.
 

Meeting adjourned at 6:12 PM

Michelle Phoenix
Town Clerk, Town of Tompkins

The Annual Reorganization meeting of the Town of Tompkins Town Board was called to order at 6:00 PM in the Town meeting room, Trout Creek, NY

Ron VanValkenburg led in the flag salute.

Present:

  1. William Layton – Supervisor
  2. Brian Albanese – Councilperson
  3. Peggy Backus – Councilperson
  4. Howard Buttel – Councilperson
  5. Timothy LaTourette – Councilperson

 

Others:

  1. Ronald VanValkenburg – Hwy Superintendent
  2. Nancy Roberts – Bookkeeper to the Supervisor
  3. Michelle Phoenix – Town Clerk

 

 

Designation of Banks: RESOLUTION # 1-2014
Resolved; on Motion by Backus seconded by Buttel it was moved to designate:
Supervisor Layton – The National Bank & Trust Co and Community Bank NA.
Justice Johnson – Town Clerk/Tax Collector Phoenix – The National Bank of Delaware County
Trout Creek Sewer District – Community Bank N.A
Vote: All AYEs, Motion Carried.

 

Official Newspaper: RESOLUTION #2-2014
Resolved; on Motion by Backus seconded by Buttel it was moved to designate the Walton Reporter as the official newspaper during the year 2014 for the purpose of legal matters.
Vote: All AYEs, Motion Carried.

 

Appointments: RESOLUTION #3 – 2014
RESOLVED;  On motion by LaTourette seconded by Buttel it was moved to appoint the following people to their respective positions as follows;

  1. Building Inspector – Joseph Reynolds
  2. Deputy Town Clerk and Deputy Registrar – Carol Zandt
  3. Historian – Helen Zandt
  4. Dog Control Officer – Russell Sprague Jr.
  5. Health Officer – Dr. Eric Dohner
  6. Deputy Supervisor – Howie Buttel
  7. Court Clerk – Linda Scott
  8. Bookkeeper to the Supervisor – Nancy Roberts
  9. Payroll Clerk – Linda Ramsey
  10. Assessor – Wendy Layton
  11. FEMA Administrator’s – Ron VanValkenberg & Nancy Roberts
  12. Trout Creek Sewer District Administrator – Michelle Phoenix
  13. Registrar of Vital Statistics – Michelle Phoenix

Vote: ALL AYEs, Motion Carried.

 

Official Radio Station: RESOLUTION #4 – 2014
On motion by Buttel seconded by Backus it was moved to designate the Walton Radio Station as the official radio during the year 2014 for the purpose of local announcement to the Town Residents.
Vote: ALL AYEs, Motion Carried.

 

Salaries:
On motion by Buttel seconded by LaTourette it was moved that the Salaries of the Town officers for the year 2014 are fixed in the budget and that the Supervisor is authorized to pay the approved salaries.
Vote: All AYEs, Motion carried.

 

Highway Expenditures:
On motion by Buttel seconded by Backus it was moved that Highway Superintendent to be authorized gasoline, oil, fuel, tires, salt, calcium, batteries and such items to be obtained through state bid contract, also dust oil for use on Town roads with a limit of up to $1,000. Any purchase greater than $1,000 must be done through the Town’s purchase order system.
Vote: All AYEs, Motion carried.

 

Meeting Dates:
On Motion by LaTourette seconded by Backus it was moved to hold regular monthly meetings on the second Monday of every month at the Town Meeting Room Trout Creek, NY except for the November meeting which will be held the first Thursday following the General Election.
Vote: ALL AYES, Motion Carried.

 

Mileage rate:
On motion by Buttel seconded by LaTourette it was moved to set mileage rate at 50.5 cents per mile for use of private vehicle on Town Business.

 
Adjourn: At 6:09 PM
 

Michelle Phoenix
Town Clerk, Town of Tompkins

The special Budget meeting meeting of the Town of Tompkins Town Board was called to order at 6:02 pm in the Town meeting room, Trout Creek, NY.

 

Present:

  1. William Layton – Supervisor
  2. Howard Buttel – Councilperson
  3. Tim LaTourette – Absent
  4. Peggy Backus – Councilperson
  5. Carl Stuendel – Councilperson

 

Others:

  1. Nancy Roberts – Bookkeeper to the supervisor
  2. Michelle Phoenix – Town Clerk
  3. Brian Albanese – Town person
  4. Kevin Young – Young/Sommer Law firm

 

William Layton stated the discussion on the issues with Andrew Tomao under drain problems and the Water issue it is causing in Mr. Tomao’s basement.
It was decided that an agreement will be drawn up by Kevin Young stating that a drain pipe will be installed but if found in the future that it becomes an issue with Delaware County DPW the Town reserves the right to remove the pipe.

 

A discussion took place on the budget for the Sewer District. Some items needed to be changed with the budget that was presented in the past. After reviewing the budget and changing figures a motion was made by Buttel, Seconded by Layton to approved the O&M Budget and sewer rates for 2014.
ALL AYES – Motion Carried

Kevin also stated that there should be another person to work with the sewer district administrative paper work; the board agreed that the deputy Town Clerk would be that other person.

 

Kevin Young stated that the laterals that went out were made out incorrectly for the businesses and 2 family homes. They should have been charged a fee of $250 and were only charged $100.
After much discussion it was decided that a letter will be sent to those that received the wrong letter informing them that next year the fee will be the $250.00.
Kevin also stated his office and Lamont will pay the difference to the sewer district for the difference pertaining to those properties that were undercharged.

 

Kevin also discussed with the board the template for the litigation on the reservoir has still many unanswered questions from Beebe. Kevin stated he is still trying to get these questions answered and that until then the Town is not to sing agreement.

 

On motion by Layton, Seconded by Buttel to approve the purchase of the sewer Jetter with the cost of $39,690. This cost will come out of the Sewer District project.
ALL AYES – Motion Carried

 

Layton wanted to confirm that the FEMA hours to be paid by the Town per motion made at September 2013 was, Administration fees of $20.00 per hour after 10 hrs per event to the FEMA administrators.

 

Meeting adjourned at 8:10
________________________________
Date: December 19, 2013
Michelle Phoenix
Town of Tompkins
Town Clerk

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