Town of Tompkins in New York's Delaware County

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Bill Layton leading in the Flag salute.

Present:

1. Brian Albanese – Councilperson
2. Howard Buttel – Councilperson
3. Peggy Backus – Councilperson
4. Tim LaTourette – Councilperson
5. William Layton- Supervisor
   _______________________
   
6. Nancy Roberts – Bookkeeper to Supervisor
7. Linda Bourn – Deputy Town Clerk
8. Ron VanValkenburg – Highway Superintendent
9. Josh LaTourette
   _______________________
   Floor Time/Guests:
   Tammy Wagner, Kathy Preston, Lynne VanValkenburg, Nancy Hornbeck, Brenda Martin, and Wendy Layton.
   
   RESOLUTION # 39-2024 APPROVAL OF MINUTES
   On motion by Brian, seconded by Bill Layton, it was moved to approve the Meeting Minutes for April 2024.
   Vote: All in favor – Motion carried.
   
   RESOLUTION # 40-2024 ABSTRACT OF CLAIMS
   On motion by Peggy Backus, seconded by Brian Albanese, it was moved to approve the Abstract of Claims for
   April 2024 as follows: General Fund: $5,852.20 Highway Fund: $132,056.79.
   Vote: All in favor – Motion carried.
   
   RESOLUTION # 41-2024 TOWN CLERKS MONTHLY REPORT
   On motion by Brian Albanese, seconded by Tim LaTourette it was moved to receive, and place on file the Town Clerks, monthly report for April 2024.
   Vote: All in favor – Motion Carried
   
   RESOLUTION # 42- 2024 SUPERVISOR MONTHLY FINANCIAL REPORT
   On motion by Brian Albanese, seconded by Howie Buttel, it was moved to approve and place on file the Supervisor’s monthly financial reports as of March 31, 2024, dated 04/09/2024.
   Vote: All in favor – Motion Carried.
   
   RESOLUTION # 43- 2024 SEWER DISTRICT ABSTRACT
   On motion by Peggy Backus, seconded by Howie Buttel, it was moved to approve the April Sewer District Abstract of charges.
   Vote: All in favor – Motion Carried.
   
   RESOLUTION # 44- 2024 SEWER DISTRICT MONTHLY REPORT
   On motion by Peggy Backus, seconded by Tim LaTourette, it was moved to approve Sewer District April Monthly Report.
   Vote: All in favor – Motion Carried.
   
   MOTIONS:
   ROOF REPAIR
   On motion by Howie Buttel, seconded by Tim LaTourette, it was moved to accept the estimate for the roof repair on the shed provided by Josh Cutting.
   Vote: All in favor – Motion Carried.
   
   NEW BUSINESS:
   Brenda Martin is here from the Fire Department to ask the Town to chip in for a new ambulance. Tim
   LaTourette says theirs has a rotting frame. They have been looking around for a good used one. They are asking if some money can be used from the Good Neighbor Fund. The fire department will put in $10,000 and the Squad will put in $20,000 toward the purchase as well. They are thinking they will need probably $20,000 – $30,000. Bill has some fear that we spend that money and then the squad gets shut down we would lose all that money. The board says they could go up to $40,000.00. They need to come back when they find one to purchase.
   The Certificate of Need for the new ambulance is ready to go in before the deadline, so they are all set there according to Brenda.
   
   .
   A quote was submitted by Brett for a replacement of a vent pipe that Domonick has run into, the cost is $490.00. We are agreeing to pay for this at this time, but in the future, we will not pay again if it gets hit.
   
   .
   Linda passed around a letter from the Board of Elections that some of the terms for offices are changing. More information to come. They want to get all the odd year positions expiring on even years.
   
   .
   OLD BUSINESS:
   Fire Tower – Nothing new because it’s hunting season.
   
   Dog Enumeration – Linda stated that she has given Chris Bodo a copy of the delinquent dog licenses and he will work on getting them up to date.
   
   Credit Card – Bill said that the credit cards have been received and he has one and Ron has one.
   
   Roof Estimate – Bill received the estimate from Josh Cutting for the two roofs of $1400 for Labor then get the shingles from Jess Howes.
   
   UTV – Bill brought a newspaper article for the board to see about the UTV laws in Colchester.
   
   Walking Trail – There was more discussion about the walking trail, and it was decided that they will map out phase I and phase II and get an estimate so that we can get some kind of budget on it so that we can go forward with applying for funds. The trail will be 6 feet wide and have crusher run for the path. There are concerns from the board that we will spend several thousand dollars on this project, and it won’t be used after the fad wears off and then the cost of maintaining it will be at the expense of the taxpayers.
   
   Truck Paperwork – A discussion took place about the process of piggybacking, the rules and paperwork needed to complete the process. The piggybacking paperwork is expected to be completed by the truck committee with the help pf the dealer by the next meeting.
   
   .
   HIGHWAY SUPERINTENDENT REPORT:
   Trees
   Pipes and Ditches
   Boom
   Crusher Run
   Sweeping
   Hauled Gravel
   Worked on Equipment
   Hauled Stone
   Ron says there is not going to be enough money to do the roads that they need to do this year. We are doing Chase Book and the Middle part of Dryden. Faulkner road needs to be sealed again this year because there are places that loosened up, last year was the first time they have done roads with the grindings, and they have learned from that and there are some spots they need to repair.
   
   .
   Supervisor Report:
   Bill is on the Public Works Committee in Delhi, and it was brought up about piling stone and the
   fire department wants oil and stone on their driveway, Bill said the fire department does not own that land and Tim says they do, and they have a deed to prove it. Bill said he looked it up.
   
   Bill asked about the audit that was done on the fire department. Tim said it was the district that was audited, Bill asked who the Commissioners are. The AUD report was not filed for 3 years. The audit was on the years 2021, 2022 & 2023.
   
   Bill is asking that everyone give someone all the usernames and passwords, so we don’t fall into the problem we just had.
   
   Bill asked if Ron is hiring any summer help and Ron said no one has applied.
   
   Bill made a motion to go into executive session to talk about money.
   
   .
   Meeting adjourned at 9:07 pm
   Next meeting to be held on June 11, 2024, at 7PM

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Date: May 24, 2024
Linda Bourn
Town of Tompkins Deputy Town Clerk
Brian Albanese – Councilman

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Peggy Backus leading in the Flag salute.

Present:
William Layton – Supervisor
Brian Albanese – Councilperson
Howard Buttel – Councilperson
Peggy Backus – Councilperson
Tim LaTourette – Councilperson
.
Others:
Nancy Roberts – Bookkeeper to Supervisor
Linda Bourn – Deputy Town Clerk
Ron VanValkenburg – Highway Superintendent
Josh LaTourette
.
Floor Time/Guests:
Tammy Wagner, Kathy Preston, Pam Gardepe, Lynne VanValkenburg, Michael Preston, Nancy Hornbeck, and Brenda Martin.

.

RESOLUTION # 30-2024 ABSTRACT OF CLAIMS
On motion by Peggy Backus, seconded by Howie Buttel, it was moved to approve the Abstract of Claims for March 2024 as follows:
General Fund: $8,374.50
Highway Fund: $23,733.24.
Vote: All in favor – Motion carried.

RESOLUTION # 31- 2024 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Brian Albanese, seconded by Howie Buttel, it was moved to approve and place on file the Supervisor’s monthly financial reports as of March 31, 2024, dated 04/09/2024.
Vote: All in favor – Motion Carried.

RESOLUTION # 32- 2024 DEPUTY CLERK/DEPUTY REGISTRAR/SEWER DISTRICT ADMINISTRATOR
On motion by Peggy Backus, seconded by Howie Buttel, it was moved to approve and place on file to appoint Linda Bourn as the Deputy Town Clerk/Registrar/Sewer District Administrator and to be paid the same rate as the current Town Clerk.
Vote: All in favor – Motion Carried.

RESOLUTION # 33- 2024 COURT CLERK/DEPUTY BOOKKEEPER
On motion by Peggy Backus, seconded by Tim LaTourette, it was moved to approve and place on file to appoint Dystinee Rubera as the Court Clerk/Deputy Bookkeeper and to be paid rate of the current Court Clerk.
Vote: All in favor – Motion Carried.

RESOLUTION # 34- 2024 BANK ACCOUNTS TOWN CLERK/SEWER DISTRICT
On motion by Peggy Backus, seconded by Bill Layton, it was moved to approve and place on file to add Linda Bourn and Bill Layton and to remove Pam Scofield from those bank accounts at the Community Bank these include Town Clerk Checking, Tax Collector Checking, Trout Creek Sewer District Checking & Trout Creek Sewer District Savings.
Vote: All in favor – Motion Carried.

RESOLUTION # 35- 2024 BANK ACCOUNT COURT
On motion by Peggy Backus, seconded by Howie Buttel, it was moved to approve and place on file to add Dystinee Rubera to the Court Bank Account.
Vote: All in favor – Motion Carried.

RESOLUTION # 36- 2024 MOVE $1,500.00 FROM A5132.4 GEN FUND GARAGE CONTRACTUAL
TO DA5010.4 HWY STREET ADMINISTRATION CONTRACTUAL
On motion by Brian Albanese, seconded by Tim LaTourette, it was moved to approve and place on file to move these funds.
Vote: All in favor – Motion Carried.

RESOLUTION # 37- 2024 TO ACCEPT TO HIRE PHIL HANLEY AS MOWING 2024 FOR THE SAME PRICE AS 2023
On motion by Peggy Backus, seconded by Howie Buttel, it was moved to approve and place on file to accept.
Vote: All in favor – Motion Carried.

RESOLUTION # 38- 2024 HIGHWAY WORKERS TO WORK 4 – 10 HOUR DAYS
On motion by Bill Layton, seconded by Howie Buttel, it was moved to approve and place on file to accept.
Vote: All in favor – Motion Carried.

.

OLD BUSINESS
Fire Tower – City cut all the trees. Patrick called last week and said they were looking at a date next week to see what material they are going to put down.
UTV’s on Highway Roads – Nothing New
Walking Trail – The walking trail was discussed, and it was asked of the town board to pass a resolution allowing the Community Committee to seek out other funding options, such as grants. There were many discussions on who would maintain the grounds and the size of the trail as well as any additional buildings. The Community Committee is asking that the town would add to the budget to plan to maintain this space and Brian wanted to make them aware that this would in fact increase taxes, over time there would be repairs that would need to be done at the expense of the town. The Community Committee stated that the water shed is willing to put in the bridges.
Bill Layton said that he spoke with John Decker and he and his wife Paula might be willing to donate the parcel of property they own to the town, providing that a plaque be installed and a bench in memory of his parents. The stipulation would be that there would never be a town building installed on that part of the property at any time in the future.
Brian wants to make sure that the town people understand that we are not using ARPA funds to create this walking trail. We are buying a piece of equipment with the ARPA funds.
The board is suggesting that they pass the resolution for them to seek other funds and see where that leads and to possibly start smaller scale and see if this is something that is going to be used before making it as big as they plan. This can be done in stages if it looks like it is being utilized.
Credit Card – Bill said that he went to NBT and signed all the paperwork for the credit card, and they told him that they would be coming in the mail in a couple of weeks. Bill will follow up with NBT.
.

NEW BUSINESS
Brian said that if we are going to do piggy backing that we need to do it correctly. NYS auditor says we can piggyback although it is not the preferred method and would prefer, we do competitive bidding. Brian asked Ron to get the paperwork on the truck that we piggybacked on almost 3 months ago and bring it to the next meeting or he will make a motion to cancel the truck order.

Bill will check with Josh Cutting on an estimate on the roof of the jail and the shed.

Peggy asked if the Dog Control Officer is doing an enumeration this year. Bill said he was waiting for a past due list from Michelle. Linda will provide him with a list.

Bill will call Bret to see if he can come and sit with Linda and show her what needs to be done with the Sewer district paperwork.
.

REPORTS:
Highway Superintendent –
[The crew has been working on] Potholes, Brush, Sweeping, Cleaning-up trees from windstorm, Working on equipment.
Boom Mower broke down.
2005 John Deere Loader sent to 5 Star because it is not shifting. A call was made to sales today and they said that there is something else wrong with it, there are 20 codes stored and 10 of them are transmission.
There was an accident with Tim plowing and a car caught the corner of the plow, they are claiming $7,500
damage, the insurance company (NYMIR) is handling the claim. Bill received a call from the insurance
company that it was our fault, and they would take care of the claim.
Ron is looking at what roads to do this year, these are some estimates:
1. Readburn Road – 4.3 Miles and would cost $500,000 with no base gravel.
2. Chase Brook Road – 1.86 Miles and would cost $137,000. Ron said when they started using millings, they didn’t realize they should have mixed something else with them to make it stronger.
3. Dryden Road -1.61 Miles $179,000. Ron says we must do something with this one this year, not due until (2026).
4. Chamberlain Brook Road – $63,000. Ron says we must do something with this one this year.
5. Faulkner Road – $41,000. Ron says we must do something with this one this year, not due until (2026).

Can’t use CHIPS money for any road except Readburn.
Can the town come up with the money to do Dryden, Chamberlain, and Faulkner Roads $232,000 we have budgeted $140,000 for regular road repairs and $50,000 for non-CHIPS roads.
.

Supervisor –
NYSEG Lights – Bill received an email from them and the cost to replace the lights with LED will be $320.00.

Meeting adjourned at 8:57 pm
Next meeting to be held on May 14, 2024, at 7PM

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Date: April 10, 2024
Linda Bourn – Town of Tompkins Deputy Town Clerk
Brian Albanese – Councilman

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Brian Albanese leading in the Flag salute.
Present:
Brian Albanese – Councilperson
Howard Buttel – Councilperson
Peggy Backus – Councilperson
Tim LaTourette – Councilperson (7:10pm)
Absent: William Layton – Supervisor

.
Others:
Nancy Roberts – Bookkeeper to Supervisor
Michelle Phoenix – Town Clerk
Ron VanValkenburg – Highway Superintendent

RESOLUTION # 24 – 2024 APPROVAL OF MINUTES
On motion by Peggy Backus, seconded by Howard Buttel, approving the minutes of the Regular Meeting held on February 13, 2024
Vote: All in favor – Motion Carried

RESOLUTION # 25-2024 ABSTRACT OF CLAIMS
On motion by Brian Albanese, seconded by Peggy Backus, it was moved to approve the Abstract of Claims for February 2024 as follows:
General Fund: $211,129.41
Highway Fund: $702,632.02
Vote: All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION # 26-2024 TOWN CLERKS MONTHLY REPORT
On motion by Peggy Backus, seconded by Howard Buttel, it was moved to receive, and place on file the Town Clerk’s monthly report for February 2024.
Vote: All in favor – Motion Carried

RESOLUTION # 27- 2024 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Tim LaTourette, seconded by Peggy Backus, it was moved to approve and place on file the
Supervisor’s monthly financial reports as of February 29, 2024, dated 03/12/2024.
Vote: All in favor – Motion Carried.

RESOLUTION # 28-2024 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Peggy Backus, seconded by Howard Buttel, to approve the Sewer Districts Abstract of Claims for March 12, 2024, as follows: $3,997.06.
Vote: All in favor – Motion carried.

RESOLUTION # 29 – 2024 SEWER DISTRICT FINANCIAL
On motion by Brian Albanese, seconded by Tim LaTourette, it was moved to approve and place on file the
Sewer Districts monthly financial reports for February 29, 2024, dated 03/12/2024.
Vote: All in favor, Motion carried.

.

OLD BUSINESS:
Fire Tower – Road has been established and trees cut, we need direction from DEP as to what material can be used for road base.
UTV’s on Highway Roads – No new updates to report.
Walking Trail – John Decker was contacted by Bill about his land adjacent to the proposed trail.
Flood Mitigation – Motion made by Brian, seconded by Tim to enter into an agreement with Delaware County Soil and Water for flood mitigation.

.
NEW BUSINESS:
Scheduled an appointment to upgrade the router.
School House Rental – ask them to write 2 checks, one for the rental and the second one for the deposit fee of $25.00 and then that check can be given back when the hall is cleaned up.
.

REPORTS:
Sewer District workers report – Provided

Highway Superintendent –
Michelle to work with Ron on shared service agreement and add NYS DOT to the form.
There has been very little snow plowing this month and expect less snow removal money to be received than what is budgeted.
Tree cleanup was completed from windstorm.
Cold Patching areas as needed.
Started Boom mowing and sweeping along the roads.
Al will no longer be able to work for the town part time to help during the summer, we may be shorthanded.
No delivery updates on the new tractor at this time.
The new truck is expected to be completed in October and will be ready to get upfit with the accessories.

Meeting adjourned at 8:17 pm
Next meeting to be held on April 9, 2024, at 7PM

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Date: April 9, 2024
Linda Bourn – Town of Tompkins Deputy Town Clerk
Brian Albanese – Councilman

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Howard Buttel leading in the Flag salute.

Present:          

1. William Layton – Supervisor  
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

_

Others:

1. Nancy Roberts – Bookkeeper to Supervisor
2. Michelle Phoenix – Town Clerk
3. Ron VanValkenburg – Highway Superintendent
4. Shane Strong – Cobleskill Stone
5. Derek Gigliotti – Carver Stone
6. Gale Neale – Delaware County Soil & Water  
7. Josh LaTourette – Town Employee
8. Kyle McLaughlin – Deputy Supervisor

_

Floor Time/Guests:
Gale Neale from Delaware County Soil & Water presented Local Flood Hazard Mitigation Program for formation of a flood commission for the Town of Tompkins. After presentation the Board will review the presentation and get back to Delaware County Soil & Water if interested.

_

RESOLUTION 15–2024 Annual Audit of Books for the Town Clerk, Justice & Sewer District
On motion by Albanese, seconded by Backus, it was moved to take notice of the fact that the 2023 reports of the above-mentioned officials were received and found to be satisfactory to the best of their knowledge.
(Noted that the Supervisor report was not able to be completed due to the AUD Report for 2023 not being completed as of yet. Supervisors report will be presented at next month’s meeting.)
Vote: All in favor – Motion Carried.

RESOLUTION 16-2024 – STONE BID AWARD
On motion by Albanese, seconded by Backus, to accept both bids submitted by
Carver (See bid submitted) low bid and
Cobleskill (See bid submitted) if stone is not available via Carver.
All required forms were submitted with each bid.
Vote: All in favor – Motion Carried.

RESOLUTION 17-2024 – PIPE BID AWARD
On motion by Albanese, seconded by Backus, to accept bid submitted by
Chemung supply (See bid submitted).
All required forms were submitted with the bid.
Also to use Jess F Howes for emergency purposes.
Vote: All in favor – Motion Carried.

RESOLUTION 18–2024 APPROVAL OF MINUTES
On motion by LaTourette, seconded by Backus, approving the minutes of the Regular and 2024 Reorganizational Meeting held on January 9, 2024.
Vote: All in favor – Motion Carried.  

RESOLUTION 19-2024 ABSTRACT OF CLAIMS
On motion by Backus, seconded by Albanese, it was moved to approve the Abstract of Claims for February 13, 2024 as follows:
General Fund: $14,031.91
Highway Fund: $33,073.40.
Vote: All in favor – Motion carried.

_

Monthly Financial Reports:
RESOLUTION 20-2024 TOWN CLERK’S MONTHLY REPORT
On motion by Albanese, seconded by Backus, it was moved to receive, and place on file the Town Clerk’s monthly report for January 2024.
Vote: All in favor – Motion Carried.

RESOLUTION 21-2024 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by LaTourette, seconded by Buttel, it was moved to approve and place on file the Supervisor’s monthly financial reports as of January 31, 2024 dated 02/13/2024.
Vote: All in favor – Motion Carried.

RESOLUTION 22-2024 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Layton, to approve the Sewer District’s Abstract of Claims for February 13, 2024 as follows:
$2641.03.
Vote: All in favor – Motion carried.

RESOLUTION 23-2024 SEWER DISTRICT FINANCIAL
On motion by Albanese, seconded by LaTourette, it was moved to approve and place on file the Sewer District’s monthly financial reports for January 31, 2024 dated 02/13/2024.
Vote: All in favor, Motion carried.

_

OLD BUSINESS
Fire Tower – David Cannata stated everything is official. The Town is authorized to begin construction of the access road. He thanked for the help to this point & to keep Chris Austin and Steve Brown of DEP Operations up to date.

UTV’s on Highway Roads – Nothing New

Walking Trail – Nothing New   

_

NEW BUSINESS
On motion by Albanese, seconded by Buttel, to open an Equipment Reserve account at Wayne Bank and to put the $85,000 that is there and to put $600,000 in Wayne Bank checking and keep the rest in NBT checking (About $100,000 to cover payroll and expenses for a couple of months.)
Vote: All in favor, motion Carried

On motion by LaTourette, seconded by Albanese, to get the Highway Department a credit card with a limit of $1,000 for small purchases.
The Supervisor will be will check and obtain at NBT and Wayne to see how this is best obtained and get a credit card through one of them. . . .[sic]
Vote: All in Favor, Motion Carried.

On motion by LaTourette, seconded by Buttel, it was moved to agree to the Shared Service Contracts and to have them sent out.
Vote: All in favor, Motion Carried.

_

REPORTS:
Sewer District workers report – Provided

Assessor – None

Planning Board – None

Dog control Officer – None

Highway Superintendent –

• Ron handed in a reimbursement check from the Trout Creek Fire District of an item that was purchased through the Town.
• Water Heater should come out of building fund
• More road signs are missing.
• The pickup went to Albany for repairs.
• Trees have been removed out of streams
• Used boom mower
• Cleaned up trees
• Equipment has been worked on.
• Cold patch has been used
• Been out plowing
• Purchased an electric fork lift, it will need new batteries

.
Town Clerk left meeting at 9:10 PM – Albanese recorded further minutes
.

• Motion made by LaTourette, second by Buttel, to purchase Peterbilt Class 8 Truck, box and plow set up through Utica Truck under Onondaga Bid Ref # 8996. A discussion took place at the table in regards to purchasing by public bidding or piggybacking. Albanese and Backus stated the information provided by the truck committee (Buttel, LaTourette, VanValkenburg) was not sufficient in their opinion to purchase under that method. Albanese and Backus would like to see the use of public bidding process used to purchase the truck.
  Vote: Yes: Layton, Buttel, LaTourette. Vote No: Albanese, Backus. Motion Carried 3-2

.
Supervisor –

• We will be making small repairs to the School House
• NBT Bank CD’s were taken, will mature 7-17-24
• Town needs to explore rules to put in place about solar farms
• Town needs to update our comprehensive plan
• Dave Stanton called about the sod being peeled up by the wing of the plow on his field edge of Higley Rd.
• MacDonald is resigning as court clerk

_

Other: None

Correspondence: None

Meeting adjourned at 9:30 pm                         

Next meeting to be held on March 12, 2024 at 7PM
________________________________
Date: February 13, 2024
Michelle Phoenix – Town of Tompkins Town Clerk
and Brian Albanese – Councilman

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 6:14 pm in the Town meeting room, Trout Creek, NY. With Howard Buttel leading in the Flag salute.

Present:          

1. William Layton – Supervisor  
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

*

Others:

1. Nancy Roberts – Bookkeeper to Supervisor
2. Michelle Phoenix – Town Clerk
3. Ron VanValkenburg – Highway Superintendent
4. Chris Bodo – DCO

Floor Time/Guests:

*

RESOLUTION # 1 APPROVAL OF MINUTES
On motion by Layton seconded by Albanese, approving the minutes of the Regular Meeting held on December 12, 2023.
Vote: All in favor – Motion carried.  

RESOLUTION # 2 ABSTRACT OF CLAIMS
On motion by LaTourette, seconded by Buttel, it was moved to approve the Abstract of Claims for January 9, 2024 as follows:
General Fund: $21,920.29
Highway Fund: $32,859.84.
Vote: All in favor – Motion carried.

*

Monthly Financial Reports:
RESOLUTION # 3 TOWN CLERKS MONTHLY REPORT
On motion by Albanese, seconded by Buttel it was moved to receive, and place on file the Town Clerks, monthly report for December 2023.
Vote: All in favor – Motion carried.

RESOLUTION # 4 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Backus, seconded by LaTourette, it was moved to approve and place on file the Supervisor’s monthly financial reports as of December 31, 2023 dated 01/09/2024.
Vote: All in favor – Motion carried.

RESOLUTION # 5 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Backus, seconded by LaTourette to approve the Sewer Districts Abstract of Claims for January 9, 2024 as follows:
$3063.80.
Vote: All in favor – Motion carried.

RESOLUTION #6 SEWER DISTRICT FINANCIAL
On motion by LaTourette, seconded by Buttel it was moved to approve and place on file the Sewer Districts monthly financial reports for December 31, 2023 dated 01/09/2024.
Vote: All in favor – Motion carried.

*

OLD BUSINESS
Nancy stated the board needed to address the spending of the ARPA funds and reports will need to be filed in the future.

Fire Tower – The permit for the driveway has been filled out and sent back to the city. The Town hear back on the permit.

UTV’s on Highway Roads –Supervisor Layton found out to pass a law for UTV’s to use roadways the Town would have to do a SEQRA request to have the law done correctly.  At this time the Town is going to wait to see how other Towns make out before proceeding any further. 

Walking Trail – Nothing new. County is still working on the cost and design to present.  

*

NEW BUSINESS
On motion by Albanese, 2^nd by Buttel it was moved to move $50,000 building reserve checking account and $15,000 Stormwater Retrofit savings account into CD’s. Supervisor Layton will determine which bank to use (NBT or Wayne) depending on interest rates.
Vote: All in favor – Motion carried.

*

REPORTS:
Sewer District workers report – Provided

Assessor – None

Planning Board – None

Dog control Officer – Chris Bodo advised the board that he went to a complaint and advised the owners the dog cannot be off the property and in roadway. Chris gave the owners a warning and explained legal ramifications if they don’t comply going forward.

Chris explained enumeration can’t be done at this time due to cost and he could call delinquent people when he gets an updated expired dog license list. He and the town clerk will work together on the list as soon as things slow down with tax season. 

Highway Superintendent –

• Ron handed out a list with the age of the equipment the highway has.
• Ron would like to use the ARPA funds and good neighbor Funds to purchase a new tractor with mower. Ron is going to bring paperwork at next meeting. Brian will look into ARPA to see if those funds can be used for a tractor.
• Ron would like the concrete stoppers in front of Town building moved so it will be easier to plow. The board agreed to have the highway crew removed them but to have the put back them in the spring.
• Ron reported there are 6 road signs missing. He suspects they are getting stolen and it’s getting costly to replace them.
• Ron reported he received prices on a new truck from Peterbilt, International and Western Star (Haven’t received a price from Mack yet). Plow equipment will come from TENCO. The highway crew would like to get replace the 2007 with the new truck.

_
Supervisor –
Layton stated he questioned other supervisors about their building inspectors and what they did.

*

Other:
Backus questioned about Town Clerk hours. It was explained to her there are posted hours taped in multiple windows, it has been advertised in the paper also Contact information is on the answering machine.  

Correspondence: None

Meeting adjourned at 8:16 pm.

Next meeting to be held on February 13, 2024 at 7PM.
________________________________
Date: January 9, 2024
Michelle Phoenix
Town of Tompkins Town Clerk

The reorganizational meeting of the Town of Tompkins Town Board was called to order at 6:00 pm in the Town meeting room, Trout Creek, NY.

Present:          

1. William Layton – Supervisor
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson   

*
Others:

1. Michelle Phoenix – Town Clerk
2. Nancy Roberts – Bookkeeper

*
RESOLUTION #7 DESIGNATION OF BANKS FOR 2024
On Motion by Buttel seconded by Layton it was moved to designate:

Supervisor Layton – NBT & Wayne Bank

Justice Johnson – Community Bank NA

Town Clerk/Tax Collector Phoenix – Community Bank NA

Trout Creek Sewer District – Community Bank NA

Vote: All AYES; Motion Carried.

RESOLUTION #8 DISIGNATION OF THE OFFICAL NEWSPAPER
On Motion by Albanese seconded by LaTourette it was moved to designate The Reporter as the official newspaper during the year 2024 for the purpose of publishing legal matters.
 Vote: All AYES; Motion Carried.

RESOLUTION #9 APPOINTMENT OF TOWN OF TOMPKINS 2023 POSITIONS
On motion by Buttel seconded by Albanese it was moved to appoint the following people to their respective positions for 2024 as follows:
a.         Building Inspector – Nathan Sramek

b.         Deputy Town Clerk’s and Deputy Registrar – To be filled

c.         Historian – Lynne VanValkenburg

d.         Dog Control Officer – Chris Bodo

e.         Health Officer – Dr. Eric Dohner

f.          Deputy Supervisor – Howie Buttel

g.         Court Clerk – Barb Macdonald

h.         Bookkeeper to the Supervisor / Budget Officer – Nancy Roberts

i.          Payroll Clerk – Linda Bourn

j.          FEMA Administrator’s – Ron VanValkenburg & Nancy Roberts

k.         Trout Creek Sewer District Administrator – Michelle Phoenix

l.          Registrar of Vital Statistics – Michelle Phoenix

m.        Health Officers – Tim LaTourette, Peggy Backus

n.         Planning Board: Paul Bartholomew (Chairman), Angela Porpora, Timothy Bennett, Nancy LaTourette, and David Bagley

o.         Board of Assessment Review: Paul Bartholomew, Angela Porpora, and Timothy Bennett

Vote: ALL AYES; Motion Carried.

RESOLUTION #10 – DESIGNATION OF OFFICAL RADIO STATION
On motion by LaTourette seconded by Buttel it was moved to designate the Big Cat Country /92.1 as the official radio during the year 2024 for the purpose of local announcement to the Town Residents.
Vote: ALL AYES; Motion Carried.

RESOLUTION#11 – SALARIES OF THE 2024 TOWN OFFICERS
On motion by Albanese seconded by LaTourette it was moved that the Salaries of the Town officers for the year 2024 are fixed in the budget and that the Supervisor is authorized to pay the approved salaries.
Vote: All AYES; Motion carried

RESOLUTION #12 – HIGHWAY EXPENDITURES
On motion by LaTourette 2^nd by Buttel it was moved that Highway Superintendent to be authorized make purchases in 2024 as per the procurement policy.
Vote:  All AYES; Motion Carried.

RESOLUTION #13 – 2024 OFFICIAL MEETING DATES
On Motion by Buttel seconded by Albanese it was moved to hold regular monthly meetings for 2024 on the second Tuesday of every month at the Town Meeting Room Trout Creek, NY except for the August meeting which will be held August 20^th at 7PM and November’s meeting which will be held the first Thursday following the General Election. 
Vote: ALL AYES; Motion Carried

RESOLUTION #14 – 2024 MILEAGE RATE REIMBURSEMENT
On motion by LaTourette seconded by Buttel it was moved to set mileage rate at 62.5 cents per mile for use of private vehicle on Town Business.
Vote:  All AYES; Motion Carried.

Meeting adjourned at 6:11 pm 
________________________________
Date: January 9, 2024
Michelle Phoenix 
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Tim LaTourette leading in the Flag salute.
Present:          

1. William Layton – Supervisor  
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

*
Others:

1. Nancy Roberts – Bookkeeper to supervisor
2. Michelle Phoenix – Town Clerk
3. Ron VanValkenburg – Highway Superintendent
4. Jason Waite from Mostert, Mazanero & Scott
5. Rashid Clark – Resident

*
Floor Time/Guests:
Jason Waite from Mostert, Mazanero & Scott was in attendance to present the results of our audit of the financial statements of the Town of Tompkins, New York (the “Town”) for the year ended December 31, 2022. Findings: All was found to be satisfactory, final reports will be issued. Three bound hard copies to be sent to the Town.

RESOLUTION # 92 APPROVAL OF MINUTES FOR PUBLIC HEARING
On motion by LaTourette seconded by Buttel, approving the minutes of the Public Hearing held on November 9, 2023.
Vote: All in favor – Motion Carried 

RESOLUTION # 93 APPROVAL OF MINUTES
On motion by LaTourette, seconded by Buttel, approving the minutes of the Regular Meeting held on November 9, 2023.
Vote: All in favor – Motion Carried  

RESOLUTION # 94 ABSTRACT OF CLAIMS
On motion by Backus, seconded by Layton, it was moved to approve
the Abstract of Claims for December 12, 2023 as follows:
General Fund: $80,565.65
Highway Fund: $57,309.51
Vote: All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION # 95 TOWN CLERKS MONTHLY REPORT
On motion by Buttel, seconded by LaTourette, it was moved to receive, and place on file
the Town Clerk’s monthly report for November 2023.
Vote: All in favor – Motion Carried

RESOLUTION # 96 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by LaTourette, seconded by Albanese, it was moved to approve and place on file the supervisor’s monthly financial reports as of November 30, 2023 dated 12/12/2023.
Vote: All in favor – Motion Carried

RESOLUTION # 97 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Albanese, seconded by Buttel to approve the sewer districts Abstract of Claims for December12, 2023 as follows:
$6,101.54
Vote: All in favor – Motion Carried

RESOLUTION #98 SEWER DISTRICT FINANCIAL
On motion by Albanese, seconded by LaTourette it was moved to approve and place on file the sewer districts monthly financial reports for November 30, 2023 dated 12/12/2023.
(It was noted there was a discrepancy in the report, it will be fixed in the January 2024 report.)
Vote: All in favor – Motion Carried

*
OLD BUSINESS:
Layton stated he looked into the electric sign that will go on Town Property for advertisement for the Town and Trout Creek Fire Department.
Motion made by Layton, seconded by Albanese, for the town to allow the fire department to purchase and install an electric sign on town property. The town will pay for the electric to operate the sign in return for a shared use.
Vote: All in favor – Motion Carried

Fire Tower – Nothing New.

UTV’s on Highway Roads – Layton hopes to get the Law that was passed by Colchester so the Tompkins Town board can review it and possible follow it.

Walking Trail – Nothing new

*
NEW BUSINESS:
None

*
REPORTS:
Sewer District workers report – Provided

Assessor – None

Planning Board – None

Dog control Officer – Albanese called and emailed the DCO on the dog issue on Pine swamp road as of now he has not heard back. He will Advise the Board when he hears back from the DCO.

Highway Superintendent –

• Ron reported roads have been cared for from prior wind event.
• Ron reported equipment is ready for winter
• Ron reported the truck is back from repairs and it needed a new radiator.

*
Supervisor –

• Layton stated he was told by the County Public Works that the Town will receive more money for maintaining County and city roads.  
• Some of the street lights were out and have been fixed.
• Layton received a letter from a resident about where sign was placed for advertisement of boat washing for boats entering NYC DEP reservoir. The resident explained he received a letter from NYC DEP stating the sign was on their property and needs to be removed. The resident wanted all supervisors to be aware of this issue.
• Layton stated he redid and painted the quilt at end of building.

*
Other – None

Correspondence: – None

Meeting adjourned at 8:54 pm

Next meeting to be held on January 9, 2024 at 6PM
________________________________
Date: December 12, 2023
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With Howard Buttel leading in the Flag salute.

Present:          

1. William Layton – Supervisor  
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

*

Others:

1. Nancy Roberts – Bookkeeper to supervisor
2. Michelle Phoenix – Town Clerk
3. Ron VanValkenburg – Highway Superintendent

*

Floor Time/Guests: None

*
RESOLUTION # 85 APPROVAL OF MINUTES
On motion by LaTourette seconded by Buttel, approving the minutes of the Regular meeting held on October 10, 2023.
Vote: All in favor – Motion Carried  

RESOLUTION # 86 ABSTRACT OF CLAIMS
On motion by Buttel, seconded by LaTourette, it was moved to approve the Abstract of Claims for November 9, 2023, as follows:
General Fund: $11,652.57
Highway Fund: $26,725.57
Vote: All in favor – Motion carried.

*
Monthly Financial Reports:
RESOLUTION # 87 TOWN CLERK’S MONTHLY REPORT
On motion by Albanese, seconded by LaTourette, it was moved to receive and place on file the Town Clerk’s monthly report for October 2023.
Vote: All in favor – Motion Carried

RESOLUTION # 88 SUPERVISOR’S MONTHLY FINANCIAL REPORT
On motion by LaTourette, seconded by Buttel, it was moved to approve and place on file the supervisor’s monthly financial reports as of October 31, 2023, dated 11/09/2023.
Vote: All in favor – Motion Carried.

On motion by Albanese, seconded by Buttel, to move the monies from the NBT HWY Equipment Reserve Savings Account into an NBT HWY Equipment Reserve CD; and also, to move $350,000.00 out of the NBT General Fund Checking Account into a new General Fund Checking Account at Wayne Bank.
Vote: All in favor – Motion Carried

RESOLUTION # 89 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by LaTourette, seconded by Buttel to approve the sewer district’s Abstract of Claims for November 9, 2023, as follows:
$8,790.40
Vote: All in favor – Motion carried.

RESOLUTION #90 SEWER DISTRICT FINANCIAL
On motion by Albanese, seconded by LaTourette, it was moved to approve and place on file the sewer district’s monthly financial reports for October 31, 2023, dated 11/09/2023. 
Vote: All in favor, Motion carried.

OLD BUSINESS:
RESOLUTION # 91 TO ADOPT THE 2024 PRELIMINARY BUDGET AS THE 2024 FINAL BUDGET
On motion by LaTourette, seconded by Albanese, to adopt the 2024 Preliminary Town and SD Budget as the 2024 Final Budgets.
Vote: All in favor – Motion carried.

Fire Tower – Nothing New. Still waiting for NYC permit

UTV’s on Highway Roads – Layton spoke to Town of Colchester officials about how they are handling this issue; they are having a public comment period. He provided a copy of Stamford’s town law for the board to review. The board will wait to see how the public review and passage progresses in other towns, and assess the situation based on their experience. The board will keep this on the old business list to review and update each month.

Walking Trail – Layton found portion of the trail will go through swamp land. Layton spoke with a landowner boarding the trail to see if they would allow a portion of the trial to go across their property and hasn’t heard back from them.

NEW BUSINESS:
Michelle received questions from a property owner on if the Town allows and what needs to be done to sell cannabis. The board stated, “regardless of the products she wishes to sell, the Town does not have any zoning regulations against commercial property and she can open any type of business providing all NYS laws are followed with the business”.

REPORTS:
Sewer District Worker’s Report – None

Assessor – None

Planning Board – None

Dog control Officer – None

Highway Superintendent –

• Ron reported new pipes have been put in on Readburn road.
• Ron reported that scrap has been taken in.
• Ron reported that grit has been hauled
• Ron reported that equipment has been worked on
• Ron submitted a price on a new boom mower and tractor. Albanese stated he was not in favor of buying a new 2nd new tractor this year and would recommend the town to repair the one we currently own. There was no decision made on purchase.
• Ron reported the backhoe was tipped on its side moving the grit pile. There was very little damage and no one got hurt. Ron was advised that an accident report needs to be filled out.

*
Supervisor –

• Layton stated an insurance representative visited the Town and reviewed all the Town has and stated all looks good.
• AG & Mrkts reviewed the DCO and passed.
• Layton questioned if the Town would like to get an ATM. The board decided to review this at a later date.

*
*
Other:
LaTourette questioned if the Town would be willing to allow an electric sign installed in the field between 206 the Town building to display Fire department and Town advertisements. This will be looked into further.

The Quilt at the end of the Town building needs attention, Layton stated he will look into it.

Correspondence: None

Meeting adjourned at 8:41 pm

Next meeting to be held on December 12, 2023 at 7PM
________________________________
Date: November 9, 2023
Michelle Phoenix
Town of Tompkins Town Clerk

The Public Hearing for the 2024 Preliminary Budget of the Town of Tompkins Town Board was called to order at 6:45 pm in the Town meeting room, Trout Creek, NY.

*
Present:          

1. William Layton- Supervisor – Supervisor
2. Brian Albanese – Councilperson
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

*
Others:                                                                             

1. Michelle Phoenix – Town Clerk
2. Nancy Roberts – Bookkeeper  

*
Floor Time/Guests: None

*
Public Hearing adjourned at 7:00PM
________________________________
Date: November 9, 2023
Michelle Phoenix
Town of Tompkins Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:00 pm in the Town meeting room, Trout Creek, NY. With T. LaTourette leading in the Flag salute.

Present:      

1. William Layton – Supervisor  
2. Brian Albanese – Councilperson – Arrived at 7:09
3. Howard Buttel – Councilperson   
4. Peggy Backus – Councilperson
5. Tim LaTourette – Councilperson

*
Others:

1. Nancy Roberts – Bookkeeper to supervisor
2. Michelle Phoenix – Town Clerk
3. Ron VanValkenburg – Highway Superintendent
4. Wendy Layton – Assessor
5. Andy Northrup – Resident
6. James Gardner – Resident
7. Strat VanValkenburg – Resident
8. Mike Gallen – Resident

*
Floor Time/Guests: James Gardner presented the board with Stamford’s law allowing ATV on local Town Roads. James asked if the law would be something the Town of Tompkins would consider allowing. After much discussion there are many questions that need to be answered before the Law can be considered.

Mike Gallen asked the board why his school taxes went so high. Wendy Layton explained that the department of taxation and finance raised the Town equalization rate which in turn raised the school taxes and will raise his Town and County taxes.

RESOLUTION # 78 APPROVAL OF MINUTES
On motion by LaTourette seconded by Buttel, approving the minutes of the Regular meeting held on September 12, 2023.
Vote: in favor – Layton, Buttel, LaTourette Albanese, Abstain – Backus – Motion carried

RESOLUTION # 79 ABSTRACT OF CLAIMS
On motion by Backus, seconded by LaTourette, it was moved to approve the Abstract of Claims for October 10, 2023 as follows:
General Fund: $16,414.17
Highway Fund: $128,832.07
Vote: All in favor – Motion carried.

Monthly Financial Reports:
RESOLUTION # 80 TOWN CLERKS MONTHLY REPORT
On motion by Albanese, seconded by Backus it was moved to receive, and place on file the Town Clerks, monthly report for September 2023.
Vote: All in favor – Motion Carried

RESOLUTION # 81 SUPERVISOR MONTHLY FINANCIAL REPORT
On motion by Albanese, seconded by Buttel, it was moved to approve and place on file the supervisor’s monthly financial reports as of September 30, 2023 dated 10/10/2023.
Vote: All in favor – Motion Carried.

RESOLUTION # 82 SEWER DISTRICT ABSTRACT OF CLAIMS
On motion by Layton, seconded by Buttel to approve the sewer districts Abstract of Claims
for October 10, 2023 as follows:
$3835.90
Vote: All in favor – Motion carried.

RESOLUTION #83 SEWER DISTRICT FINANCIAL
On motion by Albanese seconded by LaTourette it was moved to approve and place on file the sewer districts monthly financial reports for September 30, 2023 dated 10/10/2023. 
Vote: All in favor, Motion carried.

*
OLD BUSINESS –
RESOLUTION # 84 TO MAKE 2024 TENTATIVE BUDGET TO 2024 PRELIMINARY
On motion by Albanese seconded by Backus 2024 tentative Town and SD budget and making them the 2024 Preliminary budget’s and to set up a public hearing to be held on November 9th 2022 at 6:45 PM.
Vote: All in favor – Motion carried.

NEW BUSINESS –
None

*
REPORTS:
Sewer District workers report – Provided.

Assessor – None

Planning Board – None

Dog control Officer – None

Highway Superintendent –

• Ron reported roads have been sealed, roads have been worked, Gravel has been hauled, new pipe is going in, work has been done on Edwards mower.
• Ron reported the New Holland has an oil leak under cab and is being worked on
• Ron reported the boom mower is 12 yrs old a new one will be needed soon.

*
Supervisor –

• Layton received an email from Albanese with the Audit, Albanese stated everything in the audit was positive except for a few small practice issues.
• Layton stated he has heard nothing new on the fire tower road.
• After looking into all that would be needed to install the donated Christmas decorations on light poles, the board decided that it will not take donated Christmas decorations from Walton.
• Josh cutting filled in holes and painted walls in break/meeting room.
• On motion by LaTourette seconded by Buttel to have Josh Cutting do the rest of the work and painting to the rest of the Town of Tompkins building. 
  Vote: All in favor – Motion carried.
• On motion by Layton, seconded by Backus to have Town Clerks hours posted.
  Vote: All in favor – Motion Carried

*
Other –
On motion by Layton, Seconded by LaTourette, it was moved to have the Town approve the youths of the Town of Tompkins to only attend Camp Shankitunk in Delhi NY on a yearly basis.
Vote – All in favor – Motion Carried

Correspondence: None

Meeting adjourned at 9:13pm
Next meeting to be held on November 9, 2023 at 7PM
________________________________
Date: October 10, 2023
Michelle Phoenix
Town of Tompkins Town Clerk