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The Annual Reorganization meeting of the Town of Tompkins Town Board was called to order at 7:20 pm in the Town meeting room, Trout Creek, NY
Present:
1. William Layton-Supervisor
2. Brian Albanese-Councilperson
3. Peggy Backus-Councilperson
4. Howard Buttel-Councilperson
5. Timothy LaTourette-Councilperson
Others:
1. Ronald VanValkenburg-Hwy Superintendent
2. Nancy Roberts – Bookkeeper to the Supervisor
3. Michelle Phoenix- Town Clerk
4. Devin Hulse – Assistant Deputy Clerk
5. Jacob Hotchkin – Student

Designation of Banks: RESOLUTION # 1-2019
Resolved; on Motion by Albanese seconded by Buttel it was moved to designate:
Supervisor Layton – The National Bank & Trust Co and Community Bank NA.
Justice Johnson – Community Bank NA
Town Clerk/Tax Collector Phoenix – Community Bank NA
Trout Creek Sewer District – Community Bank NA
Vote: All AYEs
Motion Carried.

Official Newspaper: RESOLUTION #2-2019
Resolved; on Motion by Albanese seconded by LaTourette it was moved to designate The Reporter as the official newspaper during the year 2019 for the purpose of legal matters.
Vote: All AYEs
Motion Carried.

Appointments: RESOLUTION # 3- 2019
RESOLVED: On motion by Albanese seconded by Buttel it was moved to appoint the following people to their respective positions as follows;
a. Building Inspector – Joseph Reynolds
b. Deputy Town Clerk’s and Deputy Registrar – Pamela Scofield & Devin Hulse
c. Historian – Lynne VanValkenburg
d. Dog Control Officer – NONE
e. Health Officer – Dr. Eric Dohner
f. Deputy Supervisor – Howie Buttel
g. Court Clerk – Linda Scott
h. Bookkeeper to the Supervisor – Nancy Roberts
i. Payroll Clerk – Linda Bourn
j. Assessor – Wendy Layton
k. FEMA Administrator’s – Ron VanValkenburg & Nancy Roberts
l. Trout Creek Sewer District Administrator – Michelle Phoenix
m. Registrar of Vital Statistics – Michelle Phoenix
n. Planning Board:
i. Chairman – Paul Bartholomew
ii. Angela Porpora
iii. Timothy Bennett
iv. Sebastian D’Agati
v. Nancy LaTourette
vi. Alt – Charles Kohler

Vote: ALL AYEs
Motion Carried.

Official Radio Station: RESOLUTION #4 – 2019
On motion by Howard seconded by Buttel it was moved to designate the Walton Radio Station WDLA/92.1 Big Cat Country as the official radio during the year 2019 for the purpose of local announcement to the Town Residents.
Vote: ALL AYEs
Motion Carried.

Salaries:
On motion by Albanese seconded by LaTourette it was moved that the Salaries of the Town officers for the year 2019 are fixed in the budget and that the Supervisor is authorized to pay the approved salaries.
Vote: All AYEs
Motion carried

Highway Expenditures:
On motion by Backus seconded by LaTourette it was moved that Highway Superintendent to be authorized make purchases as per the procurement policy.
Vote: All AYEs -Motion carried.

Meeting Dates:
On Motion by Layton seconded by Backus it was moved to hold regular monthly meetings on the second Tuesday of every month at the Town Meeting Room Trout Creek, NY except for the August meeting which will be held August 20, 2019 and the October meeting which will be held on Thursday October 7, 2019 as well as the November meeting which will be held the first Thursday following the General Election.
Vote: ALL AYES
Motion Carried

Mileage rate:
On motion by Layton seconded by Backus it was moved to set mileage rate at 50.5 cents per mile for use of private vehicle on Town Business.

POLICIES:

Resolution 5-2019 Code of Ethics Policy
On Motion by Albanese seconded by Backus to approve the Code of Ethics policy
Vote: ALL AYES
Motion Carried

Resolution 6-2019 Workplace violence Prevention Policy
On Motion by LaTourette seconded by Albanese to approve the Workplace violence prevention policy.
Vote: ALL AYES
Motion Carried

Resolution 7-2019 Employee Harassment and Discrimination Policy
On Motion by Howie seconded by LaTourette to approve the Employee Harassment and Discrimination Policy and Employee Sex Discrimination and Sexual Harassment
Vote: ALL AYES
Motion Carried

Resolution 8-2019 Employee Use of Computers, Internet and Email Policy
On Motion by Buttel seconded by Albanese to approve the Employee Use of Computers, Internet and Email Policy
Vote: ALL AYES
Motion Carried

Resolution 9-2019 Town of Tompkins Procurement Policy
On Motion by Albanese seconded by Buttel to approve the Procurement policy.
Vote: ALL AYES
Motion Carried

Resolution 10-2019 Standard work day reporting for elected and appointed officials for the New York State and Local Retirement system
On Motion by LaTourette seconded by Layton to approve the Standard work day reporting for elected and appointed officials for the New York State and Local Retirement system for 2019.
Vote: ALL AYES
Motion Carried

Resolution 11-2019 Employee Policy against Sex Discrimination and Sexual Harassment
On Motion by Buttel seconded by LaTourette to approve the NEW Employee Policy against Sex Discrimination and Sexual Harassment.
Vote: ALL AYES
Motion Carried

Adjourn: At 7:36 pm

Michelle Phoenix
Town Clerk, Town of Tompkins

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