Town of Tompkins in New York's Delaware County

The Annual Audit of the Affairs (cash books, etc) for the Supervisor, Town Clerk and Town Justice was called to order at 6:12 PM at the Town Meeting Room, Trout Creek, NY

Present:

1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Timothy LaTourette – Councilperson
4. Brian Albanese – Councilperson
5. Peggy Backus – Councilperson

Others:

1. Ron VanValkenburg – Highway Superintendent
2. Nancy Roberts – Bookkeeper
3. Michelle Phoenix – Town Clerk

On Motion by Backus seconded by Buttel it was moved to take notice of the fact that the cashbooks, etc of the above mentioned officials were received and found to be satisfactory to the best of their knowledge.
Vote: All AYE’s, Motion Carried.

 
Meeting Adjourned at 6:54 PM

 
Michelle Phoenix
Town Clerk, Town of Tompkins

The Annual Meeting of the Board of Health was called to order at 6:10 PM in the Town meeting room, Trout Creek, NY

Present:

1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Timothy LaTourette – Councilperson
4. Brian Albanese – Councilperson
5. Peggy Backus – Councilperson

Others:

1. Ron VanValkenburg – Highway Superintendent
2. Nancy Roberts – Bookkeeper
3. Michelle Phoenix – Town Clerk

On Motion by Layton seconded by Buttel it was moved to appoint P. Backus and T. LaTourette as the 2014 Board of Health officers.
Vote: All AYE’s, Motion Carried.
 

Meeting adjourned at 6:12 PM

Michelle Phoenix
Town Clerk, Town of Tompkins

The Annual Reorganization meeting of the Town of Tompkins Town Board was called to order at 6:00 PM in the Town meeting room, Trout Creek, NY

Ron VanValkenburg led in the flag salute.

Present:

1. William Layton – Supervisor
2. Brian Albanese – Councilperson
3. Peggy Backus – Councilperson
4. Howard Buttel – Councilperson
5. Timothy LaTourette – Councilperson

Others:

1. Ronald VanValkenburg – Hwy Superintendent
2. Nancy Roberts – Bookkeeper to the Supervisor
3. Michelle Phoenix – Town Clerk

Designation of Banks: RESOLUTION # 1-2014
Resolved; on Motion by Backus seconded by Buttel it was moved to designate:
Supervisor Layton – The National Bank & Trust Co and Community Bank NA.
Justice Johnson – Town Clerk/Tax Collector Phoenix – The National Bank of Delaware County
Trout Creek Sewer District – Community Bank N.A
Vote: All AYEs, Motion Carried.

Official Newspaper: RESOLUTION #2-2014
Resolved; on Motion by Backus seconded by Buttel it was moved to designate the Walton Reporter as the official newspaper during the year 2014 for the purpose of legal matters.
Vote: All AYEs, Motion Carried.

Appointments: RESOLUTION #3 – 2014
RESOLVED;  On motion by LaTourette seconded by Buttel it was moved to appoint the following people to their respective positions as follows;

1. Building Inspector – Joseph Reynolds
2. Deputy Town Clerk and Deputy Registrar – Carol Zandt
3. Historian – Helen Zandt
4. Dog Control Officer – Russell Sprague Jr.
5. Health Officer – Dr. Eric Dohner
6. Deputy Supervisor – Howie Buttel
7. Court Clerk – Linda Scott
8. Bookkeeper to the Supervisor – Nancy Roberts
9. Payroll Clerk – Linda Ramsey
10. Assessor – Wendy Layton
11. FEMA Administrator’s – Ron VanValkenberg & Nancy Roberts
12. Trout Creek Sewer District Administrator – Michelle Phoenix
13. Registrar of Vital Statistics – Michelle Phoenix

Vote: ALL AYEs, Motion Carried.

Official Radio Station: RESOLUTION #4 – 2014
On motion by Buttel seconded by Backus it was moved to designate the Walton Radio Station as the official radio during the year 2014 for the purpose of local announcement to the Town Residents.
Vote: ALL AYEs, Motion Carried.

Salaries:
On motion by Buttel seconded by LaTourette it was moved that the Salaries of the Town officers for the year 2014 are fixed in the budget and that the Supervisor is authorized to pay the approved salaries.
Vote: All AYEs, Motion carried.

Highway Expenditures:
On motion by Buttel seconded by Backus it was moved that Highway Superintendent to be authorized gasoline, oil, fuel, tires, salt, calcium, batteries and such items to be obtained through state bid contract, also dust oil for use on Town roads with a limit of up to $1,000. Any purchase greater than $1,000 must be done through the Town’s purchase order system.
Vote: All AYEs, Motion carried.

Meeting Dates:
On Motion by LaTourette seconded by Backus it was moved to hold regular monthly meetings on the second Monday of every month at the Town Meeting Room Trout Creek, NY except for the November meeting which will be held the first Thursday following the General Election.
Vote: ALL AYES, Motion Carried.

Mileage rate:
On motion by Buttel seconded by LaTourette it was moved to set mileage rate at 50.5 cents per mile for use of private vehicle on Town Business.

 
Adjourn: At 6:09 PM
 

Michelle Phoenix
Town Clerk, Town of Tompkins

The special Budget meeting meeting of the Town of Tompkins Town Board was called to order at 6:02 pm in the Town meeting room, Trout Creek, NY.

Present:

1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Tim LaTourette – Absent
4. Peggy Backus – Councilperson
5. Carl Stuendel – Councilperson

Others:

1. Nancy Roberts – Bookkeeper to the supervisor
2. Michelle Phoenix – Town Clerk
3. Brian Albanese – Town person
4. Kevin Young – Young/Sommer Law firm

William Layton stated the discussion on the issues with Andrew Tomao under drain problems and the Water issue it is causing in Mr. Tomao’s basement.
It was decided that an agreement will be drawn up by Kevin Young stating that a drain pipe will be installed but if found in the future that it becomes an issue with Delaware County DPW the Town reserves the right to remove the pipe.

A discussion took place on the budget for the Sewer District. Some items needed to be changed with the budget that was presented in the past. After reviewing the budget and changing figures a motion was made by Buttel, Seconded by Layton to approved the O&M Budget and sewer rates for 2014.
ALL AYES – Motion Carried

Kevin also stated that there should be another person to work with the sewer district administrative paper work; the board agreed that the deputy Town Clerk would be that other person.

Kevin Young stated that the laterals that went out were made out incorrectly for the businesses and 2 family homes. They should have been charged a fee of $250 and were only charged $100.
After much discussion it was decided that a letter will be sent to those that received the wrong letter informing them that next year the fee will be the $250.00.
Kevin also stated his office and Lamont will pay the difference to the sewer district for the difference pertaining to those properties that were undercharged.

Kevin also discussed with the board the template for the litigation on the reservoir has still many unanswered questions from Beebe. Kevin stated he is still trying to get these questions answered and that until then the Town is not to sing agreement.

On motion by Layton, Seconded by Buttel to approve the purchase of the sewer Jetter with the cost of $39,690. This cost will come out of the Sewer District project.
ALL AYES – Motion Carried

Layton wanted to confirm that the FEMA hours to be paid by the Town per motion made at September 2013 was, Administration fees of $20.00 per hour after 10 hrs per event to the FEMA administrators.

Meeting adjourned at 8:10
________________________________
Date: December 19, 2013
Michelle Phoenix
Town of Tompkins
Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:03 pm in the Town meeting room, Trout Creek, NY.

Present:

1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Tim LaTourette – Councilperson
4. Peggy Backus – Councilperson
5. Carl Stuendel – Councilperson

Others:

1. Rick Ostrander – Village of Hancock Fire Commissioner
2. Jim Rotzler – Chief Hancock Fire Department

Pledge to the flag was led by Carl Stuendel.

Guest Speakers:
Rick Ostrander & Jim Rotzler questioned why the Town of Tompkins Fire District would cover their district that the Hancock Fire Department is currently being paid to cover by the Town of Tompkins. After much discussion it was decided that both parties would come up with information involving this issue and the Board would contact Mr. Ostrander and invite them to a Town Board meeting sometime in March or April 2014 to discuss this further.

Minutes Approval:
On motion by Buttel, seconded by Layton, it was moved to approve the minutes of the October 15, 2013 Board Meeting.
Vote: 4 AYEs – Buttel, LaTourette, Backus & Layton
1 Abstain – Stuendel
Motion Carried.

On motion by Backus, seconded by LaTourette, it was moved to approve the minutes from the Special Budget meeting held on October 20, 2013
Vote: 4 AYEs – Buttel, LaTourette, Backus & Layton
1 Abstain – Stuendel
Motion Carried.

Monthly Financial Reports:
Town Clerk / Tax Collector’s Report –
On motion by Stuendel, seconded by Buttel, it was moved to receive, approve and place on file the Town Clerk/Tax Collector monthly report for October 2013.
Vote: All AYEs – Motion carried.

Supervisor’s Report Reviewed with the by Nancy Roberts, Bookkeeper –
On motion by Buttel, seconded by LaTourette, it was moved to receive, approve and place on file the Supervisor’s monthly financial Audit dated November 7, 2013.
Vote: All AYEs – Motion carried.

Other Reports:
Planning Board – None
 

Assessor – November’s Monthly report was provided for board to review.
 

Highway Superintendent –

1. 2001 1 Ton is being sold at Tietsworth online auction, the bidding will run from the November 5^th to November 12^th, 2013. The board has the right to reject bids up to 4pm on November 13, 2014. The Board agreed that if the bidding is not over $15,500 to allow Ron to reject the bids.
2. 2014 1 Ton is now ready for use.
3. Work on Roods creek is completed.
4. The pipes in the area of Dry book that will be resurfaced in 2014 have been changed.
5. FEMA paperwork has all been sent in for Carrol Hill.
6. CHIPS paperwork has all been completed online.
7. All the trucks except for that spare truck that is at Milton Cat for head gasket repair are ready      for winter.
8. Equipment has been stored in Creamery.
9. Unable to draw grit until November 12^th.

Dog Control Officer –

1. No Calls
2. Summons for unlicensed dogs will be going out.

Supervisor –

1. NYMER has requested a copy of our budget and one will be sent.
2. A meeting to discuss the new sewer district budget will be set up for November 19. 2014 at 6:00 pm
3. Floor repairs have been done by Rob Reynolds at the Kelsey School house to be safe for Election Day.
4. Preliminary Budget – Discussion on changes
   A1001 – $214,451
   A3001 – $9976.00
   A599 – $20,723
   Hwy
   DA599 – $63,918
   On Motion by LaTourette, Seconded by Layton to accept preliminary budget with amended changes and to make it the Adopted budget
   Vote: All AYES – Motion Carried

   [Click HERE for a PDF of the Adopted budget.]

5. Received an Email from Wayne Reynolds stating that Sidney did not sign the County winter road maintenance Contract and this is going to make a delay with road maintenance in the County during the winter months for all county roads.

Correspondence:
Received – Del. Co. Chamber of Commerce, a Ballot for board of directors. The board will do nothing with this due the fact the town is not a member.
Received – Del. Co. Chamber of Commerce a letter regarding updating Towns information for the director. The board will do nothing with this due the fact the town is not a member.
Received – Del. Co. Historical Association, a request for a donation of $500.00 or more. The Board is unable to donate due to the fact this is not a budget item.

Other:
Motion by Layton, Seconded by LaTourette to accept and sign Change order #6 for the CWMP and Stormwater Retrofit.
Vote: All AYES – Motion Carried

Motion to pay approve and sign pay application #11 for CWMP by Layton, Seconded by Backus
Vote: All AYES – Motion Carried

Abstract of Claims:
On motion by Backus, seconded by Buttel, it was moved to approve the Abstract of Claims for November 7, 2013 as follows:
General Fund: $8987.41
Highway Fund: $30,528.00
Vote: All AYEs – Motion carried.

Meeting adjourned at 8.58PM

Next month’s meeting is December 9, 2013 at 7:00pm.
________________________________
Date: November 7, 2013
Michelle Phoenix
Town of Tompkins
Town Clerk

The special Budget meeting meeting of the Town of Tompkins Town Board was called to order at 7:12 pm in the Town meeting room, Trout Creek, NY.

Present:

1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Tim LaTourette – Councilperson
4. Peggy Backus – Councilperson
5. Carl Stuendel – Councilperson

Others:

1. Nancy Roberts – Bookkeeper to the supervisor
2. Michelle Phoenix – Town Clerk

Discussion took place on the 2014 Tentative Budget
–        Nancy answered any questions that were had from the Regular board meeting held on October 15, 2013
–        On Motion by Stuendel it was moved to accept the Tentative Budget that was presented tonight and that it would supersede the Budget agreed upon on, on October 9, 2013 and the budget presented this evening will now become the preliminary budget. 2^nd by Backus
Vote – All AYES
Motion Carried

Meeting adjourned at 8:22
________________________________
Date: October 15, 2013
Michelle Phoenix
Town of Tompkins
Town Clerk

The regular monthly meeting of the Town of Tompkins Town Board was called to order at 7:07 pm in the Town meeting room, Trout Creek, NY.
 
Present:

1. William Layton – Supervisor
2. Howard Buttel – Councilperson
3. Tim LaTourette – Councilperson
4. Peggy Backus – Councilperson
5. Carl Stuendel – Councilperson

Others:

1. Ronald VanValkenburg – Hwy Superintendent
2. Michelle Phoenix – Town Clerk
3. Nancy Roberts – Bookkeeper to the Supervisor
4. Wendy Layton – Town of Tompkins Assessor
5. Henry Lamont – Lamont Engineers
6. Michael Jonker – LDVD Operations Inc.
7. Nate Hendricks – CWC

Pledge to the flag was led by Tim LaTourette.

Bid Opening for Gravel Crushing:  
Seward Sand & Gravel – $3.10 ton / 4.65 yard for 10,000 ton
Carver – $3.05 Ton for 10,000 ton
Clark – $3.75 Ton
On motion by LaTourette, seconded by Buttel to accept bids from Seward and Carver and to let Ron use his discretion on which of the two companies to accept being dependent on the time they can start crushing.

Guest Speakers:
Nate Hendricks – CWC
Nate reviewed with the Board the progress with the construction on the sewer district.
Nate also explained that it’s time to discuss the operation and maintenance of the sewer system upon completion and that it is the Towns responsibility to hire a firm or individual to maintain the system.

Kevin Young – Young and Summers
Kevin discussed the operation and maintenance cost of the system once it is up and running and that the Board will have to come up with a budget for the operation and maintenance costs, this budget will need to be approved by NYC

Henry Lamont & Mike Jonker – Lamont Engineers and LVDV Operations Inc.
Henry and Mike presented the board with an updated operation and maintenance proposal with a NYS DEC certified operator service provider for the Trout Creek Community Wastewater system.

Minutes Approval:
On motion by LaTourette, seconded by Buttel, it was moved to approve the minutes of the August 20, 2013 Board Meeting.
Vote: 4 AYEs – Buttel, LaTourette, Backus & Layton
1 Abstain – Stuendel
Motion Carried.

Monthly Financial Reports:
Town Clerk / Tax Collector Report –
On motion by Backus, seconded by Stuendel, it was moved to receive, approve and place on file the Town Clerk/Tax Collector monthly report for August 2013.
Vote: All AYEs – Motion carried.

Supervisor’s Report –
On motion by LaTourette, seconded by Backus, it was moved to receive, approve and place on file the Supervisor’s monthly financial Audit dated September 9, 2013.
Vote: All AYEs – Motion carried.

Other Reports:
Planning Board – None

Assessor –
August On motion by Buttel, seconded by LaTourette to appoint Wendy Layton as Town of Tompkins Assessor for a 6 year term. The term will start on October 1, 2013 and will end on September 30, 2019.
Vote: All AYEs – Motion carried

Highway Superintendent –

1. Working the following roads – Faulkner, Chamberlain Brook, Chase Brook, Carcass Brook and the upper end of Dryden Road. Still need to work Readburn and Fletcher Hollow.
2. Scott drove the Backhoe through Rock Rift too check the condition of the road and stated he had to go real slow. There will be some pipes that need to be changed.
3. Carroll Hill – Working with FEMA to get the road damage covered from storm event.
4. Trucks have been painted and the second one is done, waiting until next year to do the rest.
5. Still in the process of getting prices for the Bed and snow plow on the new truck.

Dog Control Officer – None

Supervisor –

1. NYC Settlement, Kevin Young was here and stated he reviewed and re wrote some sections of the settlement and has sent it back to NYC for approval of changes.
2. Resolution 12 – 2013
   On motion by LaTourette, seconded by Buttel to approve the adoption of the Delaware County Multi-Jurisdictional All-Hazards mitigation plan update.
   Vote: All AYEs – Motion Carried
3. Bill presented the board with various wages for FEMA Administration Fees from other Delaware County Towns. After much discussion a motion was made by Buttel, 2^nd by LaTourette to pay Administration fees of $20.00 per hour after 10 hrs per event to the FEMA administrators.
   Vote: All AYE’s – Motion Carried.
4. 2014 Tentative Budget was presented and reviewed by the Board. On Motion by Stuendel, Seconded by Backus to approve presented 2014 Tentative Budget.
   Vote: All AYE’s – Motion Carried.
5. Bill stated that he had a new sign made for the Cannonsville Cemetery by Jamie Mullineaux, costing $200.00.

Correspondence: – None

Other: – None

Abstract of Claims:
On motion by Backus, seconded by Buttel, it was moved to approve the Abstract of Claims for September 9, 2013 as follows:
General Fund: $4591.98
Highway Fund: $21917.12
Vote: All AYEs – Motion carried.

On Motion by Layton, Seconded by Backus it was moved to adjourn the meeting at 11:12 pm
Vote: All AYES- Motion Carried

Next month’s meeting will be changed to Tuesday October 15^th at 7:00pm.
________________________________
Date: September 9, 2013
Michelle Phoenix
Town of Tompkins
Town Clerk